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16 results for Communications Specialist in Indianapolis, IN

Sales Operations Specialist

Indianapolis, IN
remote
Contract / Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for a meticulous, process-driven Sales Operations Specialist to join our growing national team. This is a fully remote role focused on the intersection of data management and insurance sales support. You will be responsible for producing high-accuracy quotes for medical and ancillary insurance products, serving as the essential link between our Sales team and Underwriting partners.This is not a sales role. You will not be making cold calls or closing deals. Instead, you are the engine behind the scenes ensuring that every quote we send to small businesses across the U.S. is timely, and compliant. Are You the Right Fit? To be successful here, you must thrive in a high-speed environment where accuracy is non-negotiable. We are looking for candidates who can check the following boxes:<ul><li>Detail Obsession: You find the one typo in a 200-row spreadsheet that everyone else missed.</li><li>The "Liaison" Mindset: You can professionally and clearly explain to a busy Sales Rep exactly why a specific document is missing or why a quote is pending.</li><li>Technical Comfort: You aren’t intimidated by navigating multiple proprietary systems and carrier portals simultaneously.</li><li>Remote Discipline: You are self-motivated and can maintain high productivity during standard business hours without in-person supervision.</li></ul>Key Responsibilities<ul><li>Precision Quoting: Prepare and generate comprehensive insurance quotes bundling medical, dental, vision, life, and disability plans.</li><li>Data Management: Manipulate and update client data within Excel, using functions to ensure outputs are ready for underwriting.</li><li>Underwriting Coordination: Act as a gatekeeper, gathering all required client documents and ensuring submissions meet every carrier requirement.</li><li>Sales Liaison: Serve as the primary point of contact for sales partners, providing real-time updates on quote status and troubleshooting missing information.</li><li>Process Tracking: Monitor the pipeline of active quotes to ensure no request falls behind schedule.</li></ul>Work Schedule & Training<ul><li>Work Hours: Standard business hours (Approx. 9:00 AM – 5:00 PM in your local time zone).</li><li>Mandatory Training: A structured training period will be required from 8:00 AM – 5:00 PM CT. Attendance during this window is mandatory for the first 2-3weeks.</li><li>Location: 100% Remote (Candidates must reside in the United States)</li></ul>
2026-04-10T16:13:47Z

Collections Specialist

Fishers, IN
onsite
Contract / Temporary to Hire
27.55 - 31.90 USD / Hourly
We are looking for an experienced Collections Specialist to join our team in Fishers, Indiana. This is a Contract to permanent position that requires a dedicated individual with strong expertise in collections and accounts receivable processes. The ideal candidate will demonstrate the ability to work independently, meet deadlines, and adhere to established policies and procedures. Responsibilities: • Manage the collections process for commercial accounts, ensuring timely and accurate follow-ups. • Utilize accounting software systems and CRM tools to track and update account statuses. • Handle inbound calls related to billing inquiries and payment resolutions. • Facilitate claim administration and resolve disputes effectively. • Process and reconcile accounts receivable transactions with attention to detail. • Collaborate with internal teams to ensure compliance with company policies and procedures. • Generate reports and analyze data to identify trends and improve collection strategies. • Adapt to flexible work hours while maintaining productivity and meeting deadlines. • Demonstrate proficiency in SAP and other relevant systems to support operational needs. • Provide exceptional customer service while addressing account-related concerns.
2026-03-26T12:24:01Z

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.12 - 29.08 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-03-26T12:24:01Z

Payroll Administrator

Indianapolis, IN
onsite
Temporary
28.00 - 32.00 USD / Hourly
Payroll SpecialistFull‑Time | In‑Office | East Side | Monday–Friday, 8:00 AM–5:00 PMWe are a growing service company seeking a reliable and detail‑oriented Payroll Specialist to join our team. This is a full‑time, in‑office role with a consistent 40‑hour workweek and a set schedule between 8:00 AM and 5:00 PM, Monday through Friday. The Payroll Specialist will be responsible for accurate, compliant payroll processing and will work closely with operations, project managers, and HR to ensure employees are paid correctly and on time.Key Responsibilities<ul><li>Process payroll for hourly and salaried employees, ensuring accuracy and timely submission</li><li>Collect, review, and verify time sheets, work hours, and job codes across multiple projects</li><li>Calculate wages, overtime, deductions, and benefits in accordance with company policies and applicable wage regulations, including Davis‑Bacon requirements when applicable</li><li>Maintain accurate payroll records, reports, and documentation for audit and compliance purposes</li><li>Reconcile payroll data with accounting and HR systems</li><li>Ensure compliance with federal, state, and local labor laws (including FLSA and OSHA)</li><li>Respond promptly and professionally to employee questions regarding pay, deductions, and corrections</li><li>Partner with project management and HR to resolve time‑tracking or payroll discrepancies</li><li>Stay current on payroll laws, wage regulations, and industry‑specific requirements</li></ul>
2026-04-15T20:44:10Z

Category Manager

Columbus, IN
onsite
Permanent
115000.00 - 145000.00 USD / Yearly
We are looking for an experienced Category Manager to join our client's team in Columbus, Indiana. This role offers a unique opportunity to make a significant impact by optimizing procurement processes, driving operational excellence, and fostering supplier relationships within key categories. As part of a dynamic and fast-growing organization, you will play a vital role in aligning global procurement strategies with company objectives while delivering measurable value. Responsibilities:• Develop and implement procurement strategies for key categories, ensuring alignment with business goals and objectives.• Manage supplier relationships to optimize value, performance, and compliance across multiple regions.• Negotiate large-scale contracts for goods and services, ensuring favorable terms and cost savings.• Collaborate with cross-functional teams to identify opportunities for operational improvement and alternative revenue sources.• Provide strategic guidance on procurement practices based on market trends and internal performance data.• Drive standardization efforts across procurement activities to achieve synergies and leverage scale opportunities.• Establish effective communication channels with senior management to align procurement initiatives with organizational priorities.• Lead efforts to consolidate vendor partnerships and distribution points to enhance efficiency and reduce costs.• Utilize tools such as SAP Ariba and Microsoft Office Suites to streamline procurement processes and maintain accurate records.• Foster a culture of accountability, customer service, and operational efficiency within the procurement team.
2026-03-23T20:58:42Z

Office Manager

Indianapolis, IN
onsite
Permanent
48000.00 - 52000.00 USD / Yearly
We are looking for a detail-oriented Office Manager to join our client's team in Indianapolis, Indiana. This role requires a proactive individual who excels in managing financial records, processing payroll, and overseeing accounts payable and receivable tasks. The ideal candidate will also assist with human resources functions and ensure the smooth operation of office activities. Responsibilities:• Manage accounts receivable by documenting remittances, processing homeowner and builder checks, and running weekly reports to ensure timely collections.• Handle accounts payable, including tracking purchase orders, processing invoices, and maintaining an organized filing system for audits.• Process daily work orders and invoices using company-specific software to maintain accurate financial records.• Conduct month-end audits by running aging reports, following up on overdue accounts, and reporting any issues to the Branch Manager.• Support human resources tasks such as onboarding new hires, managing benefit updates, and maintaining accurate employee records.• Oversee payroll processing by verifying daily timecards, updating employee pay spreadsheets, and ensuring timely submission of payroll data.• Coordinate fleet management by tracking vehicle inspections, scheduling maintenance, and managing payment for services.• Order office and safety supplies as needed, ensuring cost-effective purchasing practices.• Assist with incoming calls to support the operations team and ensure excellent customer service.
2026-04-06T18:59:03Z

Construction Project Manager

Indianapolis, IN
onsite
Permanent
100000.00 - 125000.00 USD / Yearly
We are looking for a skilled Construction Project Manager to join our client's team in Indianapolis, Indiana. This role involves overseeing and coordinating multiple aspects of construction projects, from initial lead generation to final closeout. You will play a key role in managing project documentation, finances, schedules, and communication with various stakeholders to ensure successful project execution. Responsibilities:• Oversee all phases of construction projects, including budgeting, scheduling, and documentation management.• Prepare detailed estimates and take-offs, including conceptual budgets and self-performed work.• Manage project finances, including change orders and cost tracking.• Develop and maintain master project schedules in collaboration with trade partners and field staff.• Lead pre- and post-job meetings to ensure alignment among all project stakeholders.• Serve as the primary liaison between clients, architects, engineers, field teams, and trade partners.• Conduct regular reviews of look-ahead schedules and productivity with Superintendents to optimize project outcomes.• Collaborate with Superintendents to proactively identify and resolve jobsite challenges, ensuring safety and profitability.• Ensure efficient and timely project closeout by assisting field teams with necessary processes.• Respond promptly to communications and contribute to business development and marketing efforts.
2026-03-24T15:48:42Z

Client Services Account Manager

Indianapolis, IN
onsite
Permanent
55000.00 - 75000.00 USD / Yearly
We are looking for a dedicated Client Services Account Manager. This role requires a proactive individual who can coordinate production, liaise with clients, and maintain high standards of service delivery. Based in Indianapolis, Indiana, this position offers an opportunity to make a significant impact by ensuring customer satisfaction and operational excellence. Responsibilities:• Serve as the primary point of contact for clients, maintaining open communication to address inquiries, resolve issues, and provide updates on project status.• Create and manage detailed work orders, ensuring all necessary information is included for accurate and efficient production execution.• Prepare and send postage requests to clients as needed, ensuring timely and accurate processing.• Monitor the progress of job orders throughout the production cycle, collaborating with production teams to meet deadlines and quality standards.• Oversee the pre-billing process by accurately accounting for all services performed on assigned jobs.• Expedite completed job billing to the accounting team to ensure prompt invoicing.• Participate in daily production meetings, contributing to departmental planning and sharing client-specific insights to improve processes.• Build and maintain client trust through consultative selling, identifying customer needs, and presenting tailored solutions.• Document all client interactions and project details to ensure transparency and effective communication across teams.
2026-04-09T15:43:46Z

Event Coordinator - ADV

Indianapolis, IN
remote
Temporary
23.00 - 24.00 USD / Hourly
We are looking for a skilled Event Coordinator to oversee the planning and execution of events, ensuring every detail aligns with client expectations and organizational goals. This long-term contract position requires a proactive, detail-oriented individual who can manage logistics, budgets, and vendor relationships while delivering exceptional experiences. Located in Indianapolis, Indiana, this role offers the opportunity to collaborate with diverse stakeholders and make a significant impact on event operations. Responsibilities: • Plan and coordinate all aspects of events, including venue selection, budgeting, and logistics. • Collaborate with clients to understand their needs and ensure their vision is executed effectively. • Manage vendor relationships, negotiate contracts, and oversee service delivery to maintain quality standards. • Track and reconcile budgets, invoices, and expenses to ensure financial accuracy and compliance. • Develop and implement marketing strategies to promote events and maximize attendance. • Supervise on-site event operations, addressing any issues promptly to ensure smooth execution. • Prepare detailed reports on event outcomes, highlighting successes and areas for improvement. • Train and guide team members involved in event coordination to uphold high standards. • Monitor tools and systems used for event planning and execution to ensure efficiency. • Work closely with stakeholders to prioritize tasks and align event specifications with organizational goals.
2026-04-09T14:23:46Z

Customer Service Representative

Indianapolis, IN
onsite
Permanent
45000.00 - 48000.00 USD / Yearly
We are looking for a detail-oriented Customer Service Specialist to join our Client's team in Indianapolis, Indiana. This role involves managing schedules, processing purchase orders, and maintaining clear communication with clients in a fast-paced environment. If you thrive under deadlines and enjoy multitasking while ensuring accuracy, this position offers a great opportunity to grow your skills. Responsibilities:• Answer and route incoming calls as part of a two-person team, ensuring prompt and attentive communication.• Collaborate with production builders weekly to review schedules, update timelines, and confirm accuracy.• Process and print new purchase orders, ensuring all information is accurately entered into internal systems.• Maintain and regularly update builder schedules to meet all weekly deadlines.• Perform data entry and documentation tasks efficiently in a fast-paced setting.• Participate in training to gain a comprehensive understanding of the company's products and services.
2026-04-06T18:53:44Z

Purchasing Coordinator

Frankfort, IN
onsite
Permanent
53000.00 - 58000.00 USD / Yearly
We are seeking a detail‑oriented and proactive Purchasing Coordinator to support supplier management, cost analysis, and new model development activities. This role is ideal for someone who excels at building supplier relationships, analyzing pricing, coordinating cross‑functional efforts, and ensuring the organization receives the best value in quality, delivery, and cost. Key ResponsibilitiesSupplier Quoting & Cost Analysis<ul><li>Issue Electronic Requests for Quote (ERFQ) to current and potential suppliers for new model parts.</li><li>Issue Engineering Change Notices (ECN) to suppliers and gather pricing for design changes on current and future production parts.</li><li>Review supplier pricing and compare against internal cost models to ensure accuracy and validity.</li><li>Create and maintain cost models and track commodity price changes monthly, quarterly, and annually.</li><li>Analyze cost competitiveness across suppliers for various materials and commodities.</li></ul>Supplier Relationship & Performance Management<ul><li>Establish and maintain strong working relationships with suppliers to promote collaboration.</li><li>Partner with suppliers on Kaizen, VA/VE, and cost‑reduction initiatives.</li><li>Lead meetings with suppliers to address performance, improvement plans, and supply chain matters.</li><li>Hold suppliers accountable for issues related to production, shipping, or quality, coordinating with internal teams to resolve concerns.</li><li>Work directly with suppliers to support improvement efforts when expectations or standards are not met.</li></ul>Cross‑Functional Coordination<ul><li>Collaborate with internal teams during New Model Development, including tooling timelines, trial events, and sample builds.</li><li>Provide clear updates to internal leadership on open issues, supplier activities, and action plans.</li><li>Support sourcing decisions, development timing, and price negotiations.</li></ul>Purchasing & Administrative Duties<ul><li>Issue Purchase Orders for mass production parts, trial components, tooling, and service parts.</li><li>Track all pricing changes driven by market shifts, engineering changes, and cost‑down programs.</li><li>Approve supplier invoices for payment within internal systems.</li></ul>Technical & Analytical Skills<ul><li>Strong negotiation skills related to pricing, timing, and project activities.</li><li>Solid analytical skills to compare multiple supplier offers and cost structures.</li></ul>
2026-03-19T16:58:44Z

Audit Scheduler

Indianapolis, IN
onsite
Temporary
16.15 - 18.70 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Indianapolis, Indiana. In this long-term contract position, you will play a key role in managing scheduling activities and ensuring smooth administrative operations. This is an excellent opportunity to contribute to a dynamic environment while developing your skills in coordination and communication. Responsibilities:• Maintain and update the corporate scheduling log using the current database to ensure accuracy and efficiency.• Handle a high volume of files and incoming calls with professionalism and attention to detail.• Coordinate and prioritize administrative tasks to support organizational goals and deadlines.• Communicate effectively with team members and stakeholders to address scheduling needs.• Ensure timely completion of assigned tasks while adhering to quality standards.• Support organizational objectives by managing calendars and schedules effectively.• Demonstrate dependability by following instructions and responding promptly to management direction.• Utilize planning and organizational skills to optimize workflow and meet productivity standards.• Write clear and concise communications to ensure information is shared effectively.• Contribute to team efforts by balancing individual responsibilities and collaborating with others.
2026-04-15T15:48:43Z

Property Administrator

Bloomington, IN
onsite
Contract / Temporary to Hire
20.00 - 23.00 USD / Hourly
We are looking for a dedicated Property Administrator to join our team in Bloomington, Indiana. In this Contract to permanent position, you will play a pivotal role in managing property operations while ensuring smooth communication with residents and vendors. This is an excellent opportunity to grow into a Property Manager role upon transitioning to ongoing employment. This role would be 3 days per week, 8 hours per day. Responsibilities:• Oversee property maintenance and conduct regular tours to ensure standards are met.• Manage rent collection and maintain accurate records of payments.• Facilitate move-in and move-out processes, ensuring units are turned over efficiently within 4-5 days.• Communicate effectively with residents regarding notices, lease violations, and other essential updates.• Coordinate with vendors and contractors to address property needs until a service technician is hired.• Ensure work orders are accurately logged and assigned for timely resolution.• Monitor vendor contracts and maintain files to ensure adherence to preventative maintenance schedules.• Utilize software tools like Yardi and Microsoft Office to manage property operations and documentation.• Handle lease agreements, renewals, and transactions with attention to detail and compliance.• Provide comprehensive care for the property, addressing any issues promptly and professionally.
2026-04-17T15:13:51Z

Remote DRG Coding Auditor

Indianapolis, IN
remote
Contract / Temporary to Hire
62000.00 - 86000.00 USD / Yearly
Our company is searching for a Remote DRG Coding Auditor to join our team, performing in-depth documentation and coding audits for our healthcare clients. In this audit-focused role, you’ll conduct independent reviews of inpatient medical records, evaluating the accuracy of diagnosis and procedure codes to ensure optimal reimbursement and compliance with official guidelines, regulatory requirements, and ethical standards. Leveraging your deep knowledge of DRG payment systems (such as MS, APR, and Tricare), you’ll assess coding accuracy, documentation integrity, and identify opportunities for coder education and documentation improvement. This is a fully remote position and you can live anywhere within the US. Hours: Monday - Friday 8am - 5pm EST with some flexibility within the daily hours by about 2-3 hours Responsibilities for the position include the following:<ul><li>Perform comprehensive audits of all acute inpatient medical records to identify coding errors, compliance concerns, and educational opportunities.</li><li>Interpret, evaluate, and apply ICD-10-CM/PCS coding principles and guidelines to ensure documentation adequately supports the coded diagnoses and procedures.</li><li>Verify that assigned DRGs accurately reflect patient severity and resource utilization according to MS, APR, Tricare, and related payment methodologies.</li><li>Research regulatory requirements and provide clear, well-supported recommendations in audit reports.</li><li>Collaborate with Clinical Documentation Integrity (CDI) specialists to pinpoint and communicate documentation and/or physician query opportunities.</li><li>Write concise, constructive feedback and educational notes for coders, referencing the latest official coding guidelines and AHA Coding Clinics.</li><li>Maintain established productivity and quality standards as measured by audit leadership.</li></ul>
2026-04-03T15:28:47Z

CFO - Chief Financial Officer

Plainfield, IN
onsite
Temporary
57.00 - 66.00 USD / Hourly
We are looking for an experienced Chief Financial Officer (CFO) to join our team on a contract basis for a client on the west side of Indianapolis. In this role, you will lead the financial strategy, oversee critical accounting operations, and ensure the organization's fiscal health aligns with its long-term goals. This position is ideal for an experienced finance specialist with a strong background in construction or contracting industries. Responsibilities:• Develop and implement financial strategies to align with the organization’s business goals and objectives.• Oversee budgeting, forecasting, and long-term financial planning processes to ensure effective resource allocation.• Monitor financial performance against plans and provide actionable recommendations to address variances.• Lead the monthly, quarterly, and annual financial close processes, ensuring accuracy and timeliness.• Establish and maintain robust internal controls and financial governance practices.• Create and manage dashboards and key performance indicators (KPIs) to track and report on organizational performance.• Provide leadership and guidance to the accounting team, including performance reviews and ongoing development.• Assess and advise on the financial implications of contracts, acquisitions, and other strategic initiatives.• Collaborate with internal stakeholders to enhance financial awareness and improve decision-making processes.• Represent the organization in financial meetings, offering insights and recommendations to the executive team.
2026-04-09T19:04:23Z

Receptionist

Indianapolis, IN
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Indianapolis, Indiana. This is a contract to permanent position that offers opportunities for growth and development, including potential advancement to a Project Manager Assistant role. The ideal candidate will bring strong organizational skills and a friendly demeanor to support both front desk operations and project administration. Responsibilities:• Welcome and assist visitors with a warm and attentive attitude, ensuring their needs are met promptly.• Manage incoming calls using a multi-line phone system, routing inquiries effectively and providing accurate information.• Maintain a clean and organized reception area that reflects a well-maintained workplace environment.• Handle mail distribution, deliveries, and outgoing packages, while keeping records of all transactions.• Coordinate meetings, appointments, and staff lunches, ensuring schedules are kept organized and up-to-date.• Provide administrative support through tasks such as data entry, document management, and filing.• Review vendor invoices, ensuring proper documentation and accuracy before entering them into the accounting system.• Assist with routing and tracking project documents, obtaining necessary signatures, and maintaining confidentiality.• Learn and support construction software systems to assist Project Managers with administrative tasks.• Contribute to project lifecycle tasks, including issuing subcontracts, tracking change orders, and preparing project closeout documentation.
2026-04-10T14:08:42Z