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372 results for Senior Executive Assistant in Hybrid
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 40.00 - 45.00 USD / Hourly
- <p>Robert Half is seeking an accomplished Senior Executive Assistant to provide high-level administrative and operational support to an executive leadership team within a sophisticated financial services organization. This is an opportunity for an experienced professional who understands the importance of discretion, sound judgment, and anticipating needs before they arise. Beyond traditional calendar management, this individual will serve as a trusted partner to senior executives, helping coordinate business priorities, streamline communication, and ensure important initiatives stay organized and on track. The ideal candidate is polished, proactive, and comfortable operating in a fast-moving environment where priorities can shift quickly and confidentiality is essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to C-suite executives and senior leadership.</li><li>Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare executive presentations, board materials, reports, meeting agendas, and confidential correspondence.</li><li>Act as a primary point of contact between executives, board members, clients, investors, and internal departments.</li><li>Track important deadlines, strategic initiatives, and executive follow-up items to ensure timely completion.</li><li>Coordinate leadership meetings, off-site events, conferences, and business functions.</li><li>Review, organize, and submit executive expense reports and corporate credit card reconciliations.</li><li>Handle sensitive business information and confidential documents with the highest level of discretion.</li><li>Anticipate scheduling conflicts and proactively recommend solutions to protect executive time.</li><li>Assist with special projects, research, and operational initiatives as requested by leadership.</li><li>Improve administrative workflows and develop organizational systems that support executive efficiency.</li></ul><p><br></p>
- 2026-11-12T22:43:43Z
- Dallas, TX
- onsite
- Temporary / Contract
- 35.00 - 40.00 USD / Hourly
- <p>We are seeking a highly polished and proactive Senior Executive Assistant to provide comprehensive support to executive leadership. This role requires a professional who thrives in a fast-paced environment, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of confidentiality and professionalism.</p><p>The ideal candidate is resourceful, detail-oriented, and experienced supporting C-suite and senior-level executives in a dynamic business environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Manage complex schedules, prioritize competing demands, and ensure executives are prepared for meetings and events.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.</li><li>Prepare presentations, correspondence, reports, agendas, and meeting materials.</li><li>Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Organize board meetings, leadership meetings, and company events, including logistics and presentation materials.</li><li>Track action items and follow up with stakeholders to ensure timely completion of tasks and projects.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, process improvements, and cross-functional initiatives as assigned.</li><li>Maintain office efficiency by managing administrative processes and identifying opportunities for operational improvements.</li></ul><p><br></p>
- 2026-11-11T15:58:43Z
- Dallas, TX
- onsite
- Temporary / Contract
- 35.00 - 40.00 USD / Hourly
- <p>We are seeking a highly polished and proactive Senior Executive Assistant to provide comprehensive support to executive leadership. This role requires a professional who thrives in a fast-paced environment, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of confidentiality and professionalism.</p><p>The ideal candidate is resourceful, detail-oriented, and experienced supporting C-suite and senior-level executives in a dynamic business environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Manage complex schedules, prioritize competing demands, and ensure executives are prepared for meetings and events.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.</li><li>Prepare presentations, correspondence, reports, agendas, and meeting materials.</li><li>Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Organize board meetings, leadership meetings, and company events, including logistics and presentation materials.</li><li>Track action items and follow up with stakeholders to ensure timely completion of tasks and projects.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, process improvements, and cross-functional initiatives as assigned.</li><li>Maintain office efficiency by managing administrative processes and identifying opportunities for operational improvements.</li></ul><p><br></p>
- 2026-11-11T15:58:43Z
- Foster City, CA
- remote
- Temporary to Hire
- 62.00 - 70.00 USD / Hourly
- <p>Immediate interviews available! Our client, a remote first company, is hiring their next Executive Assistant! The client believes in supporting staff for growth and the role provides some opportunities to travel. Apply today!</p><p><br></p><p>We are looking for an accomplished Sr. Executive Assistant to provide high-level support to an executive leadership team (C-Level & VP). This contract or contract-to-permanent opportunity is ideal for a resourceful, detail-oriented individual who can stay ahead of priorities, manage sensitive matters with discretion, and help senior leaders operate efficiently in a fast-paced environment. The role requires strong judgment, effective communication, and the ability to coordinate complex schedules, travel, meetings, and executive-level deliverables with minimal oversight.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide high-level administrative support to senior leadership by anticipating needs, solving problems proactively, and ensuring priorities remain on track.</li><li>Manage complex and fast-paced calendars, coordinating internal and external meetings while balancing competing priorities across multiple schedules and time zones.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting materials, agendas, and supporting documentation; capture key takeaways and help drive follow-up actions to completion.</li><li>Support recurring leadership meetings and cross-functional initiatives, ensuring effective communication and coordination across teams.</li><li>Process expense reports, track reimbursements, manage purchasing requests, and assist with administrative budget activities.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Plan and execute team events, leadership offsites, and other company-sponsored meetings from logistics through on-site support.</li><li>Serve as a liaison between senior leaders and internal or external stakeholders, helping facilitate communication and maintain strong working relationships.</li><li>Identify opportunities to improve processes, workflows, and administrative operations through technology and best practices, including AI-enabled tools where appropriate.</li><li>Contribute to special projects and organizational initiatives in support of business objectives and operational efficiency.</li></ul>
- 2026-11-14T01:48:46Z
- Troy, NY
- onsite
- Temporary to Hire
- 22.16 - 25.66 USD / Hourly
- <p>We are looking for an experienced <strong>Senior Executive Assistant </strong>to provide high-level support to senior leadership on site in<strong> Troy, NY</strong>. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.</p><p>• Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.</p><p>• Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.</p><p>• Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.</p><p>• Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.</p><p>• Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.</p><p>• Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.</p><p>• Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.</p><p>• Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.</p>
- 2026-10-23T20:18:44Z
- Virginia Beach, VA
- onsite
- Permanent / Full Time
- 72000.00 - 80000.00 USD / Yearly
- <p>We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams.</p><p><br></p><p>Responsibilities:</p><p>• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.</p><p>• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.</p><p>• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.</p><p>• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.</p><p>• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.</p><p>• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.</p><p>• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.</p><p>• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.</p><p>• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.</p><p>• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines.</p>
- 2026-11-10T18:58:46Z
- San Diego, CA
- remote
- Temporary / Contract
- 45.00 - 50.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.</p><p>The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.</p><p>Key Responsibilities</p><ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul><p><br></p>
- 2026-11-07T00:18:50Z
- Fort Lauderdale, FL
- onsite
- Permanent / Full Time
- 95000.00 - 135000.00 USD / Yearly
- We are looking for an experienced Executive Assistant to support senior leadership in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a dynamic environment, handles sensitive matters with sound judgment, and keeps competing priorities organized. The right candidate will bring strong follow-through, excellent communication skills, and the ability to manage both daily executive support and longer-term coordination needs.<br><br>Responsibilities:<br>• Oversee a high-volume executive calendar, adjusting schedules as priorities shift while maintaining discretion in all communications and planning.<br>• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries to ensure smooth business trips.<br>• Act as a trusted partner to senior leadership by helping manage priorities, anticipating needs, and keeping critical initiatives moving forward.<br>• Lead assigned projects from initial planning through final completion, working independently and providing updates when needed.<br>• Coordinate logistics for company gatherings and special events, including large annual retreats, employee functions, client engagements, and culture-focused activities.<br>• Respond quickly to urgent day-to-day requests while also identifying upcoming deadlines, potential conflicts, and areas requiring advance preparation.<br>• Monitor open action items and drive follow-up with internal teams to support timely completion of executive and business priorities.<br>• Support meeting preparation by organizing materials, scheduling discussions, and helping ensure key stakeholders are aligned in advance.
- 2026-11-09T18:23:44Z
- San Diego, CA
- onsite
- Temporary to Hire
- 40.00 - 50.00 USD / Hourly
- <p><strong>The Opportunity</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward.</p><p><br></p><p>The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts.</p><p><br></p><p><strong>Roles & Responsibilities</strong></p><p>The Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects.</p><p><br></p><p><strong>Executive & Leadership Support</strong></p><ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul><p><strong>Meetings, Events & Board Support</strong></p><ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul><p><strong>Special Projects & Process Improvement</strong></p><ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
- 2026-11-11T19:58:47Z
- Greenwood Village, CO
- onsite
- Temporary / Contract
- 42.00 - 45.00 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. </p><p><br></p><p>This long-term contract position is ideal for someone who thrives in a fast-moving environment, brings strong judgment to shifting priorities, and can balance day-to-day executive support with coordination of broader initiatives. </p><p><br></p><p>The role will primarily support the Chief People Officer while also assisting finance leadership, requiring a collaborative approach, strong communication, and the ability to stay ahead of competing demands.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage complex executive calendars, resolve scheduling conflicts, and ensure leadership time is aligned with key business priorities.</p><p><br></p><p>• Support the Chief People Officer as the primary executive partner while also providing calendar and administrative assistance to the Chief Financial Officer and Vice President of Finance.</p><p><br></p><p>• Prepare agendas, organize materials, capture meeting notes, and distribute follow-up actions to keep teams informed and accountable.</p><p><br></p><p>• Coordinate senior leadership meetings, offsite sessions, and board-related activities, including logistics, venue arrangements, catering, presentation formatting, and related event details.</p><p><br></p><p>• Track milestones, deliverables, and status updates for strategic initiatives so leaders can monitor progress and maintain momentum on key objectives.</p><p><br></p><p>• Draft and organize executive communications by gathering input from stakeholders, synthesizing information, and preparing materials for leadership review.</p><p><br></p><p>• Arrange occasional executive travel and confirm itineraries, schedules, and supporting details are accurate and well communicated.</p><p><br></p><p>• Partner closely with other executive assistants to share coverage, maintain continuity during absences, and contribute to a highly collaborative support model.</p><p><br></p><p>• Use tools such as Microsoft Office and project tracking platforms to manage schedules, documents, action items, and ongoing administrative workflows.</p>
- 2026-10-28T20:33:42Z
- San Diego, CA
- remote
- Temporary / Contract
- 30.00 - 42.00 USD / Hourly
- <p>Our client, a well-established investment firm, is seeking a highly organized, proactive, and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative and personal support to members of the C-suite. This individual will serve as a trusted partner to senior leadership, managing a combination of professional and personal responsibilities while ensuring day-to-day priorities, schedules, and operations run seamlessly.</p><p>The ideal candidate is exceptionally resourceful, exercises sound judgment and discretion, and is comfortable managing competing priorities in a fast-paced, high-touch environment. This role requires someone who can anticipate needs, operate independently, and provide a high level of service and confidentiality.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative and executive support to C-suite leadership, managing both professional and personal responsibilities.</li><li>Proactively manage complex calendars, coordinate meetings, and prioritize competing scheduling requests.</li><li>Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.</li><li>Coordinate personal appointments, reservations, household-related needs, and other lifestyle arrangements as requested.</li><li>Manage incoming communications, emails, phone calls, and correspondence on behalf of executives.</li><li>Prepare, proofread, and organize presentations, reports, meeting materials, and other confidential documents.</li><li>Coordinate internal and external meetings, including preparing agendas, gathering materials, and managing follow-up items.</li><li>Serve as a primary point of contact for internal stakeholders, investors, clients, vendors, and other external contacts.</li><li>Handle confidential business, financial, and personal information with the highest level of discretion.</li><li>Track important deadlines, commitments, and follow-up items to ensure nothing falls through the cracks.</li><li>Assist with special projects, event planning, and other ad hoc responsibilities as needed.</li></ul><p><br></p>
- 2026-11-13T22:43:48Z
- Scranton, PA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>Robert Half is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who excels in a fast-paced environment, can effectively manage multiple priorities, and communicates professionally with individuals at all levels of an organization. The position requires strong judgment, exceptional organizational skills, and the ability to handle confidential information with discretion. Based on general knowledge.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage complex calendars for senior leaders, including coordinating meetings, appointments, and other commitments while anticipating and resolving scheduling conflicts. Based on general knowledge.</li><li>Partner with internal support teams to help keep daily priorities, meetings, and follow-up items organized and on schedule. Based on general knowledge.</li><li>Act as a key point of contact between leadership and internal stakeholders to support timely communication and cross-functional collaboration. Based on general knowledge.</li><li>Prepare, review, and distribute correspondence, mail, and other communications while identifying urgent or high-priority items. Based on general knowledge.</li><li>Coordinate travel arrangements, accommodations, and detailed itineraries to ensure seamless logistics for executives. Based on general knowledge.</li><li>Process expense reports, corporate card reconciliations, and related documentation accurately and in a timely manner. Based on general knowledge.</li><li>Develop presentations, reports, and other materials to support meetings, communications, and business initiatives. Based on general knowledge.</li><li>Handle sensitive information with a high degree of confidentiality and exercise sound independent judgment in daily responsibilities. Based on general knowledge.</li><li>Greet visitors and provide professional front office or administrative support as needed. Based on general knowledge.</li><li>Assist with special projects, events, and additional administrative support for leadership or other departments as required. Based on general knowledge.</li></ul><p><br></p>
- 2026-11-05T19:08:46Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 46.00 - 49.00 USD / Hourly
- <p>Robert Half is seeking experienced Executive Assistants for contract and contract-to-hire opportunities with small and mid-sized businesses across the Bay Area. These roles support executives, founders, business owners, and leadership teams by managing complex calendars, coordinating meetings, handling confidential information, and ensuring daily operations run smoothly.</p><p><br></p><p>The ideal candidate has 3+ years of Executive Assistant experience, exceptional organizational skills, and the ability to anticipate needs in fast-paced environments.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars and prioritize competing demands.</li><li>Coordinate internal and external meetings, including scheduling, agendas, and logistics.</li><li>Arrange domestic and international travel, accommodations, and expense reporting.</li><li>Screen calls, emails, and correspondence on behalf of executives.</li><li>Prepare presentations, reports, meeting materials, and board packets.</li><li>Take meeting notes and track action items and follow-ups.</li><li>Handle confidential and sensitive information with discretion.</li><li>Coordinate special projects and support executive initiatives.</li><li>Assist with event planning, off-site meetings, and company functions.</li><li>Serve as a liaison between executives, clients, vendors, and internal teams.</li></ul><p><br></p><p><br></p>
- 2026-11-14T07:13:41Z
- Birmingham, AL
- remote
- Temporary / Contract
- 25.00 - 30.00 USD / Hourly
- <p>Position Overview</p><p>Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and exercising sound judgment.</p><p>Key Responsibilities</p><ul><li>Manage executive calendars, coordinate meetings, and schedule appointments</li><li>Arrange travel accommodations, prepare itineraries, and process expense reports</li><li>Screen and prioritize incoming communications, including emails and phone calls</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including logistics and follow-up action items</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and administrative initiatives as needed</li><li>Serve as a liaison between executives, employees, clients, and external stakeholders</li><li>Organize and maintain electronic and physical filing systems</li></ul><p><br></p>
- 2026-11-04T15:48:37Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 35.00 - 43.00 USD / Hourly
- <p>An established private investment organization is seeking a highly organized Executive Assistant to provide direct support to senior leadership. This is an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys anticipating needs, managing complex schedules, and keeping executive operations running seamlessly.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and competing scheduling priorities.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, and confidential documents.</li><li>Organize leadership meetings and manage follow-up items.</li><li>Handle incoming communications and prioritize requests on behalf of executives.</li><li>Coordinate expense reports, invoices, and occasional personal administrative requests.</li><li>Maintain confidential records and serve as a liaison between leadership and internal or external contacts.</li></ul>
- 2026-11-07T00:23:43Z
- Lake Oswego, OR
- onsite
- Permanent / Full Time
- 80000.00 - 100000.00 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives.</p><p><br></p><p>Responsibilities:</p><p>• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.</p><p>• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.</p><p>• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.</p><p>• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.</p><p>• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.</p><p>• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.</p><p>• Handle sensitive company and personnel information with a high level of discretion and professionalism.</p><p>• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve.</p><p><br></p><p> Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130</p>
- 2026-10-29T18:08:43Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 24.70 - 26.00 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support for leadership located in the Greater Philadelphia Region. This contract role is well-suited for an individual with strong organizational and coordination skills who enjoys keeping operations running efficiently. The ideal Executive Assistant candidate is proactive, detail-focused, and able to balance multiple responsibilities while maintaining a high level of accuracy</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to support daily operations.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.</p><p>• Prepare and organize meeting schedules, confirm logistics, and help ensure executives are fully briefed in advance.</p><p>• Coordinate travel-related changes and communicate updates promptly to minimize disruptions.</p><p>• Support executive meetings by handling invitations, scheduling adjustments, and follow-up action tracking.</p><p>• Maintain accurate records of schedules, travel plans, and related administrative details.</p><p>• Serve as a dependable point of coordination for time-sensitive executive support needs.</p>
- 2026-11-10T19:34:11Z
- Washington, DC
- onsite
- Permanent / Full Time
- 90000.00 - 100000.00 USD / Yearly
- <p>Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. </p><p> $100k hybrid schedule, great benefits, career growth, plus bonuses</p><p> </p><p>My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties:</p><p> </p><p>• Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.</p><p>• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.</p><p>• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.</p><p>• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.</p><p>• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.</p><p>• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.</p><p>• Maintain organized records, expense details, and data entry tasks to support efficient office administration.</p><p><br></p><p>All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
- 2026-10-30T20:38:46Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 30.00 - 35.00 USD / Hourly
- <p>Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and is passionate about supporting an organization that makes a meaningful community impact.</p><p><br></p><p>The Executive Assistant will serve as a key partner to executive leadership, managing calendars, coordinating meetings, preparing correspondence, and helping ensure smooth day-to-day operations. The ideal candidate is resourceful, professional, and capable of handling confidential information with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between leadership, internal staff, board members, donors, and external stakeholders</li><li>Coordinate board and committee meetings, including scheduling, agendas, materials, and follow-up</li><li>Track deadlines, action items, and organizational priorities to support executive workflow</li><li>Maintain confidential files, records, and sensitive information with a high level of discretion</li><li>Assist with special projects, event coordination, and internal communications as needed</li><li>Support office operations and help streamline administrative processes</li></ul><p><br></p>
- 2026-11-04T17:33:45Z
- Duluth, GA
- onsite
- Temporary / Contract
- 21.85 - 25.30 USD / Hourly
- <p>We are looking for a detail-oriented Junior Executive Assistant to provide dependable administrative support to senior leadership and the board. This is a contract position suited for someone who can keep schedules organized, prepare meetings thoroughly, and manage follow-up tasks with professionalism and discretion. The role combines executive coordination, board support, meeting administration, and communication assistance in a fast-paced environment where accuracy and responsiveness are essential.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for senior leaders, arrange meetings, and keep scheduling priorities aligned using Microsoft 365 tools.</p><p>• Act as a central point of coordination between executives, board members, leadership teams, and other stakeholders to support smooth communication.</p><p>• Prepare agendas, send meeting notices, organize virtual or onsite logistics, and document clear meeting minutes with actionable follow-up items.</p><p>• Track open tasks, decisions, and next steps from leadership and board meetings to help ensure timely completion.</p><p>• Support board and advisory committee activities by assembling presentation materials, distributing documents in advance, and coordinating meeting logistics.</p><p>• Arrange reservations and travel-related plans for leadership or board activities as needed.</p><p>• Assist with administrative processing such as routing bills or approvals to the appropriate leaders.</p><p>• Help maintain collaboration and communication resources, including SharePoint-based content, in partnership with leadership team members.</p><p>• Provide note-taking and organizational support during executive, leadership, and board sessions, including recurring strategic meetings.</p><p>• Contribute administrative assistance to HR-related processes and other operational support needs as assigned.</p>
- 2026-11-04T21:58:48Z
- Sarasota, FL
- onsite
- Temporary / Contract
- 21.00 - 22.00 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership and help keep daily office activities running smoothly in Sarasota, Florida. This is an on-site Contract position within the Services industry, offering a steady Monday through Friday schedule. The role is ideal for someone who excels at coordinating priorities, preparing business documents, and maintaining an efficient office environment while handling sensitive matters with discretion.<br><br>Responsibilities:<br>• Coordinate leadership calendars by organizing appointments, meetings, and schedule changes to ensure time is managed effectively.<br>• Draft, format, and distribute reports, correspondence, presentations, and other business materials with a high level of accuracy.<br>• Arrange travel plans and support executive meeting logistics, including itineraries, reservations, and related documentation.<br>• Oversee fleet-related administrative tasks such as maintenance scheduling, registration tracking, and service coordination.<br>• Partner with vendors and internal teams to address facility needs and support smooth day-to-day office operations.<br>• Act as a central point of communication between senior leadership, managers, and staff to promote timely follow-up and alignment.<br>• Provide front desk or reception assistance when needed to maintain consistent office coverage and professionalism.<br>• Safeguard confidential records and sensitive business information while exercising sound judgment in daily interactions.
- 2026-11-03T16:23:41Z
- Lehi, UT
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs.<br>• Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules.<br>• Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays.<br>• Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions.<br>• Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule.<br>• Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives.<br>• Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness.<br>• Assist with special projects, leadership meetings, board-related activities, and company events as needed.<br>• Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
- 2026-11-10T17:53:45Z
- Charleston, SC
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leaders within a mission-driven non-profit organization in Charleston, South Carolina. This contract position calls for someone who can manage competing priorities, communicate with a range of stakeholders, and keep daily operations running smoothly. The ideal candidate brings strong organizational skills, sharp attention to detail, and the ability to support executives in a fast-paced environment with discretion and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Support senior executives with day-to-day administrative tasks, ensuring timely follow-through on priorities and requests.</p><p>• Maintain complex calendars, coordinate scheduling logistics, and confirm meetings with both internal teams and external contacts.</p><p>• Prepare and distribute mail merge communications and other correspondence with accuracy and care.</p><p>• Record constituent or stakeholder interactions in the organization's system on behalf of executive leadership.</p><p>• Review, edit, format, and produce documents to ensure presentation-ready materials.</p><p>• Organize meetings involving multiple participants, including agenda coordination, note-taking, and circulation of meeting summaries.</p><p>• Serve as a liaison across departments to help streamline communication and keep initiatives moving forward.</p><p>• Arrange travel and related logistics for executive meetings and business needs as requiredc</p>
- 2026-11-11T21:48:47Z
- East Lansing, MI
- onsite
- Permanent / Full Time
- 52000.00 - 54080.00 USD / Yearly
- <p>We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.</p><p>• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.</p><p>• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.</p><p>• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.</p><p>• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.</p><p>• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.</p><p>• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.</p><p>• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.</p><p><br></p>
- 2026-10-27T14:28:43Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p>A respected financial services firm in Honolulu is seeking an experienced Executive Assistant to support senior leadership and ensure efficient daily operations. This is an excellent opportunity for a highly organized professional who thrives in a fast-paced environment.</p><p>This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Answer and direct incoming phone calls professionally</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate meetings and take meeting notes as needed</li><li>Screen communications and handle confidential information</li><li>Assist with project coordination and special assignments</li><li>Maintain organized records and filing systems</li></ul><p><br></p>
- 2026-10-30T02:08:42Z