634 Results for Executive Assistant Jobs in Html

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Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-10-06T15:53:47Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000.00 - 165000.00 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-10-21T13:23:43Z

Executive Assistant

Lehi, UT
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment. Responsibilities: • Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs. • Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules. • Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays. • Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions. • Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule. • Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives. • Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness. • Assist with special projects, leadership meetings, board-related activities, and company events as needed. • Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
2026-10-05T15:33:45Z

Executive Assistant

Wayne, PA
onsite
Temporary to Hire
41.00 - 42.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders. Responsibilities: • Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time. • Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed. • Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions. • Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication. • Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy. • Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders. • Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
2026-10-30T20:23:47Z

Executive Assistant

Raleigh, NC
onsite
Temporary to Hire
26.00 - 33.00 USD / Hourly
We are looking for an organized and resourceful Executive Assistant to support senior leadership. This contract position is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities moving efficiently. The person in this role will serve as a trusted administrative partner, ensuring meetings, travel, and day-to-day operations are handled with care and attention to detail. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and keeping leaders informed of upcoming priorities. • Coordinate domestic and/or international travel plans, including itineraries, reservations, and related logistics. • Prepare and organize executive meetings by arranging schedules, confirming attendees, and ensuring materials are ready in advance. • Support leadership with day-to-day administrative activities that improve efficiency and maintain smooth operations. • Track meeting details, follow-up items, and deadlines to help ensure timely completion of key actions. • Communicate with internal teams and external contacts in a clear and attentive manner on behalf of executives.
2026-10-23T19:38:46Z

Executive Assistant

St. Louis, MO
onsite
Temporary / Contract
- USD / Hourly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-10-16T13:58:41Z

Executive Assistant

East Lansing, MI
onsite
Permanent / Full Time
52000.00 - 54080.00 USD / Yearly
We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion. Responsibilities:• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.
2026-10-27T14:28:43Z

Sr. Administrative Assistant

San Diego, CA
remote
Temporary to Hire
26.00 - 32.00 USD / Hourly
We are seeking an experienced, highly organized, and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and ensure the smooth operation of daily business activities within a real estate organization. This individual will play a key role in managing complex schedules, coordinating meetings, preparing correspondence, and supporting special projects while serving as a trusted resource to executives and internal teams. The ideal candidate is detail-oriented, resourceful, and capable of anticipating needs, managing competing priorities, and handling confidential information with discretion. Strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment are essential. Key Responsibilities<ul><li>Provide comprehensive administrative support to senior leadership and executive-level team members.</li><li>Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare, proofread, and format correspondence, reports, presentations, meeting agendas, and other business documents.</li><li>Coordinate internal and external meetings, including conference room reservations, materials preparation, and follow-up communications.</li><li>Serve as a primary point of contact for internal departments, clients, vendors, and other external stakeholders.</li><li>Handle confidential and sensitive business information with professionalism and discretion.</li><li>Track deadlines, follow up on outstanding action items, and help ensure projects and priorities stay on schedule.</li><li>Assist with expense reports, invoice processing, purchase orders, and budget tracking as needed.</li><li>Maintain organized electronic and physical filing systems, records, and documentation.</li><li>Support special projects, research, event coordination, and departmental initiatives.</li><li>Identify opportunities to improve administrative processes, office efficiency, and team coordination.</li><li>Assist with onboarding logistics, office management, and other operational needs as required.</li></ul>
2026-10-16T17:03:59Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
We are seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and internal teams. The ideal candidate will be skilled in calendar management, document preparation, meeting coordination, travel arrangements, and office operations, with the ability to manage multiple priorities while maintaining professionalism and attention to detail. Key Responsibilities:<ul><li>Provide high-level administrative support to managers or senior leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and meeting logistics.</li><li>Serve as a point of contact for internal and external communications.</li><li>Maintain organized records, files, and documentation.</li><li>Support special projects and help ensure day-to-day operational efficiency.</li></ul>
2026-10-16T17:03:59Z

Executive Assistant

Austin, TX
onsite
Permanent / Full Time
85000.00 - 110000.00 USD / Yearly
We are looking for an Executive Assistant to support company founders and help maintain a highly organized, responsive workplace in Austin, Texas. This position combines executive support, travel coordination, office operations, and daily administrative oversight in a fast-paced environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to keep priorities moving smoothly when schedules and business needs shift quickly. Responsibilities: • Coordinate and optimize complex calendars for multiple founders, balancing competing priorities, preventing scheduling conflicts, and preserving uninterrupted time for high-value work. • Arrange complete domestic and international travel plans, including transportation, lodging, itineraries, and rapid adjustments when plans change unexpectedly. • Oversee day-to-day office operations by managing facilities needs, maintaining common areas, tracking supplies, and working with service providers to keep the workplace running effectively. • Manage incoming and outgoing shipments, including packages, parts, and hardware, while ensuring items are recorded accurately and delivered to the appropriate recipients. • Process expense submissions, organize receipts, and handle routine administrative tasks with precision, confidentiality, and consistency. • Prepare materials and logistics for meetings, coordinate onsite visits, and support team gatherings and offsite events that strengthen collaboration. • Work closely with the Chief of Staff to support leadership priorities, maintain operational cadence, and respond quickly to evolving business needs.
2026-10-22T15:48:44Z

Executive Assistant

Rockville, MD
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for an experienced Executive Assistant to provide dependable support to senior leadership in Rockville, Maryland. This contract-to-permanent opportunity is ideal for someone who excels at managing shifting priorities, maintaining organization, and ensuring executive operations run smoothly. The role offers a blend of administrative coordination, communication, and operational support in a fast-paced environment. Responsibilities: • Oversee demanding executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and/or international travel, including itineraries, lodging, transportation, and related logistics. • Develop high-quality reports, slide presentations, agendas, and briefing materials to support meetings and leadership updates. • Organize meetings from start to finish, including scheduling, preparing materials, documenting key details, and following up on action items. • Support daily office administration by coordinating operational activities and helping maintain efficient internal workflows. • Act as a central point of contact between executives, staff members, and external partners to promote clear and timely communication. • Handle correspondence and incoming requests with discretion and strong attention to detail. • Contribute to priority initiatives and special assignments that support executive goals and broader business operations.
2026-10-26T16:13:48Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
45.00 - 50.00 USD / Hourly
We are looking for an Executive Assistant to support senior leadership on a contract basis. This role requires someone who can keep complex schedules organized, manage travel logistics with precision, and ensure meetings run smoothly from planning through follow-up. The ideal candidate is highly attentive to detail, adaptable, and comfortable handling shifting priorities in a fast-paced environment. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and keeping daily agendas aligned with business needs. • Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries. • Coordinate meeting logistics by securing conference space, preparing materials, and confirming attendee availability. • Support executive travel plans by monitoring changes and adjusting reservations to maintain efficient schedules. • Serve as a key point of coordination for leadership activities, ensuring timely communication and seamless planning. • Prepare and organize information needed for executive meetings, including agendas, briefing materials, and follow-up items.
2026-11-04T15:33:45Z

Executive Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia.
2026-11-03T19:24:06Z

Executive Assistant

Bethesda, MD
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for an experienced Executive Assistant to provide strategic administrative support to senior leadership in Maryland. This contract-to-permanent opportunity is ideal for a candidate with significant experience who can keep priorities organized, communicate effectively across all levels of the organization, and manage sensitive matters with sound judgment. The role requires someone who can anticipate needs, maintain momentum on critical activities, and ensure executives are well supported in a fast-paced environment. Responsibilities: • Oversee complex executive calendars by arranging appointments, aligning priorities, and adjusting schedules to accommodate changing business needs. • Organize domestic and international travel plans, including itineraries, logistics, and expense documentation, to ensure seamless executive travel. • Develop and format business correspondence, presentations, briefing materials, and reports for leadership use. • Coordinate meetings, leadership sessions, board-related activities, and special events while managing agendas, materials, and logistical details. • Act as a central point of contact between executives, internal departments, and external partners to support clear and timely communication. • Track deadlines, follow-up items, and outstanding deliverables so leadership commitments remain on schedule. • Safeguard confidential documents and sensitive information with a high degree of discretion. • Provide administrative and operational assistance for special projects and cross-functional initiatives as business needs evolve.
2026-10-26T12:28:42Z

Executive Assistant

Collierville, TN
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
We are looking for an Executive Assistant to support leadership in Tennessee. This contract position with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring day-to-day executive operations run efficiently. The right candidate will bring strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts to keep daily activities on track. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries. • Coordinate meeting logistics for executive discussions, ensuring materials, timing, and attendee communication are handled smoothly. • Serve as a central point of administrative support for leadership, helping maintain organization across shifting priorities and deadlines. • Track schedule changes and travel updates proactively, communicating adjustments clearly to relevant stakeholders. • Prepare for executive meetings by confirming agendas, organizing supporting documents, and assisting with follow-up actions. • Handle time-sensitive requests with discretion and professionalism while maintaining a high level of accuracy. • Support operational continuity by assisting with administrative process updates or related coordination needs when required.
2026-10-28T18:23:47Z

Executive Assistant

Omaha, NE
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract opportunity has the potential to become permanent and is ideal for someone who excels at keeping schedules organized, managing logistics, and ensuring day-to-day executive operations run smoothly. The person in this role will serve as a dependable partner to leadership by coordinating priorities, handling travel planning, and supporting important meetings with professionalism and discretion. Responsibilities: • Manage complex executive calendars, prioritize scheduling needs, and ensure leaders are well prepared for daily commitments. • Arrange domestic and regional travel plans, including itineraries, reservations, and schedule adjustments as needed. • Coordinate travel logistics from start to finish to help executives move efficiently between meetings and events. • Organize executive meetings by preparing schedules, confirming attendance, and supporting follow-up activities. • Serve as a central point of coordination for appointments, meeting requests, and changing priorities. • Monitor deadlines and upcoming commitments to help leadership stay on track with key obligations. • Provide administrative support that strengthens communication, organization, and overall executive productivity.
2026-10-27T14:08:44Z

Executive Assistant

La Grange, IL
onsite
Permanent / Full Time
110000.00 - 130000.00 USD / Yearly
On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. Compensation: $110k-$130k plus a 10%-12% bonus Hybrid 3 days in office 2 days wfh Medical, Dental, Vision, PTO, Sick, 401kOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Partner closely with senior leadership to anticipate needs, manage priorities• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. • Support board and committee activities by coordinating schedules, and preparing materials.• Organize leadership meetings, executive offsites, and organizing agendas.• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.• Manage incoming correspondence and requests.• Expense reports.
2026-11-02T17:08:48Z

Executive Assistant

Rochester, NY
onsite
Temporary to Hire
25.00 - 30.00 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Rochester, New York. This contract-to-permanent opportunity is ideal for an experienced, detail-focused individual who can keep operations running smoothly while handling sensitive matters with sound judgment. The role calls for strong organization, excellent communication, and the ability to stay composed while balancing shifting priorities in a fast-moving environment. Responsibilities: • Manage complex executive schedules, resolve calendar conflicts, and ensure leaders are prepared for daily commitments. • Arrange business travel from start to finish, including itineraries, reservations, and schedule adjustments as needed. • Coordinate internal and external meetings by organizing logistics, confirming attendance, and preparing supporting materials. • Record clear and accurate meeting notes, then distribute follow-up items to help maintain accountability and progress. • Serve as a reliable point of contact for senior leadership by handling communications with discretion. • Prioritize competing administrative requests and adapt quickly to changing business needs in a fast-paced setting.
2026-10-27T21:04:46Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment. Responsibilities: • Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve. • Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation. • Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed. • Provide administrative support for special projects related to financial documentation and operational coordination. • Arrange travel logistics and prepare expense-related materials to support executive needs. • Maintain confidential files with care and accuracy while handling sensitive business information. • Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
2026-11-02T14:43:39Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting. Responsibilities: • Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps. • Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately. • Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested. • Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience. • Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory. • Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized. • Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs. • Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
2026-10-23T15:13:45Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion. What you get to do every single day:• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.• Enter and maintain information in internal records and databases with a high level of accuracy.• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
2026-10-28T13:48:42Z

Executive Assistant to CEO

Washington, DC
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
<ul><li>Manage the CEO’s complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points.Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders.</li><li>Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.</li><li>Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail.</li><li>Develop and maintain systems to track the CEO’s priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders.</li><li>Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish.</li><li>Conduct research and synthesize information to support meetings, decision-making, and organizational priorities.</li><li>Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.</li><li>Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency.</li><li>Exercise discretion and sound judgment when handling confidential and sensitive information.</li><li>Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics.</li><li>Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through.</li><li>Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology.</li><li>Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year.</li><li>Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders.</li><li>Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics.</li><li>Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed.</li><li>Anticipate and resolve logistical or operational issues quickly and effectively.</li><li>Provide a professional, welcoming, and seamless experience for all participants.</li></ul>
2026-10-19T16:18:45Z

Executive Assistant

Euless, TX
remote
Temporary / Contract
28.00 - 34.00 USD / Hourly
Position SummaryWe are seeking a detail-oriented Order Entry Clerk to process customer orders accurately and efficiently. This role is responsible for entering sales orders, verifying order information, coordinating with customers and internal departments, and ensuring orders are processed in a timely manner. The ideal candidate has strong data entry skills, customer service experience, and the ability to work in a fast-paced environment.Essential Responsibilities<ul><li>Enter customer orders into the ERP/order management system accurately and efficiently.</li><li>Review purchase orders and verify pricing, quantities, product details, and shipping information.</li><li>Communicate with customers regarding order status, discrepancies, and missing information.</li><li>Coordinate with sales, warehouse, production, and shipping teams to ensure timely order fulfillment.</li><li>Process order changes, cancellations, returns, and credits as needed.</li><li>Maintain accurate customer and order records.</li><li>Research and resolve order entry issues and discrepancies.</li><li>Generate reports and assist with inventory and order tracking activities.</li><li>Provide administrative support to customer service and sales teams.</li><li>Ensure a high level of accuracy and customer satisfaction throughout the order process.</li></ul>Key Skills<ul><li>Order Processing</li><li>Order Entry</li><li>Customer Service</li><li>Data Entry</li><li>Purchase Orders</li><li>Sales Order Management</li><li>Inventory Coordination</li><li>Problem Resolution</li><li>Attention to Detail</li><li>Communication</li></ul>
2026-10-16T21:48:51Z

Administrative Assistant

Chicago, IL
remote
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
On Behalf of our client we are looking for an Administrative Assistant to provide high level support that helps an executive stay organized, prepared, and focused on shifting priorities. This role combines business coordination with personal assistance, requiring sound judgment, discretion, and the ability to manage multiple requests with care. Based in Chicago, Illinois, the position is ideal for someone who thrives in a fast-paced environment and can handle sensitive matters with professionalism. Compensation: $60k-$80kMonday-Friday 8:30am-5:30pmRemote (must live in the Chicago/Chicagoland area)Medical, Dental, Vision, PTO, SickOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate a demanding schedule by arranging meetings, resolving conflicts, and adjusting plans as priorities evolve.• Must be tech savvy with AI • Follow direction from the executive• Organize domestic and international travel, including transportation, lodging, and detailed itineraries to support seamless movement between commitments.• Manage personal appointments and daily logistics, ensuring important tasks and household-related needs are handled efficiently.• Work closely with the executive’s spouse to align calendars, support family-related plans, and help coordinate events and obligations.• Monitor key dates, celebrations, and personal commitments, and ensure timely preparation, reminders, and follow-through.• Anticipate upcoming needs by identifying potential issues early, offering solutions, and keeping the executive informed and ready.
2026-10-06T14:43:44Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T12:38:43Z

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634 results for Executive Assistant in Html