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956 results for Certified Payroll Specialist in Html
- Millington, TN
- onsite
- Permanent / Full Time
- 58000.00 - 60000.00 USD / Yearly
- We are looking for an Accounts Payable Specialist to support daily financial operations in Tennessee. This role focuses on managing vendor payments accurately, maintaining dependable records, and helping create an efficient and detail-oriented office environment. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and the ability to work effectively with vendors and internal teams.<br><br>Responsibilities:<br>• Process vendor invoices and prepare payments in a timely and accurate manner while ensuring supporting documentation is complete.<br>• Review purchase orders, tax identification details, and invoice information to confirm accuracy before payment is issued.<br>• Investigate billing differences and work with vendors and internal departments to resolve payment-related issues promptly.<br>• Reconcile monthly statements and transaction activity to keep accounting records and ledgers current and accurate.<br>• Monitor open payables to ensure balances are cleared appropriately and applied correctly once payments are made.<br>• Identify opportunities for early payment discounts and assist with corrective actions such as purchase order updates or payment holds when necessary.<br>• Communicate clearly with customers, vendors, and employees across all levels to support a productive and welcoming workplace.
- 2026-11-04T18:43:44Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 65000.00 - 72000.00 USD / Yearly
- <p><em>The salary range for this position is $65,000 - $72,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong>Job Description:</strong> </p><p> </p><p>The A/R Specialist will manage the timely and accurate collection of customer receivables for the Organization. The ideal candidate will be responsible for the collection, processing, and reconciliation of outstanding receivables. position supports the Company’s objectives through building relationships with customers, working cross-functionally with departments and monitoring and reporting on key performance indicators.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Monitor the accurate and timely generation of customer invoices, ensuring compliance with established billing policies and procedures.</li><li>Review and verify the accuracy of invoices and other billing documents.</li><li>Maintain consistent communication with contact(s) at customer to ensure prompt payment and resolve any outstanding payment issues.</li><li>Reconciliation of assigned customer accounts to identify and address discrepancies or variances.</li><li>Investigate and resolve customer inquiries related to billing discrepancies or account issues.</li><li>Prepare and maintain accounts receivable reporting, including aging analysis and collection forecasts.</li><li>Monitor and track customer payment trends, identifying potential risks and opportunities for process improvement.</li><li>Assist with month-end and year-end closing activities as needed, ensuring accurate revenue recognition and financial reporting.</li><li>Support internal and external audits by providing documentation and responding to inquiries.</li><li>Stay up to date with industry best practices and regulations related to accounts receivable and billing.</li></ul><p> </p><p> </p>
- 2026-10-21T15:18:46Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 65000.00 - 80000.00 USD / Yearly
- <p>We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a mid-sized workforce in Louisville, Kentucky. This role supports employees across Kentucky and Indiana, requires strong attention to detail, sound judgment, and a solid understanding of payroll compliance. The ideal candidate is comfortable managing end-to-end payroll activities, resolving discrepancies, and working within payroll systems to maintain reliable records and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Process complete payroll cycles for a workforce of approximately 101 to 500 employees, ensuring deadlines and accuracy standards are consistently met.</p><p>• Administer payroll for employees in multiple states while applying appropriate wage, tax, and compliance requirements.</p><p>• Review, validate, and reconcile payroll data including earnings, deductions, taxes, and benefit-related changes before final submission.</p><p>• Maintain employee payroll records within UKG Ready and other payroll software, ensuring information is current and properly documented.</p><p>• Handle union-related payroll elements, including contract-based pay rules, deductions, and other applicable adjustments.</p><p>• Investigate payroll variances and resolve issues related to time entries, pay calculations, tax withholdings, and employee inquiries.</p><p>• Prepare payroll reports and supporting documentation to assist with audits, account balancing, and internal financial review.</p><p>• Support payroll-related process updates and system-related changes when needed, helping maintain continuity and data accuracy across operations.</p>
- 2026-10-28T14:38:44Z
- Memphis, TN
- onsite
- Temporary to Hire
- 22.00 - 22.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a team in Memphis, Tennessee in a contract capacity with the potential for a permanent role. This position is ideal for someone who enjoys detail-oriented financial work, can manage a fast-paced invoice environment, and is eager to grow into broader ownership of the accounts payable process. The role supports daily invoice processing, purchase order matching, and issue resolution while working across systems that help organize and route AP activity.<br><br>Responsibilities:<br>• Process a high daily volume of vendor invoices with accuracy and timeliness, typically handling approximately 125 to 150 invoices per day.<br>• Review purchase orders against supplier invoices and investigate any pricing, quantity, or documentation differences before approval.<br>• Enter invoice and payment-related information into accounting systems while maintaining complete and organized records.<br>• Provide day-to-day support for accounts payable activities with the opportunity to take on increasing responsibility for the full AP workflow over time.<br>• Assist with preparing and issuing invoices as needed to support broader transactional accounting operations.<br>• Perform account coding and ensure expenses are assigned correctly in accordance with internal accounting practices.<br>• Use Fieldstack to manage purchase order review and matching before transactions move into Sage Intacct for accounting processing.<br>• Support invoice management and data maintenance across digital AP tools, including AI-enabled invoice storage platforms and related administrative tasks.
- 2026-11-03T20:53:45Z
- New Berlin, WI
- onsite
- Permanent / Full Time
- 55000.00 - 60000.00 USD / Yearly
- <p>We are looking for an AR Specialist to support an organization in New Berlin, Wisconsin. This position is ideal for someone who is highly organized, detail-oriented, and comfortable managing accounts receivable activities in a fast-paced environment. The role will focus on maintaining accurate financial information, applying incoming payments, and following up with customers to keep accounts current.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate accounts receivable records and ensure customer account activity is documented correctly.</p><p>• Apply incoming payments to the appropriate invoices and reconcile posted transactions with supporting records.</p><p>• Monitor outstanding balances and communicate with business clients regarding overdue accounts and payment status.</p><p>• Review account details regularly to identify discrepancies and help resolve billing or payment issues promptly.</p><p>• Collaborate with internal teams to support smooth cash application and account maintenance processes.</p><p>• Prepare receivable-related reports and provide updates on collection activity and account trends.</p>
- 2026-10-21T13:23:43Z
- Auburn, WA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an Accounts Receivable Specialist to support financial operations for a Contract position based in Auburn, Washington. This role focuses on maintaining accurate receivables, applying incoming payments, coordinating commercial collections, and supporting billing activities with precision. The ideal candidate is detail-oriented, organized, and confident working with high-volume cash activity while helping keep accounts current and well documented.<br><br>Responsibilities:<br>• Record and reconcile incoming customer payments to ensure cash receipts are posted accurately and on time.<br>• Monitor outstanding balances, follow up with commercial clients, and drive timely resolution of past-due accounts.<br>• Prepare and review invoices, adjustments, and related billing documentation to support accurate customer charges.<br>• Investigate payment discrepancies by researching account activity and coordinating with internal partners or customers as needed.<br>• Maintain detailed receivable records, ensuring account notes, remittance information, and transaction histories are current.<br>• Perform regular account reconciliations to identify variances and correct posting issues promptly.<br>• Support daily cash activity tracking and assist with reporting related to collections, aging, and payment trends.
- 2026-11-06T18:18:45Z
- Durham, NC
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for a Payroll Administrator to support payroll operations for a non-profit organization in Durham, North Carolina. This Long-term Contract position is ideal for someone who can manage end-to-end payroll processing with accuracy, maintain compliance across multiple states, and provide dependable support for a workforce of 101 to 500 employees.<br><br>Responsibilities:<br>• Process complete payroll cycles from data review through final submission for employees across multiple states.<br>• Verify earnings, deductions, taxes, and time-related records to ensure each payroll run is accurate and compliant.<br>• Maintain employee payroll records and update changes related to compensation, benefits, and tax withholding.<br>• Partner with internal stakeholders to resolve payroll questions, research discrepancies, and deliver timely issue resolution.<br>• Support payroll administration within ADP Workforce Now, including routine processing tasks and record maintenance.<br>• Prepare payroll-related reports and assist with audits, reconciliations, and documentation as needed.<br>• Monitor payroll regulations and apply updates to help maintain compliance with federal, state, and local requirements.
- 2026-10-19T13:18:43Z
- St. Paul, MN
- remote
- Temporary / Contract
- 35.00 - 40.60 USD / Hourly
- <p>Robert Half is looking for an efficient Full Charge Bookkeeper to take on an exciting job opportunity! To be successful in this role and take advantage of the growth potential, you should multitask effectively, manage your time well, and have strong communication and organizational skills. In this role, you will carry out all general accounting and bookkeeping functions, including but not limited to preparing financial statements, and establishing and preserving accounting principles, practices, procedures, and initiatives. The Full Charge Bookkeeper position is a long term contract opportunity in St. Paul, Minnesota.</p><p> </p><p>Responsibilities</p><p>- Handling monthly, quarterly and year end close, accurately and on time</p><p>- Putting together the trial balance and financial statements, including balance sheet, income statement, and cash flow statement</p><p>- Maintaining adherence to federal, state, and local legal requirements by keeping up to date on them, filing reports, and advising management on needed actions</p><p>- Processing accounts payable and accounts receivable; handling collections as needed</p><p>- Reconciling bank and general ledgers, and processing payroll</p><p>- Preparing depreciation schedules by tracking fixed assets</p><p>- Retaining historical records through the accurate filing of documents</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
- 2026-11-12T18:38:43Z
- Norristown, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>We have teamed up with a thriving services corporation on their search for an Accountant/Bookkeeper with proven experience working in a small company setting. In this role, you will assist with accounts payable transactions, post journal entries, prepare credit card reconciliations, reconcile monthly balance sheet accounts, apply cash receipts, process bank statements, process client invoices, provide human resources support, and perform administrative duties as needed. In this Accountant/Bookkeeper role, you will keep aligned with compliance by following general accounting policies and procedures and by following internal best practices to help increase/generate revenue.</p><p><br></p><p>How you will make an impact</p><p>· Enter and process accounts payable/receivable </p><p>· Process general ledger activities</p><p>· Perform data analysis</p><p>· Maintain internal file/record keeping system</p><p>· Post journal entries</p><p>· Review and prepare billing</p><p>· Spreadsheet Maintenance</p><p>· Process bi-monthly payroll</p><p>· Reconcile bank statements</p><p>· Assist with onboarding and offboarding</p>
- 2026-11-09T20:43:45Z
- Chesapeake, VA
- onsite
- Temporary to Hire
- 21.85 - 25.30 USD / Hourly
- We are looking for a detail-oriented Payroll Administrator to join a retail organization in Chesapeake, Virginia in a contract-to-permanent position. This opportunity supports a high-volume, multistate payroll operation within a corporate environment and offers close collaboration with payroll leadership and cross-functional partners. The ideal candidate will bring strong payroll processing experience, confidence working with payroll tax considerations across numerous states, and advanced Excel skills to support reporting and analysis.<br><br>Responsibilities:<br>• Process payroll accurately and on schedule for a large employee population across multiple states.<br>• Review payroll records for completeness, resolve discrepancies, and help ensure compliance with company policies and applicable regulations.<br>• Partner with payroll leadership and team members to maintain employee pay data and support smooth payroll operations.<br>• Coordinate updates within HRIS and payroll platforms to keep records current and aligned with processing requirements.<br>• Prepare and analyze Excel-based payroll reports to support audits, reconciliations, and management review.<br>• Assist with payroll tax administration by helping address multistate tax matters and ensuring proper withholdings and reporting.<br>• Collaborate with internal stakeholders to investigate payroll issues and provide timely resolution for employees and management.<br>• Support in-house payroll processing activities for a large-scale workforce while maintaining confidentiality and data accuracy.
- 2026-11-05T19:34:00Z
- Washington, DC
- onsite
- Temporary / Contract
- 27.55 - 31.90 USD / Hourly
- We are looking for an Accounts Payable Specialist to join the team in Washington, District of Columbia on a Contract basis. This role is well suited to someone who is detail-oriented, comfortable managing a steady volume of invoices, and confident working in a hybrid environment with in-office collaboration at the start of the week. The position will support core accounts payable activities, with a strong emphasis on accurate data entry, invoice review, and coordination around purchase order discrepancies.<br><br>Responsibilities:<br>• Process approximately 100 invoices each week with a high degree of accuracy and timeliness.<br>• Enter payable information into the accounting system and verify coding details before submission.<br>• Review incoming invoices against purchase orders and follow up on items received out of sequence or with missing documentation.<br>• Support ACH-related payment activities and help maintain organized records for completed transactions.<br>• Work closely with the existing accounts payable team member to ensure consistent coverage and smooth daily operations.<br>• Use Sage Intacct and standard business applications to manage invoice records, documentation, and communication.<br>• Maintain clear tracking of outstanding items and resolve exceptions by coordinating with internal stakeholders.<br>• Participate in the hybrid schedule by working onsite Monday through Wednesday and remotely on the remaining weekdays.
- 2026-11-11T18:58:47Z
- Suite 2040, CA
- remote
- Temporary / Contract
- 39.59 - 45.84 USD / Hourly
- We are looking for a Payroll Systems Administrator to take direct ownership of critical HR and payroll platforms for a growing late-stage clinical biopharma organization in California. This Long-term Contract position is ideal for a senior-level specialist who can independently manage system administration, strengthen audit readiness, and align technology configurations with real-world hiring and payroll operations. Based in California, this role combines hands-on platform support, cross-functional process oversight, and partnership with internal stakeholders and external vendors to ensure reliable end-to-end workforce data flow.<br><br>Responsibilities:<br>• Oversee daily administration of ADP Workforce Now, including account setup and removal, security access maintenance, workflow updates, system configuration changes, and report generation.<br>• Support ongoing HR systems enhancements by validating data accuracy, stabilizing recently deployed updates, and ensuring system performance meets business needs.<br>• Maintain a strong control framework by coordinating user access reviews, tracking administrative changes, preparing documentation, and responding directly to audit requests.<br>• Manage the applicant tracking system, such as Greenhouse or a similar platform, to ensure smooth movement of candidate and employee information from recruiting through payroll.<br>• Serve as the operational owner for interconnected HR, payroll, and recruiting processes by translating business requirements into effective system setup and usage.<br>• Apply structured change management practices by documenting incidents, service requests, and system changes with clear and consistent records.<br>• Lead related project activities such as gathering requirements, producing process documentation, coordinating testing, and working with stakeholders and vendors to deliver system improvements.<br>• Provide training and guidance to HR and payroll users on updated workflows, system functionality, and configuration changes.
- 2026-11-02T13:33:39Z
- San Diego, CA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>Our client is seeking a reliable and detail-oriented Bookkeeper to join their team in an on-site role. This position is ideal for an accounting professional with experience handling day-to-day financial transactions, maintaining accurate records, and supporting overall accounting operations. The Bookkeeper will be responsible for managing core accounting functions including accounts payable, accounts receivable, bank reconciliations, and general ledger support. The ideal candidate is organized, accurate, and comfortable working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records and ensure transactions are recorded properly</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and other financial records</li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare journal entries and support general ledger maintenance</li><li>Monitor cash flow and assist with reporting on financial activity</li><li>Help with month-end close and account reconciliations</li><li>Maintain organized financial files and documentation</li><li>Communicate with vendors, customers, and internal team members regarding accounting matters</li><li>Support the accounting team with administrative and financial tasks as needed</li></ul><p><br></p>
- 2026-10-30T23:14:04Z
- Greenfield, IN
- onsite
- Temporary / Contract
- 22.16 - 25.66 USD / Hourly
- We are looking for an experienced Accounts Receivable Specialist to support a manufacturing organization in Indiana. This long-term contract opportunity is ideal for someone who brings strong attention to detail, sound judgment, and a consistent approach to managing customer payments and account activity. The person in this role will help maintain healthy cash flow by overseeing receivables, resolving account issues, and partnering with internal teams to ensure accurate billing and timely collections.<br><br>Responsibilities:<br>• Oversee the accounts receivable process from invoice creation through final payment collection.<br>• Prepare and issue customer invoices with a high level of accuracy and within established timelines.<br>• Record and apply incoming payments, including cash receipts, wire transfers, credit card transactions, and other remittance activity.<br>• Review aging data regularly and follow up with customers to recover overdue balances in a timely and attentive manner.<br>• Research payment discrepancies, underpayments, and billing concerns, then work toward effective resolution.<br>• Reconcile customer account activity and verify alignment between receivable records and supporting balances.<br>• Coordinate with internal departments to address invoicing questions and resolve issues affecting payment timing.<br>• Maintain organized customer account records and supporting documentation for ongoing reference and audit readiness.<br>• Contribute to month-end close tasks and prepare accounts receivable reporting as needed.
- 2026-10-26T20:28:45Z
- Syracuse, NY
- onsite
- Permanent / Full Time
- 52000.00 - 62000.00 USD / Yearly
- <p>We are seeking a Bookkeeper to support the accounting operations of three family-owned companies specializing in crane rental, rigging, steel fabrication, and steel erection. This individual will report directly to the CFO and assist with day-to-day accounting functions across all three entities. The Bookkeeper will play an important role in maintaining accurate financial records, supporting billing operations, and assisting with the overall efficiency of the accounting department.</p><p><br></p><p>Responsibilities:</p><ul><li>Process accounts payable and accounts receivable transactions.</li><li>Prepare customer invoices and manage billing activities.</li><li>Perform general bookkeeping and maintain accurate financial records.</li><li>Assist with intercompany accounting and billing across multiple entities.</li><li>Support the CFO with daily accounting operations and administrative tasks.</li><li>Assist with account reconciliations and financial record maintenance.</li><li>Provide payroll backup coverage during vacations as needed.</li><li>Maintain organized accounting documentation and records.</li><li>Assist with additional accounting and operational responsibilities as needed.</li></ul>
- 2026-11-12T16:33:43Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 21.85 - 25.30 USD / Hourly
- We are looking for an Accounts Payable Clerk to support day-to-day financial operations for an organization based in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who is detail-oriented, dependable, and comfortable managing invoice workflows, payment activity, and financial record maintenance in a fast-paced environment. The role will also contribute to payroll support and accurate reporting by keeping accounting records current and well organized.<br><br>Responsibilities:<br>• Review approved payables and enter them into the accounting system with complete and accurate supporting documentation.<br>• Coordinate timely disbursement of vendor and expense payments through electronic transfers and check processing.<br>• Communicate with employees and external vendors to provide clear updates on invoice and payment status.<br>• Reconcile company credit card activity and record transactions accurately within the financial system.<br>• Support payroll processing, including benefit-related entries and related accounting updates.<br>• Maintain financial records related to depreciation schedules, prepaid expenses, and property documentation.<br>• Monitor contractor payment data, prepare 1099 reporting details, and generate year-end tax documents.<br>• Assist with tax-exemption form administration and track associated savings for reporting purposes.<br>• Allocate payroll expenses by funding source and project location while assisting with month-end and year-end adjustments.
- 2026-11-12T19:08:44Z
- Trenton, NJ
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- Our client is seeking a dependable and detail-oriented Payroll Clerk to join their team. This individual will be responsible for supporting day-to-day payroll operations, ensuring accurate and timely processing of employee payroll, maintaining payroll records, and assisting with payroll-related inquiries. The ideal candidate is organized, comfortable working with numbers, and able to manage deadlines while handling sensitive and confidential employee information. Key Responsibilities Assist with the preparation and processing of employee payroll. Review, verify, and enter employee timesheets, timecards, attendance, and overtime. Maintain accurate employee payroll records and personnel information. Process payroll adjustments, deductions, garnishments, and wage changes. Respond to employee questions regarding paychecks, deductions, and payroll discrepancies. Assist with payroll reconciliations and reporting. Ensure payroll information is accurate and processed within established deadlines. Maintain confidentiality of employee payroll and financial information. Assist with year-end payroll activities and other administrative duties as needed.
- 2026-11-12T15:23:43Z
- Windsor, MI
- onsite
- Temporary / Contract
- 23.00 - 25.00 USD / Hourly
- <p><strong>Job Title: Accounting Assistant</strong></p><p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting Duties:</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul><p><strong>Qualifications</strong></p><ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul><p><strong>Why Temporary Professionals May Be Interested</strong></p><p>Temporary professionals working through our company may be eligible for a range of benefits, which can include:</p><ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul><p><br></p>
- 2026-10-29T13:23:44Z
- Sparta, NJ
- onsite
- Temporary to Hire
- 20.90 - 24.20 USD / Hourly
- <p>We are looking for an Accounts Receivable Specialist to join an organization in Mt. Olive, New Jersey. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced, on-site environment and brings strong experience in billing, payment processing, and receivables support. The person in this role will help maintain accurate financial records, support daily cash activity, and ensure timely handling of customer accounts.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue invoices accurately while managing a high daily transaction volume.</p><p>• Post and reconcile incoming payments, including credit card transactions and other cash receipts.</p><p>• Apply cash payments to the appropriate customer accounts and help keep account balances current.</p><p>• Follow up on outstanding commercial accounts to support timely collections and reduce aging balances.</p><p>• Complete required forms and supporting documentation with a high level of accuracy and attention to detail.</p><p>• Review billing activity for discrepancies, investigate issues, and coordinate corrections when needed.</p><p>• Maintain organized records of receivables activity and assist with routine account reconciliation tasks.</p><p>• Use Excel and accounting systems to track transactions, prepare reports, and support day-to-day accounts receivable operations.</p>
- 2026-11-09T15:28:43Z
- Poland, ME
- onsite
- Temporary / Contract
- 24.00 - 27.00 USD / Hourly
- <p>We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Poland, Maine. This Long-term Contract position is ideal for someone who brings strong invoice processing experience, accuracy in general ledger coding, and confidence working across multiple budgets and programs. The person in this role will help maintain timely payments, support benefits-related payable activity, and contribute to smooth accounts payable workflows in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and payment requests accurately while ensuring documentation is complete and approvals are in place.</p><p>• Apply correct general ledger codes to accounts payable transactions across multiple schools, departments, and funding areas.</p><p>• Manage recurring payment activity, including ACH transactions and scheduled check runs, with close attention to deadlines.</p><p>• Review payable entries for accuracy and resolve discrepancies by coordinating with internal stakeholders and vendors as needed.</p><p>• Support accounts payable work tied to benefits and other operational expenses within a multi-budget environment.</p><p>• Maintain organized financial records and enter payable data into the organization’s accounting system with a high degree of accuracy.</p><p>• Assist with daily accounts payable priorities for several school programs, including special education, adult education, and early learning operations.</p><p>• Contribute to effective use of AptaFund by Harris Technologies for invoice entry, coding, and payment processing tasks.</p>
- 2026-11-12T18:44:12Z
- Edina, MN
- onsite
- Permanent / Full Time
- 57000.00 - 67000.00 USD / Yearly
- We are looking for a detail-oriented Bookkeeper to support daily financial operations and help maintain accurate records across the business in Edina, Minnesota. This role oversees core accounting activities, payroll coordination, reporting, and office support while working closely with company leadership. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the full accounts payable cycle, including vendor setup, invoice review, payment processing, expense tracking, and maintaining a forward-looking schedule of upcoming obligations.<br>• Manage accounts receivable by establishing customer records, issuing invoices, applying payments, monitoring contract-based billing timelines, and following up on outstanding balances.<br>• Process bi-weekly payroll and support related activities such as commission tracking, compliance reporting, benefit contribution administration, audits, surveys, and employee onboarding support.<br>• Maintain accurate inventory records in QuickBooks and ensure financial data remains current and properly organized.<br>• Monitor company bank account activity and provide regular updates on cash position to executive leadership.<br>• Prepare weekly cash flow updates, monthly financial statements, and supporting schedules for deferred revenue, prepaid items, and other balance sheet activity.<br>• Assist with budgeting efforts by partnering with leadership to compile financial data, support planning discussions, and contribute to annual forecast preparation.<br>• Support tax-related recordkeeping by organizing year-end documentation, preparing quarterly sales and use tax filings, and coordinating with internal leadership and external tax partners.<br>• Maintain orderly digital and paper filing systems, provide financial support during company events, and help coordinate office operations such as guest reception, supply management, and shipping needs.
- 2026-11-06T14:48:43Z
- Middletown, NY
- onsite
- Permanent / Full Time
- 67000.00 - 80000.00 USD / Yearly
- We are looking for an Accounts Payable Specialist to join a manufacturing organization in Middletown, New York. This position is ideal for someone who thrives in a high-volume invoice environment, brings strong matching and reconciliation skills, and takes pride in maintaining accuracy across the payment process. The role offers the opportunity to work closely with purchasing and receiving teams while supporting daily accounting operations with a dependable, detail-focused approach.<br><br>Responsibilities:<br>• Review and enter a steady daily volume of vendor invoices while ensuring timely and accurate processing.<br>• Match invoices against purchase orders and receiving records to confirm quantities, pricing, and supporting documentation before payment.<br>• Set up, update, and maintain vendor profiles so account details remain current and well organized.<br>• Create and monitor purchase orders as needed to support invoice handling and internal coordination.<br>• Investigate billing issues, resolve discrepancies, and follow through with the appropriate parties to clear exceptions efficiently.<br>• Partner with purchasing and receiving staff to verify invoice details and maintain alignment across departments.<br>• Move invoices through internal approval channels and prepare them for payment in accordance with established procedures.<br>• Organize accounts payable files and supporting records to promote audit readiness and easy document retrieval.<br>• Provide additional administrative and accounting support as business needs require.
- 2026-10-28T15:38:44Z
- Dania Beach, FL
- onsite
- Temporary / Contract
- - USD / Hourly
- We are looking for a detail-oriented Payroll Administrator to support payroll operations for a contract assignment based in Dania Beach, Florida. This role is responsible for handling end-to-end payroll processing for a workforce of 101 to 500 employees, including union and 1099 payments, while maintaining accuracy, timeliness, and compliance. The ideal candidate brings hands-on experience with weekly payroll cycles, multi-state payroll administration, and payroll systems such as ADP and Bamboo.<br><br>Responsibilities:<br>• Manage complete payroll processing from initial data review through final distribution for a mid-sized employee population.<br>• Administer weekly payroll schedules with close attention to deadlines, earnings, tax withholdings, and benefit deductions.<br>• Process payroll for employees working across multiple states while applying applicable wage and tax requirements.<br>• Handle union payroll activity, including contract-based pay rules and required deductions.<br>• Prepare and process 1099 payments accurately and in accordance with reporting guidelines.<br>• Review payroll changes such as new hires, terminations, pay adjustments, and deduction updates to ensure accurate records.<br>• Maintain payroll data within ADP, Bamboo, and related systems to support accurate and efficient processing.<br>• Investigate payroll discrepancies, resolve employee pay issues, and document corrections as needed.
- 2026-11-04T17:28:43Z
- Austin, TX
- onsite
- Temporary to Hire
- 26.00 - 29.00 USD / Hourly
- We are looking for a detail-oriented Payroll Administrator to support payroll operations for a public transport organization in Austin, Texas. This contract position has the potential to become permanent and plays an important role in delivering accurate, timely pay for a large employee population while maintaining compliance with applicable payroll regulations. The person in this role will work closely with payroll leadership, HR, Finance, and internal stakeholders to resolve issues, improve accuracy, and support payroll-related reporting and reconciliation.<br><br>Responsibilities:<br>• Administer bi-weekly payroll processing for designated employee groups, including hourly and salaried staff, while accounting for overtime, bonus payments, relocation-related earnings, and other pay components.<br>• Audit timesheets, deductions, and payroll adjustments to confirm data integrity before each payroll cycle is finalized.<br>• Investigate payroll discrepancies and resolve documentation issues in advance of payment to minimize errors and delays.<br>• Escalate processing concerns, exceptions, and recurring payroll issues to payroll leadership with clear documentation and recommended next steps.<br>• Maintain payroll files and supporting records in alignment with organizational standards and audit expectations.<br>• Partner with Human Resources to ensure employee status changes, compensation updates, and other personnel information are entered accurately and on schedule.<br>• Respond to employee questions related to pay, tax withholding, garnishments, deductions, and payroll calculations in a thorough and timely manner.<br>• Contribute to payroll-related projects, including system reviews, enhancements, and process improvement initiatives, as well as ad hoc support for Finance-led efforts.
- 2026-10-21T14:18:44Z
- North Attleboro, MA
- onsite
- Temporary / Contract
- 22.80 - 26.40 USD / Hourly
- We are looking for an Accounts Receivable Specialist to support billing and collections activities for a construction and contractor-focused business in North Attleboro, Massachusetts. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and confident managing customer accounts in a fast-paced environment. The person in this role will help maintain accurate receivables, post incoming payments, and work directly with customers to address billing questions and overdue balances.<br><br>Responsibilities:<br>• Oversee a steady monthly portfolio of customer receivable accounts and keep records current and accurate.<br>• Issue customer invoices promptly and monitor open balances to support timely payment collection.<br>• Apply incoming cash receipts and remittances to the appropriate accounts with a high level of accuracy.<br>• Investigate billing issues and reconcile account differences by coordinating with internal teams and customers.<br>• Follow up with commercial clients regarding past-due invoices and maintain consistent collection efforts.<br>• Use Excel to track receivables activity, review aging details, and prepare account-related updates.<br>• Assist with additional accounts receivable assignments and special projects as business needs arise.
- 2026-11-12T14:43:44Z