1,208 Results for Administrative Coordinator Jobs in Html

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Volunteer Coordinator

Kissimmee, FL
onsite
Temporary to Hire
15.04 - 17.41 USD / Hourly
We are looking for a Volunteer Coordinator to support a nonprofit organization in Florida through a contract opportunity with the potential for a long-term position. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and serving as a reliable point of contact for volunteers and visitors. The position combines front-office support, data management, and communication responsibilities in a mission-driven environment. Responsibilities: • Welcome volunteers, guests, and callers while providing attentive front-desk and receptionist support. • Manage incoming phone calls and direct questions or requests to the appropriate team members in a timely manner. • Perform a variety of administrative duties, including preparing documents, maintaining records, and supporting daily office operations. • Enter and update volunteer and department information in internal systems with a high level of accuracy. • Coordinate scheduling details and assist with routine communications related to volunteer activities and office needs. • Maintain organized files and ensure department materials are current, accessible, and properly documented. • Provide general administrative support to the Volunteer Services team during busy periods and special projects. • Assist with operational updates or process-related administrative tasks as needed by the department.
2026-11-03T19:33:46Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000.00 - 120000.00 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-10-22T18:08:43Z

Jr. Financial Coordinator

Montgomeryville, PA
onsite
Permanent / Full Time
- USD / Yearly
Growing client within the manufacturing industry is looking to add a Jr. Financial Coordinator to support their finance department. In this role, the Jr. Financial Coordinator will manage daily accounting operations such as processing vendor payments, assisting with accounting payable and receivable tasks, posting journal entries, performing bank reconciliations, monitoring cash flow, assisting with fixed asset tracking, gathering audit documentation, processing expense reports/reimbursements, and collaborating with internal departments regarding financial matters. This Jr. Financial Coordinator must have excellent time management skills with the ability to keep organized in a multi-tasking environment. How you will make an impact· Assist with accounts payable and accounts receivable processing· Prepare and post journal entries and support general ledger maintenance· Perform bank and account reconciliations· Assist with month-end and year-end closing processes· Sales/Use Tax & Regulatory Reporting· Support preparation of financial reports, budgets, and forecasts· Assist in tracking departmental budgets and expenditures· Compile financial data for management review· Help monitor cash flow and identify discrepancies· Maintain organized financial files and records· Communicate with vendors and clients regarding billing or payment inquiries· Provide administrative support to the Finance Manager or Controller
2026-10-19T20:18:45Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T19:23:49Z

HR Coordinator

San Mateo, CA
remote
Temporary / Contract
30.00 - 40.00 USD / Hourly
Robert Half has an exciting opportunity with an Ai company in San Mateo. This is a temp-to-hire opportunity for someone who enjoys working in a dynamic, high-growth environment where priorities evolve quickly and no two days are exactly alike. You’ll partner with the HR team on a variety of human resources functions, including onboarding, employee records, recruiting coordination, and general HR administration. The ideal candidate is eager to learn, comfortable handling confidential information, and ready to make a meaningful impact as the company continues to scale. Please find the description below and if interested, apply now! Do not wait! We are looking to move quickly! Key Responsibilities<ul><li>HR Administration: Provide day-to-day administrative support to the HR team, helping ensure smooth and efficient people operations.</li><li>Onboarding & Offboarding: Coordinate new-hire paperwork, onboarding schedules, employee documentation, and offboarding processes.</li><li>Recruiting Coordination: Assist with interview scheduling, candidate communication, and coordination with hiring managers as the company continues to grow.</li><li>Employee Records: Maintain accurate and confidential personnel files, HR databases, and employee records.</li><li>HRIS & Data Management: Update employee information, track changes, and assist with maintaining accurate data within HR systems.</li><li>Benefits & Payroll Support: Assist with benefits enrollment, employee inquiries, payroll-related documentation, and coordination with internal teams as needed.</li><li>Employee Experience: Help coordinate employee communications, new-hire introductions, engagement activities, and other initiatives that support a positive workplace culture.</li><li>Compliance & Documentation: Support the collection and organization of employment forms, I-9 documentation, and other HR records in accordance with company policies and applicable requirements.</li><li>Process Improvement: Identify opportunities to streamline administrative workflows and help build scalable HR processes to support continued company growth.</li><li>Additional Support: Assist with special projects and other HR-related initiatives as business needs evolve.</li></ul>
2026-10-22T19:28:43Z

Admin Assistant

Oakland, CA
remote
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.Responsibilities:<ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul>
2026-11-06T20:33:42Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front desk operations. This is a Contract position suited for someone who communicates clearly, manages multiple tasks efficiently, and helps maintain a smooth office environment. The ideal candidate will be comfortable handling phone coverage, document processing, and general clerical support while providing a welcoming first point of contact for visitors and callers. Responsibilities: • Welcome visitors, direct them appropriately, and help create a detail-oriented front office experience. • Manage incoming phone calls, respond to routine inquiries, and route messages to the correct team members. • Scan, organize, and maintain physical and electronic documents with strong attention to accuracy. • Perform a range of administrative tasks such as filing, data entry, copying, and preparing basic correspondence. • Support day-to-day office operations by keeping records updated and assisting with general clerical requests. • Coordinate with internal staff to ensure documents and information are handled promptly and efficiently.
2026-11-05T22:24:07Z

Administrative Assistant 6_Non-Cleared

Everett, WA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines. Responsibilities:• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.• Maintain accurate candidate information and status updates within applicant tracking and related systems.• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.
2026-10-23T16:18:45Z

Program Operations Coordinator

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for a Program Operations Coordinator to support the successful delivery of learning programs, group experiences, and cross-functional initiatives in Austin, Texas. This role combines administrative precision with day-to-day operational coordination, helping ensure participants, facilitators, and internal teams have what they need before, during, and after each program. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while maintaining accurate records, clear communication, and smooth logistics. Responsibilities: • Coordinate operational details for multiple programs and initiatives, keeping schedules, trackers, files, and documentation current and organized. • Manage administrative transactions such as invoices, reimbursements, vendor payments, agreements, tax forms, and related records in alignment with internal procedures. • Monitor key milestones and pending action items, following up with team members, participants, speakers, and external partners to keep work moving forward. • Maintain reliable participant and program information in Salesforce and other platforms, ensuring data is complete, timely, and accurate. • Draft, review, assemble, and distribute schedules, updates, materials, and other program communications for internal and external audiences. • Arrange meeting calendars and provide general administrative support, including coordination for team discussions, planning sessions, and follow-up activities. • Organize logistics for onsite and virtual events, including registration, travel, lodging, meals, transportation, and accessibility accommodations. • Serve as a point of contact for participant logistics, answering questions and sharing important details throughout the program lifecycle. • Prepare and manage event materials such as badges, printed resources, signage, supply kits, rooming details, and hospitality items. • Provide live program support through setup, check-in, participant assistance, basic audiovisual coordination, troubleshooting, and collaboration with venues, vendors, and facilitators.
2026-11-06T15:33:43Z

Marketing Assistant

Sandy Springs, GA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Contract Marketing Assistant to support day-to-day marketing and administrative activities for an onsite team in Sandy Springs, Georgia. This contract opportunity is ideal for someone who is highly organized, comfortable managing schedules and digital assets, and confident using common office and design tools. The position will focus on maintaining existing marketing materials, updating social media channels, and helping keep communications current. Responsibilities:• Coordinate calendars, scheduling details, and general administrative tasks to help the team stay organized and on track.• Update and revise materials in Canva by duplicating templates, editing details, and ensuring information remains accurate.• Maintain existing graphics and promotional materials in Adobe Creative Cloud, making routine edits and content updates as needed.• Post and refresh pre-developed content across Facebook and Instagram to keep social channels active and timely.• Support marketing-related activities by organizing assets, preparing materials, and assisting with communication needs.• Help manage email and outreach-related tasks using office and marketing platforms when needed.• Work onsite as part of a 25-hour-per-week schedule, including required in-person coverage on designated weekdays.
2026-10-27T14:38:45Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-10-30T13:48:43Z

Insurance Authorization Coordinator

Muskogee, OK
onsite
Temporary / Contract
29.69 - 31.00 USD / Hourly
Insurance ProcessorLocation: Tulsa, OKTravel/Commute: Regular travel to Muskogee, OK requiredPay: $50,000–$65,000 DOESchedule: Full-Time | Temp-to-HireEnvironment: Construction / Blue-Collar Setting Position OverviewA growing construction company is seeking a highly organized and detail-oriented Insurance Processor to manage insurance documentation, verification, compliance, and administrative processing for ongoing construction projects. This position will work closely with subcontractors, vendors, insurance providers, and internal project teams to ensure all required insurance documentation is accurate, current, and compliant with company and project requirements.The ideal candidate is proactive, dependable, and comfortable managing multiple deadlines while maintaining accurate records and following up on outstanding insurance requirements. This individual must be able to work independently, communicate effectively, and ensure insurance-related processes are completed efficiently and accurately. Key Responsibilities<ul><li>Process, review, and maintain insurance documentation for subcontractors, vendors, and construction projects.</li><li>Request, collect, and verify Certificates of Insurance (COIs) to ensure compliance with contractual and company requirements.</li><li>Review insurance policies and documentation for required coverage limits, expiration dates, endorsements, and additional insured requirements.</li><li>Track insurance renewals, policy expirations, and outstanding documentation to prevent lapses in coverage.</li><li>Communicate with subcontractors, insurance agents, brokers, and internal teams to obtain missing or updated insurance information.</li><li>Maintain accurate and organized electronic records of insurance policies, certificates, endorsements, and related documentation.</li><li>Monitor subcontractor insurance compliance and proactively follow up on deficiencies or discrepancies.</li><li>Assist with processing insurance-related forms, applications, renewals, and policy updates.</li><li>Support the collection and organization of insurance documentation required for project onboarding, compliance reviews, and closeout.</li><li>Coordinate with Project Managers, Accounting, and other departments to ensure insurance requirements are satisfied before work begins.</li><li>Assist with insurance audits, compliance reporting, and documentation requests.</li><li>Track and maintain insurance-related data using spreadsheets, databases, and internal management systems.</li><li>Identify potential insurance compliance issues and escalate concerns to appropriate team members.</li><li>Assist with administrative support related to claims documentation and communication with insurance providers as needed.</li><li>Maintain confidentiality and accuracy when handling sensitive company, vendor, and insurance information.</li><li>Identify opportunities to improve insurance tracking, documentation, and administrative processes.</li><li>Provide regular updates regarding outstanding insurance requirements, renewals, and compliance status.</li></ul>
2026-10-29T22:08:45Z

Employee Engagement Coordinator - Temp to Hire

Oklahoma City, OK
onsite
Temporary to Hire
23.00 - 27.00 USD / Hourly
We are looking for a personable and highly organized Engagement Coordinator to support employee-facing operations and create a positive first impression for visitors, candidates, and staff. This contract to hire opportunity is ideal for someone who enjoys balancing front-office coordination with administrative and people-support responsibilities. The person in this role will help keep daily culture and community activities running smoothly while providing responsive, attentive service across recruiting, onboarding, and employee engagement efforts. Responsibilities:• Create a welcoming and positive experience at the front desk by assisting guests, applicants, and employees with courtesy.• Answer main phone lines, respond to routine inquiries, and oversee incoming mail, packages, and office deliveries in an organized manner.• Monitor office entry practices and workplace safety expectations, escalating concerns through the appropriate channels when needed.• Provide day-to-day administrative assistance for culture, community, and human resources activities while handling standard questions and routing sensitive matters to leadership.• Coordinate recruitment support tasks such as scheduling interviews, communicating with candidates, and tracking pre-employment steps including screenings and background checks.• Assist with onboarding by helping prepare orientation materials, collecting employment documentation, and supporting a smooth start for incoming employees.• Maintain accurate and confidential records related to assigned employee engagement and HR support functions.• Contribute to employee recognition programs, internal messaging, and engagement initiatives that strengthen workplace culture.
2026-11-05T16:44:06Z

Human Resources (HR) Administrator

Denver, CO
onsite
Temporary / Contract
32.30 - 37.40 USD / Hourly
We are seeking a Human Resources Onboarding Coordinator to support a fast-paced Information Technology organization in Denver, Colorado. This contract position will focus on coordinating and administering the employee onboarding process while providing general HR support as needed. The ideal candidate is highly organized, tech-savvy, energetic, and eager to learn. Prior HR experience is helpful but not required for someone who demonstrates strong administrative skills, initiative, and the ability to thrive in a high-volume environment. Responsibilities:<ul><li>Coordinate employee onboarding activities from offer acceptance through start date.</li><li>Collect, review, and maintain employee records and onboarding documentation with a high degree of accuracy and confidentiality.</li><li>Manage background check and employment screening processes, including tracking status updates and following up on outstanding items.</li><li>Process onboarding paperwork and ensure all required employment documents are completed and submitted on time.</li><li>Maintain employee data and personnel records within HR systems.</li><li>Communicate with new hires regarding onboarding requirements, start dates, documentation, and next steps.</li><li>Support orientation scheduling and other new hire administrative processes.</li><li>Respond to routine employee questions and provide general HR administrative support.</li><li>Assist with special projects and miscellaneous administrative tasks as requested by the HR team.</li><li>Partner with internal stakeholders to ensure a smooth and efficient onboarding experience for new employees.</li></ul>
2026-10-30T14:44:06Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T15:23:42Z

Assistant Property Manager

San Diego, CA
remote
Temporary / Contract
35.00 - 45.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations.The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.Key Responsibilities<ul><li>Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.</li><li>Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.</li><li>Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.</li><li>Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.</li><li>Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.</li><li>Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.</li><li>Assist with tenant billing, rent collections, and follow-up on outstanding balances.</li><li>Coordinate tenant communications, building notices, property inspections, and tenant meetings.</li><li>Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.</li><li>Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.</li><li>Maintain accurate property records, contracts, insurance documentation, and operational files.</li><li>Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.</li><li>Provide general administrative and operational support to the Property Manager as needed.</li></ul>
2026-11-07T00:28:44Z

Junior Executive Assistant

Duluth, GA
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Junior Executive Assistant to provide dependable administrative support to senior leadership and the board. This is a contract position suited for someone who can keep schedules organized, prepare meetings thoroughly, and manage follow-up tasks with professionalism and discretion. The role combines executive coordination, board support, meeting administration, and communication assistance in a fast-paced environment where accuracy and responsiveness are essential. Responsibilities:• Manage calendars for senior leaders, arrange meetings, and keep scheduling priorities aligned using Microsoft 365 tools.• Act as a central point of coordination between executives, board members, leadership teams, and other stakeholders to support smooth communication.• Prepare agendas, send meeting notices, organize virtual or onsite logistics, and document clear meeting minutes with actionable follow-up items.• Track open tasks, decisions, and next steps from leadership and board meetings to help ensure timely completion.• Support board and advisory committee activities by assembling presentation materials, distributing documents in advance, and coordinating meeting logistics.• Arrange reservations and travel-related plans for leadership or board activities as needed.• Assist with administrative processing such as routing bills or approvals to the appropriate leaders.• Help maintain collaboration and communication resources, including SharePoint-based content, in partnership with leadership team members.• Provide note-taking and organizational support during executive, leadership, and board sessions, including recurring strategic meetings.• Contribute administrative assistance to HR-related processes and other operational support needs as assigned.
2026-11-04T21:58:48Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who excels in a fast-paced environment, can effectively manage multiple priorities, and communicates professionally with individuals at all levels of an organization. The position requires strong judgment, exceptional organizational skills, and the ability to handle confidential information with discretion. Based on general knowledge. Responsibilities<ul><li>Manage complex calendars for senior leaders, including coordinating meetings, appointments, and other commitments while anticipating and resolving scheduling conflicts. Based on general knowledge.</li><li>Partner with internal support teams to help keep daily priorities, meetings, and follow-up items organized and on schedule. Based on general knowledge.</li><li>Act as a key point of contact between leadership and internal stakeholders to support timely communication and cross-functional collaboration. Based on general knowledge.</li><li>Prepare, review, and distribute correspondence, mail, and other communications while identifying urgent or high-priority items. Based on general knowledge.</li><li>Coordinate travel arrangements, accommodations, and detailed itineraries to ensure seamless logistics for executives. Based on general knowledge.</li><li>Process expense reports, corporate card reconciliations, and related documentation accurately and in a timely manner. Based on general knowledge.</li><li>Develop presentations, reports, and other materials to support meetings, communications, and business initiatives. Based on general knowledge.</li><li>Handle sensitive information with a high degree of confidentiality and exercise sound independent judgment in daily responsibilities. Based on general knowledge.</li><li>Greet visitors and provide professional front office or administrative support as needed. Based on general knowledge.</li><li>Assist with special projects, events, and additional administrative support for leadership or other departments as required. Based on general knowledge.</li></ul>
2026-11-05T19:08:46Z

Office Administrator

New Hope, MN
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for a dependable Office Administrator to support daily operations for an energy and natural resources organization in New Hope, Minnesota. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office running smoothly, communicating with employees at all levels, and handling a wide range of administrative tasks with professionalism. The role offers part-time hours and the chance to build long-term familiarity with the business while contributing to leadership support, meetings, and office coordination. Responsibilities:• Manage day-to-day office operations, including mail distribution, shipping coordination, document handling, supply replenishment, and upkeep of shared work areas.• Provide administrative support for leaders by helping organize internal meetings, training activities, and company events.• Coordinate conference room calendars, prepare spaces for meetings, arrange meals or refreshments, and ensure logistics are handled efficiently.• Assist teams across the organization with clerical and administrative projects based on shifting business priorities.• Serve as a reliable point of contact for general office needs, including reception-related tasks, inbound call support, and routine communication with staff and leadership.• Complete document scanning, printing, and related record-handling tasks while maintaining accuracy and organization.• Step into both recurring and unexpected assignments as needed to keep office workflows moving effectively.• Support evolving administrative needs that may expand as the position develops over time.
2026-11-03T16:28:44Z

Marketing Communications Coordinator

Atlanta, GA
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
Responsibilities<ul><li>Maintain and update property listings across CoStar, LoopNet, Crexi, Revere/RCM, and other commercial real estate marketing platforms.</li><li>Manage property postings and updates across economic development and syndication websites.</li><li>Build and distribute email and e-blast campaigns for property listings, investor updates, and other marketing initiatives.</li><li>Maintain and organize investor, broker, prospect, and CRM contact lists.</li><li>Support digital marketing initiatives and social media activity.</li><li>Prepare recurring marketing activity reports for landlord representation and investment sales assignments.</li><li>Assist with RFP responses, proposals, pitch materials, and other client-facing deliverables.</li><li>Respond to broker inquiries regarding active property listings and support market research efforts.</li><li>Maintain accurate and up-to-date property, market, and marketing data.</li><li>Coordinate signage, photography, drone photography, printing, and other third-party marketing vendors.</li><li>Prepare marketing materials and promotional items for property tours and events.</li><li>Provide backup graphic design support for pitch books, flyers, offering memoranda, video content, and other marketing collateral.</li><li>Support general branding and marketing initiatives as needed.</li></ul>
2026-10-21T12:53:47Z

Client Services & Office Coordinator

Denver, CO
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are seeking a highly organized and customer-focused Client Services & Office Coordinator to support a busy professional office in Denver. This role is ideal for someone who enjoys being the go-to person in the office, thrives in a fast-paced environment, and can confidently balance client-facing responsibilities with administrative support. You will serve as the first point of contact for visitors and clients while providing operational and administrative support to a team of approximately 20 professionals. This position requires a proactive, adaptable individual who enjoys wearing multiple hats and helping keep the office running smoothly. Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional manner</li><li>Answer and route incoming phone calls</li><li>Schedule appointments, meetings, and conference rooms</li><li>Support client service requests and administrative inquiries</li><li>Maintain client records and documentation</li><li>Process incoming correspondence and deposits</li><li>Manage office supplies and coordinate maintenance requests</li><li>Assist with expense reporting and administrative projects</li><li>Coordinate branch meetings, seminars, and special events</li><li>Provide administrative support to leadership and office personnel</li><li>Enter and update information across multiple systems</li><li>Help deliver an exceptional client experience while supporting daily office operations</li><li>Adapt to changing priorities and provide support where needed</li></ul>
2026-10-22T15:38:42Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-11-06T14:48:43Z

Executive Assistant

San Diego, CA
remote
Temporary / Contract
45.00 - 50.00 USD / Hourly
Position OverviewOur client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.Key Responsibilities<ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul>
2026-11-07T00:18:50Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and is passionate about supporting an organization that makes a meaningful community impact. The Executive Assistant will serve as a key partner to executive leadership, managing calendars, coordinating meetings, preparing correspondence, and helping ensure smooth day-to-day operations. The ideal candidate is resourceful, professional, and capable of handling confidential information with discretion. Key Responsibilities:<ul><li>Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between leadership, internal staff, board members, donors, and external stakeholders</li><li>Coordinate board and committee meetings, including scheduling, agendas, materials, and follow-up</li><li>Track deadlines, action items, and organizational priorities to support executive workflow</li><li>Maintain confidential files, records, and sensitive information with a high level of discretion</li><li>Assist with special projects, event coordination, and internal communications as needed</li><li>Support office operations and help streamline administrative processes</li></ul>
2026-11-04T17:33:45Z

Accounting Assistant

Modesto, CA
onsite
Temporary to Hire
24.00 - 27.00 USD / Hourly
We are looking for an Accounting Assistant to join a team in Modesto, California and contribute to both accounting support and day-to-day office coordination. This contract opportunity with potential for a permanent role is well suited for someone who is organized, adaptable, and comfortable handling a mix of financial and administrative responsibilities in a fast-paced setting. The ideal candidate brings a strong grasp of core accounting tasks, enjoys keeping records accurate, and can step in across functions as priorities shift. Responsibilities:• Manage incoming payments and support accounts receivable activities by maintaining accurate documentation and updating financial records.• Prepare check deposits, record transactions in the appropriate systems, and help ensure timely processing of daily cash activity.• Complete routine account reconciliations to verify accuracy, resolve discrepancies, and maintain dependable financial data.• Assist with payroll-related activities, including gathering information, reviewing entries, and supporting processing as needed.• Maintain orderly accounting files and administrative records to support compliance, reporting, and efficient office operations.• Use Microsoft Excel to track financial information, build supporting spreadsheets, and assist with reporting and data review.• Provide general office support, including organizing materials, assisting with operational cleanup efforts, and helping improve day-to-day workflow. For immediate consideration contact Robert half at 209-232-1991.
2026-11-06T03:08:45Z

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