1,208 Results for Administrative Coordinator Jobs in Html

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Bilingual Spanish Executive Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages. Responsibilities<ul><li>Provide direct administrative support to executives and senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Handle incoming calls, emails, and requests with professionalism and discretion</li><li>Communicate with clients, vendors, employees, and business partners in both English and Spanish</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas, materials, and follow-up items</li><li>Track deadlines, action items, and important projects</li><li>Process expense reports, invoices, and other administrative documentation</li><li>Maintain confidential and sensitive information</li><li>Assist with special projects and additional administrative responsibilities as needed</li></ul>
2026-10-23T22:13:45Z

Client Relationship Coordinator

Wilmington, DE
onsite
Permanent / Full Time
- USD / Yearly
We have partnered with a client within the Financial Services industry on their search for a Client Relationship Coordinator with proven exposure to financial planning, investment services, and/or insurance products. This role consists of providing excellent customer engagement by drafting client correspondence and documentation, preparing meetings, entering data into the company’s CRM system, collecting client payments, and coordinating with outside vendors as needed. The ideal Client Service Coordinator will also develop business plans to assist in goal setting, present product knowledge to prospective clients, negotiate agreements, and resolve all client inquiries. How you will make an impact<ul><li>Coordinate client interactions, manage appointments, and help ensure a seamless and professional client experience.</li><li>Provide administrative and operational support to professionals responsible for maintaining ongoing client relationships.</li><li>Maintain accurate client records, update CRM databases, and track follow-up activities to ensure timely communication.</li><li>Assist with scheduling, correspondence, documentation, and other tasks that support client engagement and retention.</li><li>Identify opportunities to streamline workflows and improve service delivery through technology and automation.</li><li>Embrace new software platforms and AI tools to enhance productivity, organization, and client service.</li><li>Handle sensitive client information with discretion while maintaining a high standard of professionalism and accuracy.</li><li>Collaborate with internal teams to address client needs, resolve service-related issues, and support overall business objectives.</li></ul>
2026-10-15T18:23:44Z

Executive Assistant

Minneapolis, MN
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Job SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and correspondence, and helping ensure daily operations run smoothly. The ideal candidate is professional, resourceful, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide administrative support to one or more executives.</li><li>Manage complex calendars, schedules, and meeting logistics.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Screen and prioritize communications, including emails and phone calls.</li><li>Organize and maintain files, records, and important documentation.</li><li>Assist with expense reports, invoice processing, and budget tracking.</li><li>Coordinate special projects, events, and cross-functional activities.</li><li>Serve as a liaison between executives, internal teams, and external stakeholders.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li></ul>
2026-11-02T14:28:42Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T22:13:45Z

Legal Assistant

Honolulu, HI
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
A busy real estate law practice is seeking a Legal Assistant to provide administrative and legal support to attorneys and staff. The ideal candidate will be detail-oriented, organized, and comfortable working in a deadline-driven environment. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800. Responsibilities:<ul><li>Answer and route incoming phone calls from clients and vendors</li><li>Prepare legal correspondence and documentation</li><li>Maintain case files and electronic records</li><li>Schedule meetings, hearings, and appointments</li><li>Coordinate with clients, courts, and third parties</li><li>Assist with document management and filings</li><li>Support attorneys with administrative and case-related tasks</li></ul>
2026-10-30T02:23:43Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings 2+ of law firm experience (T& E experience highly preferred), e-filing experience in NYSCEF and Surrogate's Court, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities:• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.• Manage matter records and support the accuracy of case information within legal databases and document management systems.• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-11-04T15:33:45Z

Resident Services Coordinator

San Diego, CA
remote
Temporary / Contract
24.00 - 26.00 USD / Hourly
Position OverviewOur client, a residential property management company, is seeking a personable, customer-focused Resident Services Coordinator to support the day-to-day operations of a residential community. This individual will serve as a primary point of contact for residents, providing exceptional customer service, coordinating resident requests, and assisting with administrative and operational functions.The ideal candidate is highly organized, proactive, and enjoys building relationships with residents while creating a positive living experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced residential environment.Key Responsibilities<ul><li>Serve as a primary point of contact for residents, responding to inquiries, concerns, and service requests in a professional and timely manner.</li><li>Build positive relationships with residents and promote a welcoming, service-oriented community environment.</li><li>Coordinate and track resident maintenance requests, communicating with maintenance teams and vendors to ensure timely resolution.</li><li>Assist with resident move-ins, move-outs, lease renewals, and other related administrative processes.</li><li>Support leasing and property management teams with resident communications, documentation, and general administrative tasks.</li><li>Maintain accurate resident records, files, and property management documentation.</li><li>Assist with coordinating resident events, community activities, and other resident engagement initiatives.</li><li>Address resident concerns and escalate complex issues to property management when appropriate.</li><li>Assist with rent-related inquiries, payment follow-ups, and other account-related questions.</li><li>Help ensure the community's common areas and amenities are maintained to a high standard.</li><li>Provide general administrative and operational support to the property management team as needed.</li></ul>
2026-11-07T00:13:44Z

Executive Assistant

Wilkes-barre, PA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Robert Half is seeking a professional and organized Executive Assistant to support leadership with scheduling, communication, and daily administrative tasks. The ideal candidate is detail-oriented, exercises sound judgment, and handles confidential information with discretion. Responsibilities<ul><li>Manage executive calendars, meetings, and appointments.</li><li>Coordinate travel arrangements and prepare itineraries.</li><li>Prepare emails, reports, presentations, and other documents.</li><li>Support meeting planning, agendas, and follow-up items.</li><li>Communicate with internal teams and external contacts on behalf of leadership.</li><li>Maintain organized files, records, and office documents.</li><li>Handle sensitive information with confidentiality and professionalism.</li><li>Assist with special projects and other administrative duties as needed.</li></ul>
2026-11-06T14:08:48Z

Executive Assistant

Greenwood Village, CO
onsite
Temporary / Contract
42.00 - 45.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This long-term contract position is ideal for someone who thrives in a fast-moving environment, brings strong judgment to shifting priorities, and can balance day-to-day executive support with coordination of broader initiatives. The role will primarily support the Chief People Officer while also assisting finance leadership, requiring a collaborative approach, strong communication, and the ability to stay ahead of competing demands. Responsibilities: • Manage complex executive calendars, resolve scheduling conflicts, and ensure leadership time is aligned with key business priorities. • Support the Chief People Officer as the primary executive partner while also providing calendar and administrative assistance to the Chief Financial Officer and Vice President of Finance. • Prepare agendas, organize materials, capture meeting notes, and distribute follow-up actions to keep teams informed and accountable. • Coordinate senior leadership meetings, offsite sessions, and board-related activities, including logistics, venue arrangements, catering, presentation formatting, and related event details. • Track milestones, deliverables, and status updates for strategic initiatives so leaders can monitor progress and maintain momentum on key objectives. • Draft and organize executive communications by gathering input from stakeholders, synthesizing information, and preparing materials for leadership review. • Arrange occasional executive travel and confirm itineraries, schedules, and supporting details are accurate and well communicated. • Partner closely with other executive assistants to share coverage, maintain continuity during absences, and contribute to a highly collaborative support model. • Use tools such as Microsoft Office and project tracking platforms to manage schedules, documents, action items, and ongoing administrative workflows.
2026-10-28T20:33:42Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40.00 - 48.00 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-10-19T16:18:45Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25.00 - 27.50 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-10-12T15:38:44Z

Executive Assistant

Azusa, CA
onsite
Temporary to Hire
32.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders. Responsibilities: • Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently. • Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule. • Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly. • Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups. • Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders. • Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized. • Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials. • Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned. • Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures. • Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
2026-10-27T15:54:07Z

Accounting Manager/Supervisor

Springfield, MA
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
We are seeking a detail-oriented and versatile Accounting Manager to manage day-to-day accounting functions through the trial balance while supporting key human resources and employee benefits activities. Reporting directly to the CFO, this individual will play an important role in maintaining accurate financial records, supporting the month-end close process, coordinating with the company’s outside CPA firm, and assisting with employee onboarding and benefits administration. Responsibilities:• Oversee daily payables and receivables activity, ensuring transactions are processed accurately and within established timelines.• Complete account, bank, and general ledger reconciliations to support reliable financial records.• Prepare and record journal entries while maintaining documentation that supports accounting activity through the trial balance.• Assist with month-end closing tasks and compile financial data needed for internal reporting and year-end review.• Work with the external accounting partner to provide information, resolve questions, and support annual accounting requirements.• Coordinate onboarding activities for new hires, including employment documents and related administrative follow-up.• Support administration of employee benefit programs, including 401(k) coordination and benefits-related recordkeeping.• Manage insurance-related documentation, renewals, and communication with carriers or service providers.• Maintain organized and confidential employee and financial files while providing general administrative support for HR processes.Accounting & HR Coordinator Accounting<ul><li>Manage accounts payable and accounts receivable activities, ensuring accurate and timely processing.</li><li>Perform general ledger and bank reconciliations.</li><li>Prepare and post journal entries and maintain accurate financial records.</li><li>Assist with month-end close activities and prepare financial information through the trial balance.</li><li>Maintain supporting schedules and documentation for accounting transactions.</li><li>Coordinate with the company’s outside CPA firm on accounting matters, reporting, and year-end activities.</li><li>Assist the CFO with additional accounting and financial reporting needs as required.</li></ul>Human Resources & Benefits Administration<ul><li>Coordinate new employee onboarding, including paperwork, documentation, and related administrative tasks.</li><li>Assist with the administration of the company’s 401(k) plan and employee benefits.</li><li>Manage company insurance policies, including renewals, documentation, and communication with insurance providers.</li><li>Maintain organized and confidential employee records.</li><li>Provide general administrative support for HR-related processes as needed.</li></ul>The ideal candidate is a hands-on accounting professional who is comfortable managing a broad range of accounting responsibilities while taking ownership of HR-related administrative functions. They are organized, dependable, proactive, and comfortable working closely with the CFO in a role that requires flexibility and attention to detail. Please send resumes to Chelsea Halon - chelsea.halon@roberthalf com
2026-10-26T16:28:45Z

Legal Assistant, Multiple Practice Areas

Minneapolis, MN
onsite
Permanent / Full Time
50000.00 - 70000.00 USD / Yearly
Robert Half Legal is partnering with a respected Twin Cities law firm that is actively growing and hiring for multiple Legal Assistant openings across several practice areas. Whether your background is in healthcare, corporate, litigation, real estate, trusts & estates, or another legal specialty, we can help you explore where your skills align best. Rather than applying to a single opening, you'll have the opportunity to work with a specialized legal recruiter to compare and contrast available teams, practice areas, and career paths within the firm. We'll provide insight into the day-to-day work, culture, growth opportunities, and support structure of each group so you can make an informed decision about which environment best fits your experience and long-term goals. This is an excellent opportunity for legal support professionals seeking a collaborative law firm environment, strong benefits, long-term career growth, and the ability to find the practice area that best matches their interests and strengths. Key Responsibilities<ul><li>Provide administrative and practice support to attorneys handling healthcare and corporate matters.</li><li>Open new client matters, coordinate conflicts processes, and prepare engagement documentation.</li><li>Manage attorney calendars, track deadlines, and assist with workflow coordination.</li><li>Draft, revise, format, and proofread legal and business documents.</li><li>Support time entry, billing, invoicing, and related client correspondence.</li><li>Maintain electronic files and document management systems.</li><li>Coordinate meetings, travel arrangements, CLE registrations, and other attorney logistics.</li><li>Serve as a primary point of contact for clients and internal stakeholders.</li><li>Assist with general administrative and operational tasks as needed.</li></ul>
2026-10-29T21:13:44Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring the efficient operation of executive-level activities. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including agendas, materials, note-taking, and follow-up actions</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential files, records, and sensitive information with discretion</li><li>Assist with special projects, event planning, and executive initiatives</li><li>Monitor deadlines and help ensure timely completion of deliverables</li><li>Provide general administrative support to enhance executive productivity</li></ul>
2026-11-04T17:28:43Z

Executive Assistant

Greenville, SC
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support daily operations and leadership activities at our office. This position plays a key role in keeping administrative workflows organized, maintaining a well-run workplace environment, and ensuring teams have the coordination they need to operate smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage confidential matters while providing dependable support across departments. Responsibilities: • Support office leadership and staff with a wide range of administrative tasks that keep daily business activities running efficiently. • Create, edit, and review business documents such as reports, presentations, correspondence, and spreadsheets to ensure accuracy and quality. • Manage records through organized electronic and paper filing systems, while handling copying, scanning, and document distribution as needed. • Serve as a central point of coordination for communication and information sharing across departments and multiple office locations. • Greet guests, direct visitors appropriately, and help maintain a well-organized, orderly, and welcoming office setting. • Oversee meeting logistics by arranging conference spaces, preparing materials, coordinating catering, and supporting leadership meetings and training sessions. • Assist with office operations by tracking supplies, following up on facility-related needs, and recommending practical improvements to administrative processes. • Provide support for onboarding activities by preparing orientation materials, helping ensure workspaces are ready, and introducing new hires to office procedures. • Respond to routine employee inquiries and connect team members with the appropriate internal contacts for HR, IT, payroll, or other support functions. • Contribute to employee communications, office events, and special projects while building strong working relationships across teams.
2026-11-04T18:04:25Z

Accounting Clerk

Bethlehem, PA
onsite
Temporary / Contract
- USD / Hourly
Position OverviewWe are seeking a detail-oriented and professional Accounting Clerk / Administrative Assistant to join our team. This role combines accounting support, bookkeeping responsibilities, and general administrative duties. The ideal candidate will possess strong computer skills, excellent communication abilities, and a high level of accuracy and attention to detail. Prior bookkeeping experience is preferred, and experience within financial services is a plus.Key Responsibilities<ul><li>Assist with bookkeeping and daily accounting functions</li><li>Process invoices, payments, and financial records with accuracy</li><li>Maintain organized electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Assist with accounts payable and accounts receivable activities</li><li>Support special projects and administrative initiatives</li><li>Communicate professionally with clients, team members, and management</li><li>Answer phones, respond to emails, and handle correspondence</li><li>Prepare reports and spreadsheets using Microsoft Office applications</li><li>Coordinate and complete assigned projects independently</li><li>Ensure projects are completed accurately and reported on in a timely manner</li><li>Maintain confidentiality of company and client information</li></ul>
2026-10-30T07:04:06Z

Executive Assistant

Eugene, OR
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities.Responsibilities<ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul>
2026-10-30T21:53:42Z

Office Manager

Urbandale, IA
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
Are you someone who thrives in a people-focused, collaborative environment and enjoys being the go-to person who keeps everything running smoothly? We are seeking an organized, detail-oriented professional to join a growing team as an Office Manager / Payroll & Benefits Coordinator.This position offers the opportunity to play a key role in supporting employees, coordinating payroll and benefits activities, and ensuring day-to-day office operations run efficiently. If you're looking for a position with variety, visibility, and long-term growth potential, we'd love to connect.What You'll Do<ul><li>Process payroll accurately and on time</li><li>Assist employees with payroll, benefits, and general HR-related questions</li><li>Coordinate benefit enrollments, changes, and employee communications</li><li>Maintain employee files and confidential records</li><li>Support new hire onboarding and employee paperwork</li><li>Manage office operations, supplies, and vendor relationships</li><li>Coordinate company events, meetings, and employee engagement activities</li><li>Serve as a resource for employees and leadership across the organization</li><li>Identify opportunities to improve administrative processes and efficiencies</li><li>Provide general administrative support to leadership and various departments</li></ul> Why This Opportunity Stands Out<ul><li>Collaborative and supportive team environment</li><li>Opportunity to work closely with leadership and make an impact</li><li>Variety in responsibilities with exposure across multiple business functions</li><li>Growing organization with opportunities for advancement</li><li>Positive, employee-focused culture</li><li>Competitive compensation and benefits package</li></ul>Join a Team Where Your Contributions MatterThis is more than a payroll and office support role. It's an opportunity to become a key member of a collaborative organization that values teamwork, professional growth, and employee engagement. If you enjoy building relationships, creating organization, and supporting people, we encourage you to apply.
2026-10-23T20:43:44Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-11-06T19:58:47Z

Arbitration Coordinator

St Louis Park, MN
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-11-06T14:38:43Z

Executive Assistant

Salem, OR
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities. Responsibilities<ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul>
2026-10-23T22:43:43Z

Legal Assistant

Walnut Creek, CA
onsite
Temporary / Contract
33.00 - 43.00 USD / Hourly
We are looking for a Legal Assistant to join a defense-focused litigation practice in Walnut Creek, California. This contract-to-hire opportunity is ideal for someone who is comfortable supporting attorneys in a fast-paced civil litigation environment and can manage both case-related and administrative tasks with accuracy. The role begins with a fully on-site training period of 90 days, followed by a hybrid schedule with three days in the office and two days working from home. Candidates who bring strong court filing experience, strong document preparation skills, and dependable organizational support will be well positioned for success. Responsibilities:• Prepare, revise, and finalize legal documents so they meet court formatting requirements and attorney expectations.• Handle electronic filings in both state and federal courts, ensuring submissions are accurate and completed within required deadlines.• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other litigation-related commitments.• Provide day-to-day administrative assistance to attorneys, including organizing case materials and supporting workflow coordination.• Support civil litigation matters by managing documents, monitoring deadlines, and helping keep case activity on schedule.• Review filing details and court requirements carefully to reduce errors and help maintain compliance across active matters.
2026-11-05T18:53:43Z

Legal Assistant

Portland, ME
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy team in Portland, Maine in a Contract position. This opportunity combines executive support, office coordination, and legal administrative work, making it ideal for someone who is highly organized and eager to expand their skills. The role will provide direct assistance to senior leaders while also partnering with legal counsel on documentation, filings, and entity-related matters. Candidates who are adaptable, proactive, and comfortable balancing shifting priorities will be well suited for this position. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage travel arrangements for senior leadership while keeping daily priorities organized. • Provide broad office support by handling administrative tasks, maintaining smooth day-to-day operations, and responding quickly to team needs. • Partner with legal counsel to assist with business entity setup, prepare formation documents, and track related filing deadlines. • Draft, review, and organize agreements and other legal documents with close attention to accuracy and completeness. • Submit filings to state agencies and support electronic filing activities in accordance with applicable requirements. • Maintain legal and administrative records, ensuring documents are properly stored, updated, and easy to retrieve. • Assist with court-related and civil litigation support tasks as needed, including filing coordination and document preparation. • Take on additional office coordination and legal support duties as training is provided and responsibilities expand.
2026-10-08T14:18:44Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Washington, District of Columbia. This role is ideal for someone who can manage competing priorities, maintain strong organization across complex schedules, and ensure day-to-day executive operations run smoothly. The successful candidate will bring sound judgment, discretion, and the ability to coordinate meetings and travel with a high degree of accuracy. Responsibilities:• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including itineraries, bookings, and related logistics, while adapting quickly to changes.• Coordinate executive meetings by securing venues or virtual platforms, confirming attendance, and distributing relevant materials in advance.• Prepare leaders for internal and external engagements by organizing agendas, timelines, and supporting documentation.• Manage administrative tasks that help streamline executive operations and improve efficiency across day-to-day activities.• Serve as a reliable point of coordination for time-sensitive requests, follow-ups, and communication tied to leadership priorities. All interested candidates in this Executive Assistant role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-11-02T20:54:00Z

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