<p><strong>Overview</strong></p><p>We are looking for a detail-oriented and process-driven <strong>Proposal Coordinator</strong> to support the full lifecycle of proposal and RFP responses. This role focuses on <strong>reviewing RFPs, extracting key requirements, managing timelines, coordinating with stakeholders, and ensuring compliant proposal submissions</strong>. While light proposal writing or formatting may be required, this position is more aligned with <strong>project management, workflow organization, and information gathering</strong> than creative design work.</p><p>This is an excellent opportunity for someone who thrives in fast-paced environments, enjoys coordinating cross-functional communication, and can keep complex proposal processes on track.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>RFP & Proposal Support</strong></p><ul><li>Review RFPs, RFQs, and RFIs to identify key requirements, deliverables, deadlines, and compliance needs.</li><li>Break down complex RFP documents into clear tasks and timelines.</li><li>Maintain proposal schedules, internal deadlines, and submission checklists.</li><li>Collaborate with SMEs, leadership, sales, technical teams, and other contributors to gather required content.</li><li>Support the development of written proposal content as needed (light writing/editing).</li><li>Ensure all proposal responses meet formatting, compliance, and submission requirements.</li><li>Manage version control, content updates, and document organization throughout the proposal process.</li><li>Assist with final assembly and submission of proposals (PDFs, portals, email submissions, etc.).</li></ul><p><strong>Project & Process Management</strong></p><ul><li>Serve as the central point of coordination throughout the proposal lifecycle.</li><li>Manage intake of new RFP opportunities, assigning tasks and monitoring progress.</li><li>Maintain proposal calendars, timelines, and status updates for stakeholders.</li><li>Work with leadership to streamline and improve proposal processes and templates.</li><li>Organize reference materials, past responses, and content repositories for future proposals.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Schedule and run proposal-related meetings, reviews, and check-ins.</li><li>Communicate status, risks, delays, and requirements proactively.</li><li>Coordinate feedback and revisions from internal reviewers and subject matter experts.</li></ul><p><br></p>
