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5 results for Office Specialist in Houston, TX

Office Manager

Liberty, TX
onsite
Temporary to Hire
25 - 25 USD / Hourly
We're seeking an Office Manager to support daily office operations in Liberty, TX (77575). This role includes office administration, scheduling, recordkeeping, bookkeeping support, HR support, and assisting the team with day-to-day needs. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Responsibilities:• Direct daily administrative activities to keep the office operating efficiently and professionally• Manage inventory of workplace materials, place supply orders, and maintain appropriate stock levels• Coordinate calendars, meetings, and routine office communications to support team productivity• Assist with payroll-related documentation, maintain employee files, and provide general HR administrative support• Process invoices, support accounts payable activities, and prepare routine reports for internal use• Perform basic bookkeeping duties, including data entry and record maintenance using tools such as QuickBooks or similar systems• Welcome visitors, answer incoming calls, and handle front-desk responsibilities with professionalism• Provide administrative assistance to departments such as Human Resources and Accounting during periods of high workload• Support onboarding logistics and related paperwork for new employees
2026-08-07T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an experienced Legal Assistant to join a respected medical malpractice defense firm in Houston, Texas. This position supports a busy litigation team and is well suited for someone who thrives in a deadline-driven legal environment while working closely with attorneys and paralegals. The role offers the opportunity to contribute to complex defense matters within a collaborative firm known for stability, attention to detail, and a strong presence in the legal community. Responsibilities: • Support attorneys and paralegals with day-to-day litigation coordination across all stages of a case. • Draft, edit, and finalize legal documents such as pleadings, discovery materials, correspondence, and case-related filings. • Submit court documents through appropriate state and federal filing systems while ensuring accuracy and timeliness. • Maintain organized case records by managing both digital and hard-copy files for active litigation matters. • Track hearings, depositions, mediations, court appearances, and filing deadlines to help keep matters on schedule. • Arrange meetings and case-related scheduling with clients, opposing counsel, experts, and court representatives. • Assist with discovery organization, document review preparation, and other litigation support tasks leading up to trial. • Prepare exhibits, binders, and supporting materials needed for hearings, mediations, and trial proceedings. • Monitor incoming communications and update case information to ensure records remain complete and current.
2026-07-20T00:00:00Z

Legal Receptionist / Bookkeeper

Houston, TX
onsite
Permanent / Full Time
45000 - 58000 USD / Yearly
We are looking for a dependable Legal Receptionist / Bookkeeper to support a busy law office. This position combines front-desk coordination, administrative support, and day-to-day bookkeeping assistance in a detail-oriented legal setting focused on bankruptcy and probate matters. The ideal candidate is highly organized, comfortable managing multiple priorities, and able to contribute to a welcoming and efficient office environment. Responsibilities: • Coordinate client meetings and manage attorney schedules to keep daily operations running smoothly. • Welcome visitors, answer incoming calls, and handle front-office communication with discretion. • Support routine financial tasks by entering data, preparing invoices, and assisting with basic accounting records. • Use bookkeeping software such as QuickBooks to maintain accurate financial information when needed. • Organize legal documents, client files, and internal records to ensure materials are easy to access and properly maintained. • Provide administrative assistance to attorneys and office staff across a variety of day-to-day needs. • Help maintain an orderly office environment by handling general clerical and operational support tasks.
2026-08-05T00:00:00Z

Billing Specialist

Baytown, TX
onsite
Permanent / Full Time
62400 - 70000 USD / Yearly
Our client is looking for a detail-oriented Billing Specialist to support transportation invoicing operations in Baytown, Texas. This role is ideal for someone with experience in rail, freight, or logistics environments who can manage complex billing activities with accuracy and urgency. The successful candidate will work across operational and financial records to ensure charges are correct, issues are resolved quickly, and invoices are completed on schedule. Responsibilities:• Create and issue invoices for rail-related services, including freight movement, storage, demurrage, and other transportation charges.• Examine shipment records, pricing terms, contracts, and customer-specific agreements to confirm that billing details are complete and accurate.• Research invoice questions, identify the source of discrepancies, and coordinate resolutions for customer disputes in a timely manner.• Compare and reconcile billing information across operations, transportation, and accounting platforms to maintain consistent financial records.• Partner with operations personnel to verify shipment activity, service details, and applicable charges before finalizing invoices.• Track billing schedules and customer submission requirements to ensure invoicing is completed within established deadlines.• Produce billing summaries and provide support for month-end close through accurate reporting and documentation.• Maintain organized customer account data, rate tables, and billing support files for audit readiness and ongoing accuracy.• Assist with outstanding receivables by reviewing open invoice items and responding to customer questions related to payment and charges.
2026-07-30T00:00:00Z

Administrative Assistant

Pearland, TX
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and deliver a welcoming experience for residents and visitors in Pearland, Texas. This Contract to Permanent opportunity is ideal for someone who enjoys balancing front desk responsibilities, customer service, and administrative coordination in a community-focused environment. The right candidate will be organized, attentive, and proactive, with the ability to handle a variety of tasks while maintaining a thorough and helpful approach. Responsibilities: • Welcome residents, guests, and vendors at the front desk while creating a courteous and welcoming first impression. • Respond to incoming phone calls, answer routine questions, and direct inquiries to the appropriate staff members when needed. • Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office organization. • Enter and update information accurately in internal systems to help keep resident, billing, and office data current. • Assist with resident concerns or service issues by listening carefully, documenting details, and helping coordinate timely follow-up. • Support billing-related administrative tasks, including reviewing information for accuracy and helping resolve basic account questions. • Monitor office activity and identify potential issues early so they can be addressed before they affect resident service. • Contribute to smooth front office operations by managing multiple priorities and following through on assigned tasks.
2026-08-07T00:00:00Z