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17 results for Records Specialist in Honolulu, HI

Call Center Specialist

Honolulu, HI
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
We are looking for a personable and detail-oriented onsite Call Center Specialist to support a non-profit organization in Honolulu, Hawaii. This is a Contract position suited for someone who enjoys assisting callers, resolving questions efficiently, and maintaining accurate records in a fast-paced service environment. The ideal candidate brings recent customer service experience, strong communication skills, and confidence using basic computer applications and office tools. Preference will be given to Oahu residence due to the nature of this opportunity. Responsibilities:• Respond to incoming and outgoing calls with professionalism, providing clear and courteous assistance to a wide range of inquiries.• Record call details, customer information, and follow-up actions accurately to maintain organized and up-to-date documentation.• Enter and update data in internal systems while ensuring information is complete, timely, and reliable.• Support callers by explaining services, answering questions, and directing issues to the appropriate team when needed.• Use standard office equipment and Microsoft Office applications to complete daily administrative and communication tasks.• Maintain a calm and solution-focused approach during high-volume periods while delivering consistent customer service.• Uphold strong phone etiquette and clear diction to ensure every interaction is handled effectively and respectfully.
2026-07-02T20:13:50Z

Accounting Clerk

Honolulu, HI
onsite
Temporary / Contract
19.00 - 23.00 USD / Hourly
We are offering a long-term contract employment opportunity for an Accounting Clerk in the financial services industry, located in HONOLULU, Hawaii. This role is crucial for maintaining financial records, including purchases, sales, receipts, and payments. This company has an amazing work culture and likes to promote from within! Accounting experience preferred but not required. This is an excellent opportunity to gain experience and start your career in the accounting field! Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Ensure accuracy of financial documents, as well as their compliance with relevant laws and regulations• Prepare and update accounting journals, ledgers, and other records detailing financial transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)• Entry and auditing of invoices and receipts• Reconciliation of accounts in a timely manner• Perform data entries and assist in the processing of Accounts Payable (AP) and Accounts Receivable (AR)• Conduct regular ledger audits to ensure the accuracy of the accounting system• Facilitate payment of invoices due by sending bill reminders and contacting clients• Generate financial reports detailing accounts receivable status• Utilize Microsoft Excel to expedite work• Address and resolve any issues with billings and collections
2026-06-26T23:48:43Z

Manager / HR

Aiea, HI
onsite
Permanent / Full Time
23.00 - 25.00 USD / Hourly
We are looking for an organized and proactive Manager or Supervisor who will handle HR task to support daily people operations and administrative functions in Aiea, Hawaii. This role blends human resources, office coordination, front office leadership, and billing support to help maintain a well-run clinical environment. The ideal candidate brings strong judgment, attention to detail, and the ability to improve processes while supporting both employees and patients with professionalism. Responsibilities:• Create and update internal HR documents, operational procedures, employee forms, and standard workflows to support consistency and compliance.• Help maintain onboarding resources, handbook content, and staff training materials while keeping personnel files and training records accurate and secure.• Build efficient office processes, track follow-up items, and support scheduling and administrative coordination across daily operations.• Guide and support front desk team members through coaching, training, and quality oversight to promote excellent service and dependable execution.• Monitor patient-facing administrative activities to ensure smooth arrival and departure experiences, and step in to assist front or back office coverage when needed.• Support billing-related tasks such as insurance coordination, payment processing, and workflow improvements that strengthen revenue cycle operations.• Assist with resolving issues involving payment tools, practice software, and vendor-supported systems to improve reliability and efficiency.• Prepare reports, maintain business records in Google Workspace, and provide general administrative support including supply and inventory coordination.
2026-07-07T20:08:40Z

Accounts Payable Clerk

Honolulu, HI
onsite
Temporary to Hire
19.00 - 23.00 USD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Honolulu, Hawaii. This contract to permanent position offers an excellent opportunity to contribute to a dynamic organization while enhancing your skills. In this role, you will play a crucial part in ensuring accurate and efficient processing of financial transactions. To apply for this role, please call Abigail Ugale at 808-452-0239. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Enter approved invoices into the system with speed and precision.• Reconcile vendor invoices, addressing and resolving any discrepancies promptly.• Verify invoice details to ensure accuracy before payment processing.• Apply proper coding to invoices to maintain organized financial records.• Scan and store invoice documents, ensuring they are easily accessible for future reference.• Assist in the preparation and mailing of checks to vendors.• Maintain accurate records of transactions and support general filing duties.• Post journal entries to ensure proper recording of financial data.• Communicate with vendors on inquires, researching and resolving discrepancies.• Utilize software tools such as Great Plains Dynamics and Excel to manage financial tasks effectively.• Perform additional administrative tasks as assigned to support the accounts payable team.
2026-07-06T19:48:35Z

Accounting Manager/Supervisor

Honolulu, HI
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to lead core accounting operations and support sound financial decision-making for the organization in Honolulu, Hawaii. This role oversees daily financial activities, strengthens reporting accuracy, and helps ensure compliance across grants, contracts, and general business obligations. The ideal candidate brings strong accounting leadership, confidence in budgeting and month-end close, and the ability to translate financial data into clear guidance for management and stakeholders. If you are interested in the role, please contact Melissa at 808.452.0254 Responsibilities:• Direct daily accounting activities across payables, receivables, billing, journal entries, and general ledger maintenance to keep records accurate and current.• Lead month-end close by completing reconciliations on schedule, reviewing account activity, and ensuring reliable financial results.• Coordinate organizational budgeting, forecasting, and variance reporting, including analysis of funding streams and explanations for differences against plan.• Prepare monthly financial statements and other reports for leadership, board members, funders, and project stakeholders.• Oversee financial compliance for grants, contracts, audits, tax preparation, annual filings, and required reporting at the local, state, and federal levels.• Monitor cash flow, banking activity, investments, and debt-related reporting to support liquidity and overall financial stability.• Partner with staff, vendors, and external contractors to collect project-level financial information, submit invoices, and align spending with approved funding requirements.• Maintain and improve internal controls, accounting procedures, and operating workflows, while recommending policy updates that support accuracy and efficiency.• Advise leadership on financial strategy, funding outlook, and operational planning, and contribute to broader organizational initiatives as part of the leadership team.
2026-06-25T03:03:49Z

Accounting Manager/Supervisor

Honolulu, HI
onsite
Permanent / Full Time
85000.00 - 90000.00 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to lead core accounting operations and help maintain strong financial controls for our Honolulu, Hawaii team. This role oversees daily accounting activities, supports accurate and timely financial reporting, and partners with leadership on budgeting, audit preparation, and compliance matters. The ideal candidate brings hands-on expertise in month-end close, general ledger management, reconciliations, and staff supervision within a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply please call Melissa Tree at 808.452.0254. Responsibilities:• Lead monthly and year-end close activities, ensuring journal entries, reconciliations, and supporting documentation are completed accurately and on schedule.• Oversee the general ledger and subsidiary records, reviewing financial transactions to confirm compliance with internal policies and generally accepted accounting principles.• Prepare financial reports for interim, monthly, and annual periods, and analyze results against budget and prior performance to highlight key variances.• Support the development of annual budgets and monitor departmental results to help management track financial performance and spending goals.• Coordinate audit readiness by organizing requested schedules, responding to auditor inquiries, and serving as a point of contact during external review activities.• Manage accounts receivable functions such as invoicing, collections, account follow-up, and recommendations for escalation on seriously past-due balances.• Supervise accounts payable, cash receipts, deposits, and vendor disbursements to promote timely processing and accurate recordkeeping.• Reconcile bank accounts, intercompany or related-party balances, and other balance sheet items, investigating discrepancies and resolving issues promptly.• Review payroll data and assist with payroll processing, tax reporting, year-end forms, and other required compliance filings.• Provide day-to-day leadership to accounting staff through training, performance oversight, and ongoing support aligned with company expectations.
2026-06-09T02:18:42Z

eCommerce Operations Manager

Honolulu, HI
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
We are looking for an eCommerce Operations Manager to lead operational performance across digital sales channels in Honolulu, Hawaii. This role focuses on strengthening fulfillment processes, improving inventory accuracy, and supporting efficient growth through better planning and cross-functional coordination. The ideal candidate brings a strong background in eCommerce operations, marketplace management, and data-driven decision-making within a fast-moving consumer products environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Erica Huggins at 808.452.0256. Responsibilities:• Lead operational execution across online sales channels by refining workflows, improving order flow, and increasing overall efficiency.• Develop and introduce process enhancements that lower operating costs, shorten delivery timelines, and support business expansion.• Work closely with Finance, Sales, Marketing, Production, and Supply Chain teams to coordinate forecasts, inventory priorities, and promotional activity.• Manage channel-level demand planning and inventory allocation for direct-to-consumer and marketplace platforms such as Amazon and Walmart.• Monitor stock visibility across systems and selling platforms to keep inventory records current and reliable.• Address inventory exposure by taking action on shortages, excess supply, aging goods, and products approaching expiration.• Oversee inbound logistics, receiving activity, and inventory movement across multiple warehouse locations.• Direct cycle counts and full physical inventory reviews, reconcile discrepancies, and partner with Finance to support valuation accuracy and audit preparedness.
2026-07-02T17:30:09Z

Accounts Receivable Clerk

Honolulu, HI
onsite
Temporary / Contract
19.00 - 23.00 USD / Hourly
We are looking for an experienced Accounts Receivable Clerk to join our team in Honolulu, Hawaii. This role is a contract position within the retail industry, offering an excellent opportunity for professionals with a background in accounts receivable and collections. The ideal candidate will possess strong organizational skills and the ability to manage financial tasks efficiently. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Process accounts receivable transactions, ensuring accuracy and timeliness in all financial activities.• Handle collections for commercial accounts, including communicating with clients to resolve payment issues.• Apply cash payments to customer accounts and reconcile discrepancies.• Generate and review aging reports to track overdue accounts and prioritize collection efforts.• Prepare and print invoices for distribution, ensuring proper documentation and compliance.• Verify receipt of checks and update records accordingly.• Manage filing systems for invoices, payments, and other financial documents.• Stuff envelopes and organize mailings for billing purposes.• Collaborate with team members to streamline accounts receivable processes and improve efficiency.
2026-06-26T23:43:37Z

Accounts Payable Clerk

Honolulu, HI
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Honolulu, Hawaii. This long-term contract position offers the opportunity to support essential financial operations in a non-profit environment. If you have a strong background in processing invoices and managing payment workflows, we encourage you to apply. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Process between 100-125 invoices weekly, ensuring accuracy and completeness.• Review and verify invoice details to identify and resolve missing or incomplete information.• Prepare checks after all vendor invoices are entered and approved.• Manage the mailing of weekly checks, ensuring timely delivery to vendors.• Utilize NetSuite software for invoice entry and payment processing.• Format and navigate documents in Microsoft Excel to support accounts payable tasks.• Maintain accurate records of transactions and ensure compliance with financial policies.• Communicate effectively with vendors to address payment inquiries or discrepancies.• Collaborate with team members to improve workflow efficiency and accuracy.• Ensure all deadlines related to accounts payable processes are consistently met.
2026-06-26T23:38:40Z

Project Manager/Financial Analyst

Kapolei, HI
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
We are looking for a Project Manager/Financial Analyst to oversee core financial activities and provide reliable insight that supports business decisions in Kapolei, Hawaii. This hybrid position combines hands-on financial management with analytical leadership, helping maintain accurate reporting, strong controls, and consistent compliance. The ideal candidate brings deep accounting knowledge, sound judgment, and the ability to communicate financial performance clearly to leadership. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Lead budgeting, forecasting, and cash planning activities to support operational and strategic goals.• Monitor financial compliance obligations and help ensure adherence to applicable regulatory standards and company policies.• Review accounts in detail, reconcile variances, and maintain the accuracy and integrity of financial records.• Develop clear, timely financial reports and present key findings, trends, and risks to senior leadership and ownership.• Establish and strengthen internal control practices designed to protect assets and support dependable financial processes.• Partner with external auditors by preparing documentation, responding to inquiries, and driving audit completion within required timelines.• Use Great Plains and related accounting tools to manage financial data efficiently and support day-to-day accounting operations.• Advise stakeholders on sound corporate accounting practices, including proper application of double-entry bookkeeping principles.• Track relevant financial developments and industry changes to identify opportunities for improved performance and stronger decision-making.
2026-07-06T20:18:42Z

Sr. Accountant

Honolulu, HI
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for an experienced Sr. Accountant to support core financial operations and help maintain accurate, reliable reporting for the organization in Honolulu, Hawaii. This role is well suited for an accounting specialist with strong attention to detail who can manage complex close activities, prepare meaningful financial analysis, and serve as a trusted resource for leadership. The position also contributes to budgeting, compliance, and continuous improvement across accounting processes. If you are interested in the role, please contact Melissa at 808.452.0254 Responsibilities:• Manage monthly, quarterly, and annual close cycles by preparing journal entries, completing reconciliations, and ensuring financial statements are finalized on schedule.• Maintain the general ledger and supporting records with a strong focus on accuracy, completeness, and alignment with applicable accounting standards.• Produce recurring financial reports and detailed schedules that provide leadership with clear visibility into business performance.• Compile consolidated reporting packages, including the elimination and reconciliation of intercompany balances and transactions.• Prepare required indirect tax filings and coordinate with outside advisors to support income tax reporting and related compliance activities.• Review work-in-progress activity, track project-related costs, and reconcile balances to support accurate financial presentation.• Partner with management on annual budgeting and forecast updates, and analyze variances between actual results and plan.• Monitor financial trends, evaluate operating results, and deliver insights that support informed business decisions and efficiency improvements.• Maintain fixed asset records and depreciation schedules while supporting audit requests, internal controls, and adherence to company policies and regulatory requirements.
2026-07-02T17:30:09Z

Sr. Accountant

Honolulu, HI
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
We are looking for an experienced Senior Accountant to join a construction-focused organization in Honolulu, Hawaii. This role is well suited for a finance specialist who brings strong technical accounting expertise, fluency in both Japanese and English, and the ability to keep financial records accurate and well organized. The successful candidate will play a key part in close activities, general ledger oversight, and day-to-day accounting operations while helping maintain dependable financial reporting. If you are interested in this role, please contact Melissa at 808.452.0254 Responsibilities:• Lead monthly close activities by preparing, reviewing, and posting accounting entries with a high level of accuracy.• Reconcile balance sheet and other key accounts regularly to ensure financial data is complete, supported, and current.• Manage general ledger operations, including monitoring account activity and resolving discrepancies in a timely manner.• Oversee fixed asset accounting, maintain supporting schedules, and ensure proper recording of additions, transfers, and disposals.• Perform bank reconciliations and investigate variances to maintain alignment between cash records and financial statements.• Review and process expense-related transactions in accordance with internal accounting standards and reporting needs.• Support reliable financial reporting by maintaining compliance with established accounting policies and internal controls.• Collaborate in both Japanese and English when communicating financial information, documentation, and cross-functional accounting matters.
2026-06-11T02:13:39Z

Accounting Clerk

Kailua, HI
onsite
Temporary to Hire
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join an engineering organization in Kailua, Hawaii. This contract opportunity with permanent potential is ideal for someone who enjoys balancing accounting support with administrative coordination in a fast-paced office setting. The person in this role will help keep billing, payment processing, and records management running smoothly while working closely with customers, vendors, and internal staff. To apply for this role, please call Abigail Ugale at 808-452-0239. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Create and review job-related billing documents, confirm supporting details, and prepare accurate customer invoices.• Record supplier invoices in the accounting system and assist with scheduled payment processing on a weekly and monthly basis.• Apply customer payments received by check and credit card, monitor receivable balances, and communicate regarding overdue accounts.• Collect incoming mail from the post office and complete bank deposit activities when required.• Maintain orderly paper and digital records to ensure documents are easy to retrieve and properly stored.• Enter financial and operational information into QuickBooks and other accounting tools with a high level of accuracy.• Scan, upload, and index documentation within electronic filing platforms to support complete recordkeeping.• Communicate professionally with clients, vendors, and colleagues while providing general accounting and administrative assistance as needed.
2026-07-02T17:30:09Z

IT Help Desk I

Waianae, HI
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an IT Help Desk I specialist to provide hands-on technical support for a healthcare organization in Hawaii. This Long-term Contract position is ideal for someone who enjoys resolving hardware, software, and connectivity issues while helping end users stay productive. The role also supports day-to-day IT operations through equipment setup, troubleshooting, and coordination with higher-level support staff. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Install, configure, and maintain desktop systems, peripheral devices, basic network equipment, and required software for end users.• Investigate and resolve technical issues involving computers, printers, and related hardware, including more advanced repair work when needed.• Identify and troubleshoot connectivity problems affecting workstations, servers, printers, and networked devices.• Support the relocation of IT equipment by coordinating disconnection, transport, reinstallation, and functionality checks.• Assist Level 2 support personnel with escalated technical tasks and ongoing operational needs.• Document service activities, equipment updates, and issue resolution details to help maintain accurate support records.• Provide general technical assistance across assigned projects and complete additional duties as needed to support IT operations.
2026-07-06T19:48:35Z

Associate

Honolulu, HI
onsite
Permanent / Full Time
50000.00 - 62000.00 USD / Yearly
We are seeking a dependable, detail-oriented Service Coordinator to support our property management division. The ideal candidate is a proactive self-starter with a strong customer service focus and exceptional organizational skills. If you excel in a fast-paced environment and thrive on managing multiple priorities, we want to hear from you! Call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Respond promptly to tenant service calls and dispatch service personnel as directed by the Property Manager.</li><li>Organize, file, and maintain electronic property documents, including Certificates of Insurance, leases, and expense records.</li><li>Assist with property inspections and manage follow-up logs to ensure timely completion of outstanding items.</li><li>Track and document tenant service requests, monitor response times, and ensure completion.</li><li>Support budgeting and forecasting by managing vendor contracts, service logs, and cost histories.</li><li>Monitor and update project schedules and timelines for capital improvement planning.</li><li>Track recurring expenses and work orders, following up on missing invoices.</li><li>Update and maintain databases (mailing lists, contact lists, client information).</li><li>Draft and distribute documents, reports, memos, proposals, and correspondence relating to managed properties.</li><li>Monitor critical property deadlines and filings, such as property taxes, fire alarm testing, and elevator permits.</li><li>Coordinate communications between vendors, utility companies, and tenants.</li><li>Maintain certificates of insurance, percentage rent, and sales reports.</li><li>Prepare lease summaries and assist with the bidding process for contracted services.</li><li>Support rent collection and address minor account issues.</li><li>Assist in maintaining strong tenant relations and positive vendor relationships.</li><li>Calculate utility chargebacks based on sub-meter readings.</li><li>Compile and prepare reports for distribution.</li><li>Take on special projects and additional tasks as assigned by the Property Manager.</li></ul>
2026-06-20T01:18:44Z

Client Service Representative

Honolulu, HI
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a Client Service Representative to join a team in Honolulu, Hawaii on a Contract assignment expected to last 12–24 months. This entry-level opportunity supports daily administrative and client service activities for an Investment Advisory group, with a focus on document handling, record accuracy, and timely task completion. The ideal candidate is organized, dependable, and comfortable managing routine office support work while communicating effectively with internal partners. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage daily clerical and administrative activities that support the broader advisory team’s workflow.• Receive, organize, and distribute incoming mail, ensuring checks and other important documents reach the correct parties promptly.• Maintain orderly files and account records so documentation is accurate, accessible, and up to date.• Enter and update information in internal systems while assisting with routine account-related support tasks.• Review forms and supporting paperwork for completeness, accuracy, and any missing details before processing.• Perform basic numerical work, such as totaling amounts across accounts or funds, with close attention to accuracy.• Follow up on outstanding forms, signatures, and documentation by contacting appropriate parties and tracking open items to completion.• Respond to routine questions and provide dependable day-to-day support to internal stakeholders, including investment team members.
2026-07-07T19:43:37Z

Staff Accountant

Honolulu, HI
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
We are looking for a highly motivated Staff Accountant to join a construction company based in Honolulu, Hawaii. This role is integral in ensuring the accuracy and efficiency of financial operations while supporting various accounting processes. The ideal candidate will possess strong analytical skills and the ability to work collaboratively within a dynamic environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Melissa Tree at 808.452.0254. All inquiries are confidential. Responsibilities:• Prepare accurate and timely financial statements to support organizational decision-making.• Manage accounts payable and accounts receivable processes, ensuring compliance and efficiency.• Perform account reconciliations to maintain financial accuracy and integrity.• Handle payroll processing, ensuring timely and precise employee compensation.• Conduct job costing analyses to track project expenses and profitability.• Support budgeting and forecasting activities to guide financial planning.• Collaborate with the accounting manager to streamline reporting and operational processes.• Maintain organized and detailed financial records to ensure audit readiness.• Assist with identifying areas for improvement within accounting systems and procedures.
2026-06-20T01:08:44Z