4 results for Construction Project Coordinator in Holyoke, MA

Accounting & Office Administrator

Southborough, MA
onsite
Permanent
55000.00 - 62000.00 USD / Yearly
seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.Key ResponsibilitiesAdministrative & Office Support• Retrieve and distribute mail from the PO Box• Monitor voicemail inbox; triage and forward messages to appropriate staff• Order and maintain office and kitchen supplies (weekly or as needed)• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters• Coordinate the ordering and proofing of company apparel and marketing materialsAccounting & Project Support• Assist with accounts payable processes and credit card receipt reconciliation• Gather, organize, and assemble invoices for residential billing packets• Generate and track monthly lien waivers for residential projects• Proofread, format, and edit AIA subcontracts for accuracy and consistency• Track and enter new vendor packets into Sage accounting system• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies For immediate consideration please call me directly Eric Lebow 508-205-2127
2025-10-14T17:14:29Z

Contract Administrator

Manchester, CT
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Contract AdministratorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. *Fully onsite, 5 days per week in office* Robert Half has partnered with a valued client in their search of a Contract Administrator to join their operations team. Ideal candidates will have 2+ years of account management / customer or vendor services / inside sales experience, ERP and/or CRM software experience, and be comfortable communicating throughout the day via phone and email with internal and external partners. Responsibilities:Required Experience:<ul><li>3+ years of relevant experience (billing/contracts/CSR/admin, etc)</li><li>ERP system experience </li><li>Excel – basic general comfort level – doesn’t have to be advanced (create / format spreadsheets, cutting & pasting)</li><li>Organized/attn to detail </li><li>Proficiency with Microsoft packages a must (Outlook/Teams/Word/Excel) – the stronger Excel the better – will be given a test during interview </li><li>Personable, good communication, can work in fast pace environment and gel with their close-knit friendly team </li></ul> Preferred:<ul><li>AS or higher – preferred </li><li>Basic cost accounting knowledge +</li></ul> Primary Responsibilities – This position is a dynamic, fast-paced role responsible for various administrative duties and will work directly with sales staff, operations, and our Vice Presidents\Branch Managers to ensure proper support for all new and existing sales agreements. <ul><li>Supporting the sales team, reviewing agreements, entering them into our ERP and tracking sales in Microsoft Dynamics. </li><li>Work closely with all our Operations teams to ensure we are maintaining accurate data, including contractual obligations, asset lists, terms and conditions, purchase orders, as well as documentation of customer requirements, changes to agreements and updates to various data points. </li><li>This role is very process focused and relies on consistency in executing those processes. </li><li>Maintaining the flow of work is at the forefront of our business, so proactive communication and active follow-up with both our internal and external customers is key to our success.</li></ul> Our clients offers a robust health insurance, 401k match, and paid time off package for all employees. Starting base salary will depend on prior work experience. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2025-10-15T14:44:26Z

Payroll Specialist

Worcester, MA
onsite
Permanent
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced Senior Payroll Specialist to ensure accurate and timely processing for a multi-location, high-volume workforce. This role requires meticulous attention to detail, confidentiality, and a strong understanding of payroll systems and compliance standards. Reporting to the Accounting Manager and Controller, the Payroll Specialist will play a critical role in maintaining payroll integrity and resolving any related issues. This role is IN office int he greater Worcester area! Responsibilities:• Compile and process weekly payroll data, including timesheets, for accuracy and compliance with established guidelines.• Perform audits to identify and correct data entry errors, ensuring payroll accuracy.• Calculate and process garnishments, deductions, and taxable adjustments in compliance with legal requirements.• Enter local and federal Prevailing Wage rates into payroll systems and generate Certified Payroll reports.• Print and distribute payroll checks, upload direct deposit notifications, and transmit files to financial institutions.• Address payroll inquiries and resolve issues promptly with employees, supervisors, and administrators.• Maintain the confidentiality of sensitive payroll information, including wages, deductions, and tax details.• Collaborate on special projects and contribute to process improvements within the payroll system.• Ensure compliance with company policies, safety standards, and the Code of Conduct.• Support miscellaneous tasks as needed to assist the accounting and payroll team.
2025-10-14T17:14:29Z

Paralegal

West Hartford, CT
onsite
Permanent
73000.00 - 100000.00 USD / Yearly
We are looking for an experienced Paralegal to join our dynamic team in West Hartford area of Connecticut. This role offers a unique opportunity to contribute to contract review, litigation support, and compliance management. The ideal candidate will possess strong attention to detail and legal expertise, ensuring smooth operations within a fast-paced legal department. Responsibilities:• Conduct thorough reviews of owner contracts, prepare contract summaries, and facilitate execution processes.• Assist in the organization and modification of subcontract, purchase order templates, and related documents.• Support the procurement of bonds, project insurance, and builder’s risk insurance as needed.• Review and negotiate third-party agreements, process credit applications, and prepare notice letters.• Track legal reviews for proposals, analyze bid terms, and contribute to qualification statements.• Provide litigation support, including managing discovery responses, coordinating witness schedules, and filing pleadings.• Oversee licensing and registration tasks, such as federal and state registrations, contractor licensing, and business permits.• Maintain corporate documents, consents, and records while supporting trade organization renewals and registrations.• Assist in risk mitigation and compliance audits by developing parameters and conducting background research.• Organize legal department administrative tasks including calendar coordination, expense tracking, and document preparation.
2025-10-09T16:29:10Z