<p>Robert Half is partnering with a highly respected law firm to find a Trust & Estates Paralegal. This role is ideal for a seasoned professional who thrives in a client-focused environment and is passionate about supporting families through complex legal processes. The successful candidate will play a vital role in estate and trust planning, administration, probate, and guardianship matters.</p><p> </p><p>Key Responsibilities:</p><ul><li>Draft pleadings, orders, and court documents for probate and guardianship proceedings.</li><li>Manage probate and trust administration processes.</li><li>Assist clients in locating and collecting estate and trust assets.</li><li>Evaluate asset-related documents for accuracy and potential exploitation.</li><li>Prepare detailed accountings for guardianships, estates, and trusts.</li><li>Coordinate asset transfers and trust funding in accordance with legal documents and client instructions.</li><li>Communicate with financial institutions, accountants, and vendors to facilitate asset management.</li><li>Update beneficiary designations for retirement accounts and insurance policies.</li><li>Obtain tax identification numbers and maintain communication with the IRS.</li><li>Oversee the collection and distribution of assets.</li><li>Provide proactive client communication and follow-up.</li><li>Support attorneys with discovery and litigation related to estate and trust matters.</li></ul><p><br></p>
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Paralegal with at least 5-8+ years of experience to join their team. This Trust & Estates Paralegal is responsible for providing paralegal support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $95-130K+ plus bonus and phenomenal benefits. In addition, this firm a highly flexible hybrid WFH schedule. Yearly billable requirement is 1,700 hours. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Paralegal Responsibilities:</u></strong></p><ul><li>Oversee the entire process of trusts and estates in probate</li><li>Prepare, file, and manage probate documents associated with opening and closing estates</li><li>Handle the collection and distribution of estate or decedent’s assets</li><li>Establish and manage estate checking accounts</li><li>Prepare and file Illinois state and federal estate tax returns, including court inventory</li><li>Coordinate asset transfers and trust funding, communicating with relevant parties when necessary</li><li>Ensure compliance with the Corporate Transparency Act and firm policy in maintaining beneficial ownership information</li><li>Prepare for federal audits by compiling necessary information</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, AVP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication.<br><br>Responsibilities:<br>• Facilitate administrative assistance to law firm partners, ensuring smooth operations <br>• Manage all aspects of client engagement, from initial meetings through file closure <br>• Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals <br>• Prioritize and organize emails, ensuring prompt responses <br>• Manage mail distribution, including sorting, documenting, scanning, and distributing <br>• Draft, edit, and send correspondence, while also ensuring timely follow-ups <br>• Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment <br>• Welcome visitors, clients, and potential clients, fostering a welcoming environment <br>• Maintain files, including document scanning and organization <br>• Perform notarization and witness document signings <br>• Manage attorney time entries, and review and revise client invoices monthly <br>• Ensure office supplies are well-stocked and coordinate vendor visits <br>• Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion.
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Chicago, Illinois. This role requires a proactive individual who can manage front desk operations, oversee office supplies, and perform various administrative tasks efficiently. The position offers hands-on training and an opportunity to contribute to a collaborative, business-casual work environment.<br><br>Responsibilities:<br>• Manage front desk activities, ensuring smooth daily operations and responding to inquiries.<br>• Order and maintain office supplies, tracking inventory to avoid shortages.<br>• Utilize Microsoft Excel and other Office tools to handle administrative tasks effectively.<br>• Provide support with accounts payable functions as necessary.<br>• Scan and organize documents to maintain accurate records.<br>• Answer incoming calls professionally and direct them to the appropriate departments.<br>• Perform general clerical duties, including filing, data entry, and correspondence.<br>• Collaborate with team members during the training period to ensure seamless transition into the role.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Chicago, Illinois. In this role, you will play a key part in supporting office operations and ensuring smooth daily workflows. This position is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage inbound calls efficiently, ensuring clear and courteous communication.<br>• Operate and maintain a multi-line phone system to ensure seamless connectivity.<br>• Perform accurate data entry to maintain and organize records.<br>• Create engaging and effective presentations to support team objectives.<br>• Coordinate and schedule meetings, ensuring all logistics are handled effectively.
<p>We are looking for a detail-oriented Technology/Office Coordinator to join a team in Chicago, Illinois. In this role, you will play a vital part in ensuring the smooth operation of office technologies and supporting daily activities, meetings, and events. This position offers the opportunity to collaborate with technical teams, assist employees with technology needs, and contribute to the improvement of our technology solutions. Client offers medical, dental, vision, 401k with a match, generous PTO, and other perks. Salary target is $65k-$73k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Set up, manage, and oversee collaboration tools such as videoconferencing systems, and portable devices for meetings and events.</p><p>• Provide hands-on customer support for technology-related needs during meetings, ensuring smooth in-person or hybrid setups.</p><p>• Coordinate technology requirements for off-site meeting venues, including conference centers and hotels.</p><p>• Collaborate with technical support teams to identify and resolve system performance issues.</p><p>• Perform routine maintenance, troubleshooting, and repairs on office equipment and collaboration technologies.</p><p>• Work closely with Innovation Center Technical Architects to uphold technology standards and functionality.</p><p>• Partner with external vendors to address technology support tasks as required.</p><p>• Take proactive measures to anticipate and address daily office needs.</p><p>• Manage and update the internal technology webpage to ensure accessibility and accuracy.</p><p>• Assist employees with minor technology challenges, offering practical solutions.</p>
We are looking for a highly organized and proactive Executive Assistant to join our team in Chicago, Illinois. In this long-term contract role, you will provide essential support to executives, ensuring seamless coordination of schedules, travel arrangements, and meeting preparations. The ideal candidate will bring strong attention to detail and excellent communication skills to help prioritize tasks effectively and maintain a high level of organization.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and resolving conflicts.<br>• Arrange and coordinate domestic and international travel plans, including booking flights and accommodations.<br>• Prepare and organize materials for meetings, such as presentations and reports.<br>• Act as a gatekeeper by screening communications and prioritizing urgent matters.<br>• Support executives with administrative tasks such as drafting correspondence and handling sensitive information.<br>• Collaborate with team members to ensure smooth execution of projects and initiatives.<br>• Utilize the Microsoft Office Suite to create and edit documents, spreadsheets, and slides.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Provide occasional assistance to other executives as the role expands.<br>• Maintain an organized and efficient environment within the office.
