8 Results for Front Desk Assistant Jobs in Hoffman Estates, IL

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Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support conflicts-related research and administrative operations in Chicago, Illinois. This position plays an important role in reviewing party and client information, maintaining accurate records, and helping legal teams receive timely, reliable conflict search results. The ideal candidate is organized, discreet, and comfortable handling sensitive requests while balancing routine tasks with urgent priorities. Responsibilities:• Conduct research on client and party affiliations using business intelligence platforms and public online sources to confirm organizational relationships and background details.• Perform conflict checks by identifying relevant party information, selecting effective search logic, reviewing database results, and applying internal guidelines to determine appropriate inclusions or exclusions.• Examine conflict reports for completeness, consistency, and accuracy to ensure all searches meet established quality and compliance standards.• Provide day-to-day support to attorneys, legal staff, and conflict management personnel by answering questions and assisting with search-related requests.• Maintain database records by updating client and matter information, processing name changes, and adding associated parties to existing files as needed.• Promote high standards in research and analysis by applying careful review practices and ensuring work is thorough, precise, and dependable.• Respond to time-sensitive and confidential matters with professionalism, including availability outside standard business hours when urgent situations arise.• Assist with improvements to workflows, procedures, and supporting technology to strengthen service levels and increase operational efficiency. Benefits:Medical/Dental/Vision401K plus matchPTOCommuter Benefits
2026-09-24T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-09-16T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Permanent / Full Time
60000 - 80000 USD / Yearly
On Behalf of our client we are looking for an Administrative Assistant to provide high level support that helps an executive stay organized, prepared, and focused on shifting priorities. This role combines business coordination with personal assistance, requiring sound judgment, discretion, and the ability to manage multiple requests with care. Based in Chicago, Illinois, the position is ideal for someone who thrives in a fast-paced environment and can handle sensitive matters with professionalism. Compensation: $60k-$80kMonday-Friday 8:30am-5:30pmRemote (must live in the Chicago/Chicagoland area)Medical, Dental, Vision, PTO, SickOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate a demanding schedule by arranging meetings, resolving conflicts, and adjusting plans as priorities evolve.• Must be tech savvy with AI • Follow direction from the executive• Organize domestic and international travel, including transportation, lodging, and detailed itineraries to support seamless movement between commitments.• Manage personal appointments and daily logistics, ensuring important tasks and household-related needs are handled efficiently.• Work closely with the executive’s spouse to align calendars, support family-related plans, and help coordinate events and obligations.• Monitor key dates, celebrations, and personal commitments, and ensure timely preparation, reminders, and follow-through.• Anticipate upcoming needs by identifying potential issues early, offering solutions, and keeping the executive informed and ready.
2026-10-06T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 95000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities well, and helps create a welcoming and efficient workplace. The role combines front-desk support, call handling, record maintenance, and general administrative coordination to keep business activities running smoothly. Responsibilities: • Manage front-office activities, greet visitors, and provide a detail-oriented first point of contact for the office. • Respond to incoming calls, direct inquiries to the appropriate team members, and take accurate messages when needed. • Maintain digital and paper records by entering, updating, and organizing information with a high level of accuracy. • Provide day-to-day administrative support such as preparing documents, coordinating schedules, and assisting with routine office tasks. • Monitor office workflow and help ensure common administrative processes are completed efficiently and on time. • Assist with reception coverage and support internal staff with clerical requests and general office coordination.
2026-09-28T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
On behalf of our client we are looking for an organized Administrative Assistant to support a financial services practice in Northbrook, Illinois. This role serves as a central point of coordination for incoming requests, follow-up items, and day-to-day administrative needs so work moves forward efficiently. The position offers broad exposure to client service, practice operations, and marketing support while helping the team stay focused on planning and relationship management. Compensation: $60k-$70kMonday-Friday 9:00am-5:00pm onsiteMedical 65% paid by employer, dental & vision paid by employee, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate incoming requests, questions, and action items, directing each one to the appropriate team member and monitoring progress to ensure timely completion.• Maintain practice records and meeting documentation, capturing key details, organizing follow-up tasks, and using technology tools to summarize client information when appropriate.• Prepare and distribute reports related to calls, outstanding tasks, team activity, and sales performance to support visibility across the practice.• Keep opportunity and pipeline information accurate by updating sales tracking details such as potential value, expected timing, and next steps.• Assist with the creation of marketing support materials, including AI-assisted concept pages, and submit content through required compliance review channels.• Research prospective and existing individual and business clients to provide background information that supports outreach and relationship development.• Provide backup support for assembling meeting packets, presentation materials, and other documents needed for client appointments.• Handle general administrative duties such as inbound communication, email correspondence, data entry, and office coordination to maintain smooth daily operations.
2026-10-01T00:00:00Z

8 results for Front Desk Assistant in Hoffman Estates, IL