<p>Full-Time Facilities Coordinator</p><p><br></p><p>The hourly rate range for this position is $28.00 to $31.00 an hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p>Key Responsibilities:</p><p>• Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and </p><p>professional welcome.</p><p>• Answer all incoming calls and direct them to the appropriate staff member or department with a high level of </p><p>accountability and ownership.</p><p>• Manage the reception area, ensuring that it is clean, organized, and presentable at all times.</p><p>• Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning </p><p>properly.</p><p>• Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.</p><p>• Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely </p><p>delivery of catering and event services. </p><p>• Manage conference rooms to ensure that they are properly prepared for use.</p><p>• Order, stock, and monitor pantry and office supplies.</p><p>• Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.</p><p>• Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.</p><p>• Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.</p><p>• Tracking expenses and submitting them through Workday.</p><p>• Liaising with HR for new hire and termination process.</p><p>• Creating and updating QRG’s and other facilities documents as needed.</p><p>• Submitting work orders and building requests as needed.</p><p>• Facilitating pick-up and drop off for outgoing mail.</p><p>• Updating Chicago connect page as needed.</p><p>• Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or </p><p>uncertain.</p><p>• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc. </p><p>• Flexibility work to a shift in between the hours of 7AM – 6PM (flexibility working outside of scheduled hours when </p><p>needed).</p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
We are looking for a dynamic and innovative Communications and Design Coordinator to join a detail-oriented services organization in Chicago, Illinois. This role offers a unique blend of internal communications, design, and event coordination, making it ideal for someone who thrives in a collaborative and fast-paced environment. You will play a key role in creating engaging content, supporting events, and ensuring that communication strategies are effectively implemented.<br><br>Responsibilities:<br>• Develop and manage internal communication materials across various platforms, ensuring that all messaging aligns with brand standards and engages the intended audience.<br>• Design and refine PowerPoint presentations, newsletters, intranet posts, and printed materials to support internal teams and leadership.<br>• Assist in planning and executing membership events and conferences, including creating marketing campaigns, printed collateral, and presentation materials.<br>• Work closely with stakeholders to craft compelling copy and visuals that bring ideas to life and meet organizational goals.<br>• Provide backup support for high-priority design projects, ensuring deadlines and quality standards are met.<br>• Maintain internal systems and platforms, contributing to communication plans for strategic initiatives.<br>• Coordinate the creation of event-related materials, providing on-site support when needed to ensure smooth execution.<br>• Collaborate with cross-functional teams to enhance communication strategies and ensure consistency across all channels.
<p>We are seeking a Marketing Specialist with strong design capabilities to lead our communications and marketing efforts. This role blends creative strategy, content development, and hands-on design work for a variety of audiences including researchers, corporate partners, investors, donors, and other stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and execute integrated marketing and communications strategies across digital, social, print, and presentation platforms.</li><li>Ensure consistent and cohesive visual and narrative branding for websites, presentations, campaigns, print collateral, and events.</li><li>Develop compelling messaging for diverse groups, ensuring alignment and accessibility standards.</li><li>Oversee design and production of reports, presentations, marketing campaigns, and event collateral.</li><li>Liaise and collaborate with internal teams and external vendors for production and content delivery.</li><li>Create original multi-format content including articles, features, videos, social media, and reports.</li><li>Support promotion and outreach for innovation and entrepreneurship programs, events, and thought leadership initiatives.</li><li>Support outreach to leadership, board members, foundations, and donors.</li></ul><p><br></p>
