<p>A full-service law firm of approximately 80 lawyers in Lower Manhattan is seeking to add a TRUST & ESTATE legal secretary to their team. The Legal Secretary will provide administrative and project support to the legal staff to which the Legal Secretary is assigned. </p><p><br></p><p>Job Duties and Responsibilities</p><p>· Experience with TRUST & ESTATES </p><p>· Prepare, edit, and format documents such as letters, memos, forms, etc.</p><p>· Prepare, edit, and format legal documents</p><p>· Proofread documents to ensure quality and accuracy</p><p>· Generate Table of Contents, Table of Authorities, and other components of litigation</p><p>papers</p><p>· Run blacklines</p><p>· Prepare New Case Memos and Engagement Letters</p><p>· Manage and enter attorney time into the Firm’s billing system</p><p>· Prepare and submit attorney expense reports to the Accounting Department</p><p>· Maintain, file, and organize client files in the Firm’s Document Management System</p><p>· Format and edit PowerPoint presentations</p><p>· Perform other administrative duties, such as arranging meetings and conference rooms,</p><p>making reservations and travel arrangements, ordering meals, making copies, etc.</p>
<p>A full-service law firm of approximately 80 lawyers in Lower Manhattan is seeking to add a legal secretary to their team. The Legal Secretary will provide administrative and project support to the legal staff to which the Legal Secretary is assigned. </p><p><br></p><p>Job Duties and Responsibilities</p><p>· Prepare, edit, and format documents such as letters, memos, forms, etc.</p><p>· Prepare, edit, and format legal documents</p><p>· Proofread documents to ensure quality and accuracy</p><p>· Generate Table of Contents, Table of Authorities, and other components of litigation</p><p>papers</p><p>· Run blacklines</p><p>· Prepare New Case Memos and Engagement Letters</p><p>· Manage and enter attorney time into the Firm’s billing system</p><p>· Prepare and submit attorney expense reports to the Accounting Department</p><p>· Maintain, file, and organize client files in the Firm’s Document Management System</p><p>· Format and edit PowerPoint presentations</p><p>· Perform other administrative duties, such as arranging meetings and conference rooms,</p><p>making reservations and travel arrangements, ordering meals, making copies, etc.</p><p><br></p>
<p>Robert Half is partnering with a rapidly growing law firm specializing in corporate and real estate law to find a highly organized and proactive Legal Administrative Assistant. This role is essential to supporting a busy legal team—including Real Estate (Hospitality) and Corporate Attorneys—by managing administrative workflows and producing high-quality legal documents.</p><p><strong> </strong></p><p><strong>Job Title:</strong> Legal Administrative Assistant (Corporate Legal Secretary)</p><p> <strong>Location:</strong> New York, NY (On-site, 5 days/week)</p><p> <strong>Pay Rate:</strong> $25+/hour</p><p> <strong>Employment Type:</strong> Temp-to-Hire</p><p> <strong>Start Date:</strong> ASAP</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><p><strong>Document Production & Management:</strong></p><ul><li>Format and heavily markup corporate and real estate documents per attorney instructions</li><li>Create tables of contents, apply advanced styles, run blacklines, and convert PDFs to Word</li><li>Maintain and organize documents using DocsOpen and iManage</li><li>Use Office 365 and OneDrive for document creation and collaboration</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Manage attorney calendars and schedule Zoom meetings</li><li>Enter attorney time into billing systems accurately and promptly</li><li>Handle billing processes (corporate legal billing experience required)</li><li>Send DocuSigns and manage document execution</li><li>Assist with general office tasks and legal team support as needed</li></ul><p><strong>Client Engagement:</strong></p><ul><li>Create engagement letters and manage client intake for the firm’s partner</li><li>Coordinate internal and external communications professionally</li></ul>
<p>Our client, a <strong>top-tier litigation law firm</strong> in <strong>Westchester County</strong>, is seeking a highly organized and experienced <strong>Executive Assistant</strong> to assist a busy Partner. This role requires a sharp, detail-focused individual who thrives in a fast-paced environment and can handle both work-related and personal tasks with efficiency and discretion. The ideal candidate will demonstrate<strong> exceptional organizational skills, sound judgment, and the ability to manage multiple priorities seamlessly</strong>. This role offers remote flexibility (typically 4 days in office, 1 day remote), comprehensive benefits, PTO, and the opportunity to join a supportive and high achieving team! <strong>Must have prior law firm experience supporting partners. </strong></p><p><br></p><p><strong> Responsibilities: </strong></p><p>• Manage the Partner’s busy calendar, including scheduling meetings and appointments to ensure optimal time management. </p><p>• Prepare and draft engagement letters and other legal correspondence as required. </p><p>• Accurately record and enter the executive’s billable time into the appropriate systems. </p><p>• Handle personal errands such as picking up medications or dry cleaning, and ensure these tasks are completed promptly. </p><p>• Serve as the primary point of contact for incoming calls, emails, and inquiries, exercising discretion and professionalism. </p><p>• Organize and maintain files, ensuring easy access to important documents and records. </p><p>• Drive and run errands as needed, maintaining flexibility to support the executive’s demanding schedule.</p>
<p>Job Title: Legal Assistant – Real Estate Finance</p><p>Location: Midtown Manhattan, New York City</p><p>Work Schedule: In-Person</p><p>Office Hours: 8:30 AM – 5:00 PM</p><p>Salary Range: $85,000 – $120,000</p><p>Bonus: Discretionary</p><p>PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 days of PTO annually </p><p><br></p><p>Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and other key sectors is seeking a Legal Assistant to join its Real Estate Finance team in its growing New York office. This is a high-responsibility role supporting sophisticated attorneys handling complex commercial real estate finance transactions, including lending, development, and acquisitions. This opportunity is ideal for a detail-oriented and team-driven legal detail oriented who thrives in a fast-paced, high-performance environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Prepare, format, and proofread legal documents and correspondence related to real estate finance transactions</li><li>Manage and organize transaction documentation, including version control and closing binders</li><li>Coordinate schedules, deadlines, and meetings for attorneys and clients Assist with billing, time entry, and expense reporting</li><li>Communicate professionally with clients, title companies, lenders, and internal teams</li><li>Provide administrative support through all stages of transactions, including post-closing follow-up</li></ul>
<p><strong>Job Title: Paralegal – Real Estate Finance </strong></p><p>Location: Midtown Manhattan, New York City </p><p>Work Schedule: In-Person Office Hours: 8:30 AM – 5:00 PM </p><p>Salary Range: $100,000 – $150,000 annually </p><p>Bonus: Discretionary</p><p>Billing Target: 125 billable hours/month (1,500 annually)</p><p>PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 PTO days annually </p><p><br></p><p>Position Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and transactional practices is seeking a highly experienced Paralegal to support its Real Estate Finance team in New York City. This is a hands-on, in-office role supporting attorneys on complex commercial loan closings, development projects, and acquisition transactions. This position offers the opportunity to work directly with attorneys on sophisticated transactions and contribute meaningfully to a busy and growing real estate finance practice. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><p> Assist attorneys throughout all phases of real estate finance transactions Conduct due diligence reviews, including title, survey, UCC, and zoning materials Draft and manage closing checklists, closing binders, and post-closing documentation Review and summarize commercial loan documents, leases, and related agreements Coordinate directly with clients, lenders, and title companies to facilitate smooth closings Organize and manage critical transaction documents, ensuring accuracy and version control Handle post-closing tasks such as document recording, distribution, and file maintenance Provide legal research and general paralegal support as needed Work Environment: </p><p> This position is fully in-office, located in a growing Midtown Manhattan office Team-oriented, collaborative environment with a focus on excellence and service Ideal for a proactive and detail oriented paralegal who is eager to contribute to a dynamic, high-level practice </p><p><br></p><p> If you're an experienced paralegal looking to take the next step in your career, we encourage you to apply for this challenging and rewarding opportunity.</p>
<p>Our client is a leading East Coast law firm with nearly 300 attorneys across multiple offices, offering a collaborative environment and cross-disciplinary support for complex legal matters. They are seeking an experienced Corporate Paralegal to support a wide range of transactional matters, including entity formation, M& A, financings, and regulatory filings. The role involves significant client contact and coordination with third parties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Form and maintain business entities; draft governance documents</li><li>Draft board/shareholder resolutions and maintain minute books</li><li>Support M& A transactions: due diligence, disclosure schedules, and closing coordination</li><li>Prepare and file UCC forms, Form D, Blue Sky filings, and EIN applications</li><li>Conduct legal research and draft memos</li><li>Stay up to date with the Corporate Transparency Act and compliance requirements</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p>Our client is a <strong>specialized risk advisory firm</strong> providing services across legal risk management, emergency preparedness, security programming, and regulatory compliance. The team includes professionals with backgrounds in law, federal law enforcement, and incident response. They partner with clients in education, faith-based organizations, commercial real estate, and public venues to deliver strategic consulting and risk documentation services.</p><p><br></p><p><strong>About the Role</strong></p><p>We are seeking a highly organized, detail-oriented <strong>Risk Management Paraprofessional</strong> to support a tight-knit team of attorneys and paraprofessionals. This is a <strong>fully remote</strong> role focused on the preparation and management of complex documentation for clients operating in high-risk environments such as schools, places of worship, and large venues.</p><p>This position is ideal for a <strong>seasoned paralegal or legal operations professional</strong> with experience handling <strong>high volumes of confidential, detailed documents</strong> in a remote or hybrid legal setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Document & Project Support</strong></p><ul><li>Final proofreading and formatting of deliverables with a focus on clarity and accuracy</li><li>Transcribe and archive meeting recordings and transcripts</li><li>Draft and prepare reports, presentations, agendas, and supporting materials</li><li>Conduct research and organize information for client deliverables</li><li>Maintain and manage confidential client documentation</li></ul><p><strong>Executive & Team Support</strong></p><ul><li>Liaise with executives to support scheduling, meeting prep, and task tracking</li><li>Manage calendars, communications, and deadline workflows</li><li>Schedule and coordinate meetings using Microsoft Teams and Outlook</li><li>Occasionally assist with shipping or small project logistics</li></ul><p><strong>Client Interface & Portal Management</strong></p><ul><li>Manage document portal: receive, organize, summarize, and communicate data</li><li>Coordinate directly with clients regarding documentation matters</li><li>Attend virtual meetings and draft accurate summaries or minutes</li></ul><p><br></p>
<p>A well-established full-service matrimonial and litigation boutique based in Freehold, NJ is seeking an experienced Family Law Paralegal to join their growing team.</p><p><br></p><p>The firm handles a broad range of family law matters, including divorce, custody, domestic violence, child support, and prenuptial agreements. They are looking for a highly organized and reliable professional who can manage fast-paced litigation with care, precision, and empathy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Draft legal correspondence: Case Information Statements, discovery applications, child support guidelines, etc.</li><li>Organize and maintain timelines, spreadsheets, and case files across multiple matters</li><li>Assist with <strong>t</strong>rial and mediation prep, including expert materials, exhibits, and deposition organization</li><li>Review and organize financial records</li><li>Communicate with attorneys, courts, clients, and staff</li><li>Support client intake and answer incoming calls</li><li>Prioritize and manage tasks to meet tight deadlines</li></ul><p><br></p><p><br></p>
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
<p>We are looking for an<strong> <u>experienced Trial Paralegal</u></strong> to join our team on a short-term contract basis <em>(about 2 weeks)</em> in New York, New York. This role will focus on supporting trial preparation for an upcoming trademarks case, leveraging specialized trial software and legal expertise. It is an excellent opportunity for a detail-oriented individual to contribute to high-stakes litigation.</p><p><br></p><p>Responsibilities:</p><p>• <strong><u>Coordinate trial preparation activities, including document review and organization.</u></strong></p><p>• Utilize case management software to manage and track case files effectively.</p><p>• Perform discovery tasks, ensuring all relevant information is accurately gathered and prepared.</p><p>• Assist in civil litigation processes by drafting and reviewing legal documents.</p><p>• <strong><u>Support attorneys in preparing trial presentations using specialized trial software (OnCue)</u></strong>.</p><p>• Maintain meticulous records and ensure compliance with legal procedures.</p><p>• Conduct legal research to support case strategies and arguments.</p><p>• Collaborate with the legal team to meet deadlines and deliver results under pressure.</p><p>• Provide administrative support to ensure the smooth execution of trial-related tasks.</p>
<p>WRobert Half’s client is urgently seeking a <strong>Licensed Attorney</strong> to provide interim legal support focused on recovering funds from auto and workers’ compensation insurance carriers. This role is ideal for an attorney with a strong background in healthcare litigation and familiarity with New Jersey insurance regulations.</p><p><br></p><p> <strong>Location:</strong> Pennington, New Jersey (on-site)</p><p> <strong>Duration:</strong> 4+ months</p><p> <strong>Rate:</strong> $55+/hour (DOE)</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead litigation efforts to recover unpaid or denied claims from auto and workers’ compensation insurers</li><li>Draft and file legal pleadings, motions, and discovery documents</li><li>Represent the organization in court proceedings and settlement negotiations</li><li>Collaborate with internal legal, billing, and claims teams to resolve complex disputes</li><li>Analyze insurance policies, medical records, and legal documentation</li><li>Maintain detailed case files and ensure compliance with New Jersey legal standards</li></ul><p> </p><p><strong>Qualifications:</strong></p><ul><li>Active license to practice law in New Jersey (required)</li><li>3+ years of experience in healthcare litigation or insurance recovery</li><li>Strong knowledge of New Jersey auto and workers’ compensation laws</li><li>Excellent legal writing, negotiation, and analytical skills</li><li>Ability to manage a high-volume caseload independently</li></ul>
<p>Robert Half is seeking a <strong>Legal Administrative Assistant</strong> for our law firm client located in Hackensack, NJ. This role will provide critical administrative and operational support to assist a newly hired attorney during their transition into the firm. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced legal environment. Proficiency in <strong>NetDocuments</strong>, <strong>iTimekeep</strong>, and <strong>Microsoft Outlook</strong> is highly preferred.</p><p> </p><p><strong>Location:</strong> Hackensack, NJ (On-site, 5 days per week)</p><p> <strong>Job Type:</strong> Full-time (40 hours/week), Temporary (3–4 weeks, potential extension)</p><p> <strong>Start Date:</strong> ASAP (Preferred: Monday, October 30, 2023)</p><p><strong>Pay:</strong> $25/hour </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Phone & Communication Management</strong></li><li>Answer calls, relay messages, and serve as a professional point of contact for clients and external stakeholders.</li><li>Facilitate communication between the attorney and clients during the transition process.</li><li><strong>Calendar & Appointment Coordination</strong></li><li>Manage the attorney’s calendar, schedule meetings, and coordinate appointments.</li><li>Provide reminders and follow-ups for client and case deadlines.</li><li><strong>Document & Mail Processing</strong></li><li>Receive, organize, and process documents and correspondence.</li><li>Maintain digital and physical files using tools like <strong>NetDocuments</strong>.</li><li><strong>Case Management Support</strong></li><li>Assist with case file organization and ensure smooth transition of client information into firm systems.</li><li><strong>Office Operations & Billing Support</strong></li><li>Provide general office assistance as needed.</li><li>Enter billing information in <strong>iTimekeep</strong> and ensure accuracy.</li></ul><p> </p><p><strong>Requirements</strong></p><ul><li>Strong administrative and legal support experience.</li><li>Proficiency in <strong>NetDocuments</strong>, <strong>iTimekeep</strong>, and <strong>Microsoft Outlook</strong>.</li><li>Excellent organizational and communication skills.</li><li>Ability to handle sensitive information and multitask effectively.</li><li>Immediate availability.</li></ul><p><br></p>
<p>Our client, a prestigious non-profit that was established to advance the civil and human rights of the Jewish people and promote justice for all, is seeking an experienced and talented Litigation Paralegal to join its growing NYC team! The organization engages in research, education and legal advocacy to combat the resurgence of anti-Semitism on college and university campuses, in the workplace, and elsewhere. Are you a <strong>Litigation Paralegal</strong> with 5<strong>+ years of litigation</strong> <strong>experience</strong> who wants to <strong>engage in meaningful work</strong>? If that sounds like you, please apply today!!! Competitive salary, hybrid schedule, great benefits, and generous time off!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Responsibilities will include document organization, review all relevant pleadings and documents and entering/updating events in relevant database; file maintenance; preparation for depositions and trials; and typing, formatting, and proofreading a variety of legal correspondence, briefs, motions, and pleadings</p><p><strong>• Cite-check, proofread, and Bluebook legal documents</strong></p><p>• Conduct investigative research to gather relevant information for case preparation</p><p>• Summarize transcripts from depositions, hearings, and other proceedings</p><p>• Drafting pleadings, motions and appellate documents and filing them with the court</p><p>• Coordinate and summarize depositions</p><p>• Conduct legal research and factual investigation</p><p>• Prepare discovery documents, interrogatories, and responses / prepare legal documents and draft communication for supervising lawyer</p><p>• Perform legal research and collect and summarize relevant case information</p><p><br></p>
<p>We're looking for a sharp Executive Assistant to join a rapidly growing firm in lower Fairfield County. This is an on-site position supporting the CEO.</p><p><strong><u>Responsibilities</u></strong>:</p><ul><li>Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.</li><li>Develops a thorough understanding of the business to make appropriate recommendations and decisions impacting the executive.</li><li>Manages the executive’s Outlook account including high volumes of email traffic, an active calendar of appointments and travel, and updates contacts as needed.</li><li>Engages with all staff members situated throughout the country to facilitate solutions.</li><li>Prepares agendas and minutes in relation to crucial meetings.</li><li>Completes expense reports and approves timecards for the executive’s direct reports.</li><li>Maintains executive files, copies and reviews outside mail, scans and files documents.</li><li>Assists with corporate meetings and events.</li><li>Communicates effectively with all levels of the organization and external stakeholders.</li><li>Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.</li><li>Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.</li></ul><p><br></p>
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
<p>We are looking for a meticulous and proactive Office Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office by managing essential administrative tasks and providing support to various teams. If you are organized, resourceful, and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Collect, scan, and distribute incoming mail to the appropriate departments in a timely and organized manner.</p><p>• Ensure all correspondence is accurately routed to the intended recipients.</p><p>• Regularly monitor the inventory of coffee and office supplies to ensure availability at all times.</p><p>• Restock coffee and other office essentials as needed to maintain a well-equipped workspace.</p><p>• Coordinate repair requests and oversee their completion with minimal disruption to daily office activities.</p><p>• Manage weekly catered lunch orders, keeping dietary preferences and budget considerations in mind. Pre and clean up afterwards.</p><p>• Send out announcements to internal teams and gather feedback.</p><p>• Tidy up and organize the lunch area post-meal to maintain a clean and orderly office environment.</p>
<p>We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will have a strong blend of organizational skills, digital fluency, and interpersonal communication abilities, ensuring smooth day-to-day operations and increased efficiency in a fast-paced environment. This position involves handling traditional administrative tasks while integrating innovative tools such as workflow automation to contribute to cross-functional process improvements.</p>
<p>Robert Half is seeking a <strong><u>detail-oriented and experienced No-Fault/ Motion Paralegal </u></strong>to support a busy legal team. This is an excellent opportunity for a motivated legal professional to join a dynamic environment with the potential for permanent placement.</p><p><strong> </strong></p><p><strong>Location: Long Island City, NYC</strong></p><p><strong>Employment Type: Temp-to-Hire </strong><em>(3–6 Month Contract while Temp)</em></p><p><strong>Compensation: $28+/hour (based on experience)</strong></p><p><strong>Work Arrangement: On-site, 5 days a week</strong></p><p> </p><p><strong>Job Description:</strong></p><p>As a No-Fault/Motion Paralegal, you will be responsible for investigating and researching complex legal matters and preparing legal documents in accordance with attorney instructions. You will play a key role in supporting litigation efforts and ensuring timely and accurate document preparation and filing.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft and serve legal documents including motions, cross-motions, responses, subpoenas, and discovery responses</li><li>Enter and maintain data in the legal computer system</li><li>Prepare exhibits and assemble legal packets for trial, arbitration, and hearings</li><li>Edit and format legal forms and documents</li><li>Coordinate with court clerks and legal personnel</li><li>Review case files to ensure discovery is complete post-Note of Issue</li><li>Assist with special projects and legal research as needed</li><li>Communicate effectively with internal departments and external legal entities.</li></ul><p><strong>Qualifications:</strong></p><ul><li><strong><u>Paralegal Certificate or equivalent experience as a No-Fault Paralegal</u></strong></li><li><strong><u>Strong knowledge of legal terminology and litigation processe</u>s</strong></li><li>Excellent written and verbal communication skills</li><li>Proficiency in legal software and Microsoft Office Suite</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Strong attention to detail and organizational skills</li></ul>
<p>A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.</p><p>• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.</p><p>• Manage confidential documents and files, both in physical and digital formats.</p><p>• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.</p><p>• Process expense reports, invoices, and receipts while maintaining accurate financial records.</p><p>• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.</p><p>• Act as a liaison between the executive and internal teams, clients, or external stakeholders.</p><p>• Proactively identify potential scheduling conflicts or challenges and address them effectively.</p><p>• Uphold professionalism and confidentiality in all interactions and tasks.</p><p><br></p><p>This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today. </p>
<p>Our client is seeking a part-time Administrative Assistant to support daily business operations.</p><p><br></p><p>Key Responsibilities:</p><p>• Create and issue proposals, purchase orders, and other business documents accurately and efficiently.</p><p>• Reach out to factories and vendors for quotes, lead times, and product information.</p><p>• Coordinate deliveries and logistics, ensuring clear communication between vendors, clients, and the warehouse team.</p><p>• Communicate professionally with clients and internal team members via email and phone.</p><p>• Track ongoing projects and follow up on outstanding items or pending tasks.</p><p>• Prioritize daily workloads, balancing current and previous day’s responsibilities.</p><p>• Compose and proofread professional emails and documents with attention to grammar and accuracy.</p><p>• Conduct independent research to support company initiatives or client needs.</p><p>• Assist with general administrative and operational support as needed.</p><p><br></p>
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>A well-established law firm is seeking a Trademark Paralegal to join its Intellectual Property team in New York. This role involves assisting with trademark due diligence, filing documents with the USPTO, and monitoring deadlines. The ideal candidate has at least five years of relevant experience in a law firm or corporate legal department.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>Prepare documents for attorney review and USPTO filing, including Applications, Office Action Responses, Declarations of Use and Incontestability, Applications for Renewal, and Extensions of Time to Oppose.</p><p><br></p><p>Draft identifications of goods and services and identify appropriate specimens.</p><p><br></p><p>Conduct and review trademark searches and prepare preliminary summaries.</p><p><br></p><p>Manage execution and legalization of documents.</p><p><br></p><p>Review investigative summaries and prepare reports and recommendations.</p><p><br></p><p>Correspond with foreign associates regarding trademark matters, including searches, filings, oppositions, registration maintenance, and transfers.</p><p><br></p><p>Communicate with clients regarding trademark maintenance requirements.</p><p><br></p><p>Assist with trademark due diligence, prepare and record assignments, and handle chain-of-title activities related to corporate transactions.</p><p><br></p><p>Monitor watch notices, track deadlines, and coordinate with the docketing team.</p><p><br></p><p>Support trademark opposition, cancellation, and other trademark disputes.</p><p><br></p><p>Process invoices from foreign associates and other vendors.</p><p><br></p>
<p>We are looking for an <strong><u>experienced Regulatory Legal Specialist</u></strong> to join our team on a contract basis in New York, New York. This role involves supporting regulatory compliance efforts, drafting legal documentation, and collaborating with subject matter experts to ensure adherence to healthcare regulations. <strong><u>The ideal candidate will bring expertise in healthcare law, regulatory affairs, or PBM/TPA operations</u></strong> to help streamline processes and maintain legal accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Track, monitor, and assess the implications of changes to federal and state laws and regulations relevant to the organization.</p><p>• Maintain a centralized repository of regulatory updates and oversee the progress of their implementation.</p><p>• Partner with subject matter experts (SMEs) to confirm implementation plans and timelines.</p><p>• Create regulatory summaries, impact analyses, and internal guidance materials tailored to business needs.</p><p>• Draft and update policies and procedures aligned with regulatory requirements.</p><p>• Participate in cross-functional meetings to foster collaboration, ensure alignment, and uphold accountability across teams.</p>
<p>Small plaintiff side personal injury law firm located in Clifton, New Jersey is seeking a seasoned full-time experienced personal injury plaintiff side paralegal. Must be proficient in litigation, able to prioritize an active case list, and meet deadlines. 5 years’ minimum experience. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with the drafting and reviewing of legal documents</li><li>Managing files from intake to completion. </li><li>Tracking documents, preparing pleadings & motions, interrogatories, expert request, and other legal documents under the direction of the attorney.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience as a paralegal in a legal field</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Deadline and detail-oriented</li></ul><p><br></p>
