<p><strong>This is a great opportunity for Spanish speaking Executive Assistants! Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bilingual in Spanish!</li><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
<p>Executive Assistant</p><p><br></p><p><br></p><p>We are looking for a highly skilled Executive Assistant to support senior leadership for a client of ours in Denver, Colorado. This contract position offers an opportunity to excel in administrative responsibilities while maintaining discretion and a strong attention to detail. The ideal candidate will demonstrate exceptional organizational abilities, attention to detail, and the capacity to manage sensitive information confidently.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p><br></p><p>• Manage executive calendars by scheduling meetings, appointments, and conference calls, while resolving scheduling conflicts effectively.</p><p><br></p><p>• Coordinate detailed travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics and preparing comprehensive itineraries.</p><p><br></p><p>• Prepare agendas, presentations, and materials for executive meetings, attend sessions, and document minutes with actionable follow-ups.</p><p><br></p><p>• Safeguard sensitive and confidential information, adhering to strict data security protocols.</p><p><br></p><p>• Provide project support by collaborating with departments and stakeholders to meet deadlines and achieve objectives.</p><p><br></p><p>• Oversee office operations, ensuring executives have the resources needed for efficiency and productivity.</p><p><br></p><p>• Build and nurture strong relationships with internal teams, clients, and external partners on behalf of the executives.</p><p><br></p><p>• Monitor and process expense reports accurately, maintaining compliance with organizational policies.</p>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
