Add your latest resume to match with open positions.

3 results for Office Specialist in Grand Rapids, MI

Office Assistant

Muskegon, MI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in a Michigan location. This onsite opportunity is a Long-term Contract position suited for someone who can keep office workflows organized, communicate effectively, and assist multiple teams with routine business needs. The ideal candidate will be comfortable handling front-office tasks, maintaining records, and contributing to marketing and sales support activities in a fast-paced environment. Full-time, 100% onsite, M-F. MUST have strong Microsoft Excel and/or expense reporting experience. Responsibilities: • Welcome visitors and provide front-desk support while ensuring a detail-oriented office experience. • Manage incoming calls, route messages accurately, and respond to general administrative inquiries. • Organize, scan, and maintain digital and paper records to keep office files current and accessible. • Assist the sales team with administrative coordination, document preparation, and day-to-day support tasks. • Help update marketing materials, reports, or related content to support ongoing business initiatives. • Perform clerical duties such as data entry, document handling, and general office organization. • Support special administrative assignments related to payroll coordination and internal office needs as requested.
2026-06-04T00:00:00Z

Legal Assistant

Grand Rapids, MI
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases. Responsibilities: • Participate in a client-focused team, demonstrating professionalism and excellent communication skills.• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.• Maintain accurate and organized client and general files, both electronically and physically.• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.• Assist with overflow legal assistant work or absence coverage as needed.• Attend staff meetings, training sessions, and other required employee meetings.• Handle general office duties such as copying, typing, scanning, and faxing.• Maintain confidentiality in all firm and client matters.
2026-06-01T00:00:00Z

Administrative Assistant

Grand Rapids, MI
onsite
Temporary / Contract
18.012 - 20.856 USD / Hourly
We are looking for an Administrative Assistant to support a busy office in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing time-sensitive administrative work, and providing dependable support during a high-volume season. The role offers a steady 40-hour schedule and will focus on payroll follow-up, onboarding coordination, and general office assistance for a growing team. Responsibilities: • Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule. • Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks. • Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation. • Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations. • Work closely with team members across multiple locations to gather information and support shared administrative needs. • Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes. • Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows.
2026-06-03T00:00:00Z