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10 results for Office Assistant in Gettysburg, PA

Office Assistant

Harrisburg, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Robert Half is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running smoothly. Key Responsibilities<ul><li>Answer and direct phone calls and emails</li><li>Greet visitors and provide general office support</li><li>Maintain filing systems and office records</li><li>Schedule meetings and manage calendars</li><li>Order office supplies and track inventory</li><li>Assist with data entry, document preparation, and report formatting</li><li>Support various departments with administrative tasks as needed</li><li>Handle incoming and outgoing mail and deliveries</li></ul>
2026-09-03T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 34 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-08-26T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
65000 - 90000 USD / Yearly
We are looking for a Legal Assistant to support attorneys with document preparation, court filings, scheduling, and file management in Baltimore, Maryland. This role is well suited to someone who can handle multiple priorities efficiently, maintain accurate records, and communicate professionally with clients, courts, and internal teams. The ideal candidate brings strong technical skills, sound judgment, and the ability to work effectively in a fast-paced legal environment with shifting deadlines. Responsibilities: • Prepare, format, proofread, and revise legal correspondence, memoranda, and other case-related documents to ensure accuracy and high quality. • Submit pleadings and other case materials through electronic filing systems for both state and federal courts while monitoring confirmation and compliance requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and reminders to help ensure timely completion of legal matters. • Open new matters, coordinate conflict checks, organize digital and paper files, and assist with file review, storage, and closing procedures. • Process incoming and outgoing mail, route time-sensitive items through appropriate delivery services, and follow up to confirm prompt distribution. • Record billable time and related administrative activity accurately and in a timely manner in support of client invoicing. • Welcome clients and visitors, schedule appointments, and assist with attorney travel coordination while maintaining confidentiality and professionalism. • Collaborate with administrative staff and support departments to provide coverage for typing, filing, copying, faxing, and reception needs as business demands require. • Prioritize competing assignments effectively and provide additional legal administrative support as requested, including occasional work outside standard business hours.
2026-09-03T00:00:00Z

Legal Assistant/Administrator

Baltimore, MD
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly organized Legal Assistant/Administrator to support a university legal team in Maryland. This contract opportunity is ideal for someone who can manage scheduling, documentation, and administrative coordination in a legal setting that values accuracy and organization. The role blends legal support with operational assistance, requiring strong judgment, attention to detail, and the ability to keep multiple priorities moving forward. You will play an important part in helping the team stay organized, prepared, and efficient. Responsibilities: • Coordinate complex calendars for attorneys and legal staff, including meetings, appointments, and time-sensitive commitments. • Review, process, and track legal and business-related invoices to support accurate and timely payment workflows. • Assemble agendas, background documents, and other materials needed for meetings and legal discussions. • Monitor follow-up items from meetings and communications to help ensure deadlines and next steps are completed on time. • Organize legal files and maintain structured documentation practices that support easy access and consistent recordkeeping. • Provide administrative support for legal operations projects, including meeting coordination, logistics planning, and workflow follow-through. • Assist with the development of legal database and document management processes to improve organization and efficiency. • Support filing activities and case-related documentation using legal systems and established procedures. • Partner with legal leadership and advisors to help manage priorities, improve coordination, and contribute practical operational support.
2026-09-02T00:00:00Z

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Administrative Assistant to support legal and administrative operations for a 6-week assignment in downtown Baltimore. This contract role is expected to last approximately 6 weeks and will assist with document preparation, court-related filings, case coordination, and general legal office support. The ideal candidate is organized, responsive, and comfortable working with legal records, deadlines, and tax-related documentation in a fast-paced environment. Responsibilities:• Prepare draft legal responses, including notices of intention to defend and answers, for attorney or authorized reviewer approval before submission• File pleadings and related legal documents with the appropriate court or agency and distribute copies to involved parties as required• Maintain and organize legal files, correspondence, and case records to ensure accurate documentation and easy retrieval• Coordinate calendars, track filing deadlines, and support scheduling for matters requiring timely legal action• Assist with drafting letters, affidavits, notices, and other legal or administrative documents tied to active matters• Support discovery-related tasks, including document collection, review preparation, and management of electronic records• Use case management and e-filing systems to update matter status, store records, and monitor submission activity
2026-09-02T00:00:00Z

Human Resources Assistant

Hunt Valley, MD
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are seeking a detail-oriented and highly organized Human Resources Assistant to support the daily functions of the Human Resources department. The ideal candidate will assist with a variety of HR tasks including recruitment, onboarding, employee record management, benefits administration, and general administrative support. This is an excellent opportunity to gain hands-on experience in all aspects of HR. Key Responsibilities:<ul><li>Assist with the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.</li><li>Prepare new hire paperwork, coordinate onboarding processes, and ensure a smooth orientation experience.</li><li>Maintain accurate and up-to-date employee records, both digital and physical.</li><li>Support benefits enrollment and respond to employee questions about benefits and company policies.</li><li>Help organize and coordinate HR projects (e.g., employee engagement, performance reviews, training sessions).</li><li>Monitor compliance with labor regulations and internal policies.</li><li>Draft HR documents, memos, and reports as needed.</li><li>Assist with timekeeping and attendance tracking, and report discrepancies.</li><li>Maintain confidentiality and handle sensitive employee information with discretion.</li><li>Provide administrative support to the HR department and assist with special projects as required.</li></ul>
2026-08-27T00:00:00Z

Receptionist

Baltimore, MD
onsite
Temporary / Contract
15.2 - 16 USD / Hourly
We are looking for an experienced Receptionist to support daily front-desk operations for a non-profit organization in Baltimore, Maryland. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The role requires strong attention to detail, a detail-oriented approach, and the ability to handle multiple priorities in a busy office setting. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance to direct inquiries to the appropriate team members. • Maintain the front office environment by managing daily administrative support tasks and ensuring materials are organized and accessible. • Coordinate calendars and arrange appointments while helping staff stay informed of schedule updates and meeting changes. • Prepare, review, and send routine email communications in a clear and detail-oriented manner. • Enter and update information accurately in internal records, spreadsheets, and office documents. • Organize paper and digital files so that documents can be retrieved quickly and maintained properly. • Support general office operations by using Microsoft Word, Excel, and Outlook to complete administrative assignments efficiently.
2026-08-26T00:00:00Z

Accounting Clerk

York, PA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Accounting Clerk to support both accounts receivable and accounts payable activities for our client in York, PA. This position plays an important role in maintaining accurate financial records, applying incoming payments, processing invoices, and coordinating with customers, vendors, and internal teams. The ideal candidate is organized, detail-oriented, and comfortable managing multiple accounting tasks in a fast-paced environment while helping keep daily financial operations running smoothly. Responsibilities:• Apply incoming daily cash receipts and share regular payment activity updates with relevant team members.• Maintain aging and bad debt tracking records by updating reports consistently and ensuring customer account details remain accurate.• Reconcile prepaid and unapplied account balances on a regular basis to support accurate ledger activity.• Assist with customer account administration, including verification requests, statement distribution, and account-related updates.• Process customer credit card payments and respond to billing inquiries or statement requests in a timely manner.• Prepare and circulate recurring AR reports.• Enter and process vendor invoices in the AP according to daily and weekly deadlines.• Review vendor statements, investigate discrepancies, and communicate with vendors, operations staff, and intercompany contacts to resolve outstanding payables.
2026-09-03T00:00:00Z

Sr. Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23 - 32 USD / Hourly
The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This rewarding position requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism. Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul>
2026-08-31T00:00:00Z

Public Health Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
22 - 29 USD / Hourly
Join a public health organization dedicated to improving the health and well-being of Baltimore residents. We are seeking a detail-oriented Administrative Assistant to support program operations, community outreach efforts, and departmental leadership. Responsibilities:<ul><li>Provide administrative support to public health programs</li><li>Schedule meetings, manage calendars, and prepare reports</li><li>Maintain confidential records and databases</li><li>Assist with grant documentation and program tracking</li><li>Respond to inquiries from community partners and stakeholders</li><li>Support special projects and events</li></ul>
2026-09-02T00:00:00Z