We are looking for a detail-oriented Office Assistant to join our team in Baltimore, Maryland. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys managing various administrative tasks to support organizational operations. The role is within the non-profit industry, offering an opportunity to contribute to meaningful work.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming environment.<br>• Organize and scan documents to maintain accurate and efficient records.<br>• Manage inbound calls, directing them to the appropriate departments or staff.<br>• Perform general clerical tasks, including filing, data entry, and correspondence.<br>• Utilize Microsoft Outlook for scheduling meetings and managing calendars.<br>• Coordinate meetings, including booking rooms and preparing necessary materials.<br>• Order and maintain office supplies to ensure operational efficiency.<br>• Set up and clean conference rooms before and after meetings.<br>• Conduct asset inventory to track organizational resources effectively.
<p>A healthcare organization in the Harrisburg area is seeking a dedicated and organized <strong>Medical Office Assistant</strong> to provide administrative and operational support in a medical office setting. The ideal candidate will be detail-oriented, professional, and able to handle a combination of administrative tasks and patient interaction in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet patients and visitors with a professional and courteous demeanor.</li><li>Assist patients with scheduling appointments, check-in, and check-out procedures.</li><li>Answer and route phone calls; provide basic information to inquiries and field messages promptly.</li><li>Maintain and update patient medical records and office files accurately.</li><li>Handle data entry, prepare correspondence, and assist in maintaining electronic health records (EHR).</li><li>Process insurance verifications, co-pays, and billing inquiries.</li><li>Monitor and manage the office inventory, including ordering medical supplies as needed.</li><li>Ensure the office remains clean, organized, and welcoming for both staff and patients.</li><li>Collaborate with medical staff and other office personnel to ensure a seamless patient experience.</li></ul><p><br></p>
<p><strong>Position Overview</strong></p><p>The <strong>Administrative Assistant</strong> will play a critical role in keeping our office operations running smoothly. This individual will be responsible for a variety of administrative tasks, including managing correspondence, organizing files, and supporting daily activities to ensure the team is set up for success. This is an ideal role for someone with strong organizational skills, an approachable demeanor, and the ability to manage competing priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>· <strong>Administrative Support:</strong> Perform clerical tasks such as filing, data entry, and preparing documents.</p><p>· <strong>Correspondence:</strong> Answer phone calls, respond to emails, and manage other communications effectively and professionally.</p><p>· <strong>Scheduling:</strong> Assist with calendar management, including coordinating meetings and appointments.</p><p>· <strong>Office Organization:</strong> Maintain and organize office supplies, files, and common areas.</p><p>· <strong>Support Team Activities:</strong> Provide administrative support to various teams as needed, including research, note-taking, and creating reports.</p><p>· Work collaboratively with coworkers to ensure deadlines and tasks are completed efficiently.</p>
<p>A CPA firm in Timonium, MD is seeking an Administrative Assistant to join their team! The primary job duties in this role include supporting the Office Manager with: </p><p>- Filing tax extensions</p><p>- Data entry </p><p>- E-filing</p><p>- Formatting and typing financial statements</p><p>- Backup to reception </p><p><br></p><p>The ideal candidate will be highly skilled in Excel, comfortable with technology, and eager to learn.</p>
<p>We are seeking a <strong>Part-Time Administrative Assistant</strong> in <strong>Camp Hill, Pennsylvania</strong>, ready to shine in an environment where attention to detail meets exceptional client service. If you're someone who thrives in a well-structured workplace, enjoys managing multiple priorities, and takes pride in delivering high-level administrative assistance, we want to hear from you!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide essential administrative support to keep things running smoothly and efficiently.</li><li> Greet guests with a welcoming demeanor and handle reception responsibilities like answering calls and addressing inquiries promptly and professionally.</li><li>Perform accurate data entry, manage records, and maintain up-to-date filing systems that reflect your impeccable organization skills.</li><li>Coordinate calendars and manage team schedules to ensure deadlines are always met.</li><li>Handle emails, distribute mail, and manage communications with precision and professionalism.</li><li>Assist in the creation and preparation of documents while maintaining a sharp eye for detail.</li></ul><p><br></p><p><br></p>
<p>We are seeking an experienced <strong>Office Assistant</strong> to join a fast-paced and dynamic team environment. The ideal candidate will demonstrate a proactive attitude and a willingness to "roll up their sleeves" and dive into tasks, contributing to a collaborative and supportive workplace. If you thrive in a high-energy office with frequent teamwork and problem-solving, this role might be perfect for you!</p><p><br></p><p><u>Key Responsibilities:</u></p><ul><li>Handle daily administrative tasks such as answering phones, scheduling meetings, and maintaining office supplies. Ensure smooth operations across departments.</li><li>Act as a critical support team member, collaborating with colleagues and offering assistance whenever needed to maintain overall office efficiency.</li><li>Help streamline workflows and meet deadlines with accuracy and consistency, even in a fast-paced environment.</li><li>Perform data entry, update spreadsheets, and ensure proper filing and documentation techniques.</li><li>Identify gaps in processes or workflows and propose solutions to improve efficiency and effectiveness.</li><li> Professionally interact with staff, clients, and vendors to provide updates, resolve issues, and ensure tasks are completed on schedule.</li><li>Effectively manage competing priorities while maintaining high-quality standards.</li></ul><p><br></p>
<p>A well-known credit union service organization is seeking an Administrative Assistant to join their team! This person will be handling general administrative and office tasks while managing customers' accounts. Additional duties include phone and email correspondence, providing support for Intra-departmental operations as assigned by management, receiving and responding to employee inquiries in person or via email, reviewing documents for action and logging in our systems for visibility and awareness. This person MUST have exceptional customer service skills and attention to detail!</p>
<p>Our client in the banking industry is seeking a proactive and customer-focused Administrative Assistant to join their team. The ideal candidate will bring 2 years of banking experience, excellent Excel skills, and the ability to create professional presentations while providing top-notch customer service to both internal stakeholders and external clients. The role involves supporting banking operations, ensuring exceptional organizational efficiency, and fostering strong client relationships.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform administrative tasks to support departmental operations, including document organization, managing correspondence, and scheduling meetings with a strong focus on client needs.</li><li>Utilize Microsoft Excel to create, update, and analyze spreadsheets for financial reporting, data tracking, and maintaining data accuracy.</li><li>Develop and deliver professional presentations for both internal stakeholders and external clients, ensuring clarity, visual appeal, and brand consistency.</li><li>Serve as a primary point of contact for internal teams and clients, addressing inquiries with professionalism, timeliness, and attention to detail.</li><li>Ensure exceptional customer service by proactively understanding client needs, providing updates, and maintaining open lines of communication.</li><li>Maintain accurate records and documentation relevant to banking transactions, audits, or compliance purposes, ensuring accountability and transparency.</li><li>Coordinate and manage event or meeting logistics, such as preparing materials, taking detailed minutes, and tracking actionable follow-ups.</li><li>Provide administrative support to executives and team members, assisting with deadlines, priorities, and special projects.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Halethorpe, Maryland. This is a long-term contract position with the opportunity to contribute significantly to daily operational tasks and customer support. The role requires strong organizational skills, multitasking abilities, and excellent communication to ensure seamless scheduling and administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate preventive maintenance schedules, dispatch tasks, and order necessary parts.</p><p>• Assist in updating schedules by adding new tasks and managing work orders.</p><p>• Monitor and confirm the availability of inventory</p><p>• Handle incoming calls and provide support</p><p>• Respond to customer requests</p><p>• Support time tracking and follow-ups with technicians to ensure accuracy.</p><p>• Maintain detailed records and ensure all administrative tasks are completed efficiently.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p>
<p>Are you an administrative rockstar with a knack for zoning and organization? We want you to bring your expertise to our thriving team in Gettysburg, Pennsylvania as an <strong>Administrative Assistant</strong>! This role is your chance to shine in a fast-paced, collaborative environment while enhancing your technical and organizational skill set. If you have zoning or municipal experience, you’ll have an edge in delivering seamless support to our operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Ensure forms and submissions are accurate and complete so projects move forward without a hitch.</li><li>Input, update, and track information across internal databases and financial systems with precision.</li><li>Print, scan, and organize materials to build thorough record sets and create polished document packages.</li><li>Engage effectively with the public, contractors, and municipal representatives, demonstrating confidence and professionalism.</li><li>Independently tackle assignments while seamlessly collaborating with team members when needed.</li><li>Schedule appointments and manage calendars efficiently to support organizational priorities.</li><li>Handle inbound and outbound calls and email correspondence with courtesy and speed.</li><li>Utilize Microsoft Word, Excel, Outlook, and Teams to enhance productivity on all fronts.</li></ul><p><br></p>
<p>We're seeking a flexible and detail-oriented <strong>HR assistant</strong> to support a growing team in Mechanicsburg, PA. This part-time role is ideal for someone who is adaptable with scheduling and eager to contribute to key areas such as onboarding and recruiting.</p><p><br></p><p>Key Duties:</p><ul><li>Assist in onboarding processes, including preparing new hire documentation, scheduling orientations, and ensuring compliance with company policies.</li><li>Coordinate recruitment activities, such as posting job openings, screening resumes, scheduling interviews, and communicating with candidates.</li><li>Maintain accurate records of employee information, onboarding documentation, and recruitment files.</li><li>Support the HR team with various administrative tasks, including filing, data entry, and tracking employee engagement initiatives.</li><li>Respond to basic inquiries from employees related to company policies, benefits, and procedures, ensuring excellent service and confidentiality.</li><li>Assist in maintaining updated job descriptions and ensuring recruitment materials comply with company branding guidelines.</li><li>Conduct pre-employment checks, such as background screening and references, adhering to company protocols.</li></ul><p><br></p>
We are looking for a detail-oriented Contracts Administrator to join our team in Baltimore, Maryland. In this role, you will support the Assistant Vice President of Contracts, in-house counsel, and various departments by managing administrative and legal tasks related to commercial real estate transactions. If you have a passion for legal documentation, real estate, and collaborative teamwork, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Draft and review contracts, amendments, and supplemental agreements for land transactions, including purchases, leases, and joint ventures.<br>• Prepare and proofread easements, declarations, and other land-related legal documents.<br>• Develop transaction and ownership structure charts to ensure clarity in documentation.<br>• Track contract timelines and deadlines while coordinating due diligence reports and distributing necessary funds.<br>• Order and analyze due diligence materials such as title reports, judgments, and surveys for properties, entities, and individuals.<br>• Provide administrative and legal support under the direction of the Assistant Vice President of Contracts.<br>• Collaborate with in-house counsel and departments including Acquisition, Development, Finance, and Accounting.<br>• Notify relevant departments of critical deadlines and coordinate required actions.<br>• Assist Joint Venture and Regional Partners in achieving transaction goals.
<p>We are supporting one of the Northeast’s premier insurance defense law firms, committed to delivering exceptional client service and strong legal results. Their Baltimore, Maryland office is seeking a motivated and detail-oriented <strong>Legal Assistant</strong> to join this litigation team. This is an excellent opportunity for someone with prior law firm experience who thrives in a fast-paced environment and enjoys being an integral part of case preparation and trial support. We offer a competitive salary, comprehensive benefits, and an employer-matched 401k program.</p><p><br></p><p><strong>Responsibilities:</strong></p><p> As a Legal Assistant, you will play a key role in supporting our attorneys and ensuring cases move smoothly through every stage of litigation. Responsibilities include:</p><ul><li>Drafting, formatting, and editing a wide range of legal documents.</li><li>Assisting with case preparation from inception to trial or settlement.</li><li>Drafting and e-filing pleadings, motions, and other filings with Maryland courts (via MDEC).</li><li>Preparing Discovery Requests, Responses, and correspondence for attorney review.</li><li>Managing and maintaining attorney calendars, deadlines, and scheduling.</li><li>Coordinating depositions, IMEs, and related documentation.</li><li>Organizing and maintaining both electronic and hard-copy case files.</li><li>Preparing Tables of Contents and Authorities for briefs.</li><li>Tracking vendor invoices and processing payments.</li></ul>
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>We are seeking an organized and detail-oriented Accounting Assistant detail oriented to join our client's team on a long-term contract basis in Lancaster, PA. This role is ideal for someone who values stability and is looking to contribute their expertise in a small office setting with excellent income-earning potential. </p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Process Accounts Payable, Accounts Receivable, and Billing tasks daily with accuracy. </li><li>Provide high-quality service in a friendly and courteous manner to all customer interactions. </li><li>Answer incoming calls with a pleasant and detail oriented phone demeanor. </li><li>Assist customers with inquiries related to product availability, pricing, billing, and delivery. </li><li>Coordinate with the warehouse manager and purchasing agent to ensure precise reporting, order processing, and billing. </li><li>Prepare and provide Bills of Lading and UPS billing labels to the warehouse. </li><li>Maintain and organize customer files efficiently. </li><li>Compile weekly sales reports for the President, Controller, and Sales Manager. </li><li>Manage and distribute price changes within customer accounts and databases as directed. </li><li>Create and update Word documents and Excel spreadsheets for sales comparisons, mileage tracking, customer communications, and mass mailings. </li><li>Retrieve and distribute mail on a daily basis. </li><li>Support the President and Controller with administrative tasks as needed.</li></ul>
We are looking for a dedicated Legal Assistant to join our team in Baltimore, Maryland, on a long-term contract basis. This role offers an excellent opportunity for individuals with a strong interest in litigation, case management, and legal processes to develop and expand their skills in a focused and detail-oriented setting. Ideal candidates will thrive in a collaborative environment, enjoy working independently, and excel at managing critical legal documents and responsibilities.<br><br>Responsibilities:<br>• Prepare, draft, and review legal pleadings and documentation with accuracy and attention to detail.<br>• Manage case files, ensuring all information is organized and up-to-date using file management systems.<br>• Assist attorneys in litigation strategy, claims processing, and case management.<br>• Handle court filings and e-filing processes in adherence to legal deadlines and procedures.<br>• Provide calendar and docket management support, including scheduling appointments and booking meetings.<br>• Respond to inbound calls with professionalism and maintain effective communication with clients and legal teams.<br>• Coordinate and implement legal processes while adhering to firm policies and procedural guidelines.<br>• Conduct research and gather information to support case preparation and strategy.<br>• Maintain confidentiality of sensitive legal documents and case-related information.<br>• Collaborate with team members to ensure timely and efficient completion of assigned tasks.
We are looking for a Legal Assistant with strong attention to detail to join our team in Pikesville, Maryland. This role is ideal for someone who is well-versed in legal processes and has experience supporting attorneys in civil litigation and medical malpractice cases. The successful candidate will play a vital role in ensuring the smooth operation of case management and administrative tasks.<br><br>Responsibilities:<br>• Prepare, edit, and finalize legal documents, including complaints, for filing and service.<br>• Manage electronic filing processes for court submissions and ensure compliance with deadlines.<br>• Coordinate and maintain attorneys’ schedules, including hearings, meetings, and filing deadlines.<br>• Handle case management tasks using software tools, such as Filevine, to organize and track case progress.<br>• Arrange for the service of legal documents and ensure proper documentation of processes.<br>• Maintain a paperless office environment by organizing and managing electronic files.<br>• Communicate effectively with attorneys, clients, and court personnel to facilitate case proceedings.<br>• Utilize tools such as Microsoft Outlook, Excel, PowerPoint, and Word to support administrative functions.<br>• Assist with tasks related to medical malpractice and personal injury litigation.<br>• Ensure all court filings are accurate and submitted in a timely manner.
<p>We are seeking a detail-oriented and professional Legal Assistant to support our legal team with administrative and client-facing responsibilities. The ideal candidate will have prior experience in a law firm setting and demonstrate strong organizational and communication skills.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and direct incoming calls; take and relay accurate messages.</li><li>Welcome clients and visitors with professionalism and courtesy.</li><li>Coordinate and schedule appointments, depositions, and meetings.</li><li>Prepare, scan, and electronically file legal correspondence and case documents.</li><li>Open, organize, and maintain physical and digital case files.</li><li>Handle incoming and outgoing mail, ensuring timely distribution.</li><li>Monitor and replenish office supplies; assist with general office upkeep.</li><li>Provide additional administrative support as needed.</li></ul>
<p>Robert Half is partnering with a local nonprofit to identify a detail-oriented and resourceful <strong>Executive Assistant</strong> to support their leadership team. If you thrive in a fast-paced environment, love juggling multiple priorities, and are passionate about making an impact in the community, this flexible role may be the perfect fit for you!</p><p><br></p><p><strong>About the Role:</strong></p><p>As an Executive Assistant, you’ll take on a dynamic position that balances administrative duties with strategic coordination, helping the nonprofit leader manage day-to-day operations and achieve organizational goals. This position offers flexibility, with core business hours during weekdays and occasional tasks in the evenings and weekends. You’ll play a critical role in keeping the organization running smoothly—particularly when unexpected challenges arise.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar and Schedule Management:</strong> Maintain and organize the executive’s Google Calendar, ensuring priorities are met and schedule conflicts are reduced.</li><li><strong>Project Coordination:</strong> Utilize Monday.com to track deadlines and initiatives across the organization; experience with Salesforce is a plus.</li><li><strong>Emergency Problem-Solving:</strong> Act as a trusted partner in addressing urgent situations and finding creative solutions to unforeseen challenges.</li><li><strong>Hybrid Support:</strong> While this position allows you to work both in-office and remotely, candidates must be local to the area for onsite needs.</li><li><strong>Process Implementation Assistance:</strong> Help the executive streamline workflows, improve organizational efficiency, and drive implementation of project details.</li></ul>
Position Overview The Assistant Property Manager will oversee day-to-day property operations, ensuring tenant satisfaction and maintaining property value. This individual will be responsible for coordinating maintenance efforts, handling tenant inquiries, managing lease agreements, and ensuring all property operations comply with local regulations and organizational standards. This is an excellent role for a proactive detail oriented with strong organizational skills and a passion for property management and customer service. <br> Key Responsibilities · Act as the main point of contact for tenants and address inquiries, concerns, and maintenance requests promptly and professionally. · Coordinate maintenance and repair work orders with vendors and contractors; monitor completion and quality control. · Manage property budgets and oversee expenses to meet financial goals. · Handle lease agreements, including drafting, reviewing, renewing, and ensuring tenant compliance with lease terms. · Conduct regular property inspections to ensure cleanliness, safety, and compliance with local codes. · Oversee rent collection, late notices, and follow-up on payment delinquencies. · Maintain accurate and up-to-date records of tenant agreements, maintenance schedules, and other administrative documents. · Stay informed about local landlord-tenant laws, safety regulations, and property management best practices.
<p>Are you an organized multitasker who thrives in a fast-paced legal environment? Our team is looking for a <strong>Legal Assistant</strong> to support attorneys across multiple practice areas. This role is perfect for someone who enjoys keeping things running smoothly, communicating effectively, and is eager to take on more responsibility as they grow.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Keep attorneys on track by managing calendars, scheduling, and key deadlines.</li><li>Stay on top of organization—maintaining case files, records, and correspondence.</li><li>Respond quickly and professionally to emails, clients, and internal requests.</li><li>Support attorneys with daily administrative needs across different practice areas.</li><li>As you demonstrate your skills, expand into drafting, discovery preparation, and other casework.</li></ul>
