<p>We are seeking a highly organized, proactive Executive Assistant to support our executive leadership team. The ideal candidate will be a strong communicator, exceptional at managing schedules, and deeply organized. This role will ensure executives’ time is optimized, communications are handled smoothly, and administrative operations run seamlessly.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars, schedule meetings and travel, anticipate conflicts, and coordinate logistics for internal and external meetings.</li><li>Serve as primary point of contact for calls, emails, and correspondence. Draft and proofread communications while maintaining professionalism and confidentiality.</li><li>Prepare agendas and materials, take notes, track action items, and ensure timely follow-up.</li><li>Coordinate travel arrangements, itineraries, and expense reporting.</li><li>Maintain organized filing systems, contact lists, and records; perform research and data gathering as needed.</li><li>Assist with special projects, event coordination, and general administrative tasks to help executives meet deadlines and priorities.</li></ul><p><br></p>
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>Robert Half is seeking a world-class <strong>Executive Assistant</strong> for a well-known organization in Owings Mills, MD. This is a direct-hire opportunity that comes with full-benefits, hybrid work schedule and opportunity to make a big impact with your work. If interested, please apply to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p>As the <strong>Executive Assistant</strong> to our senior leadership team, you will be the key that keeps our executives organized, informed, and focused. You’ll manage complex calendars, coordinate high-stakes meetings, and act as a strategic partner — ensuring that every detail, deadline, and deliverable is flawlessly executed.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Own the executive schedule</strong> – masterfully manage calendars, travel, and priorities across multiple time zones.</li><li><strong>Serve as the right hand</strong> – anticipate needs, manage communications, and ensure executives are always prepared for key meetings and events.</li><li><strong>Coordinate high-level operations</strong> – plan leadership offsites, board meetings, and confidential strategic sessions with precision and discretion.</li><li><strong>Build relationships across the organization</strong> – serve as a trusted liaison between executives, internal teams, and external partners.</li><li><strong>Drive efficiency and impact</strong> – identify process improvements and bring forward-thinking organization to every aspect of the role.</li><li><strong>Uphold excellence and confidentiality</strong> – handle sensitive information with the utmost integrity and professionalism.</li></ul>
We are looking for a highly skilled Executive Assistant to provide outstanding support to senior leadership in a fast-paced corporate environment. This role demands exceptional organizational abilities, attention to detail, and the capacity to manage complex schedules and travel arrangements efficiently. As a Contract-to-long-term position, this opportunity offers the potential for ongoing collaboration and growth within the organization.<br><br>Responsibilities:<br>• Deliver top-tier administrative assistance to executive leadership, ensuring seamless operations.<br>• Organize and maintain intricate calendars, coordinating meetings across multiple time zones.<br>• Arrange detailed domestic and international travel plans, including flights, accommodations, transportation, and itineraries.<br>• Prepare and compile documents, presentations, and correspondence required for meetings and travel.<br>• Act as a meticulous liaison between executives and stakeholders, upholding confidentiality at all times.<br>• Monitor and track key action items, ensuring deadlines and priorities are consistently met.<br>• Oversee expense reporting and budget tracking for executive-related activities.<br>• Provide support for special projects and other ad hoc administrative tasks as needed.
<p>Our client, a growing and friendly company in Chambersburg, PA, is looking for an organized and personable <strong>Administrative Assistant</strong> to support their team. This is a fantastic opportunity to join a workplace that values collaboration, positivity, and professionalism.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Greet and assist visitors and clients with a welcoming attitude</li><li>Answer phones, respond to emails, and manage correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and presentations as needed</li><li>Assist with office organization and general administrative tasks</li><li>Support team members to ensure smooth daily operations</li></ul><p><br></p>
<p>We are looking for an experienced Executive Legal Assistant to join our team in Columbia, Maryland. This is a Contract-to-Permanent position, offering the opportunity to contribute to high-level administrative and legal operations within a dynamic environment. The ideal candidate will play a critical role in supporting attorneys, compliance professionals, and departmental leadership through efficient coordination and meticulous attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Support attorneys and compliance professionals in managing contracts, including business associate agreements and educational affiliation agreements.</p><p>• Coordinate and oversee office operations by delegating tasks, organizing schedules, and ensuring deadlines are met for correspondence and special projects.</p><p>• Prepare and maintain various reports, schedules, and confidential records under the direction of departmental leadership.</p><p>• Organize and maintain calendars, appointment schedules, and files for departmental professionals.</p><p>• Attend and document committee and management meetings, ensuring follow-up and appropriate distribution of meeting outcomes.</p><p>• Process payroll entries, wage garnishments, and other service-related tasks as required.</p><p>• Draft and proofread legal documents, correspondence, and memoranda with precision and professionalism.</p><p>• Ensure compliance with departmental policies, procedures, and applicable regulations to uphold quality and safety standards.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth day-to-day office operations.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.</p><p>• Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.</p><p>• Perform receptionist duties, including greeting visitors and handling general office correspondence.</p><p>• Organize and maintain office files, records, and documentation for easy accessibility.</p><p>• Support team members with scheduling, meeting coordination, and other administrative tasks.</p>
We are looking for an Administrative Assistant to join our team on a long-term contract basis in Towson, Maryland. The ideal candidate will play a key role in ensuring the smooth operation of daily administrative tasks, including document management and database upkeep. This position requires proficiency in Microsoft Office Suite and a proactive approach to handling various responsibilities.<br><br>Responsibilities:<br>• Manage and organize reports by uploading them into designated folders and ensuring accuracy.<br>• Conduct audits and verify documentation to maintain compliance and accuracy.<br>• Maintain and update databases to ensure information is current and accessible.<br>• Track and report data using Microsoft Excel, ensuring timely and accurate reporting.<br>• Respond to inbound calls and provide effective assistance to clients or team members.<br>• Perform general receptionist duties, such as greeting visitors and managing inquiries.<br>• Handle data entry tasks with precision and attention to detail.<br>• Support various administrative tasks to ensure efficient office operations.
<p>Are you an organized, proactive, and detail-oriented professional looking to make a real impact? We’re seeking a <strong>dynamic Administrative Assistant</strong> to join a team in the heart of <strong>York</strong>. If you thrive in a fast-paced environment and enjoy keeping things running smoothly, this could be the perfect role for you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Provide seamless administrative support to ensure daily operations run efficiently.</li><li>Manage schedules, appointments, and correspondence with professionalism.</li><li>Prepare reports, presentations, and documentation with precision.</li><li>Assist with office management tasks and team coordination.</li><li>Be the first point of contact for clients and colleagues, delivering outstanding service.</li></ul><p><br></p>
<p>We are seeking a motivated and detail-oriented Assistant Office Manager to support our operations. The ideal candidate will have experience with personal finances and financial planning, strong administrative and organizational skills, and a desire to work in the financial services industry. In this role you will assist the Office Manager in day-to-day office administration, client support, bookkeeping, and financial planning support tasks.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in managing daily office operations: scheduling, filing, client communications, handling phone and email inquiries.</li><li>Support financial planning activities: preparing client financial summaries, budgets, tracking expenses/income, assisting with projections.</li><li>Maintain and update client records and financial files in compliance with regulatory/privacy standards.</li><li>Assist in billing, invoicing, and basic bookkeeping (accounts receivable/payable).</li><li>Coordinate with financial advisors or planners to prepare materials for client meetings.</li><li>Help monitor client follow-ups, action items, and ensure deadlines are met.</li><li>Manage office supplies, scheduling maintenance, and general office upkeep.</li><li>Assist with preparing monthly or quarterly financial reports or metrics for management.</li></ul><p><br></p>
We are looking for a detail-oriented Mailroom Assistant to join our team in Columbia, Maryland. This is a fully onsite, Contract-to-long-term position that offers an excellent opportunity to contribute to the smooth operation of mail processing and administrative support functions. The ideal candidate will have strong organizational skills and a proactive approach to handling daily mailroom activities.<br><br>Responsibilities:<br>• Sort and organize incoming and outgoing mail to ensure timely delivery.<br>• Distribute mail and packages to the appropriate departments or individuals.<br>• Assist with daily mail processing tasks, including labeling and packaging.<br>• Coordinate with the Administrative Assistant Director to meet operational needs.<br>• Maintain accurate records of mailroom activities and ensure efficient workflow.<br>• Perform general administrative tasks as needed to support the department.<br>• Monitor mailroom supplies and request replenishments when necessary.<br>• Respond promptly to inquiries regarding mailroom operations.<br>• Ensure compliance with company procedures and standards in all mailroom activities.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Gaithersburg, Maryland. In this role, you will provide essential administrative support, ensuring smooth office operations. This position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
We are looking for an experienced Human Resources (HR) Assistant to join our team in Towson, Maryland. In this long-term contract position, you will play a pivotal role in supporting the HR department by managing critical administrative tasks, ensuring compliance, and maintaining accurate records. This role offers an excellent opportunity to contribute your expertise to a dynamic and mission-driven organization.<br><br>Responsibilities:<br>• Track and manage performance evaluations using spreadsheets to ensure timely completion and accuracy.<br>• Conduct audits of HR files to maintain compliance with organizational policies and regulations.<br>• Oversee and update employee records within the HRIS system to ensure data integrity.<br>• Provide support for onboarding processes, including background checks and orientation activities.<br>• Assist in managing employee relations by addressing inquiries and resolving issues as needed.<br>• Collaborate with team members to streamline HR processes and improve departmental efficiency.<br>• Generate and analyze reports to support HR decision-making and strategy.<br>• Ensure compliance with employment laws and organizational policies in all HR activities.<br>• Perform general administrative tasks to support the daily operations of the HR department.<br>• Serve as a central point of contact for HR-related inquiries and provide guidance to employees.
<p>Are you organized, proactive, and ready to be the backbone of a busy office? We’re looking for a <strong>Part-Time Office Assistant</strong> to join a Harrisburg team and help keep their operations running smoothly!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Greet visitors and provide friendly, professional support</li><li>Manage phone calls, emails, and general correspondence</li><li>Organize and maintain office files, documents, and supplies</li><li>Assist with scheduling, data entry, and administrative tasks</li><li>Support the team with special projects as needed</li></ul><p><br></p>
<p>We’re looking for an Office Assistant who can be the heartbeat of our client's office. You’ll be helping keep our team on track, assisting clients, and making sure every day runs as smoothly as possible. If you enjoy organizing, supporting others, and being part of a friendly team, this is the job for you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Greet visitors and help make them feel welcome</li><li>Answer phones, respond to emails, and keep communication flowing</li><li>Keep files, records, and office supplies organized</li><li>Help schedule meetings and coordinate calendars</li><li>Support team members with projects and day-to-day tasks</li><li>Bring your positive energy to the office every day!</li></ul><p><br></p>
<p><strong>Bankruptcy Legal Assistant – Maryland</strong></p><p>Are you an organized and detail-oriented legal professional with a passion for bankruptcy law? Join a reputable law firm in Maryland as a <strong>Bankruptcy Legal Assistant</strong> and play a critical role in supporting attorneys in handling bankruptcy cases. If you enjoy a fast-paced environment and have a knack for managing deadlines and legal documentation, this could be the opportunity for you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and legal support to attorneys specializing in bankruptcy law.</li><li>Prepare, proofread, and organize bankruptcy petitions, schedules, and other legal documents using legal software.</li><li>Conduct case research, file documents with courts electronically, and maintain case files to ensure accuracy and compliance with state and federal regulations.</li><li>Communicate with clients, creditors, courts, and trustees to gather required documentation and provide case status updates.</li><li>Monitor bankruptcy deadlines, ensuring all filings are submitted in a timely manner.</li><li>Manage calendars, schedule meetings and hearings, and coordinate with attorneys and clients.</li><li>Maintain confidentiality regarding case and client information.</li></ul><p><strong>Qualifications & Skills:</strong></p><ul><li><strong>Experience:</strong> Minimum of 2 years of experience as a Legal Assistant, Paralegal, or in a related capacity, preferably with a focus on bankruptcy law.</li><li><strong>Education:</strong> Associate or Bachelor’s degree in Legal Studies, Paralegal Studies, or similar field (paralegal certificate preferred).</li><li><strong>Technical Skills:</strong> Proficiency in case management software (e.g., Best Case, Electronic Case Filing), Microsoft Office Suite, and legal research tools.</li><li><strong>Knowledge:</strong> Familiarity with Chapter 7, Chapter 11, and Chapter 13 bankruptcy proceedings, as well as federal and state bankruptcy laws.</li><li><strong>Personal Attributes:</strong> Strong organizational skills, excellent written and verbal communication abilities, and exceptional attention to detail.</li><li>Ability to multitask and prioritize in a deadline-driven environment.</li></ul><p><br></p>
<p>Are you passionate about people, organization, and building a great workplace culture? We’re looking for an energetic Human Resources Assistant to join a team in Mechanicsburg, PA! This is your opportunity to make a real impact, support our growing team, and develop your HR career in a collaborative, fast-paced environment.</p><p><br></p><p>What You’ll Do</p><ul><li>Keep employee records organized, accurate, and confidential</li><li>Assist with recruiting — post jobs, screen candidates, schedule interviews, and help onboard new hires</li><li>Coordinate engaging new-hire orientations and ensure a smooth onboarding experience</li><li>Support benefits and payroll administration</li><li>Be the friendly face (and inbox!) for HR questions about policies, benefits, and procedures</li><li>Help plan employee events and engagement activities that keep our culture strong</li><li>Prepare reports, update databases, and assist with HR projects and compliance tasks</li></ul><p><br></p>
We are looking for a meticulous Legal Assistant to join our team for a contract position in Baltimore, Maryland. In this role, you will provide crucial support within the Trusts and Estates division, assisting a Partner with various legal processes and administrative tasks. This opportunity is ideal for someone with a strong background in trusts and estates and excellent technical skills.<br><br>Responsibilities:<br>• Prepare and submit e-filings and court documents accurately and on time.<br>• Conduct legal research to support trusts and estates cases.<br>• Manage calendars and schedules to ensure smooth coordination of appointments and deadlines.<br>• Assist with civil litigation tasks, including drafting and filing necessary documents.<br>• Handle administrative duties to support the Partner in the Trusts and Estates division.<br>• Maintain organized records and files related to casework.<br>• Communicate effectively with clients and other legal professionals.<br>• Ensure compliance with legal procedures and deadlines.<br>• Utilize technical tools and software efficiently for legal documentation and filing.
<p>We are looking for a detail-oriented Legal Assistant to join our client in Baltimore, Maryland. This contract position requires a motivated individual with strong organizational skills to support the bankruptcy department. The ideal candidate will bring expertise in legal filing systems and technology, ensuring efficient management of court filings and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit electronic filings for bankruptcy cases, ensuring accuracy and timeliness.</p><p>• Manage case calendars, deadlines, and schedules to support the legal team efficiently.</p><p>• Handle court filings and documentation for both creditor and debtor bankruptcy proceedings.</p><p>• Utilize PACER and other legal systems to review and organize case information.</p><p>• Maintain meticulous records and file management for legal documents.</p><p>• Assist attorneys in drafting correspondence and legal forms as needed.</p><p>• Coordinate with courts and other legal entities for case updates and filings.</p><p>• Ensure compliance with all procedural requirements for bankruptcy filings.</p><p>• Support the team with administrative tasks related to bankruptcy cases.</p><p>• Collaborate with the legal team to meet tight deadlines and manage priorities effectively.</p>
We are looking for a meticulous and organized Legal Assistant to join our team in Baltimore, Maryland. This role offers an exciting opportunity to support attorneys in a dynamic legal environment, focusing on personal injury, medical malpractice, sexual abuse, and mass tort cases. If you have a strong background in civil litigation and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and file legal documents, including pleadings, motions, and other court filings, ensuring accuracy and compliance with deadlines.<br>• Manage the attorney's calendar by scheduling court dates, client meetings, and other appointments.<br>• Conduct electronic filing (e-filing) of legal documents in state and federal courts.<br>• Organize and maintain case files, ensuring all documents are easily accessible and up to date.<br>• Assist in drafting correspondence and legal documents for attorney review.<br>• Communicate with clients, courts, and opposing counsel to coordinate case-related matters.<br>• Perform research on case law and other legal precedents as needed.<br>• Track deadlines and ensure timely submission of all required filings.<br>• Provide administrative support such as answering phones, managing mail, and handling office correspondence as needed.
<p>A small, client-focused law office is seeking a reliable and detail-oriented <strong>Legal Secretary/Paralegal</strong> to support a busy attorney specializing in <strong>Personal Injury</strong> and <strong>Workers’ Compensation</strong> cases. This role offers a mix of administrative and legal support responsibilities, with opportunities for independent work and collaboration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare legal documents, routine correspondence, pleadings, and letters.</li><li>Maintain client contact, including answering calls, taking messages, and triaging inquiries.</li><li>Request medical records and draft letters to providers.</li><li>Track client expenses and office supplies.</li><li>Assist with filing new claims and managing case documentation.</li><li>Use legal software tools including <strong>Amicus Attorney</strong>, <strong>Olympus Dictation</strong>, <strong>Outlook</strong>, and <strong>Stamps.com</strong>.</li><li>Occasionally support another attorney who shares the office space.</li><li>Perform basic legal research and document review.</li><li>Familiarity with <strong>CompHub</strong> and <strong>MDEC</strong> systems is a plus (though filing is typically handled by the attorney).</li></ul><p><br></p>
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. </p><p> The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p> </p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p>
