We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newark, California. In this role, you will play a crucial part in ensuring accurate and timely processing of invoices, payments, and financial transactions. This position requires a high level of accuracy and organizational skills to support efficient financial operations.<br><br>Responsibilities:<br>• Process and accurately code invoices to ensure proper documentation and timely payment.<br>• Manage weekly check runs while maintaining compliance with company policies.<br>• Verify and reconcile invoices against purchase orders and other financial records.<br>• Handle the processing of approximately 100 invoices per week with precision and efficiency.<br>• Utilize the Viewpoint Vista system to manage accounts payable tasks effectively.<br>• Monitor accounts payable aging reports and address any discrepancies promptly.<br>• Collaborate with internal teams to resolve invoice-related issues and ensure smooth workflows.<br>• Maintain organized records of all accounts payable transactions for auditing purposes.<br>• Assist in month-end closing activities related to accounts payable.
We are looking for a skilled Document Control Specialist to join our team in Fairfield, California. In this Contract position, you will play a key role in managing and maintaining critical real estate documentation to ensure accuracy, compliance, and alignment with organizational objectives. This is an excellent opportunity for professionals with a strong background in document control and real estate processes.<br><br>Responsibilities:<br>• Review and evaluate real estate documents such as leases, purchase agreements, loan agreements, title commitments, and closing documents to ensure accuracy and compliance.<br>• Verify the completeness and alignment of documents with regulatory, contractual, and organizational standards.<br>• Organize and maintain document tracking systems, ensuring timely filing and secure storage within the record management framework.<br>• Collaborate with legal teams, lenders, brokers, and external partners to address discrepancies or missing information.<br>• Support due diligence activities for acquisitions, refinancing, and property sales by providing thorough documentation analysis.<br>• Create summaries, reports, and abstracts on key contract and lease terms to assist management decision-making.<br>• Ensure adherence to relevant federal, state, and local laws, including affordable housing program regulations.<br>• Assist with audits and internal reviews to verify document compliance and accuracy.<br>• Provide administrative support for real estate transactions, including scheduling, checklists, and coordination of closing activities.<br>• Safeguard sensitive and confidential information in accordance with organizational policies and legal requirements.
We are looking for a detail-oriented Business Office Coordinator to join our team on a contract basis in Greenbrae, California. In this role, you will manage essential office operations, including accounts payable, payroll coordination, and resident billing, while ensuring compliance with established policies. The ideal candidate will excel in communication, organization, and accuracy to effectively support both staff and residents.<br><br>Responsibilities:<br>• Oversee accounts receivable and payable processes, ensuring accurate and timely handling of transactions.<br>• Process resident payments and reconcile charges, addressing any financial inquiries or discrepancies with residents, vendors, and corporate staff.<br>• Coordinate payroll-related activities, including responding to employee inquiries about deductions, accruals, and garnishments.<br>• Ensure compliance with accounting policies and procedures in timekeeping, purchasing, and billing.<br>• Manage the month-end accounting close process, meeting deadlines set by the Director of Business Office Operations.<br>• Collaborate with HR and payroll departments to ensure accurate timekeeping and payroll data.<br>• Assist with distributing care fee increase letters and other resident communications as directed.<br>• Support audit preparations and reporting by gathering necessary financial data.<br>• Maintain confidentiality of sensitive information while adhering to company standards.<br>• Monitor and report changes in residents' financial, physical, or emotional status to community management.
<p>We are offering an exciting opportunity for a CFO in Oakland, California. The CFO will play a key role in our team, tasked with overseeing our financial operations and systems, including the use of Accounting Software Systems and CRM tools. This role operates within the industry and involves managing accounting functions, auditing, budget processes, and capital management.</p><p><br></p><p><strong>Property Operations Responsibilities:</strong></p><ul><li>Collaborate with teams for financial optimization and to identify cost-saving opportunities.</li><li>Supervise budgeting, forecasting, financial analysis and capital structure.</li><li>Identify and manage financial risks and ensure compliance with regulations.</li><li>Administer accurate financial reporting according to GAAP and other standards, and tax planning.</li><li>Work with attorneys and title companies on property purchase and sale agreements.</li><li>Manage payroll processes ensuring timely compensation and conforming with regulations and tax laws.</li></ul><p><strong>Estate Planning Responsibilities:</strong></p><ul><li>Manage owner’s estate planning activities, ensuring regulation compliance and effective estate/gift planning.</li><li>Implement strategies for charitable and philanthropic initiatives.</li></ul><p><strong>Partnership Accounting Responsibilities:</strong></p><ul><li>Manage all aspects of partnership accounting for precise financial management, including tracking partner basis and overseeing cost segregation studies for potential tax savings.</li><li>Ensure accurate preparation of partnership financial statements.</li><li>Supervise tax filings preparation for partnerships, ensuring regulation compliance.</li><li>Collaborate with external tax advisors on complex issues, providing tax optimization opportunities.</li><li>Regularly monitor financial performance and tax implications of the partnership, providing insights and recommendations.</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
We are looking for a detail-oriented Project Accountant to join our team in Sunnyvale, California. In this role, you will be responsible for managing key financial processes, ensuring accurate reporting, and maintaining compliance with project budgets and schedules. The ideal candidate will bring expertise in cost accounting and construction-related financial operations.<br><br>Responsibilities:<br>• Process subcontractor billings and material invoices on a bi-monthly and monthly basis.<br>• Develop and maintain organized files, forms, purchase orders, subcontract documentation, meeting minutes, and other relevant records.<br>• Support client billing processes and prepare quarterly accounting reports for the corporate office.<br>• Collaborate with the lead project accountant to obtain tax documentation for subcontract billing cycles and owner tax exemption requirements.<br>• Monitor project data to ensure compliance with established budgets and schedules.<br>• Track and report key accounting indicators to provide insights into project performance.<br>• Manage technical information to support project delivery and resolve challenges effectively.<br>• Oversee copying, filing, and distribution of jobsite correspondence.<br>• Utilize advanced Microsoft Excel functions, such as pivot tables and data analysis, to streamline reporting.
