<p>The Medical Office Representative supports daily front office operations in a busy outpatient setting. This role focuses on patient interaction, phone coverage, and accurate use of medical office systems.</p>
<p>As a Medical Front Office Specialist, you set the tone for the patient experience. This role blends customer service, problem‑solving, and administrative coordination in a fast‑paced outpatient environment. You will manage phones, support scheduling, and keep front‑office operations running smoothly while delivering a welcoming, professional experience to every patient.</p>
<p>Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. There is most certainly room for growth within the company too! We have had a proven track record with this client who has promoted 3 of our candidates into higher level roles. Great opportunity for someone looking to get that next step in their career.</p><p><br></p><p>Please find the description below and if interested, please apply immediately. Do not wait! Apply now!</p><p><br></p><p><strong>Job Description</strong></p><ul><li>Answering incoming calls</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>
<p>We are looking for a Patient Admin Specialist (PAS)/Medical Scheduler to support front-office operations for an outpatient clinic in Palo Alto, California. This short-term Contract position focuses on delivering a welcoming patient experience while coordinating registration, scheduling, and essential administrative support. The ideal candidate is organized, responsive, and comfortable managing a high-volume environment with professionalism and accuracy.</p><p><br></p><p>The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume healthcare environment while providing excellent patient service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review Epic scheduling reports and work queues to identify patients requiring pre-anesthesia appointments </li><li>Contact patients via phone to schedule appointments in a timely, professional manner </li><li>Determine appropriate appointment types (in-person vs. virtual) based on established guidelines </li><li>Accurately document all scheduling activities within Epic </li><li>Request and track medical records, ensuring proper documentation in the system </li><li>Collaborate with schedulers, patient care coordinators, and clinical teams to optimize workflows </li><li>Maintain high standards of customer service and patient communication </li><li>Follow clinic workflows, standard operating procedures, and escalation protocols </li></ul>
<p>The Healthcare Office Services Representative supports the backbone of the outpatient office experience. This role focuses on delivering excellent service through phone support, front‑office coordination, and accurate administrative work. You will work in a collaborative environment where organization, communication, and attention to detail matter every day.</p>
<p><strong>Job Overview</strong></p><p>We are looking for an organized and proactive Office Manager to oversee daily office operations, administrative staff, and workplace efficiency.</p><p><strong>Job Description</strong></p><ul><li>Manage office operations, supplies, vendors, and facilities coordination</li><li>Supervise administrative support staff and assign responsibilities</li><li>Develop and maintain office procedures and workflows</li><li>Coordinate meetings, events, and internal communications</li><li>Monitor budgets, invoices, and office-related expenses</li><li>Support leadership with operational and administrative needs</li></ul>
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized.<br><br>Responsibilities:<br>• Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift.<br>• Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues.<br>• Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately.<br>• Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment.<br>• Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise.<br>• Maintain precise documentation and review overnight transactions and reports for completeness and consistency.<br>• Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures.<br>• Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable.<br>• Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
<p><strong>Office Manager Job Description</strong></p><p>We’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient workplace. This role supports leadership, manages administrative functions, and serves as the central point of coordination across teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations, supplies, vendors, and facilities</li><li>Support leadership with scheduling, reporting, and office initiatives</li><li>Oversee budgets, expense tracking, and basic accounting coordination</li><li>Coordinate meetings, events, and internal communications</li><li>Maintain office systems, policies, and administrative processes</li></ul><p><br></p>
<p>Our client, a leading healthcare organization in Palo Alto, is hiring a <strong>Healthcare Data Management Specialist </strong>to support their blood center operations. This is a <strong>detail-heavy, data entry-focused healthcare role</strong> working with confidential medical records and imaging systems.</p><p><strong> </strong></p><p><strong>Healthcare Data Management & Imaging Specialist</strong></p><ul><li>Accurately enter, update, and maintain donor and medical data within electronic databases and record systems </li><li>Review and correct discrepancies in medical history records and blood product documentation </li><li>Scan and image confidential medical records and donor charts into electronic imaging systems </li><li>Maintain organized filing systems and prepare records for off-site storage </li><li>Run reports, perform data audits, and ensure accuracy of donor information and documentation </li><li>Support DonorID (DID) system setup, maintenance, and data transfers between systems </li><li>Perform clerical duties including filing, record maintenance, answering phones, and document processing </li><li>Maintain confidentiality and compliance with HIPAA, safety regulations, and medical documentation standards </li><li>Work closely with clinical and laboratory staff to resolve documentation and data issues </li><li>Flexible schedule required, including evenings and weekends based on operational needs </li><li><strong>Shift: </strong>Tuesday–Friday, 11:00AM–9:30PM (but need to be flexible based on the above)</li></ul><p><br></p>
We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in California. This long-term contract position is ideal for someone who combines strong customer service skills with the ability to manage scheduling, documentation, and patient communications in a fast-paced healthcare setting. The role focuses on creating a smooth experience for patients while helping the clinic stay organized, responsive, and efficient during daily operations.<br><br>Responsibilities:<br>• Welcome patients upon arrival, guide them through check-in and check-out steps, and address routine questions related to appointments, billing, and visit logistics.<br>• Coordinate new patient intake and assist with arranging procedures and surgery appointments based on provider availability and clinic priorities.<br>• Work closely with physicians and clinic staff to align scheduling needs and help address time-sensitive patient concerns promptly.<br>• Support patient and provider interactions by using approved reference materials, office tools, and established administrative procedures.<br>• Maintain accurate clinic records by updating databases, processing internal documentation, and organizing front-office information.<br>• Respond to non-clinical inquiries received through phone, messaging, or CRM systems, and escalate issues when they require additional review.<br>• Handle incoming and outgoing administrative materials, including faxes, mail, and clinic documentation, while ensuring proper distribution and filing.<br>• Contribute to high service standards by managing multiple front-office tasks efficiently and maintaining a thorough, patient-focused approach throughout the day.
We are looking for a Patient Admin Specialist (PAS) to support front-desk operations and patient registration activities in an outpatient clinic in Castro Valley, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping scheduling, documentation, and daily administrative processes organized. In this role, you will help coordinate appointments and surgery-related scheduling, respond to non-clinical patient inquiries, and support smooth communication across the clinic team.<br><br>Responsibilities:<br>• Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, payments, and visit logistics.<br>• Coordinate new patient intake and assist with scheduling needs, including surgery appointments and other follow-up visits based on provider availability and clinic priorities.<br>• Work closely with providers and staff to align scheduling plans, communicate time-sensitive needs, and help address urgent administrative requests promptly.<br>• Support patient and physician interactions by using approved reference materials, office tools, and clinic procedures to provide accurate non-clinical assistance.<br>• Maintain clinic records and administrative databases, update directories and patient-related information, and complete internal documentation with attention to detail.<br>• Respond to non-clinical messages received through CRM platforms and patient communication channels, escalating issues to the appropriate team when needed.<br>• Manage incoming and outgoing office communications by sorting faxes, distributing mail, and organizing clinic documents through proper filing practices.<br>• Contribute to efficient daily operations by handling a variety of front-office tasks while meeting established service expectations and departmental standards.
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in California. This Contract position is ideal for someone who thrives in a patient-facing setting and can manage scheduling, registration, and administrative coordination with accuracy. The role follows a 40-hour day shift schedule and plays an important part in creating a smooth experience for patients, providers, and clinic staff.<br><br>Responsibilities:<br>• Welcome patients upon arrival, guide them through check-in and check-out activities, and address routine questions related to appointments, billing, and clinic processes.<br>• Coordinate new patient intake and assist with arranging surgical and follow-up visits while aligning schedules with provider availability and clinic priorities.<br>• Monitor non-clinical patient communications through phone and CRM channels, responding appropriately and forwarding urgent or unresolved matters to the right team members.<br>• Support physicians and care teams by using approved reference materials and administrative tools to facilitate clear patient-provider coordination.<br>• Maintain accurate clinic records by updating databases, organizing documentation, and processing internal forms in a timely manner.<br>• Handle incoming and outgoing administrative materials, including faxes, mail, and filed records, to keep daily office workflows organized.<br>• Communicate with providers regarding appointment preferences and time-sensitive patient needs to help the clinic respond efficiently.<br>• Contribute to a high standard of service by managing multiple front-desk tasks effectively and ensuring an attentive patient experience throughout the day.
<p>We are looking for a detail-oriented Medical Billing Specialist to join our healthcare team in French Camp, California. This Contract to permanent position requires expertise in managing complex billing processes, interpreting healthcare policies, and providing exceptional customer service to patients and clients. The ideal candidate will bring advanced knowledge of billing systems, claim administration, and financial operations to ensure accuracy and efficiency in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Handle specialized and intricate billing processes, including accounts receivable and appeals management.</p><p>• Research and apply healthcare policies, regulations, and procedures to support accurate claim administration.</p><p>• Compile, maintain, and process financial data for billing, reimbursement, and reporting purposes.</p><p>• Utilize advanced systems and software such as Allscripts, Cerner Technologies, and EHR systems to manage patient information and billing records.</p><p>• Conduct in-depth reviews of legal, custody, and medical records to ensure compliance with reimbursement requirements.</p><p>• Provide clear and effective communication with patients, clients, and external agencies to address inquiries and resolve billing issues.</p><p>• Develop and maintain spreadsheets or databases to track financial operations and generate detailed reports.</p><p>• Prepare and review complex documents, including insurance claims, treatment authorization forms, and subpoenas.</p><p>• Train or oversee clerical staff as needed, ensuring adherence to office practices and procedures.</p><p>• Assist in coordinating administrative functions, such as payroll, purchasing, and inventory management.</p><p>For immediate consideration please contact Cortney at 209-225-2014</p>
<p>A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination</p><p>• Draft, format, and proofread legal documents, correspondence, and reports</p><p>• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables</p><p>• Handle document management, including filing (electronic and physical), scanning, and organization</p><p>• Coordinate client communications, including scheduling calls and responding to inquiries</p><p>• Assist with preparing materials for meetings, hearings, and client presentations</p><p>• Support billing processes, including time entry, expense tracking, and invoice coordination</p><p>• Maintain confidentiality of sensitive client and firm information</p><p>• Order office supplies and coordinate with vendors as needed</p>
<p>Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. </p>
<p>Robert Half's client in Vallejo, CA is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged. You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism.</p><p><br></p><p>What You’ll Do as an Administrative Assistant:</p><ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul><p>Why This Role Stands Out</p><ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul><p>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today!</p>
<p>We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
<p>We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups.</p><p>• Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment.</p><p>• Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks.</p><p>• Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities.</p><p>• Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items.</p><p>• Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence.</p><p>• Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials.</p><p>• Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates.</p><p><br></p><p>The schedule for this role is Sunday through Thursday from 8:30am-2pm. </p><p><br></p><p>If you are interested in this role, please apply today and call us at (510) 470-7450</p>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office.<br>• Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.<br>• Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination.<br>• Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness.<br>• Organize correspondence, office documents, and operational information so materials remain accessible and up to date.<br>• Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
<p>We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul><p><br></p><p><br></p>
<p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.</p><p><strong>Job Description</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
<p>We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.</p><p>• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Enter, update, and maintain records with a high level of accuracy and attention to detail.</p><p>• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.</p><p>• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.</p><p>• Coordinate administrative tasks across the office to support day-to-day operations and team needs.</p>
<p><strong>Administrative Assistant Job Description</strong></p><p>We’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul><p><br></p>
<p>The Clinic Reception Coordinator keeps the clinic flowing efficiently from the front desk. This role combines patient interaction, phone management, and administrative coordination to support daily clinic operations. You will juggle multiple priorities while maintaining a calm, friendly presence in a busy outpatient setting.</p>
<p>We are looking for a Medical Customer Service Rep to support home-based care coordination for patients managing chronic conditions. This Contract position is based in San Francisco, California, and focuses on delivering responsive service through phone, ticketing, and scheduling support in a fast-moving healthcare environment. The person in this role will help organize patient visit logistics, maintain accurate documentation, and work closely with pharmacies, nurses, and internal teams to keep operations running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate in-home nursing visit schedules using internal systems and external tools to ensure timely patient care.</p><p>• Respond to a steady volume of inbound calls from patients, pharmacy partners, and nursing staff with professionalism and urgency.</p><p>• Monitor and resolve service requests in Zendesk while keeping records accurate, complete, and up to date.</p><p>• Confirm upcoming appointments and adjust visit details as needed to support daily care delivery.</p><p>• Gather, review, and upload required documentation to maintain compliance and support continuity of service.</p><p>• Manage competing priorities efficiently in a high-volume setting while meeting established turnaround expectations.</p><p>• Partner with cross-functional teams to share observations, address workflow challenges, and improve service quality.</p><p>• Build productive working relationships with specialty pharmacies and nursing partners to support coordinated care.</p><p>• Identify opportunities to streamline administrative processes and contribute ideas that enhance operational performance.</p><p><br></p>