<p>We are looking for an experienced Office Manager to oversee daily operations in a detail-oriented services office located in San Francisco, California. In this position, you will play a pivotal role in maintaining an organized and efficient workspace while supporting staff and leadership. This role requires excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee daily office operations, ensuring a smooth and efficient workplace.</p><p>• Develop and implement streamlined processes to improve office procedures and enhance scalability.</p><p>• Act as a central point of contact for staff, assisting with administrative and operational needs.</p><p>• Manage vendor relationships and service providers to maintain seamless office functionality.</p><p>• Organize internal communications, schedules, and logistics for meetings and events.</p><p>• Collaborate with HR and IT teams to facilitate recruiting, onboarding, and employee support.</p><p>• Plan and execute office events, recognition activities, and initiatives to foster a positive office culture.</p><p>• Support business operations by managing proposals, contracts, invoicing workflows, and project documentation.</p><p>• Identify and execute strategies to enhance operational efficiency as the office grow.</p>
<p>Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul><p><br></p>
We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an efficient and organized work environment.<br>• Handle incoming mail, correspondence, and general communication tasks.<br>• Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments.<br>• Maintain accurate and accessible filing systems for administrative and financial documents.<br>• Provide support to office staff and coordinate with warehouse personnel as needed.<br>• Monitor and replenish office supplies to ensure uninterrupted operations.<br>• Assist with accounts payable activities, including invoice processing and payment tracking.<br>• Perform receptionist duties, such as answering calls and greeting visitors.<br>• Address miscellaneous tasks to ensure operational efficiency and team collaboration.
<p>Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul><p><br></p>
<p>Robert Half is working with a well-established and highly respected trust and wealth management firm in the Bay Area, is seeking a detail-oriented and proactive <strong>Office Administrator</strong> to support daily operations. This is an excellent opportunity for a polished professional who thrives in a fast-paced, client-facing environment and enjoys being the backbone of a collaborative office.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact by managing front desk operations, greeting clients, and handling incoming calls with professionalism</li><li>Provide administrative support to trust officers and leadership, including calendar management, meeting coordination, and document preparation</li><li>Maintain and organize sensitive client files, ensuring accuracy and confidentiality</li><li>Assist with processing paperwork related to trust accounts, financial documentation, and client correspondence</li><li>Coordinate office operations including supplies, vendor relationships, and general office upkeep</li><li>Support special projects, reporting, and process improvements as needed</li><li>Handle mail distribution, shipping, and general clerical duties</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide vital administrative support, ensuring smooth day-to-day operations within the office. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Act as the first point of contact by managing receptionist duties, including greeting visitors and handling inquiries.<br>• Organize and maintain digital and physical files by scanning and categorizing documents.<br>• Respond to incoming calls professionally, directing calls to the appropriate departments or individuals.<br>• Perform general clerical tasks such as data entry, filing, and preparing correspondence.<br>• Support office operations by managing schedules, ordering supplies, and coordinating meetings.
<p>We are looking for a dedicated Health & Safety Manager to lead and enhance our Environmental Health & Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the implementation of Environmental Health & Safety programs, ensuring adherence to federal, state, and local regulations.</p><p>• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.</p><p>• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.</p><p>• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.</p><p>• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.</p><p>• Manage and mentor staff to promote growth and operational excellence.</p><p>• Analyze operational processes and recommend improvements for efficiency and compliance.</p><p>• Stay updated on industry trends and regulatory changes to maintain best practices.</p><p>• Prepare detailed reports and documentation related to safety programs and compliance efforts.</p><p>• Respond to incidents promptly and implement corrective actions to prevent future occurrences</p>
<p>Oversees daily operations to ensure organizational efficiency, productivity, and high service standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Optimize internal processes and workflows</li><li>Lead and supervise operational staff</li><li>Analyze performance data and implement improvements</li><li>Manage budgets and resources</li><li>Ensure compliance with company policies and regulations</li></ul><p><br></p>
<p>Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking,</p><p><br></p><p>The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation.</p><p><br></p><p><strong>Office Administration:</strong></p><ul><li> Coordinate office maintenance, IT support requests, and overall workplace logistics</li><li>Provide administrative support to team members, including HR-related tasks</li><li>Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)</li><li>Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters</li><li>Manage general office operations and ensure a smooth day-to-day work environment</li></ul><p><strong> </strong></p><p><strong>Event Coordination:</strong></p><ul><li><strong> </strong>Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)</li><li>Coordinate with vendors and manage event communications</li><li>Manage event logistics, including venue sourcing, catering, travel, and accommodations</li><li> Ensure a high-quality experience for employees and attendees</li></ul>
<p>Colleen McAuliffe at Robert Half is looking for a detail-oriented Bookkeeper to manage daily financial transactions and ensure accuracy in accounting records for our valued long-term client. In this role, you will collaborate with store managers and vendors to maintain seamless financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Record invoices and daily bookkeeping entries using accounting software </p><p>• Maintain clear communication with store managers to address financial inquiries and updates.</p><p>• Follow up with vendors regarding invoices, pricing, and promotional details to ensure accurate records.</p><p>• Reconcile accounts regularly to identify and resolve discrepancies.</p><p>• Prepare financial reports to assist in decision-making and budgeting processes.</p><p>• Monitor and manage accounts payable and accounts receivable.</p><p>• Ensure compliance with company policies and regulatory standards in all financial practices.</p><p>• Support audits by organizing and providing accurate financial documentation.</p><p>• Identify opportunities to improve bookkeeping processes for greater efficiency.</p><p>• Assist in managing payroll and employee expense tracking.</p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
We are looking for a skilled Bookkeeper to join our team in Orinda, California. In this long-term contract position, you will play a vital role in maintaining the financial operations of a non-profit organization. This role involves handling day-to-day bookkeeping tasks, ensuring accurate financial records, and supporting payroll and billing processes.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring timely and accurate payment of bills.<br>• Manage tuition billing and payment collection using the organization’s billing system.<br>• Deposit checks electronically and maintain organized records of paper receipts.<br>• Record financial transactions and reconcile credit card charges using QuickBooks.<br>• Perform monthly bank reconciliations to ensure balanced accounts.<br>• Assist with payroll tasks, including gathering employee timecards and managing spreadsheet data.<br>• Support tax-related activities such as 990 returns and tracking 1099 forms.<br>• Set up and maintain tuition payment schedules for the upcoming fiscal year.<br>• Provide manual bookkeeping assistance as needed to ensure smooth financial operations.
Job Posting: Bookkeeper Employment Type: Contract Pay Rate: $30 - $35 About the Role: Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced Bookkeepers to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success. Key Responsibilities: Record day-to-day financial transactions, ensuring accurate and timely entry. Process accounts payable and accounts receivable, including invoices, payments, and reconciliations. Balance and maintain general ledgers; reconcile bank and credit card statements regularly. Generate and prepare financial statements, including profit-and-loss reports and balance sheets. Resolve discrepancies in financial records and inquiries from vendors or clients. Assist with month-end and year-end financial processes.
<p><strong>Natalie Lue with Robert Half San Francisco is partnering with a growing small business to hire a full-time Bookkeeper. </strong></p><p><br></p><p><em>About the Role</em></p><p>The Bookkeeper will manage client records, reconciliations, financial statements, and year-end packages. The position is five days a week onsite in San Francisco!</p><p><br></p><p>Responsibilities</p><ul><li>Manage client records</li><li>Perform reconciliations</li><li>Prepare financial statements</li><li>Compile year-end packages</li></ul><p>Required Skills</p><ul><li>Proficiency with QuickBooks</li><li>Proficiency with Excel</li><li>Experience with payroll software (e.g., Gusto, ADP, or Paychex)</li></ul><p><strong>This is a great opportunity for career growth and to work in a collaborative and fast-paced client focused environment. Apply today!</strong></p>
<p>We are looking for a detail-oriented Bookkeeper to join our team in San Francisco, California. The ideal candidate will manage financial records, oversee accounts, and ensure accurate reporting. This role requires strong organizational skills and proficiency in bookkeeping tools to support the company’s financial operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handle vendor invoices, employee expense claims, and payment processing in line with company procedures.</li><li>Confirm all payables are properly coded, approved, and entered into QuickBooks.</li><li>Track payment timelines and manage schedules to support strong vendor relationships.</li><li>Reconcile supplier accounts and address discrepancies early.</li><li>Process payroll information submitted by external providers and ensure it meets regulatory standards.</li><li>Keep payroll documents and compliance files organized and up to date.</li><li>Create and send client invoices accurately and on schedule.</li><li>Monitor unpaid balances and follow up on overdue amounts to support cash flow.</li><li>Reconcile customer accounts and resolve any billing issues.</li><li>Coordinate with teams in other offices to manage inter‑office charges and settlements.</li><li>Assist with tracking project costs and preparing profitability summaries.</li><li>Support monthly reporting activities, including cash flow updates, and contribute updates during internal meetings.</li><li>Complete monthly bank reconciliations and maintain accurate financial records.</li><li>Organize documentation for audits, compliance checks, and statutory reporting.</li><li>Support external accountants with tax filings and related requirements.</li><li>Provide administrative and financial support across projects as needed.</li><li>Build and maintain professional relationships with vendors, clients, and service partners.</li><li>Manage confidential financial information responsibly and with discretion.</li></ul>
<p>We are seeking a <strong>hands-on Payroll Manager consultant</strong> to support both day-to-day payroll in Workday Payroll but also support with an UKG implementation. This is a high-priority, urgent need with strong potential to convert to permanent if the candidate performs well. This is a 3 days onsite hybrid role</p><p><br></p><p>Primary Purpose of the Role</p><p><br></p><p>Strong end-to-end payroll processing experience</p><p>Deep experience in both Workday Payroll and UKG</p><p>Hands-on UKG implementation experience (not just “part of the team”)</p><p>Manager-level experience</p><p>Strong reporting skills (pulling reports, tying out data, testing payrolls)</p><p>Ability to validate setup (earnings, deductions, taxes, configurations)</p><p>Comfortable speaking directly with UKG implementation teams</p><p>Detail-oriented and able to tie out old system vs. new system data</p><p>Manage end-to-end bi-weekly and semi-monthly payroll processing using Workday Payroll and ADP Payroll for employees across multiple states and countries.</p><p>Ensure accurate tax withholding, garnishments, and deductions in compliance with federal, state, and local regulations.</p><p>Oversee equity-based compensation processing (RSUs, ESPP, stock options) and ensure proper tax treatment and reporting.</p><p>Coordinate 401(k) contributions, employer matching, and compliance testing in collaboration with benefits teams.</p><p>Maintain compliance with SOX controls, FLSA regulations, and payroll-related audits.</p><p>Work closely with Finance and Accounting to ensure payroll journal entries, reconciliations, and month-end close processes are accurate.</p><p>Prepare and analyze payroll-related accruals, reconciliations, and variance reports.</p><p>Manage payroll-related general ledger (GL) postings and ensure accurate financial reporting.</p><p>Support external and internal auditors with payroll-related documentation and reports.</p>
<p>We are looking for an experienced Payroll Manager to join our team in Concord, California. This role is essential for overseeing payroll operations, ensuring compliance with regulations, and managing payroll processes for a mid-sized workforce. The ideal candidate will bring expertise in multi-state payroll and full-cycle payroll management.</p><p><br></p><p>Responsibilities:</p><ul><li>Manages all payroll, timekeeping, and employee record systems, ensuring accuracy, confidentiality, and legal compliance</li><li>Processes semi‑monthly payroll after approvals; manages deductions, garnishments, and remittances</li><li>Tracks PTO balances, updates employee data, reconciles quarterly payroll taxes, and supports year‑end reporting</li><li>Prepares monthly payroll and headcount reports; distributes W‑2 and 1095‑C forms</li><li>Identifies opportunities to improve payroll, timekeeping, and HR systems</li><li>Serves as subject matter expert on company benefit plans and supports open enrollment</li><li>Ensures benefit enrollments, terminations, and payroll deductions are accurate and timely</li><li>Manages benefits system maintenance, new‑hire enrollments, ACA compliance, and ongoing audits</li><li>Partners with HR on 401(k) administration and leads the 401(k) audit process</li><li>Acts as primary backup to HR for benefits and responds promptly to employee inquiries</li><li>Supports onboarding by delivering payroll, policy, and timekeeping training to new hires and managers</li><li>Handles employment verifications and unemployment (EDD) requests</li><li>Maintains and reconciles payroll- and benefits‑related accounts and records</li><li>Updates system data, manages forms and supplies, supports recognition programs, and performs other assigned duties</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Oakland, California. In this Contract position, you will play a key role in maintaining smooth daily operations while providing attentive support to the organization. This role is ideal for someone who thrives in a fast-paced environment and enjoys engaging with the public.<br><br>Responsibilities:<br>• Welcome and assist visitors by providing a friendly and attentive greeting.<br>• Offer appropriate referrals to individuals seeking guidance or information.<br>• Manage incoming calls and direct them to the correct departments or personnel.<br>• Perform accurate data entry tasks to maintain organized records.<br>• Assist with general administrative tasks to support office operations.<br>• Ensure the reception area is clean and presentable at all times.<br>• Collaborate with team members to address office needs efficiently.<br>• Provide bilingual support (Spanish preferred) when communicating with the public.<br>• Handle inquiries with care and ensure timely resolutions.<br>• Maintain confidentiality and uphold the organization’s standards in all interactions.
<p><strong>Administrative Assistant — Palo Alto, CA</strong></p><p><br></p><p>Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Independently complete assigned tasks while collaborating effectively in a team setting.</p><p>• Enter data to ensure precise and timely reporting.</p><p>• Manage records and create specialized reports to support departmental processes.</p><p>• Provide general administrative support, including reception duties, data entry, and maintaining office files.</p><p>• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.</p><p>• Maintain strong organizational skills to prioritize workloads and meet deadlines.</p><p>• Communicate effectively with team members and customers to resolve administrative and technical inquiries.</p><p>• Analyze data and information to support departmental objectives.</p>
<p>Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>As a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul><p><br></p>
<p>Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul><p><br></p>
<p>Robert Half is partnering with one of its top clients to identify a highly organized and detail-oriented professional to support governance and administrative functions. This role is ideal for a candidate who thrives in a collaborative environment, demonstrates strong analytical skills, particularly in Microsoft Excel, and can quickly adapt to new processes and systems.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, analyze, and maintain organizational bylaws, ensuring accuracy and alignment with current governance standards</li><li>Collaborate closely with internal committees and committee chairs to support meetings, documentation, and follow-up actions</li><li>Utilize advanced Microsoft Excel skills to track data, generate reports, and support decision-making processes</li><li>Coordinate and organize materials for committee meetings, including agendas, minutes, and supporting documentation</li><li>Maintain accurate records and ensure timely updates to governance-related documents</li><li>Provide administrative and project support across multiple teams, managing competing priorities effectively</li></ul><p><br></p>
<p>Robert Half is working on an exciting opportunity with a local government entity in need of a Housing Specialist. The Housing Specialist will provide specialized and technical office support, ensuring the smooth operation of departmental processes. Ideal candidates will have a background in Housing, Affordable Housing, Tax Credits, HUD, etc.... Please see the details below and if interested, apply now. Do not wait! We are looking to submit someone ASAP!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform complex and technical office support tasks requiring independent judgment and specialized knowledge.</li><li>Gather and compile information from various sources to complete forms and prepare detailed reports.</li><li>Provide accurate information to the public, interpreting policies and procedures as needed.</li><li>Organize, maintain, and streamline departmental files for efficient access and use.</li><li>Draft and edit correspondence, reports, and specialized documents using various software programs.</li><li>Review materials for accuracy, completeness, and compliance with organizational policies.</li><li>Enter and retrieve data in computer systems, ensuring the accuracy of reports and making necessary corrections.</li><li>Manage administrative details such as purchase requisitions, equipment maintenance, and scheduling meetings.</li><li>Train team members on work procedures or oversee tasks on a project basis.</li><li>Respond to and handle inbound and outbound calls, ensuring effective communication and resolution.</li></ul><p><br></p>
<p>We are seeking a detail‑oriented <strong>Administrative Assistant</strong> to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul><p><br></p>