<p><strong>Position Summary:</strong></p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced an AP/AR Specialist. The AP/AR specialist plays a vital role in an organization’s finance department, managing accounts payable and accounts receivable processes. This role ensures that suppliers are compensated promptly while revenue streams are accurately tracked.</p><p><br></p>
<p>We are looking for a dedicated Clerk to support the Accounts Payable Team to join our team on a <strong><u>contract </u></strong>basis in Walnut Creek, California. In this role, you will play a vital part in supporting our accounting operations by ensuring accurate and timely processing of invoices and payments. This position offers an excellent opportunity for individuals who thrive in a detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely handling of invoices and other documents.</p><p>• Scan and organize invoices for efficient processing and record-keeping.</p><p>• Verify the accuracy and completeness of invoice details before approval.</p><p>• Prepare checks for mailing and ensure payments are sent out promptly.</p><p>• Maintain organized filing systems for invoices and payment records.</p><p>• Collaborate with team members to resolve discrepancies in accounts payable.</p><p>• Utilize office equipment and software tools to streamline daily tasks.</p><p>• Support the accounting department with additional clerical tasks as needed.</p>
We are looking for an Accounting Assistant to join our team in Santa Clara, California. This Contract-to-permanent position offers an excellent opportunity to contribute to vital financial operations while gaining hands-on experience in a dynamic environment. The ideal candidate will play a key role in ensuring accurate records, processing transactions, and supporting compliance with accounting standards.<br><br>Responsibilities:<br>• Record and maintain accurate journal entries and account transactions.<br>• Reconcile bank and general ledger accounts, investigating and resolving any discrepancies.<br>• Prepare and process accounts payable transactions, including coding invoices and matching supporting documents.<br>• Address and resolve invoice discrepancies with vendors to ensure smooth operations.<br>• Assist with collections and follow up with vendors and customers when needed.<br>• Track and organize necessary documents to maintain complete and accurate accounting records.<br>• Ensure adherence to established accounting policies, procedures, and internal controls.<br>• Provide support for audits and compile required documentation.<br>• Contribute to administrative and financial tasks in ad hoc projects.
<p>We are looking for a detail-oriented Accounting Assistant to join our client in Pleasanton, California. This Contract-to-permanent position offers an excellent opportunity to contribute to a growing organization while showcasing your accounting and administrative skills. The ideal candidate will play a key role in managing billing processes, QuickBooks entries, and supporting the team with various financial tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Review and process invoices to ensure accuracy, proper rates, and completeness before obtaining approvals from Project Managers.</p><p>• Handle QuickBooks entries for credit card charges and maintain organized records of credit receipts.</p><p>• Process and record expense report payments in QuickBooks with precision.</p><p>• Provide front desk coverage during employee breaks, lunch hours, or absences.</p><p>• Generate and review invoices based on employee timesheets, ensuring timely submission to Project Managers for approval.</p><p>• Conduct light collections on invoices and assist with reviewing aging reports as needed.</p><p>• Collaborate with the team to process approximately 400+ invoices monthly, sharing responsibilities efficiently.</p><p>• Deliver administrative support and respond to ad hoc requests from management.</p><p>• Ensure compliance with office protocols while maintaining a high level of professionalism.</p><p><br></p><p>Please reach out to John Miller for immediate consideration.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Stockton, California. This Contract-to-permanent position offers an excellent opportunity to contribute to key financial processes while gaining valuable experience in accounts payable and receivable. The ideal candidate will have a strong background in accounting practices and a commitment to accuracy and efficiency. Note: This position will start out part time and as the role grows it will become full time. Must have flexibility. </p><p><br></p><p>Responsibilities:</p><p>• Process daily invoicing for shipped orders using the appropriate shipping information provided by each plant location, and send invoices to customers.</p><p>• Receive and sort customer checks, prepare them for posting, and record payments in the accounts receivable system.</p><p>• Handle customer payments made via credit card or other methods, ensuring accurate posting.</p><p>• Review, code, and enter vendor and freight invoices for payment approval.</p><p>• Prepare and mail accounts payable checks on a weekly basis.</p><p>• Reconcile customer payments and resolve discrepancies as needed.</p><p>• Maintain up-to-date records of company vehicles, including licensing and registration due dates.</p><p>• Assist in reconciling employee benefits and resolving accounts payable or receivable issues with vendors or customers.</p><p>• Support filing tasks for AP and AR, including year-end consolidation and preparation of financial records.</p><p>• Provide assistance with audits, financial reporting, and special projects as assigned.</p>
<p>We are seeking a highly organized Accounts Payable Specialist to support our client in the construction industry. This is a <strong>temp-to-hire opportunity</strong>, ideal for a professional who thrives in a fast-paced environment and has strong attention to detail. The role offers the chance to gain valuable industry experience while transitioning into a long-term position.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Process a high volume of vendor invoices accurately and efficiently</li><li>Review invoices for proper coding, approvals, and compliance with company policies</li><li>Handle subcontractor payments, lien releases, and prevailing wage documentation as required</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Assist with weekly check runs, ACH/wire payments, and expense reports</li><li>Maintain organized AP files and support month-end closing activities</li><li>Collaborate with project managers and operations teams to address billing and payment inquiries</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Clerk to join our client in Hayward, California. In this possible contract to permanent position, you will play a critical role in managing all aspects of accounts payable operations while ensuring compliance with company policies and regulatory standards. This is a dynamic opportunity to contribute to a growing organization within the construction industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process vendor invoices, dropship billing, credit memos, and employee expense reimbursements.</p><p>• Reconcile vendor statements and oversee month-end accounts payable activities such as accruals and closing procedures.</p><p>• Monitor company vehicle compliance, including smog checks, insurance coverage, and vehicle registration documentation.</p><p>• Code and process corporate credit card transactions with accuracy.</p><p>• Collaborate with various departments to resolve accounts payable issues and ensure smooth operations.</p><p>• Maintain strong relationships with vendors and ensure proper record-keeping of accounts payable documentation.</p><p>• Research and resolve discrepancies or exceptions in accounts payable promptly.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
<p>We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our finance team in the manufacturing sector. This role is offering the chance to demonstrate your expertise and grow into a permanent position. The ideal candidate has strong organizational skills, a solid background in receivables, and thrives in a fast-paced, deadline-driven environment.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Process and post customer payments accurately and in a timely manner</li><li>Manage collections activities, including monitoring aging reports and following up on overdue accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Prepare and distribute monthly statements and reports</li><li>Partner with internal teams to ensure invoicing accuracy and resolve billing issues</li><li>Assist with month-end closing and support audits as needed</li><li>Maintain accurate and up-to-date customer files and records</li></ul><p><br></p><p><br></p>
<p>We are looking for a dedicated Financial Coordinator to join our team in Palo Alto, California. In this long-term contract role, you will play a vital part in ensuring seamless financial operations for transplant patients by managing admission authorizations, communicating with insurance providers, and supporting hospital reimbursement processes. This position requires a proactive individual who can collaborate effectively with various teams and maintain accurate financial documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Obtain and track prior financial authorizations for transplant-related hospitalizations, outpatient procedures, and general surgeries.</li><li>Ensure aftercare insurance coverage is evaluated and documented.</li><li>Initiate and complete patient registrations in SMS and IDX systems.</li><li>File and maintain authorizations and financial documentation in transplant financial charts.</li><li>Meet with patients and families to clarify insurance benefits and assist with insurance applications or alternate coverage.</li><li>Document all communication with patients, families, and insurance providers.</li><li>Participate in weekly financial clearance meetings with the transplant program team.</li><li>Build and sustain relationships with insurance carriers and utilization review managers to expedite authorization processes.</li><li>Monitor and document financial interactions related to physician consultants involved in transplant cases.</li><li>Coordinate financial clearance policies between the transplant program and Patient Financial Services.</li><li>Support departmental process improvement and maintain organized financial chart filing systems.</li><li>Perform other duties as assigned by management.</li></ul>
<p>We are looking for a detail-oriented Staff Accountant to join our team in San Francisco, California. In this role, you will handle a variety of accounting functions, including accounts payable, financial reporting, and inventory accounting. This is an excellent opportunity for a motivated individual to contribute to a dynamic organization and grow professionally. <strong>For immediate consideration, please contact Daniel Mok directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Full-Cycle Accounting:</strong> Oversee daily accounting tasks including journal entries, reconciliations, and month-end closing processes.</p><p><strong>Financial Reporting:</strong> Support the Finance Director in creating and reviewing financial statements for GAAP compliance and accuracy.</p><p><strong>Bank Reconciliations:</strong> Complete monthly reconciliations for all bank and credit card accounts.</p><p><strong>Inventory Management:</strong> Work with operations and sales to maintain accurate merchandise inventory records and cost reporting.</p><p><strong>Revenue Recognition:</strong> Accurately record sales, refunds, and adjustments related to merchandise.</p><p><strong>Tax Support:</strong> Assist in tax preparation by gathering documentation and supporting the Finance Director with filings.</p><p><strong>Compliance & Audits:</strong> Contribute to compliance reporting and support external audits and regulatory filings.</p><p><strong>Process Optimization:</strong> Recommend and implement improvements to financial workflows and accounts payable procedures.</p><p><strong>Accounts Payable (AP) Management:</strong></p><ul><li>Process vendor invoices accurately and on time.</li><li>Handle invoice approvals and various payment methods (ACH, wire, credit card, checks).</li><li>Ensure accurate coding of invoices to appropriate accounts and departments.</li><li>Reconcile AP accounts and resolve discrepancies.</li><li>Maintain vendor information and address payment-related inquiries.</li></ul>
<p>We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our client in the manufacturing sector. This role is offering the chance to demonstrate your expertise and grow into a permanent position. The ideal candidate has strong organizational skills, a solid background in receivables, and thrives in a fast-paced, deadline-driven environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process and post customer payments accurately and in a timely manner</li><li>Manage collections activities, including monitoring aging reports and following up on overdue accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Prepare and distribute monthly statements and reports</li><li>Partner with internal teams to ensure invoicing accuracy and resolve billing issues</li><li>Assist with month-end closing and support audits as needed</li><li>Maintain accurate and up-to-date customer files and records</li></ul><p><br></p>
<p><strong>Development Accountant</strong></p><p><em>Full-Time | Hybrid (2 days in office) – San Mateo, CA</em></p><p><em>Temp-to-Perm Opportunity</em></p><p><strong>Overview:</strong></p><p>Seeking an experienced Development Accountant to manage the full accounting cycle for a portfolio of 10+ development projects, including at least 6 active construction projects. This role supports the accounting needs of new developments and newly placed-in-service properties, ensuring compliance with GAAP, internal policies, and Low-Income Housing Tax Credit (LIHTC) regulations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and submit timely loan draw requests.</li><li>Manage monthly close for development and construction-stage properties.</li><li>Perform bank reconciliations, accruals, loan interest calculations, and financial statement preparation.</li><li>Track project costs, budgets, and contracts using job cost modules and prepare variance analyses.</li><li>Support external audits and tax filings by preparing schedules and documentation.</li><li>Interpret financial and partnership documents, including regulatory and loan agreements.</li><li>Collaborate with project managers and cross-functional teams across accounting, development, and asset/property management.</li><li>Ensure accurate inter-entity transactions and surplus distribution calculations.</li><li>Provide ad hoc financial analysis and reporting as needed.</li></ul><p><br></p>
Accounts Receivable Specialist Overview Dynamic manufacturing company is seeking a skilled Accounts Receivable (AR) Specialist to join our team! This role is critical in ensuring the financial health of the company by managing and reducing outstanding receivable balances. The ideal candidate will work closely with cross-functional teams, including sales, to investigate and resolve billing discrepancies and maintain positive client relationships. Key Responsibilities Accounts Receivable Management: Monitor, review, and manage outstanding accounts receivable balances to improve cash flow. Follow up with customers on overdue payments via phone, email, or written communication in a timely, detail oriented manner. Billing Discrepancy Resolution: Collaborate with the sales team to investigate and resolve billing discrepancies or disputes promptly. Research and reconcile invoice errors, credit memos, and payment misapplications. Customer Communication: Act as the primary point of contact for customer account inquiries, providing resolutions efficiently. Build and maintain strong working relationships with clients to ensure clear communication and mutual understanding of account expectations. Reporting & Documentation: Prepare, review, and analyze aging reports to identify and prioritize collection efforts. Record and maintain accurate documentation of collection activity in compliance with company policies and procedures. Process Improvement: Recommend and implement process improvements to streamline billing and collections workflows. Posted by Recruiting Director Scott G. Moore (See LinkedIn Also)
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>Michelle Espejo with Robert Half Financial Services is recruiting for an <strong>Accounting Manager </strong>at an Established <strong>Real Estate firm</strong>. This is a full-time permanent role based in <strong>Berkeley </strong>with a <strong>Hybrid</strong> schedule.</p><p> </p><p>Step into a high-impact role at a company known for transforming complex sites into vibrant, mixed-use communities. Each project brings variety, visibility, and the chance to make a real difference. You’ll own the numbers on major developments, collaborate with smart, driven teams, and play a key role in streamlining processes. If you’re looking for stability and a place where your ideas are valued, this is the opportunity for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage job cost accounting and enforce budget controls</li><li>Lead monthly cost meetings and support project cash flow planning</li><li>Collaborate with project teams to forecast funding needs and manage closeouts</li><li>Review contracts and ensure compliance with internal policies</li><li>Drive process improvements and enhance reporting tools</li><li>Prepare audit materials and support annual budgets and forecasts</li><li>Handle vendor setup, accruals, and cost reallocations</li></ul><p> <strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>Michelle Espejo with Robert Half Financial Services is recruiting for an <strong>Accounting Manager </strong>at a Well-Established <strong>Real Estate firm</strong>. This is a full-time permanent role based in <strong>Berkeley </strong>with a <strong>Hybrid</strong> schedule.</p><p> </p><p>This is your chance to step into a <strong>high-impact role </strong>at a company known for turning complex sites into vibrant, mixed-use communities. Every project is different, offering variety, visibility, and the opportunity to shape real change.</p><p><br></p><p>You’ll own the numbers on major developments, work alongside sharp, collaborative teams, and play a key role in driving process improvements. If you're looking for <strong>stability, and the chance to grow with a team that truly values your ideas, this is it.</strong></p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Manage job cost accounting and enforce budget controls</li><li>Lead monthly cost meetings and support project cash flow planning</li><li>Collaborate with project teams to forecast funding needs and manage closeouts</li><li>Review contracts and ensure compliance with internal policies</li><li>Drive process improvements and improve reporting tools</li><li>Prepare audit materials and support annual budgets and forecasts</li><li>Handle vendor setup, accruals, and cost reallocations</li></ul><p> <strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>Michelle Espejo with Robert Half Financial Services is recruiting for an <strong>Accounting Manager </strong>at an Established <strong>Real Estate firm</strong>. This is a full-time permanent role based in <strong>Berkeley </strong>with a <strong>Hybrid</strong> schedule.</p><p> </p><p>Step into a high-impact role at a company known for transforming complex sites into vibrant, mixed-use communities. Each project brings variety, visibility, and the chance to make a real difference. You’ll own the numbers on major developments, collaborate with smart, driven teams, and play a key role in streamlining processes. If you’re looking for stability and a place where your ideas are valued, this is the opportunity for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage job cost accounting and enforce budget controls</li><li>Lead monthly cost meetings and support project cash flow planning</li><li>Collaborate with project teams to forecast funding needs and manage closeouts</li><li>Review contracts and ensure compliance with internal policies</li><li>Drive process improvements and enhance reporting tools</li><li>Prepare audit materials and support annual budgets and forecasts</li><li>Handle vendor setup, accruals, and cost reallocations</li></ul><p> <strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
We are looking for an experienced Accounts Receivable Technician to join our team on a long-term contract basis in Watsonville, California. This role plays a vital part in ensuring the accuracy and efficiency of incoming payments, billing processes, and financial record-keeping. If you have a strong background in accounts receivable and are detail-oriented, this position offers an excellent opportunity to contribute and grow.<br><br>Responsibilities:<br>• Generate and distribute accurate invoices to clients while managing billing schedules for recurring transactions.<br>• Process incoming payments using multiple methods, such as checks, electronic transfers, and credit cards, ensuring accurate application to customer accounts.<br>• Reconcile accounts receivable ledgers with general ledgers and bank deposits to maintain accurate financial records.<br>• Investigate and resolve discrepancies in payments or billing issues by collaborating with internal teams and providing clear and effective communication.<br>• Prepare detailed financial reports on accounts receivable activities, including aging schedules and collection statuses.<br>• Organize and maintain comprehensive records of invoices, payments, and correspondence for compliance and audit purposes.<br>• Assist in month-end and year-end closing processes related to accounts receivable.<br>• Ensure timely collection of outstanding payments and communicate effectively with clients to address overdue accounts.<br>• Support continuous improvement of accounts receivable processes to enhance operational efficiency.
We are looking for an experienced Accounts Receivable Clerk to join our team in Fremont, California. This Contract-to-permanent position offers an exciting opportunity to contribute to the financial operations of the organization by ensuring accurate billing, timely collections, and seamless payment processing. The ideal candidate will excel in maintaining strong client relationships while supporting month-end close activities.<br><br>Responsibilities:<br>• Manage all aspects of accounts receivable, including billing, payment posting, refunds, and advanced deposits.<br>• Monitor account balances and ensure accuracy in charges, statements, and reconciliations.<br>• Address customer billing inquiries and resolve disputes professionally and efficiently.<br>• Oversee the credit rebill process, including the posting of payments and adjustments.<br>• Prepare and execute month-end reconciliation tasks to ensure financial accuracy.<br>• Generate and analyze financial reports to support operational decision-making.<br>• Lead collection efforts for outstanding accounts, maintaining open communication with customers.<br>• Collaborate with internal teams and management to ensure transparency in financial processes.<br>• Utilize advanced Excel functions to analyze large datasets and prepare detailed reports.<br>• Support additional administrative and accounting tasks as needed.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newark, California. In this role, you will play a crucial part in ensuring accurate and timely processing of invoices, payments, and financial transactions. This position requires a high level of accuracy and organizational skills to support efficient financial operations.<br><br>Responsibilities:<br>• Process and accurately code invoices to ensure proper documentation and timely payment.<br>• Manage weekly check runs while maintaining compliance with company policies.<br>• Verify and reconcile invoices against purchase orders and other financial records.<br>• Handle the processing of approximately 100 invoices per week with precision and efficiency.<br>• Utilize the Viewpoint Vista system to manage accounts payable tasks effectively.<br>• Monitor accounts payable aging reports and address any discrepancies promptly.<br>• Collaborate with internal teams to resolve invoice-related issues and ensure smooth workflows.<br>• Maintain organized records of all accounts payable transactions for auditing purposes.<br>• Assist in month-end closing activities related to accounts payable.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments.<br>• Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates.<br>• Reconcile monthly statements for payment systems to maintain financial accuracy.<br>• Manage employee expense reports, ensuring proper approvals and timely processing.<br>• Enter vendor purchase orders into the ShopVox system with precision.<br>• Order and maintain office supplies, ensuring inventory is adequately stocked.<br>• Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines.<br>• Coordinate daily outgoing mail and shipments, including FedEx and other couriers.<br>• Assist employees with various administrative tasks as needed to support operations.<br>• Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.
<p>Seeking a part time or full time Administrative Assistant who has experience performing Accounts Payable in QuickBooks. Work in a fast paced small office environment in beautiful downtown Walnut Creek.</p><p>Long term contract for 3-6 months. </p><p><br></p><p>Job Duties:</p><ul><li>Perform full cycle accounts payable - matching, batching and coding invoices</li><li>Support office staff with a variety of administrative tasks</li><li>Prepare daily logs for checks received</li><li>Stamp checks for deposit and prepare bank deposits </li><li>Sort Vendor invoices between one retail property and management company and prepare for coding</li><li>Stamp and code payables and obtain approval from Property Manager or Owner</li><li>Run checks (50-60 per month) on or about 10th of month and 25th of month</li><li>Assemble and mail checks</li><li>Order supplies, contact vendor for equipment malfunctions</li><li>Review, track and Maintain current Vendor insurance certificates</li></ul>
<p>We are looking for an experienced Director of Accounting to join our team on a long-term consulting basis. This role does require 3 days/week onsite in Menlo Park, California. In this strategic role, you will collaborate with key finance and business stakeholders to manage and operationalize complex accounting transactions. This position offers an opportunity to lead critical processes such as M& A due diligence, financial statement reviews, and month-end close activities. You must have a strong knowledge of technical accounting. Proficiency in Oracle Cloud is highly preferred. An active CPA license is preferred but not required. This role is expected to start promptly after a completed background check. Duration of the project will be 9 months.</p><p><br></p><p>If you are ready to start this exciting Sr. Manager role, please apply today!</p><p><br></p><p>Responsibilities:</p><p>Drive high-impact due diligence for mergers and acquisitions, delivering sharp analysis and insights that shape strategic decisions.</p><p>Work hand-in-hand with internal teams and external partners to bring complex, ad hoc transactions to life with speed and precision.</p><p>Build and maintain robust workpapers that clearly capture accounting positions, supporting confident conclusions.</p><p>Take ownership of reviewing journal entries, safeguarding compliance with U.S. accounting standards.</p><p>Play a key role in the month-end close, ensuring financial statements are accurate, complete, and ready for leadership review.</p><p>Jump into ad hoc projects and deliver value-added analysis and reporting that move the business forward.</p><p>Partner with stakeholders to demystify complex accounting matters, offering clear recommendations and strategic guidance.</p><p>Champion alignment with U.S. accounting standards and best practices across all financial operations.</p><p>Lead the charge in reviewing and managing third-party deliverables tied to specialized transactions, ensuring quality and consistency.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Stockton, California. In this long-term contract role, you will play a key part in ensuring the accuracy and efficiency of vendor payments and financial record-keeping. This position offers an excellent opportunity to contribute to a government organization and work collaboratively with vendors and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and payments in adherence to organizational policies and procedures.</p><p>• Reconcile accounts and address discrepancies with vendors to ensure accurate financial records.</p><p>• Maintain up-to-date and organized payment documentation within financial systems.</p><p>• Respond to vendor and departmental inquiries regarding payment statuses and resolve issues as needed.</p><p>• Assist with payroll processing tasks and general accounting duties when required.</p><p>• Prepare financial reports and perform data entry into accounting software.</p><p>• Conduct check runs and manage automated clearing house (ACH) transactions.</p><p>• Ensure compliance with account coding and invoice processing standards.</p><p><br></p><p>For immediate consideration please contact Cortney at 209-225-2014</p><p><br></p>
