3 results for Project Management Administrative Assistant in Franklin, TN

Administrative Assistant

Nashville, TN
onsite
Temporary
21 - 25 USD / Hourly
The Administrative Assistant plays a key role in ensuring the efficient operation of an office or department by providing administrative, clerical, and organizational support. This role supports various teams by managing communications, scheduling meetings, preparing documents, and maintaining files to help the organization run smoothly. The ideal candidate is highly organized, detail-oriented, and demonstrates strong communication skills.Key Responsibilities:<ul><li>Manage calendars, schedule meetings and appointments, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Answer and direct phone calls, greet visitors, and manage incoming and outgoing mail</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Order office supplies and maintain inventory</li><li>Support planning and coordination of events and meetings</li><li>Handle sensitive information with discretion and confidentiality</li><li>Perform other administrative tasks as assigned</li></ul>
2026-02-23T00:00:00Z

Project Coordinator

Nashville, TN
onsite
Permanent
50000 - 65000 USD / Yearly
The Project Coordinator manages and supports cross-functional initiatives to enhance operational efficiency and service delivery for our client. This role coordinates internal projects, tracks milestones, and aligns teams with client expectations. Key responsibilities include establishing workflows, reporting structures, and collaboration tools, monitoring timelines and budgets, facilitating communication, resolving roadblocks, and ensuring projects are delivered within scope and aligned with strategic priorities. This role requires strong organizational skills, attention to detail, experience in professional services or legal environments, and the ability to navigate complex stakeholder relationships. Key Responsibilities: Planning and Execution<ul><li>Coordinate and manage projects to support operational goals and client service delivery.</li><li>Monitor project timelines, budgets, and milestones to ensure alignment with priorities.</li><li>Support development of workflows, reporting, and project documentation for greater efficiency.</li><li>Track project expenses and resources to aid financial oversight.</li></ul>Collaboration and Communication<ul><li>Work with cross-functional teams—including Legal Operations, Finance, Technology, and Business Development—to ensure project alignment and execution.</li><li>Provide status updates, surface risks, and facilitate communication among stakeholders.</li><li>Coordinate project logistics, including scheduling and documentation.</li><li>Support leadership by reporting on project progress and performance.</li></ul>Operational Management<ul><li>Oversee project execution to meet deliverables on time and within scope.</li><li>Maintain tracking systems and tools for data accuracy and access.</li><li>Help implement project management platforms for transparency and scalability.</li><li>Contribute to the continuous improvement of project management practices.</li></ul>Process Optimization and Innovation<ul><li>Identify opportunities to streamline workflows and improve team coordination.</li><li>Stay updated on project management trends and relevant methodologies.</li><li>Gather stakeholder feedback to refine project processes and infrastructure.</li></ul>
2026-02-17T00:00:00Z

Executive Assistant

Nashville, TN
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support key leadership within the non-profit industry. This long-term contract position is based in Nashville, Tennessee, and offers an opportunity to work in a dynamic and fast-paced environment. The ideal candidate will excel in managing schedules, coordinating meetings, and ensuring seamless communication across teams. Responsibilities:• Coordinate and manage executive calendars, ensuring appointments, meetings, and events are scheduled efficiently.• Facilitate virtual and in-person meetings using platforms like Cisco Webex Meetings.• Prepare and manage correspondence, reports, and presentations with a high level of accuracy.• Organize and maintain records using systems such as Concur and Kronos Timekeeping.• Handle financial services tasks, including payroll and expense tracking, using ADP.• Assist in planning and executing conference calls and team events.• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication.• Monitor and update CRM systems to ensure accurate data management.• Manage travel arrangements and itineraries for executives.• Support day-to-day administrative tasks to optimize team efficiency.
2026-03-03T00:00:00Z