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4 results for Administrative Assistant in Franklin, TN

Office Administrator / Accounting Assistant

Christiana, TN
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an organized and detail-oriented Office Administrator / Accounting Assistant to support daily office operations and accounting activities in Tennessee. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office coordination with financial administrative tasks, while helping create a welcoming experience for new employees and visitors. The role offers the opportunity to contribute across accounts payable, accounts receivable, onboarding support, and general office administration in a fast-paced environment. Responsibilities: • Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area. • Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date. • Code invoices appropriately and prepare them for timely processing in accordance with established procedures. • Process employee expense reports and verify supporting information before submission for payment or reconciliation. • Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms. • Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation. • Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries. • Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly.
2026-06-26T00:00:00Z

Accounting Assistant

Nashville, TN
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Nashville, Tennessee in a contract-to-permanent capacity. This position supports core accounting operations across payables, receivables, reconciliations, reporting, and administrative financial tasks, with a strong emphasis on accuracy and dependable follow-through. The ideal candidate is comfortable managing recurring deadlines, handling detailed transactional work with limited oversight, and contributing to a fast-paced office environment. Responsibilities: • Manage accounts receivable records by monitoring aging activity, applying credits, resolving balance discrepancies, and documenting uncollectible items as needed. • Process incoming funds and record deposit activity accurately within the Sage accounts receivable system to support daily cash management. • Review purchase orders and vendor invoices, log receipts, and enter payable transactions into the Sage accounts payable module. • Support weekly disbursement activities by verifying payment accuracy, preparing checks for mailing, and organizing completed payment documentation for filing. • Coordinate vendor enrollment updates and maintain related tracking records to keep payment information current. • Prepare recurring monthly billings, complete cash account reconciliations, and assemble scheduled reports for accounting leadership within established deadlines. • Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain organized asset descriptions for future capitalization. • Provide backup support for ticket fulfillment, shipment preparation, cash vault deposit processing, and payroll-related document distribution when needed.
2026-06-24T00:00:00Z

Legal Assistant

Nashville, TN
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join a litigation team in Nashville, Tennessee. This contract position offers the potential for a permanent role and is ideal for someone who can manage a fast-moving caseload, support attorneys with document preparation, and keep matters organized from intake through resolution. The role requires strong judgment, professionalism, and the ability to handle sensitive information with discretion while coordinating deadlines and court-related activities. Responsibilities: • Assist attorneys with litigation support throughout the lifecycle of active matters, helping keep cases moving efficiently at each phase. • Prepare and revise legal and case-related documents such as correspondence, deposition digests, settlement paperwork, notices, motions, summonses, and subpoenas. • Review, organize, and condense medical documentation into clear summaries that support case development. • Coordinate logistics for depositions, hearings, client meetings, expert scheduling, court reporters, and delivery services. • Submit pleadings and related materials through appropriate filing channels, including electronic filing systems and court-approved delivery methods for state and federal courts. • Gather employment, medical, and other supporting records needed for case strategy and documentation. • Build, maintain, and update orderly case files so information is easy to retrieve and deadlines remain visible. • Oversee attorney calendars by arranging appointments, tracking court dates, and managing schedule changes as needed. • Safeguard confidential client and case information in all communications, documentation, and daily administrative work.
2026-06-26T00:00:00Z

Receptionist

Franklin, TN
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a welcoming and organized Receptionist to support front-desk operations in Franklin, Tennessee. This position is a Long-term Contract opportunity suited for someone who enjoys creating a positive first impression while keeping daily communication flowing smoothly. The role will focus on managing incoming calls, greeting visitors, and providing dependable administrative support in a well-organized office setting. Responsibilities: • Welcome guests and employees at the front desk, ensuring each visitor is directed promptly and courteously. • Manage a multi-line phone system by answering, screening, and routing incoming calls to the appropriate contacts. • Maintain an orderly reception area that reflects an organized and detail-oriented workplace environment. • Handle routine front-office tasks such as taking messages, relaying information, and supporting day-to-day administrative needs. • Coordinate with internal teams to assist with visitor access, meeting arrivals, and general office communication. • Respond to inbound inquiries with courtesy and accuracy while providing clear information to callers and guests. • Support part-time reception coverage needs by maintaining consistent service and dependable front-desk presence.
2026-06-26T00:00:00Z