14 results for Sr Executive Assistant in Fort Worth, TX

Executive Assistant We are offering a Direct Hire/Permanent Executive Assistant in Dallas, Texas. This position involves providing high-level administrative support to multiple professionals in a dynamic and fast-paced environment. The ideal candidate will excel at managing complex schedules, organizing events, and handling detailed tasks with efficiency and professionalism. Responsibilities:• Provide comprehensive administrative support, including managing schedules, organizing travel arrangements, and preparing itineraries for transaction professionals.• Coordinate and prioritize meetings, ensuring business needs are met and commitments are managed effectively.• Act as a liaison between team members, clients, and vendors to facilitate seamless communication and collaboration.• Prepare and submit expense reports, track expenses, and manage client gifts and entertainment in line with company policies.• Assist with creating, editing, and formatting presentations and documents using PowerPoint, Word, and Excel.• Lead the planning and execution of small local events, such as closing dinners and happy hours, while supporting larger team events as needed.• Maintain a proactive approach to problem-solving, ensuring all deliverables are completed accurately and on time.• Provide occasional back-up support to other executive assistants and collaborate with administrative teams across multiple offices.• Monitor upcoming commitments and responsibilities for transaction professionals, offering timely follow-up and support.• Manage personal tasks for executives, such as booking personal travel or running errands, as required.

Executive Assistant Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and organize events</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Coordinate travel arrangements and itineraries</li><li>Screen and prioritize incoming communications</li><li>Attend meetings, take minutes, and track action items as needed</li><li>Maintain confidentiality of sensitive information and handle it with discretion</li><li>Liaise with internal departments and external stakeholders on behalf of executives</li><li>Support special projects and perform other administrative duties as assigned</li></ul>

Executive Assistant A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.Specific Responsibilities include: <ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul>

Executive Assistant We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This Contract position is based in Fort Worth, Texas, and requires exceptional multitasking skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be proficient in Microsoft Office, particularly Excel and SharePoint, and have experience in calendar management, event coordination, and administrative support. Responsibilities:• Manage the executive's calendar, coordinating appointments, meetings, and other scheduling needs.• Serve as a liaison for travel arrangements, collaborating with the travel department to ensure smooth logistics.• Create, format, and maintain spreadsheets to track committee staff and other critical information.• Plan and organize events, including staff parties, by booking venues and managing vendor relationships.• Update and maintain accurate records on SharePoint to ensure easy access to essential information.• Assist with onboarding processes, including implementing new employee checklists and maintaining employee files.• Coordinate administrative tasks for staff meetings and prepare necessary materials for board meetings.• Track and distribute HR-related documents, including staff reviews and anniversary gifts.• Manage correspondence and distribute memos or updates to staff as needed.• Ensure the Executive Office is well-stocked with supplies and prepared for daily operations.

Administrative Assistant We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Bilingual Administrative Assistant A client of ours is looking to hire a bilingual (Spanish) Administrative Assistant to assist with processing applications. In this role you will be responsible for the following… • Answer incoming telephone calls and assist callers• Make outgoing phone calls to staff, and clients to respond or handle inquiries• Assist with managing assigned email inbox; respond to emails, do research to resolve problems, take action, trouble shoot inquiries, and get assistance from team members or management as needed• Work on ad-hoc projects• Review, analyze, trouble shoot, and process incoming appointment applications for accuracy and completeness.• Follow up via e-mail or telephone in regards to missing requirements and/or to clarify information.• Data Enter information into proprietary home office systems.• Submit paperwork to the appropriate internal team.• Track new applications processed via team tracking system• Monitor and respond to various correspondence within Outlook

Administrative Assistant We are offering a direct hire/permanent Administrative Assistant role for a leading real estate company in Dallas, TX. The Administrative Assistant will provide high-level support to executives and employees, assist with daily office operations, and manage general administrative activities to ensure the smooth functioning of the office. Key Responsibilities: • Answer and direct phone calls. • Greet office visitors and assist as needed. • Process and distribute mail; handle incoming and outgoing packages. • Maintain organized filing systems (both electronic and physical). • Draft and review correspondence, including leasing and property management letters. • Prepare meeting materials and set up conference rooms for weekly video meetings.Document Management • Prepare templates in DocuSign for leasing documents. • Circulate leasing, construction, and property management memos via DocuSign. • Request and organize business/financial information from prospective tenants.Tenant & Property Support • Manage tenant requests and coordinate with the internal team. • Control access to available lease spaces using digital lockbox codes.Marketing & Communications • Assist with property marketing, brochure updates, website maintenance, and social media. • Coordinate tenant communication and marketing efforts.Office & Facilities Management • Order office and kitchen supplies. • Oversee common areas and coordinate with building management for maintenance and parking. • Keep staff informed of office/building matters.Scheduling & Travel • Organize internal/external meetings including calendar coordination and catering. • Assist with travel arrangements (flights, hotels, car rentals).General • Perform other administrative duties as needed by the team. Requirements: • High school diploma required; college coursework or degree is a plus. • Minimum of 5 years of experience as an Administrative Assistant. • High proficiency in Microsoft Office (Word, Excel, PowerPoint). • Familiarity with office equipment and administrative processes. • Strong written and verbal communication skills. • Excellent organizational skills and attention to detail. • Ability to multitask and manage priorities effectively. • Social media experience (Facebook, LinkedIn, Canva) is a plus.

Admin Assistant Key Responsibilities:<ul><li>Answer and direct phone calls and emails in a professional manner</li><li>Schedule meetings, appointments, and travel arrangements</li><li>Maintain digital and physical filing systems</li><li>Prepare reports, memos, and correspondence</li><li>Order office supplies and manage inventory</li><li>Assist in the preparation of regularly scheduled reports</li><li>Provide general support to visitors and internal teams</li></ul>

Administrative Assistant Key Responsibilities:<ul><li>Manage office mail, prepare outgoing shipments, and handle postage; assist with customer service mail requests.</li><li>Order office supplies, floral arrangements for employees, and handle printer maintenance.</li><li>Coordinate local meetings, including room setup, catering, and hotel reservations; manage service awards and HR tasks.</li><li>Generate and review daily/weekly/monthly reports, manage billing corrections, update client information in Salesforce, and assist with proposals and event registrations.</li></ul>

Administrative Assistant We are looking for a dedicated Administrative Assistant to join our team in Dallas, Texas. In this Contract-to-Permanent position, you will play a crucial role in supporting our accounting department through a variety of administrative and clerical tasks. This opportunity is ideal for someone detail-oriented, organized, and eager to contribute to the success of a dynamic construction industry organization. Responsibilities: • Maintain and organize both digital and physical files, ensuring data accuracy and compliance with company procedures. • Issue Certificates of Insurance to clients and subcontractors promptly upon request. • Assist the project accounting manager with administrative tasks, including contract redaction and preparing subcontract agreements. • Update and audit databases, spreadsheets, and reports to ensure deadlines are met and information is error-free. • Perform clerical duties such as copying, scanning, and filing documents efficiently. • Support accounting department projects with data entry, drafting correspondence, and preparing reports and documents. • Coordinate tasks, timelines, and resources for various projects to ensure smooth execution. • Handle sensitive information with professionalism and confidentiality. • Demonstrate consistent attendance and punctuality to support daily operations. • Take on additional responsibilities as needed to meet department goals.

Administrative Assistant We are looking for a highly organized PART-TIME Administrative Assistant to join our team on a Contract-to-Permanent basis in Dallas, Texas. This opportunity is tailored for professionals seeking part-time work on a flexible schedule of 1–2 days per week. It's especially well-suited for individuals who balance personal responsibilities, such as dropping off and picking up their children from school and would like to contribute meaningfully in between. The ideal candidate for this role will have prior experience in a CPA, tax, or accounting firm, bringing valuable expertise to the position. Responsibilities:• Organize and maintain tax-related client documents, ensuring accuracy and compliance.• Scan and digitally file client records for secure storage and efficient retrieval.• Manage both physical and electronic filing systems to support auditing and compliance efforts.• Provide clerical support, including scheduling appointments and handling correspondence.• Handle inbound and outbound calls to assist clients with inquiries and scheduling.• Perform data entry tasks, ensuring information is accurately recorded and updated.• Utilize Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word for various administrative tasks.• Assist with annual filings, e-filing, and document preparation as needed.• Photocopy and scan documents to support team workflow.• Maintain organized records and files to streamline operations during peak periods.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Dallas, Texas. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks and providing exceptional support to both staff and clients. This is an excellent opportunity for someone with strong organizational and communication skills. Responsibilities: • Respond to inbound calls and provide accurate information or assistance as needed. • Deliver excellent customer service by addressing inquiries and resolving issues promptly. • Perform data entry tasks with precision to maintain accurate records and documentation. • Manage email correspondence, ensuring timely responses and proper follow-up. • Handle both inbound and outbound calls to support scheduling and other administrative needs. • Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to prepare documents and presentations. • Schedule and coordinate appointments to optimize team efficiency and time management. • Maintain organized filing systems for easy access to important documents. • Support team members with various administrative tasks as assigned.

Tax Manager - Corporate We are in search of a Corporate Tax Manager to join our client's team in the transportation industry located in Fort Worth, Texas. As a Corporate Tax Manager, you will primarily be tasked with the preparation of federal and state income tax returns, assist with preparation of income tax provision process, and supporting audit functions. Additionally, you will assist in research and analysis of new and proposed tax laws and regulations. This is the perfect role for a Senior in public accounting to move into an Assistant Manager or Manager position. For immediate consideration, please send your resume directly to Carol Nichols, SVP Robert Half Finance and Accounting, at [email protected]. Responsibilities:• Facilitate the compliance of international tax for subsidiaries operating overseas• Assisting with state income tax compliance, including the preparation of state income tax returns• Conduct research and analysis on the tax implications of new and proposed tax laws and regulations• Support the federal and state income tax audit functions by providing necessary information requests• Maintain tax software for the purposes of tax returns and ASC 740 reporting• Preparation of federal income tax returns for subsidiary companies• Assist in the preparation of the income tax provision, estimated tax payments, and inter-company tax settlements.

Office Assistant A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>