<p><strong>Payroll Specialist – Hybrid Schedule</strong> <strong>Location:</strong> Irving, Texas</p><p>We’re seeking an experienced Payroll Specialist to join our growing team in a hybrid role based in Irving, TX. This position handles high-volume, multi-state, multi-location payroll processing in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll accurately and timely using Paycom (expert-level proficiency required)</li><li>Manage multi-state tax compliance, garnishments, and deductions</li><li>Reconcile payroll data and resolve discrepancies</li><li>Prepare reports and support audits</li><li>Maintain confidentiality and ensure compliance with federal/state regulations</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>Advanced expertise in Paycom payroll system</li><li>Proven experience with high-volume, multi-state, multi-location payroll</li><li>Strong advanced Excel skills (VLOOKUP, PivotTables, formulas, data analysis)</li><li>Excellent attention to detail and problem-solving abilities</li></ul><p><strong>Preferred:</strong></p><ul><li>Prior restaurant or hospitality industry payroll experience</li></ul><p><strong>Schedule:</strong> Hybrid (combination of remote and in-office days in Irving, TX)</p><p><strong>Benefits:</strong> Competitive compensation plus comprehensive package including:</p><ul><li>Medical, dental, and vision insurance</li><li>Short- and long-term disability</li><li>Life insurance</li><li>Flexible Spending Accounts (FSA)</li><li>Health Savings Accounts (HSA)</li><li>Safe harbor 401(k) plan with company match</li></ul><p>If you’re a detail-oriented payroll professional with strong Paycom and multi-state experience, we’d love to hear from you! Apply today. Joe.Faradie at roberthalf com </p><p><br></p><p>connect with me on linkedin (Joe Faradie) </p>
<p>Client in Whitesboro, TX seeking a contract-to-hire Payroll & HR Specialist to add to their team. The role of this position would include the following:</p><p><br></p><p><strong>Payroll</strong></p><ul><li>Responsible for the overall administration of weekly and bi-weekly processing of site payroll for 1,000 plus employees using current system to include review, analyze, and audit each payroll for accuracy to ensure compliance with laws and minimize exposure.</li><li>Responsible for providing payroll reports to accounting and performing reporting requirements as it pertains to Payroll compliance.</li><li>Review, Approve or Deny time off requests in accordance with the Collective Bargaining Agreement, the PTO policy, or any other time off polices.</li><li>Respond to employees questions or concerns regarding their paycheck resolving any discrepancies in a timely manner.</li><li>Maintain a positive working relationship with the Shared Services Payroll Team.</li><li>Attend and provide input, if needed, on any meetings relating to the administration of payroll to include meetings that the Shared Services Payroll Services conducts.</li><li>Maintains payroll records in accordance with retention requirements.</li><li>Stay updated on changes in payroll laws and regulations to ensure compliance.</li><li>Track and process deductions a garnishments.</li><li>Maintain a process narrative/ work instruction for payroll processing.</li><li>Provides wage information to workers compensation as requested.</li><li>Performs and provides payroll information to auditors as requested.</li><li>Identifies and recommends process improvements and streamlining.</li><li>Perform other duties as assigned.</li></ul><p><strong>HR Generalist:</strong></p><ul><li>Administers various human resources plans and procedures for all; assists in development and implementation of personnel policies and procedures.</li><li>Assist HR Business Partners with various administrative and HR generalist tasks, including employee record management and policy implementation</li><li>Build relationships with employees through daily interactions on the production floor, fostering open communication and a positive work environment</li><li>Identify and escalate potential employee relations issues to HR Business Partners as needed.</li><li>Serve as a point of contact for employee questions, directing them to the appropriate HR resources</li></ul>
<p>We are looking for an experienced Payroll Specialist to join our team on a contract basis in Richardson, Texas. In this role, you will oversee payroll operations for a multi-state workforce, ensuring accuracy and compliance. This is a long-term contract position with the potential for permanent placement based on performance.</p><p>3-month contract position with potential for contract-to-hire scenario</p><p>Hybrid work schedule: 3 days onsite in office in Richardson, TX 75081</p><p>Must have<strong><u> </u>PAYLOCITY</strong> experience</p><p><br></p><p><strong><u>Payroll Specialist (contract position):</u></strong></p><p>Responsibilities:</p><p>• Manage bi-weekly payroll processes for hourly, salaried, and bonus employees across multiple states.</p><p>• Ensure compliance with payroll regulations and company policies.</p><p>• Utilize Paylocity software to process payroll efficiently and accurately.</p><p>• Handle payroll for over 600 employees, maintaining data integrity and resolving discrepancies.</p><p>• Collaborate with the HR team to support payroll-related tasks and reporting needs.</p><p>• Maintain and update employee payroll records, ensuring accurate information is always on file.</p><p>• Generate detailed payroll reports and provide insights to management.</p><p>• Address employee inquiries regarding payroll, benefits, and deductions in a timely manner.</p><p>• Stay informed on changes in payroll laws and regulations to ensure adherence.</p><p>• Assist in streamlining payroll processes to improve efficiency.</p><p><strong><u>Must have PAYLOCITY experience</u></strong></p>
We are looking for a dedicated Cash Processing Specialist to join our Trust Operations Outsourcing group in Dallas, Texas. In this role, you will manage cash transactions and ensure the accurate handling of financial processes to support client trust operations. The ideal candidate is meticulous, organized, and thrives in a fast-paced environment, bringing experience in cash management and financial transactions.<br><br>Responsibilities:<br>• Process cash receipts and disbursements in alignment with client instructions and organizational standards.<br>• Execute automated cash management trades to support financial operations.<br>• Manage voided checks and handle stop payment requests efficiently.<br>• Review wire transaction returns and communicate updates to clients promptly.<br>• Facilitate effective communication with client service teams and address client inquiries as needed.<br>• Assist with mail collection, sorting, and distribution tasks.<br>• Perform additional responsibilities as assigned by management to ensure operational success.
We are looking for a dedicated AR/Billing Specialist to join our team in Dallas, Texas. In this role, you will be responsible for managing client billing processes, ensuring accuracy, and maintaining compliance with contracts and agency standards. This position requires close collaboration across departments, including brand leadership, media, and finance, to deliver seamless billing operations.<br><br>Responsibilities:<br>• Prepare and review invoices for agency fees, media purchases, production costs, and project-based work.<br>• Verify billing details against client contracts, approved estimates, scopes of work, and rate cards.<br>• Collaborate with account management and media teams to confirm billable hours, expenses, media costs, and commission structures.<br>• Address client billing inquiries and resolve discrepancies in a timely manner.<br>• Monitor work-in-progress and ensure adherence to scheduled billing cycles.<br>• Execute billing processes for recurring fees, project-based charges, and active campaigns.<br>• Maintain accurate records and documentation within the accounting system.<br>• Assist in month-end closing activities and support revenue recognition procedures.<br>• Participate in audit preparation by providing necessary billing documentation.<br>• Ensure compliance with both internal policies and client-specific billing requirements.
<p>We are looking for a dedicated Payroll Specialist to join our team in Denton, Texas. In this role, you will oversee and manage payroll operations, ensuring accuracy, compliance, and efficiency in all processes. This is an excellent opportunity for a detail-oriented individual seeking career growth and a supportive work environment.</p><p><br></p><p>Payroll Specialist Opportunity - Denton, TX </p><p><br></p><p><br></p><p><br></p><p>Join our dynamic team in<strong> Denton, Texas, </strong>and become the go-to expert for accurate, payroll processing.</p><p><br></p><p>Someone ideally with intermediate Excel skills, while handling pay adjustments, batch uploads and ensuring full compliance every time.</p><p><br></p><p>This on-site direct hire role comes with a fantastic mentor to guide you, plus outstanding benefits and real opportunities for advancement as you grow your career.</p><p><br></p><p>Please email Joe.Faradie at roberthalf com an updated resume or connect with me on linkedin!</p><p><br></p>
Key Responsibilities<br>• Prepare, review, and issue client invoices for agency fees, project-based work, media placements, and production expenses.<br>• Ensure billing aligns with contracts, scopes of work, estimates, and agency rate cards.<br>• Coordinate with Account Managers and Media teams to verify billable hours, expenses, media costs and commissions.<br>• Reconcile billing discrepancies and resolve client billing inquiries promptly.<br>• Track work in progress (WIP) and ensure timely billing cycles.<br>• Manage billing schedules for monthly agency fees, project fees and ongoing campaigns.<br>• Maintain accurate records in accounting system.<br>• Assist with revenue recognition and month-end close activities.<br>• Support audits and provide documentation as needed.<br>• Ensure compliance with agency billing policies and client requirements.<br>Required Qualifications<br>• 2+ years of billing, accounting, or finance experience (agency or professional services preferred).<br>• Strong attention to detail and accuracy.<br>• Excel – intermediate level or higher, Word, Adobe and Teams.<br>• Strong organizational and time-management skills.<br>• Ability to manage multiple clients and deadlines simultaneously.<br>• Excellent written and verbal communication skills.<br>• Self-starter and team oriented.<br>Preferred Qualifications<br>• Experience in an advertising, marketing, media, or creative agency<br>• Proficiency with accounting and billing software, Advantage or Media Ocean a plus. <br>• Familiarity with media billing, pass-through costs, and third-party vendor invoicing.<br>• Understanding of retainers, time-and-materials billing, and project-based billing models.<br>Key Competencies<br>• Analytical thinking and problem-solving<br>• Collaboration across departments<br>• Client-focused mindset<br>• Confidentiality and professionalism
<p>We are looking for a dedicated Accounts Receivable Specialist to join our team in Gainesville, Texas. This long-term contract position offers an opportunity to work closely within the aerospace industry, contributing to the financial health and operations of the organization. The role requires strong analytical skills and the ability to manage complex financial data efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough analysis and research on outstanding debts, ensuring accurate tracking and resolution of millions in receivables.</p><p>• Investigate and reconcile large amounts of unallocated credits, providing detailed reporting and recommendations.</p><p>• Manage commercial collections processes, engaging with clients to resolve payment issues and ensure timely account settlements.</p><p>• Process cash applications accurately and efficiently, maintaining compliance with company policies.</p><p>• Oversee billing functions, ensuring invoices are issued correctly and payments are received promptly.</p><p>• Maintain accurate records of cash activity and transactions to support financial reporting.</p><p>• Collaborate with internal teams to address discrepancies and streamline accounts receivable operations.</p><p>• Provide detailed financial analysis and reporting to support decision-making and improve operational efficiency.</p><p>• Ensure compliance with financial regulations and company standards in all accounts receivable activities.</p>
We are looking for a detail-oriented Payroll Specialist to join our team in Irving, Texas. This is a long-term contract opportunity that requires expertise in payroll processing and reconciliation for a large workforce. The ideal candidate will play a pivotal role in ensuring payroll accuracy and resolving discrepancies efficiently.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing for over 6,000 employees using Workday, ensuring all data is accurate and properly reconciled.<br>• Address and resolve employee payroll inquiries through ServiceNow, maintaining a high level of responsiveness.<br>• Collaborate with tax filing partners to ensure compliance with payroll tax regulations.<br>• Conduct extensive payroll clean-up tasks, including resolving discrepancies and documenting corrections for audit purposes.<br>• Utilize Excel for processing and balancing payroll data in support of adjustments and reconciliations.<br>• Ensure all payroll-related activities are completed in a timely manner to meet organizational deadlines.<br>• Maintain meticulous records and documentation to support payroll audits and compliance.<br>• Coordinate with internal teams to improve payroll processes and address operational challenges.<br>• Stay up to date with payroll laws and regulations to ensure adherence to best practices.<br>• Provide support during hybrid work transition after initial training.
We are looking for a skilled Business Development Specialist to join our team in Arlington, Texas. This role is ideal for someone with a strong background in construction and a passion for building client relationships, driving revenue, and managing project bids. The successful candidate will work closely with various teams to identify growth opportunities and contribute to the overall success of the organization.<br><br>Responsibilities:<br>• Build and nurture relationships with construction clients, contractors, and vendors to foster long-term partnerships.<br>• Identify and pursue new business opportunities within the construction industry to expand the company's client base.<br>• Collaborate with estimating teams and project managers to develop competitive bids and proposals.<br>• Monitor and analyze sales performance metrics to ensure alignment with business objectives.<br>• Manage and track pipeline activity to maintain visibility into upcoming projects and opportunities.<br>• Coordinate with leadership to align business development strategies with company goals.<br>• Ensure compliance with all relevant regulations and maintain accurate records of client interactions.<br>• Represent the company at industry events and networking opportunities to enhance visibility and reputation.<br>• Stay informed on market trends and competitor activities to identify strategic advantages.<br>• Utilize technology and software tools to streamline processes and improve efficiency in business development activities.
<p>We are looking for a skilled Payroll Specialist to join our team in Carrollton, Texas. In this long-term contract role, you will manage payroll processes and assist with day-to-day duties within UKG software.</p><p>Responsibilities:</p><p>• Process biweekly payroll for approximately 150employees, ensuring timely and accurate transactions.</p><p>• Generate detailed payroll reports and monitor data for accuracy and compliance.</p><p>• Handle garnishments such as child support payments and maintain proper documentation.</p><p>• Collaborate with HR to support payroll-related functions and address employee inquiries.</p><p>• Utilize UKG systems to manage payroll operations.</p><p>• Administer benefits-related tasks when required, enhancing overall employee services.</p><p>• Ensure compliance with state and federal payroll regulations.</p><p>• Contribute to improving payroll processes and expanding system functionalities.</p><p>• Provide assistance with HR functions when necessary, fostering a collaborative work environment.</p>
<p>Digital Marketing Specialist</p><p>Location: Dallas, TX (On-site, 5 days/week)</p><p>Salary Range: $80,000–$85,000</p><p>Employment Type: Full-time</p><p><br></p><p>About the Role</p><p>We are seeking a Growth Marketing Specialist to lead advertising strategy and execution across multiple business units for our client. This role is ideal for a data-driven marketer who thrives in a fast-paced, collaborative environment and is passionate about driving measurable growth.</p><p><br></p><p>Key Responsibilities</p><ul><li>Lead Generation: Develop and execute marketing strategies to generate qualified leads for three distinct business units: commercial, residential, and specialty services.</li><li>Advertising Management: Own and manage advertising budgets ($150K–$250K annually) across digital and traditional channels.</li><li>Digital Marketing: Plan and optimize campaigns on Google Ads, Meta Ads, and LinkedIn Ads.</li><li>Monitor performance and adjust strategies for maximum ROI.</li><li>Traditional Marketing: Coordinate direct mail campaigns and print advertising.</li><li>Analytics & Reporting: Track, analyze, and report on campaign performance using Google tools and other analytics platforms.</li><li>Collaboration: Partner with sales teams to ensure lead quality and CRM optimization.</li><li>Work closely with internal marketing team on content, creative, and brand awareness initiatives.</li><li>Liaise with external SEO vendor for organic growth strategies.</li><li>CRM Management: Utilize and improve existing CRM systems (industry-specific software and Pipedrive).</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Westlake, Texas. In this role, you will play a vital part in managing and processing financial transactions while ensuring accuracy and compliance with company policies. This position requires strong organizational skills and the ability to work effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Process accounts payable transactions promptly and accurately.<br>• Review and code invoices for proper account allocation.<br>• Manage check runs and ensure timely payments to vendors.<br>• Handle Automated Clearing House (ACH) transactions efficiently.<br>• Reconcile discrepancies in invoices and payments.<br>• Maintain detailed records and documentation of financial transactions.<br>• Communicate with vendors to resolve payment-related issues.<br>• Assist in month-end closing activities related to accounts payable.<br>• Ensure compliance with company policies and financial regulations.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Plano, Texas. In this role, you will manage high-volume invoice processing and ensure accuracy in financial transactions across multiple locations. The ideal candidate will bring strong critical thinking skills, advanced Excel proficiency, and the ability to take initiative in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of invoices monthly, ensuring accuracy and coding to the correct general ledger accounts.<br>• Manage financial transactions across multiple locations, including purchase order processing and invoice approvals.<br>• Handle vendor communications, resolve inquiries, and maintain updates in the accounts payable inbox.<br>• Set up new vendors and ensure compliance with company policies and procedures.<br>• Utilize advanced Excel functions such as pivot tables, VLOOKUPs, and SUMIFs to create detailed spreadsheets and reports for senior leadership.<br>• Export and analyze data from accounts payable systems, breaking down information into meaningful insights.<br>• Contribute to the implementation and optimization of accounts payable software, including handling ad hoc projects.<br>• Take ownership of assigned tasks and proactively identify areas for improvement in processes.<br>• Collaborate with a small accounts payable team to ensure timely and accurate completion of workflows.
We are looking for a dedicated Collections Specialist to join our team in Richardson, Texas. This contract-to-permanent position is ideal for professionals who excel in managing account portfolios, resolving past due balances, and maintaining strong customer relationships. If you have a passion for problem-solving and a proactive approach to collections, we encourage you to apply.<br><br>Responsibilities:<br>• Communicate with customers to address and resolve overdue accounts through negotiation and payment arrangements.<br>• Perform skip tracing to locate customers and ensure timely recovery of overdue balances.<br>• Prepare and maintain detailed collection correspondence, ensuring accurate documentation of account status.<br>• Facilitate work-out arrangements to assist customers in resolving their financial obligations.<br>• Generate monthly reports on delinquency status and portfolio performance.<br>• Support billing collection processes and manage write-offs as necessary.<br>• Utilize tools such as Salesforce, Excel, and Word to streamline collection tasks.<br>• Collaborate with team members to enhance collection strategies and improve recovery rates.<br>• Ensure compliance with commercial lending and leasing protocols in all collection activities.
<p>Join this Ft Worth In-House position, and you will never have to look for a job again! Ideal candidate will have at least 5 years of experience in an administrative or project support role. Experience with Construction related contracts and projects will be a plus!</p><p><br></p><p>• Provide general administrative support to the Operations project team.</p><p>• Maintain accurate and organized project records in both digital and hard copy formats.</p><p>• Assist with the management of the entire lifecycle of construction contracts, from drafting, negotiating, and reviewing to executing, monitoring, and closing contracts.</p><p>• Maintain insurance certificates for all projects and verify compliance with customer insurance requirements. </p><p>• Obtain and track Payment and Performance Bonds where required.</p><p>• Liaise with internal departments (estimating, accounting, sales) to ensure timely delivery of operational needs.</p><p>• Support compliance with contractual and regulatory documentation requirements.</p><p>• Help draft, manage, and log change orders, ensuring alignment with budget and project scope.</p><p>• Coordinate the compilation and submission of project closeout documentation.</p><p>• Assist in tracking project progress and generating weekly status report.</p><p>• Manage Subcontractor compliance, including blanket agreements, insurance certificates, registration in OCIP/CCIP programs, registration for safety and badging requirements, and project closeout requirements.</p><p>Small steps make big things happen. Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>
We are looking for a skilled Medical Biller/Collections Specialist to join our team on a contract basis in Addison, Texas. In this role, you will play a crucial part in managing accounts receivable, ensuring claims are processed accurately, and resolving payment issues efficiently. This position requires someone with strong attention to detail and expertise in medical billing, coding, and collections to help maintain profitability and resolve account discrepancies.<br><br>Responsibilities:<br>• Communicate effectively with insurance carriers, payors, clients, and facilities to maximize payments on accounts.<br>• Analyze and resolve issues related to denied claims, incorrect insurance information, or other payment discrepancies.<br>• Review and verify coding for procedures and diagnoses, ensuring compliance with payor-specific guidelines.<br>• Conduct thorough research and follow-up on outstanding insurance balances to secure timely claim payments.<br>• Collaborate with managers and directors to address billing trends and implement necessary changes.<br>• Manage accounts receivable collections, including filing proof of claims when required.<br>• Uphold organizational standards and foster a positive work environment for team members.<br>• Prepare appeals and escalate claims to insurance companies for resolution.<br>• Perform additional duties aligned with the scope of the role as needed.
We are looking for an Order Management Specialist to support our customer service and logistics operations in Irving, Texas. This role involves managing order entry, inventory tracking, and ensuring data accuracy while fostering positive relationships with customers and internal teams. The ideal candidate will excel in providing prompt and effective solutions to customer inquiries and logistical challenges.<br><br>Responsibilities:<br>• Process and manage customer orders, ensuring accuracy and timely entry into the system.<br>• Monitor inventory levels to prevent stock shortages or overages and support inventory allocation strategies.<br>• Collaborate with the logistics team to track incoming shipments and resolve any discrepancies.<br>• Address and resolve customer concerns related to orders, shipping delays, and inventory issues.<br>• Maintain and update the customer relationship database, ensuring accurate documentation of logistical requirements and preferences.<br>• Synchronize data across systems to ensure consistency and reliability.<br>• Communicate effectively with sales teams, retailers, and distributors to support order fulfillment and logistics.<br>• Participate in discussions to improve inventory management and allocation processes.<br>• Provide exceptional customer service by responding promptly to inquiries and delivering solutions.<br>• Support logistics managers in maintaining smooth operations and meeting supply chain objectives.
<p>We are looking for an Associate Financial Planner to join our team in Dallas, Texas. In this role, you will assist in delivering comprehensive financial planning services to clients, including tax planning, investment analysis, and retirement strategy optimization. You will work closely with the Financial Planner and other team members to ensure seamless client support and accurate financial reporting.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and update client consultation files in collaboration with the Data Input Specialist for annual meetings.</p><p>• Support the Financial Planner in identifying and implementing tailored planning opportunities for clients.</p><p>• Assist clients and the Financial Planner in executing financial strategies and recommendations throughout the year.</p><p>• Conduct reviews of annual income tax returns and develop accurate year-end tax projections.</p><p>• Perform financial analysis and tax planning for clients' business units to optimize outcomes.</p><p>• Participate in annual client meetings alongside the Financial Planner to discuss financial goals and progress.</p><p>• Review and reconcile current investment asset allocations to ensure alignment with client objectives.</p><p>• Analyze and optimize retirement plans based on annual goals and client-specific needs.</p><p>• Coordinate with internal teams and external vendors to facilitate the implementation of financial plans.</p><p>• Provide training and review the work of the Data Input Specialist to ensure accuracy and consistency.</p>
Key Responsibilities:<br><br>Must have - 3+ years of professional services billing experience (Construction, Engineering or Architecture)<br><br>Billing & Invoice Management<br><br>Set up and maintain new projects within the financial system, ensuring client contracts, approved budgets, billing terms, rate tables, and insurance certificates are accurately entered and tracked.<br>Generate and distribute timely monthly invoices to clients, attaching all required backup documentation (e.g., Lien Waivers, supporting forms).<br>Upload invoices and supporting documents to client payment portals.<br>Respond to client inquiries regarding payment processes and provide necessary documentation, such as W9 forms.<br>Collections & Cash Application<br><br>Proactively monitor accounts receivable aging, following up on outstanding balances to ensure timely payments.<br>Provide accounts receivable reports and statements to Project Managers and clients as needed.<br>Partner with the collections team to keep client comments and AR statuses up to date.<br>Apply cash receipts and investigate unidentified payments, working with the accounting team to resolve variances.<br>Contractor & Project Support<br><br>Review contractor invoices for accuracy and inclusion with client billing.<br>Ensure contractors are paid promptly based on contract terms by following up with internal and external stakeholders.<br>Support timely timesheet submissions by coordinating with employees and managers.<br>Prepare ad hoc reports, project summaries, and AR statements to assist Project Managers with project oversight.<br>Qualifications<br><br>Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.<br>Minimum three years’ experience in billing, accounts receivable, or related accounting roles.<br>Prior experience in a professional services and/or multi-entity environment; knowledge of the architecture/engineering/construction sector is beneficial.<br>Strong proficiency in Microsoft Excel is required; experience with Deltek is a plus.<br>Solid understanding of standard contract billing terms — hourly, lump sum, and “not-to-exceed” arrangements.<br>Exceptional attention to detail, accuracy, and organizational skills.<br>Capable of working independently, taking initiative, and managing multiple priorities effectively.<br>Strong written and verbal communication skills with a client service orientation.<br>Demonstrated problem-solving ability to investigate and resolve billing or payment issues.
<p>We are looking for a detail-oriented<strong><u> Facilities Coordinator/Customer Support Specialist </u></strong>to join our team in <strong><u>Plano, Texas. </u></strong>This <strong><u>contract to hire </u></strong>position requires a proactive individual with strong organizational and communication skills who thrives in a hybrid work environment. The role involves supporting multiple sites, managing facility-related tasks, and ensuring seamless operations while maintaining high standards of customer service.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary liaison between internal teams, vendors, and service providers to ensure effective communication and coordination.</p><p>• Utilize the Computerized Maintenance Management System (CMMS) to create, track, and maintain work orders, inspections, and reports.</p><p>• Organize and oversee processes related to site closures, transaction sales, and site turnovers, including scheduling walkthroughs and coordinating requests.</p><p>• Monitor utility tracking, storm events, and ensure timely responses to facility-related needs.</p><p>• Provide intermediate-level support in Excel, Google Sheets, and other tools to manage data and reporting.</p><p>• Deliver exceptional customer service by resolving issues promptly and maintaining professionalism under various circumstances.</p><p>• Work collaboratively with team members to improve processes and client satisfaction.</p><p>• Assist in coordinating building services and ensuring minimal disruptions during operations.</p><p>• Support ad hoc tasks related to facilities management and corporate account needs.</p><p>• Ensure all tasks are completed with attention to detail and adherence to company standards.</p>
<p><strong>Accounts Payable Specialist</strong> Full Time Engagement Professionals (FTEP)</p><p>Robert Half’s Full Time Engagement Professionals practice is hiring an experienced Accounts Payable Specialist to join our project based consulting team in Fort Worth, Texas. This role is ideal for an accounting professional with strong attention to detail and hands-on experience supporting full cycle accounts payable operations. As an FTEP consultant, you will work with multiple clients over time, applying your AP expertise across different systems, industries, and environments, including insurance.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• Process invoices accurately and efficiently, ensuring proper coding and compliance with company policies</p><p> • Manage accounts payable workflows including ACH transactions and check runs</p><p> • Verify and reconcile account coding to maintain accuracy in financial records</p><p> • Collaborate with internal teams to resolve discrepancies and payment related inquiries</p><p> • Maintain organized records of all AP transactions for audit and reporting purposes</p><p> • Assist in implementing and maintaining payment systems to optimize efficiency</p><p> • Ensure timely payments to vendors while adhering to contractual agreements</p><p> • Support month end and year end closing activities by preparing AP documentation and reconciliations</p><p> • Monitor and analyze AP metrics to identify opportunities for improvement</p>
We are seeking a detail-oriented and highly skilled Bookkeeper to support a small office environment and work directly with a CPA. This role is responsible for maintaining accurate financial records, managing day-to-day accounting activities, and supporting month-end and year-end processes. The ideal candidate is highly proficient in QuickBooks Desktop, advanced Excel functions, and full-cycle AP/AR, with strong organizational skills and the ability to work independently.<br><br>Bilingual candidates are strongly encouraged to apply.<br><br>Key Responsibilities<br><br>Maintain accurate and up-to-date financial records using QuickBooks Desktop<br><br>Manage Accounts Payable and Accounts Receivable, including invoicing, collections, and vendor payments<br><br>Perform monthly and quarterly bank reconciliations<br><br>Prepare and process 1099s, including year-end reporting and filing<br><br>Assist with month-end and year-end close in coordination with the CPA<br><br>Utilize Excel extensively, including VLOOKUPs, Pivot Tables, and reconciliations<br><br>Track and assist with property taxes and related documentation (preferred)<br><br>Maintain general ledger accuracy and supporting schedules<br><br>Organize financial documents and ensure compliance with internal controls<br><br>Communicate with vendors, clients, and internal staff as needed<br><br>Provide support during audits, tax preparation, and financial reviews<br><br>Required Qualifications<br><br>3+ years of bookkeeping or accounting experience, preferably in a small office environment<br><br>Advanced proficiency in QuickBooks Desktop<br><br>Strong Excel skills, including VLOOKUPs, Pivot Tables, and formulas<br><br>Solid experience with AP/AR, bank reconciliations, and general ledger maintenance<br><br>Experience preparing 1099s and handling year-end processes<br><br>High attention to detail and strong organizational skills<br><br>Ability to work independently and manage multiple priorities<br><br>Strong communication skills and professionalism when working with a CPA<br><br>Preferred Qualifications<br><br>Experience handling or assisting with property taxes<br><br>Bilingual (Spanish/English or other languages a plus)<br><br>Prior experience working directly with a CPA or accounting firm<br><br>Knowledge of small business accounting and internal controls
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support in a fast-paced construction industry environment. This is a contract position based in Fort Worth, Texas, requiring exceptional organizational and communication skills to handle multiple priorities effectively. The role involves managing various administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks, including scheduling and maintaining records.<br>• Answer and direct inbound calls, ensuring prompt and accurate communication.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Coordinate office activities to support team efficiency and productivity.<br>• Act as the first point of contact for visitors, providing a friendly and attentive reception.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain and update office systems and files to ensure accessibility and organization.<br>• Support the team in handling correspondence and distributing information promptly.<br>• Monitor office supplies and place orders to maintain inventory levels.<br>• Collaborate with staff to address administrative needs and resolve issues effectively.
We are seeking an experienced Full Charge Bookkeeper with basic tax preparation experience to join our growing CPA / PFS Financial Services & Tax office. This role is ideal for a detail-oriented professional who is comfortable handling full-cycle bookkeeping, supporting tax preparation during busy season, and working directly with clients in a professional services environment.<br><br>The ideal candidate has hands-on experience with QuickBooks Online and/or Desktop, is familiar with Drake Tax Software, and thrives in a fast-paced, deadline-driven office.<br><br>Key Responsibilities<br><br>Bookkeeping & Accounting<br><br>Perform full-cycle bookkeeping for multiple client accounts<br><br>Handle accounts payable, accounts receivable, billing, and collections<br><br>Reconcile bank, credit card, and loan accounts monthly<br><br>Maintain and review general ledger accounts<br><br>Prepare monthly, quarterly, and year-end financial statements<br><br>Assist with month-end and year-end close processes<br><br>Ensure accurate data entry, account coding, and documentation<br><br>Tax Preparation Support<br><br>Assist with basic individual and small business tax preparation using Drake Tax Software<br><br>Organize and review client tax documents<br><br>Input tax data accurately and efficiently<br><br>Support CPA and tax professionals during tax season<br><br>Help with extensions, estimated payments, and related filings as needed<br><br>Client & Office Support<br><br>Communicate directly with clients regarding bookkeeping and tax-related questions<br><br>Assist with onboarding new bookkeeping clients<br><br>Maintain organized digital and physical client files<br><br>Support compliance with firm policies and accounting best practices<br><br>Qualifications<br><br>3–5+ years of Full Charge Bookkeeping experience, preferably in a CPA or tax firm<br><br>Hands-on experience with QuickBooks Online and/or QuickBooks Desktop<br><br>Basic tax preparation experience required<br><br>Experience using Drake Tax Software strongly preferred<br><br>Solid understanding of GAAP and general accounting principles<br><br>Strong attention to detail and organizational skills<br><br>Ability to manage multiple clients and deadlines<br><br>Professional communication skills and client-service mindset<br><br>Education & Certifications<br><br>Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred<br><br>Bookkeeping or accounting certifications a plus (but not required)
