10 results for Office Manager in Fishers, IN

Bookkeeper

Indianapolis, IN
onsite
Permanent
55000 - 60000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join our client's team in Indianapolis, Indiana. This role is integral to managing daily accounting operations, including accounts payable, accounts receivable, tenant billing, and banking activities. Partnering closely with the Accounting Manager, you will ensure accurate financial processing, maintain vendor and tenant relationships, and meet reporting deadlines efficiently. Responsibilities:• Process and review accounts payable invoices, ensuring accurate coding and timely disbursement of payments.• Manage tenant billing and deposits, including scanning checks and posting to tenant ledgers on the same day.• Maintain vendor compliance by collecting and tracking W-9 forms for all vendors.• Assist with monthly billing processes for service companies, including invoicing and tracking payments.• Prepare semi-annual real estate tax payments, calculate tenant reimbursements, and generate associated invoices.• Update daily banking spreadsheets by reviewing transactions, coding bank activities, and monitoring cash flow.• Record recurring journal entries such as depreciation, amortization, and accrued expenses on a monthly basis.• Support the Accounting Manager with collections by sending statements and letters to tenants as needed.• Execute profit transfers, process payments, and record all general ledger activity accurately.• Identify and resolve cash flow concerns, ensuring upcoming debt payments are accounted for in advance.
2026-03-13T00:00:00Z

Bookkeeper

Indianapolis, IN
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a meticulous and reliable Bookkeeper to join our team in Speedway, Indiana. As a key member of the accounting department, you will handle essential financial tasks to ensure smooth day-to-day operations. This is a Contract position, offering an excellent opportunity for professionals with a strong background in bookkeeping and accounting. Responsibilities: • Manage accounts payable and accounts receivable processes, including invoice entry, check preparation, and deposits. • Open, sort, and route daily mail, ensuring payments and vendor documents are properly processed. • Conduct regular bank and account reconciliations to maintain financial accuracy. • Prepare and post journal entries to support month-end reporting activities. • Assist in maintaining the integrity and accuracy of the general ledger. • Provide support for payroll processing tasks as needed. • Handle ad-hoc accounting assignments and administrative duties to meet business needs.
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
23 - 23 USD / Hourly
Our organization is seeking a personable and highly organized Administrative Assistant for a fully onsite role. This position offers a consistent schedule of 35 hours per week and requires strong customer service and receptionist skills. Key Responsibilities:<ul><li>Greet visitors and provide exceptional customer service</li><li>Manage incoming calls, emails, and inquiries</li><li>Support appointment scheduling and calendar management</li><li>Assist with data entry, filing, and document preparation</li><li>Coordinate office operations and support daily administrative functions</li><li>Maintain a professional, welcoming environment for staff and guests</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
20 - 20 USD / Hourly
We are seeking a detail-oriented Administrative Assistant 1 to support our team in Indianapolis. This is a part time position, Monday - Friday, 9am - 3pm. Key Responsibilities:<ul><li>Manage schedules and calendars for leadership and team members</li><li>Coordinate virtual meetings and appointments</li><li>Prepare and update spreadsheets and reports in Microsoft Excel</li><li>Perform general administrative tasks (data entry, document organization, email management)</li><li>Provide organizational support for remote projects and workflow</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
24.7 - 28 USD / Hourly
Our client is looking for a Construction Administrative Coordinator to provide admin support to the project management team. This position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments. Experience:• Preferred construction or administration: 2 years Job Description Detail Duties will include:• Coordinate and support all areas of the project from start up to closeout• Create, track, and manage flow and distribution of submittals• Prepare the project closeout documentation• Preparation and revision of construction contracts, including owner change orders and other related documents as directed by the project management team• Preparation of subcontractor documents, purchase orders and change orders• Preparation of submittals for the project managers• Preparation and distribution of RFI’s to architects, owners, subcontractors, and superintendents• Project database information entry• Preparation of owner/subcontractor progress meeting minutes• Maintain job file records• Fielding telephone calls• Filing• Other tasks as assigned Job Type: permanent Benefits:• 401(k) + a company match• Dental insurance• Vision insurance• Health insurance- PPO or HSA• Short Term Disability• Paid time off Schedule:• 8-5pm• Monday to Friday• One work location/no remote
2026-03-19T00:00:00Z

Accounting Office Admin

Indianapolis, IN
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our client's team in Indianapolis, Indiana. This role requires a proactive individual with strong organizational skills to manage accounts payable and receivable, process invoices, and oversee financial reporting. The ideal candidate will thrive in a busy office environment and demonstrate accuracy while handling confidential financial information. Responsibilities:• Process accounts payable and accounts receivable for a small business, including reviewing and entering invoices weekly.• Prepare and print checks for payment, ensuring timely processing of 25-30 checks per week.• Generate customer invoices through various web-based systems, adapting to new dashboards and completing necessary training.• Perform computerized and online deposits, maintaining accuracy and efficiency.• Audit job files by tracking progress and balances, ensuring all projects are invoiced correctly upon completion.• Verify the accuracy of all orders and address discrepancies as needed.• Create and maintain sales reports and spreadsheets to support business operations.• Balance accounts payable and receivable monthly and at year-end, ensuring financial records are up-to-date.• Manage postage machine operations and ensure checks are mailed promptly.
2026-03-02T00:00:00Z

Mailroom Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
13.3 - 15.4 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to join our team in Indianapolis, Indiana. This role involves supporting daily mailroom operations through clerical tasks such as scanning, filing, and data entry. As a Contract to permanent position, this opportunity provides a path for long-term growth within the organization. Responsibilities: • Perform accurate scanning and filing of documents to ensure proper recordkeeping. • Input data into systems with precision and attention to detail. • Assist in managing outgoing correspondence, ensuring timely delivery. • Conduct research as needed to support mailroom and administrative functions. • Provide general clerical support to enhance office efficiency. • Organize and maintain mailroom supplies and equipment. • Ensure all mailroom operations comply with company policies and standards. • Collaborate with team members to streamline mailroom processes. • Handle incoming and outgoing mail with care and efficiency.
2026-03-19T00:00:00Z

Executive Assistant

Edinburgh, IN
onsite
Permanent
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-03-02T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary
18 - 18 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team in Indianapolis, Indiana. In this long-term contract role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support to ensure efficient front office operations. The role requires strong communication skills, attention to detail, and proficiency with Microsoft Word and Excel. Responsibilities:<ul><li>Greet visitors, answer and direct incoming phone calls in a professional manner.</li><li>Maintain the front desk area, keeping it neat and organized.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Assist with general administrative tasks, such as filing, copying, and scanning documents.</li><li>Prepare and edit correspondence, memos, and other documents using Microsoft Word.</li><li>Maintain and update spreadsheets for reports, logs, and contact lists using Microsoft Excel.</li><li>Handle mail distribution and courier services.</li><li>Support other team members with administrative tasks as needed.</li><li>Perform data entry and manage basic records.</li><li>Provide excellent customer and client service.</li></ul>
2026-03-17T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Contract / Temporary to Hire
18 - 19 USD / Hourly
We are looking for an organized and personable Receptionist to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a crucial role in creating a welcoming environment for visitors and ensuring smooth daily operations. This role is ideal for someone who thrives in a fast-paced setting and is skilled at managing multi-line phone systems. Responsibilities: • Greet visitors and ensure they are directed to the appropriate person or department. • Manage incoming calls efficiently using a multi-line phone system, providing accurate information or redirecting as needed. • Maintain a clean and detail oriented reception area to create a positive first impression. • Handle incoming and outgoing mail, packages, and deliveries promptly. • Assist with scheduling appointments or meetings for staff and management. • Provide administrative support, including data entry, filing, and other clerical tasks. • Coordinate with various departments to ensure smooth communication and operations. • Monitor and maintain office supplies, placing orders when necessary. • Respond to inquiries with accuracy and courtesy, both in-person and over the phone.
2026-03-17T00:00:00Z