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46 results for Office Assistant in Fallbrook, CA

Office Assistant

Moreno Valley, CA
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support a contract-based records project in Moreno Valley, California. This Contract position focuses on organizing physical documents, maintaining accurate file information, and converting records into digital format. The ideal candidate is comfortable working with large volumes of paperwork, follows established procedures carefully, and brings strong accuracy to routine administrative tasks. Responsibilities: • Receive and document incoming file boxes to maintain accurate tracking throughout the project. • Arrange records in the proper numeric sequence and preserve consistent file order during handling. • Build a complete inventory of documents after sorting activities are finished. • Enter file details into Excel spreadsheets with close attention to accuracy and completeness. • Scan paper records for electronic storage and confirm documents are captured clearly. • Review files for missing, duplicate, or incorrectly labeled items and report issues promptly. • Handle physical records carefully to protect document integrity during organization and digitization. • Keep the work area orderly and provide general administrative support that helps the project stay on schedule.
2026-07-16T00:00:00Z

Office Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Office Assistant to join a busy team in California. This contract opportunity has the potential to become permanent and is well suited for someone who enjoys keeping operations organized, handling administrative support with precision, and contributing to a collaborative workplace. The role offers hands-on exposure to office processes and day-to-day coordination while supporting both internal staff and field personnel. Responsibilities: • Maintain accurate records through consistent data entry, document updates, and file organization. • Support billing-related activities by entering invoices, reviewing payment details, and assisting with accounts payable and accounts receivable tasks. • Check proposals and other business documents for completeness, accuracy, and formatting before submission. • Serve as a communication link between office personnel and field employees to help keep information clear and timely. • Create, update, and track work orders in the system to support daily operations. • Compare work orders with timesheets and related documents to confirm that submitted information is correct. • Prepare verified records for handoff to the appropriate accounting contact for further processing. • Provide general clerical assistance such as printing, scanning, document preparation, answering inbound calls, and front-office support as needed.
2026-07-18T00:00:00Z

Office Manager

Fallbrook, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Robert Half is currently recruiting for an Office Manager to oversee daily office operations for a thriving business in Fallbrook. This role is ideal for someone who enjoys leadership, process improvement, and creating an organized and productive workplace. The Office Manager will serve as the operational backbone of the office, supporting employees, vendors, and leadership teams alike.Key Responsibilities<ul><li>Supervise day-to-day office operations</li><li>Manage office budgets and vendor relationships</li><li>Coordinate facilities and office maintenance</li><li>Oversee office procedures and administrative processes</li><li>Assist with onboarding and employee support activities</li><li>Manage office supply procurement</li><li>Coordinate company events and meetings</li><li>Provide leadership to administrative staff</li></ul>
2026-07-10T00:00:00Z

Office Manager

Pauma Valley, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for an Office Manager to join a public agency team in Pauma Valley, California in a contract-to-permanent capacity. This position combines hands-on financial management with board administration, payroll coordination, and regulatory reporting in a fast-paced office setting. The ideal candidate brings strong accounting knowledge, excellent organizational judgment, and the ability to keep critical operational and reporting deadlines on track. Responsibilities: • Oversee day-to-day accounting activities in QuickBooks, including payment processing, incoming funds, account balancing, and maintenance of accurate financial records. • Generate recurring community billing, manage invoicing volume each month, and handle vendor payables with careful attention to timing and documentation. • Produce monthly financial packages such as statements, aging summaries, reconciliations, and board-facing reports to support leadership review. • Contribute to period-end and year-end financial processes by assisting with close activities, audit preparation, and reporting deliverables. • Administer payroll for a small employee population, including timesheet review, pay calculations, and shift differential tracking. • Follow up on overdue accounts, prepare documentation tied to tax roll activity, issue final notices, and assemble updates for the Board of Directors. • Serve in a Clerk of the Board support capacity by organizing agendas, refining board materials, preparing executive packets, and documenting meeting minutes. • Maintain adherence to public agency regulations by supporting transparency reporting, Brown Act-related practices, and other required compliance activities. • Complete mandated filings such as CalPERS-related reporting and monthly operational compliance reports, while using advanced Excel skills to analyze and present financial data. • Partner with team members on cross-training and support accounting process continuity, including assistance with the move from QuickBooks Desktop to QuickBooks Online.
2026-07-17T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a busy construction environment in California. This contract opportunity with potential for a permanent role is ideal for someone who can keep administrative processes running smoothly while helping maintain accurate documentation, responsive communication, and a safe workplace. The role requires strong coordination skills, sound judgment, and the ability to work effectively with employees and leaders across both office and field settings. Responsibilities: • Direct daily administrative activities to keep office operations efficient and well organized in support of a large construction workforce. • Coordinate workplace injury reporting by gathering required information, preparing documentation, and monitoring workers’ compensation claim activity through resolution. • Work closely with supervisors and leadership to address employee safety matters and ensure concerns are communicated and handled promptly. • Maintain employee files and compliance records with accuracy, ensuring required documentation is current and properly organized. • Provide bilingual communication support in English and Spanish for field staff, managers, and office personnel. • Assist with accounts payable and routine office administration, including front-desk coverage and general clerical support as needed. • Track, order, and replenish office materials to ensure teams have the supplies required for daily operations. • Help reinforce company safety expectations and support initiatives that promote compliance across the workplace.
2026-07-17T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
Our client, a well-established property management company, is seeking an experienced Office Manager to oversee the day-to-day administrative operations of their office. This role is ideal for a highly organized professional who enjoys managing office functions, supporting leadership, and ensuring smooth business operations in a fast-paced environment.The ideal candidate is proactive, detail-oriented, and possesses excellent communication and leadership skills with the ability to manage multiple priorities effectively. Key Responsibilities<ul><li>Oversee daily office operations to ensure efficiency and organization.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Supervise and support administrative staff, providing guidance and training as needed.</li><li>Coordinate calendars, meetings, and travel arrangements for leadership.</li><li>Assist with accounts payable, accounts receivable, invoice processing, and expense reporting.</li><li>Maintain office records, contracts, and confidential documentation.</li><li>Serve as the primary point of contact for tenants, vendors, contractors, and internal staff.</li><li>Coordinate maintenance requests and assist with scheduling vendors when needed.</li><li>Support lease administration by preparing and organizing documentation.</li><li>Assist with onboarding new employees and maintaining office policies and procedures.</li><li>Plan office meetings, employee events, and special projects.</li><li>Identify opportunities to improve office processes and operational efficiency.</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a motivated and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a collaborative team. This is an excellent opportunity for someone who enjoys staying organized, multitasking, and contributing to a fast-paced, professional work environment. The ideal candidate is dependable, proactive, and possesses strong communication and organizational skills. Key Responsibilities<ul><li>Provide administrative support to managers and department staff.</li><li>Answer and direct incoming phone calls, emails, and visitors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Order and manage office supplies and coordinate with vendors as needed.</li><li>Assist with data entry, recordkeeping, and database maintenance.</li><li>Coordinate travel arrangements and process expense reports when required.</li><li>Support onboarding activities and assist with special projects.</li><li>Perform general office duties to ensure smooth day-to-day operations.</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
23.5 - 27.5 USD / Hourly
Keep Projects Moving Behind the ScenesA growing commercial construction company is seeking an Administrative Assistant to support project managers, estimators, and office leadership. If you're someone who enjoys a fast-paced environment, thrives on organization, and likes being the person everyone can rely on, this could be the perfect opportunity.Every day brings something new—from supporting active construction projects to coordinating vendors and helping keep office operations running smoothly. ResponsibilitiesAdministrative Support<ul><li>Prepare proposals, contracts, and project documentation</li><li>Coordinate subcontractor paperwork and vendor communications</li><li>Schedule meetings, inspections, and project-related appointments</li><li>Maintain digital and physical project files</li><li>Answer incoming calls and greet visitors</li></ul>Project Coordination<ul><li>Assist with purchase order tracking and invoice processing</li><li>Enter project data into internal management systems</li><li>Support bid submissions and document control</li><li>Order office and jobsite supplies</li><li>Assist with special administrative projects</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a growing team in Orange, California. This contract opportunity with permanent potential is ideal for someone who enjoys supporting daily office operations, working closely with leadership, and handling a variety of administrative tasks in a fast-paced environment. The role offers strong exposure to project coordination, documentation, and office support while providing room to expand skills across multiple business functions. Responsibilities: • Identify potential bid opportunities through online research and evaluate request documents for relevance and completeness. • Track upcoming submissions and maintain organized bid timelines and supporting records using Excel and other office tools. • Assemble, format, and distribute bid-related materials and administrative documents with a high level of accuracy. • Manage filing systems, maintain orderly documentation, and handle routine clerical work that supports office efficiency. • Provide day-to-day administrative assistance to company leadership, including coordination of documents, communications, and general office support. • Assist with project and estimating-related administrative activities to help keep internal workflows moving smoothly. • Learn additional duties in contract administration and billing support to strengthen team coverage and operational flexibility. • Step in to provide backup support during employee absences and contribute to special assignments as business needs evolve.
2026-07-17T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is currently working with a successful and growing organization in Oceanside that is seeking a highly organized Administrative Assistant to join its team. This position is ideal for someone who enjoys keeping operations running smoothly, supporting multiple departments, and serving as a key point of contact for employees, clients, and vendors.The company offers a welcoming team environment, long-term stability, and opportunities for professional advancement. We are looking for someone who is proactive, detail-oriented, and capable of handling changing priorities with confidence. Key Responsibilities<ul><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain digital and physical filing systems</li><li>Answer and route incoming calls</li><li>Coordinate office operations and supplies</li><li>Schedule travel arrangements and manage expense reports</li><li>Assist with special projects and event planning</li><li>Track invoices and support accounting-related administrative tasks</li><li>Serve as the primary administrative support for management teams</li><li>Communicate with customers, vendors, and internal stakeholders</li></ul>
2026-07-08T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
If you're the type of person who enjoys bringing order to a busy day, keeping projects on track, and serving as the go-to resource for a team, this opportunity could be exactly what you're looking for. A growing commercial property management company is seeking an Administrative Assistant to support multiple departments while helping ensure day-to-day office operations run efficiently.This is much more than a traditional administrative position. You'll collaborate with property managers, accounting staff, vendors, tenants, and executive leadership, making each day different and providing excellent opportunities to expand your professional skills. The company values initiative, reliability, and individuals who enjoy finding solutions before problems arise. ResponsibilitiesAdministrative Operations<ul><li>Prepare correspondence, reports, contracts, and property documentation</li><li>Coordinate calendars, meetings, and vendor appointments</li><li>Answer incoming calls and greet clients, tenants, and visitors</li><li>Maintain electronic filing systems and confidential records</li><li>Order office supplies and coordinate facility vendors</li></ul>Property & Office Support<ul><li>Assist with work order tracking and service requests</li><li>Support invoice processing and purchase order administration</li><li>Maintain tenant and vendor databases</li><li>Prepare monthly reports for management</li><li>Assist with special projects and office initiatives as needed</li></ul>
2026-07-07T00:00:00Z

Office Clerk

Vista, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A growing distribution company is seeking a dependable and detail-oriented Office Clerk to support daily administrative operations. This position is an excellent opportunity for someone looking to gain experience in a professional office while developing valuable administrative, customer service, and operational skills. You'll work with multiple departments, assist with a variety of office functions, and play an important role in keeping the business organized and running efficiently.ResponsibilitiesAdministrative Support<ul><li>Answer incoming phone calls and greet visitors professionally</li><li>Process incoming and outgoing mail, packages, and deliveries</li><li>Scan, file, and organize company documents</li><li>Perform accurate data entry and maintain electronic records</li><li>Prepare correspondence, reports, and spreadsheets</li></ul>Office Operations<ul><li>Order office supplies and maintain inventory</li><li>Assist with scheduling meetings and conference rooms</li><li>Support accounting with invoice filing and document organization</li><li>Coordinate internal communications and administrative projects</li><li>Provide general support to management and office staff as needed</li></ul>
2026-07-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Diego, California. This contract opportunity is ideal for someone who can keep executive schedules organized, prepare meeting materials, and maintain strong communication with internal and external stakeholders. The role calls for sound judgment, attention to detail, and the ability to manage sensitive information with discretion while keeping priorities moving forward. Responsibilities: • Organize meetings with customers, vendors, retail contacts, and other business partners, ensuring schedules align with business needs. • Prepare materials for upcoming discussions, including slide presentations, product details, sample items, pricing documents, and status reports. • Oversee executive calendar activity in Outlook by scheduling appointments, adjusting priorities, and addressing conflicts promptly. • Confirm meeting logistics by verifying attendees, distributing necessary materials, and documenting next steps after each session. • Participate in meetings when needed to capture key discussion points, record decisions, and monitor follow-up items through completion. • Communicate in a clear and detail-focused manner with leadership, external partners, and cross-functional internal teams. • Assist with product review activities, sample assessments, and follow-up communication related to customer needs and business discussions. • Safeguard confidential business information and handle sensitive matters with a high level of professionalism and care. • Coordinate travel arrangements and related logistics to support executive meetings and business commitments.
2026-07-18T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
35 - 48 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced real estate and property environment. This contract opportunity with potential for a permanent role is ideal for someone who can balance executive support, personal assistance, and project coordination while handling sensitive information with discretion. The role is fully in office and requires strong judgment, excellent communication, and the ability to keep priorities moving smoothly across business and personal matters. Responsibilities: • Provide confidential administrative support to senior leadership and assist additional teams when business needs require it. • Serve as a key point of contact for investors, business partners, and other external stakeholders through clear written and verbal communication. • Coordinate complex calendar commitments, meetings, and conference calls to ensure schedules remain organized and efficient. • Arrange detailed domestic and international travel plans, including commercial flights, private air travel, ground transportation, and related logistics. • Manage special assignments by collecting documents, compiling information, and tracking materials connected to prospective business opportunities. • Handle personal assistant duties such as organizing personal travel, overseeing mail distribution, purchasing requested items, and completing errands as needed. • Maintain accurate electronic and paper filing systems so records, correspondence, and important documents are easy to retrieve. • Review invoices for completeness and accuracy before submitting them for approval and payment processing.
2026-07-17T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 55 USD / Hourly
About the RoleRobert Half is partnering with a respected wealth management firm to hire an experienced Executive Assistant to support the Chief Executive Officer. This highly visible role requires a proactive, detail-oriented professional who can manage complex priorities, anticipate executive needs, and provide seamless administrative and operational support. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment while maintaining the highest level of professionalism, discretion, and confidentiality. Key Responsibilities: Executive Partnership & Administrative Support<ul><li>Serve as a trusted partner to the CEO, proactively managing a complex calendar, competing priorities, and daily business activities.</li><li>Coordinate executive meetings from planning through execution, including scheduling, preparing agendas and meeting materials, documenting action items, and ensuring timely follow-up.</li><li>Manage executive communications by screening correspondence, prioritizing requests, and responding or escalating matters appropriately.</li><li>Prepare, edit, and proofread presentations, reports, board materials, client communications, and other executive-level documents.</li><li>Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.</li><li>Process expense reports, maintain executive records, and oversee day-to-day administrative operations supporting the CEO.</li><li>Handle highly confidential information with professionalism, discretion, and sound judgment.</li></ul>Business Operations & Strategic Support<ul><li>Support the CEO with strategic initiatives, organizational priorities, and cross-functional projects.</li><li>Conduct research, compile data, and prepare executive summaries to support business decisions.</li><li>Track key initiatives, project milestones, and deliverables while ensuring accountability across departments.</li><li>Develop and maintain reports, dashboards, and tracking tools that provide visibility into organizational priorities.</li><li>Identify opportunities to improve operational efficiency and recommend process enhancements.</li><li>Assist with annual planning activities, leadership initiatives, and business operations as needed.</li></ul>Relationship Management & Communication<ul><li>Serve as a primary liaison between the CEO, executive leadership team, clients, advisors, and external business partners.</li><li>Foster strong relationships through timely, professional communication and exceptional service.</li><li>Coordinate executive leadership meetings and ensure follow-up on key decisions and action items.</li><li>Represent the Office of the CEO with a high level of professionalism, confidentiality, and executive presence.</li></ul>Project Coordination<ul><li>Lead administrative coordination for special projects and executive initiatives.</li><li>Monitor project timelines, priorities, and deliverables across multiple departments.</li><li>Partner with leadership to ensure projects remain on schedule and organizational objectives are achieved.</li><li>Assist with implementing new processes, systems, and operational improvements.</li></ul>
2026-07-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client, an innovative and rapidly growing biotechnology company in La Jolla, CA is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership. This is an exciting opportunity to join a mission-driven organization focused on advancing scientific innovation and improving lives through cutting-edge research and technology. The ideal candidate is highly organized, resourceful, and proactive, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, confidential environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, and meeting coordination.</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.</li><li>Prepare presentations, reports, correspondence, and meeting materials with a high level of accuracy.</li><li>Organize executive meetings, leadership team meetings, board meetings, and company events.</li><li>Take meeting minutes and track action items to ensure timely follow-up.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Manage confidential information with the highest level of professionalism and discretion.</li><li>Serve as a liaison between executives, internal departments, external partners, vendors, and stakeholders.</li><li>Assist with special projects, process improvements, and cross-functional initiatives.</li><li>Support office operations and contribute to creating an organized, collaborative workplace.</li></ul>
2026-07-06T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
About the OpportunityRobert Half is partnering with a successful wealth management firm to identify a polished and proactive Executive Assistant to support the Chief Executive Officer. This is an exciting opportunity for a highly organized professional who enjoys serving as a trusted business partner and thrives in a fast-paced, executive environment. The Executive Assistant will play an integral role in keeping the CEO focused on strategic priorities by managing daily operations, coordinating executive initiatives, and serving as a central point of communication across the organization. This position requires exceptional organizational skills, strong business judgment, and the ability to anticipate needs while handling sensitive and confidential information with the highest level of professionalism. Key Responsibilities<ul><li>Oversee the CEO's calendar, ensuring meetings, appointments, and competing priorities are managed efficiently.</li><li>Coordinate executive meetings from start to finish, including scheduling, preparing agendas, assembling meeting materials, recording meeting notes, and following up on outstanding action items.</li><li>Manage the flow of communication into and out of the CEO's office by screening correspondence, responding when appropriate, and escalating urgent matters.</li><li>Prepare polished presentations, reports, proposals, spreadsheets, and executive correspondence for internal and external audiences.</li><li>Coordinate detailed travel arrangements, including flights, hotels, transportation, itineraries, and schedule adjustments.</li><li>Prepare and reconcile executive expense reports and maintain organized records and documentation.</li><li>Serve as a liaison between the CEO and senior leadership, employees, clients, advisors, vendors, and external business partners, fostering effective communication and collaboration.</li><li>Monitor key initiatives, projects, and business priorities by tracking deadlines, deliverables, and follow-up items to ensure successful execution.</li><li>Conduct research, compile information, and prepare summaries to support executive decision-making and strategic planning.</li><li>Develop reporting tools, dashboards, and tracking systems to improve visibility into organizational priorities and project status.</li><li>Identify opportunities to streamline administrative and operational processes while recommending efficiencies that enhance productivity.</li><li>Assist with company planning initiatives, leadership meetings, and special projects as assigned.</li><li>Partner with department leaders to coordinate cross-functional initiatives and ensure accountability for project milestones.</li><li>Exercise sound judgment when handling confidential business information and sensitive personnel or client matters.</li><li>Act as an extension of the CEO by anticipating needs, resolving issues proactively, and maintaining a high level of responsiveness in a dynamic environment.</li></ul>
2026-07-07T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Valley Center employer is seeking an experienced Executive Assistant to support senior leadership. The ideal candidate will be highly professional, proactive, and capable of managing confidential information while maintaining exceptional attention to detail. This role offers the opportunity to work directly with executive leadership and contribute to the success of a growing organization.Key Responsibilities<ul><li>Manage executive calendars and scheduling</li><li>Coordinate board meetings and leadership presentations</li><li>Arrange travel and prepare detailed itineraries</li><li>Create reports, presentations, and meeting materials</li><li>Screen communications and prioritize requests</li><li>Track projects and deadlines</li><li>Handle confidential information with discretion</li><li>Support executive-level initiatives and strategic projects</li></ul>
2026-07-10T00:00:00Z

Executive Assistant

Newport Beach, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support senior leadership while helping keep daily office operations running smoothly. This long-term contract position is well suited for someone who can balance executive-level coordination with hands-on administrative support in a fast-paced property management environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Coordinate complex calendars for two managing partners, arranging meetings, calls, and appointments while resolving scheduling conflicts efficiently. • Organize travel plans and detailed itineraries for leadership, including transportation, lodging, and related logistics as needed. • Support daily office operations by maintaining an orderly workplace, monitoring supplies, and working with vendors and service providers. • Prepare meeting agendas, presentation materials, and follow-up action items to help leadership stay aligned on priorities and deadlines. • Assist with onboarding logistics for new team members by arranging workspaces, office materials, and orientation support. • Track invoices, expense items, and administrative records with accuracy to support smooth internal operations. • Manage conference room schedules, coordinate internal gatherings, and help execute in-office events professionally. • Maintain organized files, records, and administrative systems while identifying opportunities to improve office procedures and workflow efficiency. • Provide additional administrative and project support to leadership as business needs evolve.
2026-07-18T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
37 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment. Responsibilities: • Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track. • Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required. • Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans. • Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details. • Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness. • Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature. • Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests. • Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources. • Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules. • Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
2026-07-17T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
About the CompanyRobert Half is partnering with a well-established, rapidly growing wealth management firm seeking a polished, proactive, and highly organized Executive Assistant to support its Chief Executive Officer. This is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced, high-touch environment and enjoys serving as a trusted partner to senior leadership.The ideal candidate is resourceful, detail-oriented, exercises sound judgment, and has a proven ability to manage competing priorities while maintaining the highest level of professionalism and confidentiality. Position OverviewThe Executive Assistant will provide comprehensive administrative and strategic support to the CEO, serving as the primary point of contact for executive operations. This individual will manage complex scheduling, coordinate meetings and travel, oversee confidential communications, and help drive organizational efficiency across the executive office.Success in this role requires exceptional communication skills, strong business acumen, and the ability to anticipate the CEO's needs before they arise.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling meetings across multiple time zones while prioritizing competing demands.</li><li>Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentation materials, reports, and briefing documents for executive meetings and board presentations.</li><li>Screen and prioritize incoming communications, responding independently when appropriate.</li><li>Serve as a liaison between the CEO, executive leadership team, clients, investors, board members, and external partners.</li><li>Coordinate executive meetings, leadership off-sites, client events, and special projects.</li><li>Prepare expense reports, reconcile corporate credit card transactions, and monitor executive budgets.</li><li>Draft, edit, and proofread professional correspondence and presentations.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Track action items and follow up with internal stakeholders to ensure timely completion.</li><li>Assist with strategic initiatives and cross-functional projects as assigned by the CEO.</li><li>Support board meeting logistics, including scheduling, meeting materials, minute taking, and follow-up communications.</li><li>Continuously identify opportunities to improve executive office processes and efficiencies</li></ul>
2026-07-06T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Orange County law firm is seeking a Legal Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional with experience supporting attorneys and legal teams in a fast-paced environment. The Legal Assistant will provide administrative and legal support, assist with case management, prepare legal documents, and help ensure the efficient operation of the practice. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals</li><li>Prepare, format, proofread, and revise legal documents, correspondence, and reports</li><li>Assist with case and file management, both electronic and physical</li><li>Coordinate attorney calendars, meetings, court dates, and client appointments</li><li>Draft routine correspondence and maintain client communications</li><li>Assist with preparing pleadings, discovery, and other litigation-related documents</li><li>Manage incoming and outgoing mail, email, and document distribution</li><li>Coordinate document filing, including California state and federal court e-filings as needed</li><li>Organize and maintain legal records, exhibits, and case materials</li><li>Communicate professionally with clients, vendors, opposing counsel, and court personnel</li><li>Perform general administrative duties, including data entry, expense reports, and scheduling</li></ul>
2026-07-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-17T00:00:00Z

Legal Assistant

Tustin, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We're partnering with a well-respected boutique law firm in Orange County that is seeking an experienced Litigation Legal Assistant to join its growing team. This is an excellent opportunity to work in a collaborative, team-oriented environment supporting attorneys who represent public entities and educational institutions. The firm is known for its positive culture, manageable attorney ratios, and commitment to professional development. Qualifications:<ul><li>3+ years of legal assistant experience in a law firm.</li><li>Experience supporting litigation matters from inception through trial.</li><li>Strong knowledge of state court e-filing, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, discovery, correspondence, and trial documents.</li><li>Excellent organizational skills with the ability to manage multiple priorities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency with Microsoft Office and legal calendaring software.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule after onboarding.</li><li>Competitive compensation.</li><li>Employer-paid benefits.</li><li>Paid time off and holidays.</li><li>Supportive, collegial team environment.</li><li>Long-term growth and career development opportunities.</li><li>Opportunity to work with a highly respected boutique practice in a niche area of law.</li></ul>If you're looking for a long-term opportunity with a firm that values its employees and offers meaningful work in a collaborative setting, we'd love to connect. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
A highly regarded mid-sized law firm in Orange County is seeking an experienced Litigation Legal Assistant to join its growing Business Litigation practice.This is an outstanding opportunity to work alongside a collaborative team of attorneys handling sophisticated commercial and business litigation matters in a professional, supportive environment. The firm offers long-term stability, excellent benefits, and a flexible hybrid work schedule. Qualifications:<ul><li>3+ years of litigation legal assistant experience in a law firm.</li><li>Experience supporting business, commercial, or complex civil litigation matters.</li><li>Strong knowledge of California state court procedures, e-filing, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, discovery, correspondence, trial binders, and other litigation documents.</li><li>Ability to manage multiple attorney calendars and competing priorities in a fast-paced environment.</li><li>Excellent organizational, communication, and client service skills.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive salary based on experience.</li><li>Employer-paid medical benefits.</li><li>Generous PTO and paid holidays.</li><li>401(k) with employer contribution.</li><li>Supportive, team-oriented culture with excellent attorney and staff retention.</li><li>Opportunity to work on sophisticated business litigation matters with a respected mid-sized firm.</li></ul>If you're an experienced litigation legal assistant looking to grow your career with a stable and well-respected Orange County firm, we'd love to hear from you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z