We are looking for a detail-oriented Medical Front Desk Receptionist to join our team on a contract basis in Laguna Hills, California. This role is vital to ensuring seamless communication and operations within our healthcare facility. The ideal candidate will have experience managing patient interactions, scheduling, and administrative tasks, with proficiency in Epic Systems and bilingual skills in English and Spanish.<br><br>Responsibilities:<br>• Schedule and manage patient appointments efficiently using the Epic electronic health records system.<br>• Handle patient registration and check-out processes with accuracy and attention to detail.<br>• Direct inquiries regarding test results, prescriptions, and referrals to the appropriate departments or staff.<br>• Maintain and update patient records and billing information within the Epic System.<br>• Collaborate with physicians, nurses, and other staff to ensure a smooth flow of patient services.<br>• Answer incoming calls promptly and provide accurate information or direct them appropriately.<br>• Perform various administrative duties to support the operations of the healthcare facility.<br>• Facilitate communication between patients and medical staff, ensuring a positive experience for all parties.
<p>Robert Half is partnering with a growing company seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who excels at organization, communication, and creating a welcoming office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, visitors, and vendors in a professional and courteous manner.</li><li>Answer and direct incoming calls, emails, and inquiries efficiently.</li><li>Manage appointment scheduling, meeting room bookings, and calendar coordination.</li><li>Assist with administrative tasks, including filing, scanning, and document preparation.</li><li>Maintain a clean and organized reception area and office supplies.</li><li>Support internal teams with ad hoc administrative projects as needed.</li><li>Ensure a positive and professional first impression for all guests and clients.</li></ul><p><br></p>
We are looking for a dedicated Front Desk Coordinator to join our healthcare team in Fountain Valley, California. This role requires a friendly and detail-oriented individual who is comfortable managing high foot traffic and thrives in a fast-paced environment. As a Contract-to-Permanent position, this opportunity offers room for growth and development within the organization.<br><br>Responsibilities:<br>• Serve as the first point of contact for patients and visitors, providing a welcoming and organized experience.<br>• Handle incoming and outgoing calls efficiently, ensuring clear communication and resolution of inquiries.<br>• Manage daily administrative tasks, including data entry, organizing files, and scheduling appointments.<br>• Coordinate patient intake processes, ensuring accurate documentation and adherence to healthcare protocols.<br>• Utilize medical terminology knowledge to assist patients and staff with necessary information.<br>• Work collaboratively with healthcare staff to ensure smooth office operations and patient satisfaction.<br>• Maintain a high level of organization in a busy office environment with heavy foot traffic.<br>• Assist with customer service needs, addressing concerns and resolving issues promptly.<br>• Use Microsoft Office applications, including Excel, Outlook, and Word, to complete administrative tasks.<br>• Support the scheduling of interviews and manage timesheets as required.
We are looking for a dependable and detail-driven Administrative Assistant for a contract position in Chino, California. This short-term assignment, lasting 4-6 weeks, offers an excellent opportunity for professionals with strong organizational skills and the ability to handle sensitive information. The role involves a variety of administrative tasks, including file management, data entry, and front desk support.<br><br>Responsibilities:<br>• Organize and maintain files for third-party administrators to ensure accuracy and accessibility.<br>• Input data with precision into an internal portal to support operational needs.<br>• Update and manage information using Microsoft Excel spreadsheets.<br>• Provide front desk support, including answering inbound calls and assisting visitors.<br>• Handle sensitive information with a high level of confidentiality and professionalism.<br>• Perform general administrative tasks to support office operations.<br>• Collaborate with team members to ensure all assigned duties are completed efficiently.
<p>Are you passionate about wellness, beauty, and helping people feel their best? A luxurious and fast-growing <strong>MedSpa and Wellness Center in Carlsbad</strong> is looking for an energetic <strong>Front Desk Associate</strong> to join their vibrant team. This isn’t your average front desk role — you’ll be the first warm smile that clients see when they arrive and the last friendly face they remember when they leave. You’ll play a key role in creating a calming, five-star client experience that blends hospitality and professionalism.</p><p><br></p><p><strong>✨ What You’ll Do:</strong></p><ul><li>Welcome guests warmly, ensuring every client feels valued and comfortable.</li><li>Schedule appointments, confirm bookings, and manage provider calendars.</li><li>Handle payments, gift cards, and membership transactions accurately.</li><li>Maintain a polished and organized reception area that reflects our brand’s atmosphere.</li><li>Assist with product recommendations and promote ongoing promotions or loyalty programs.</li><li>Support providers and management with administrative and customer care needs.</li><li>Ensure privacy and confidentiality in accordance with company policies.</li></ul>
<p><strong>Job Summary</strong></p><p>Looking to kickstart or advance your career in the healthcare or enrollment industry? Our client is seeking a dedicated <strong>Enrollment Associate</strong> to assist with the enrollment process for new members. This individual will play a key role in ensuring a smooth and efficient onboarding experience for those joining the plan. If you’re organized, detail-oriented, and thrive in a fast-paced environment, this role could be the perfect fit for you!</p><p><strong>Primary Responsibilities:</strong></p><ul><li>Respond promptly to internal and external customer inquiries.</li><li>Address and resolve enrollment-related issues or concerns via claims, call tracking, or email.</li><li>Create, maintain, and update records in the eligibility transactional system.</li><li>Enter enrollment applications into the company’s database system with accuracy.</li><li>Process and manage enrollments and dis-enrollments.</li><li>Verify enrollment status with clients and resolve enrollment system rejections.</li><li>Collaborate with colleagues to manage exceptions, ensuring proper enrollment processes.</li><li>Conduct daily and monthly reconciliation of enrollment files.</li><li>Verify the accuracy of entered data against source documents.</li><li>Handle member eligibility change data and maintain enrollment database records.</li><li>Perform other related responsibilities as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong>Part-Time</strong> Administrative Assistant to join our team in San Diego, California. This contract position offers an opportunity to support daily office operations and contribute to the efficiency of our administrative processes. The ideal candidate will excel in multitasking, communication, and organization while handling a variety of tasks in a fast-paced environment. The schedule for this role would be <strong>two to three eight-hour days per week through the end of the year</strong>. The preferred two-day workdays would be Tuesday and Wednesday, Tuesday and Thursday, or Wednesday and Thursday. The preferred three-day workdays would be Tuesday, Wednesday, and Thursday</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate team members or departments.</p><p>• Perform accurate data entry tasks to maintain and update company records.</p><p>• Coordinate and schedule meetings, appointments, and travel arrangements for staff.</p><p>• Serve as the first point of contact by greeting visitors and handling receptionist duties.</p><p>• Assist with planning and organizing office activities and events.</p><p>• Ensure timely and efficient handling of administrative tasks, such as filing and document organization.</p><p>• Collaborate with team members to address operational needs and improve workflows.</p><p>• Monitor office supplies inventory and place orders as needed to ensure smooth operations.</p><p>• Prepare reports, presentations, and correspondence as requested by management.</p><p>• Uphold confidentiality and professionalism when dealing with sensitive information.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Diego, California. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will be proactive, organized, and capable of handling multiple tasks efficiently.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Perform accurate data entry to maintain up-to-date and organized records.<br>• Oversee general office tasks such as filing, scheduling, and maintaining supplies.<br>• Greet and assist visitors in a courteous and welcoming manner.<br>• Coordinate appointments, meetings, and travel arrangements as needed.<br>• Support various administrative functions to ensure smooth day-to-day operations.<br>• Prepare and distribute correspondence, reports, and other documents.<br>• Monitor and handle email communications, prioritizing and escalating as necessary.<br>• Assist with receptionist duties, ensuring prompt and courteous service.<br>• Perform other related tasks to support the administrative team as required.
We are looking for a skilled and detail-oriented Family Law Paralegal to join our team in Corona, California. This is a contract position that requires expertise in family law and the ability to manage multiple cases efficiently. The ideal candidate will have strong organizational skills, technical proficiency, and a commitment to delivering exceptional support to attorneys and clients.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as petitions, motions, responses, and agreements, ensuring accuracy and adherence to templates.<br>• Manage discovery processes, including propounding and responding to discovery requests using established firm procedures and tools.<br>• Oversee case management for a portfolio of 30–60 cases, ensuring timely progress from initial filing to resolution.<br>• Collaborate with legal assistants for filings and document preparation, maintaining a smooth workflow.<br>• Coordinate with intake and receptionist staff to ensure comprehensive case support and client communication.<br>• Maintain organization and tracking of case files and deadlines to ensure compliance with legal timelines.<br>• Provide trial preparation assistance, including assembling necessary materials and supporting attorneys during litigation.<br>• Ensure proper use of platforms such as Clio, Microsoft Office 365, and Dropbox for case management and documentation.<br>• Uphold confidentiality and accuracy in handling sensitive family law matters.
<p>We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.</p><p>• Collect and distribute mail from the office on a weekly basis.</p><p>• Run occasional errands, including package pickups and deliveries.</p><p>• Maintain and restock office supplies to ensure smooth operations.</p><p>• Manage shared calendars and schedule meetings as needed.</p><p>• Coordinate parking arrangements and maintain accurate parking records.</p><p>• Organize weekly employee lunches and oversee pantry supplies.</p><p>• Support travel arrangements for staff and guests, including booking transportation.</p><p>• Track purchase orders and manage vendor relationships.</p><p>• Assist with planning and executing office events to enhance team engagement.</p>
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p><strong>About the Role</strong></p><p>We’re partnering with our client to find a <strong>Part-Time Administrative Assistant</strong> to support their Marketing Team with day-to-day administrative operations, focusing on wellness-related initiatives and projects.</p><p>This role is ideal for someone who is <strong>organized, proactive, and passionate about wellness</strong>—someone who enjoys contributing to meaningful programs that promote health, balance, and engagement within the workplace.</p><p><br></p><p>This would be perfect for someone who is in school or wants to work part-time supporting a marketing department! </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to our client’s Marketing Team, particularly for wellness-related campaigns and programs.</li><li>Schedule meetings, appointments, and wellness events.</li><li>Assist with travel coordination, expense reports, and vendor management.</li><li>Maintain department calendars and organize team communications.</li><li>Support planning and logistics for wellness campaigns, company challenges, and workshops.</li><li>Track invoices, budgets, and marketing materials related to wellness initiatives.</li><li>Collaborate with internal departments to ensure alignment across wellness and marketing projects.</li><li>Assist with general administrative duties as needed.</li></ul><p><br></p><p><br></p>
<p>A highly regarded <strong>multi-provider medical office in Encinitas</strong> is searching for a compassionate and organized <strong>Front Office Scheduler</strong> to join their patient-focused team.</p><p>This position is ideal for someone who thrives in a healthcare environment and takes pride in delivering exceptional service. You’ll be responsible for coordinating appointments, assisting patients with registration, and ensuring the front office runs smoothly for both patients and staff.</p><p><u>📋 </u><strong><u>Responsibilities:</u></strong></p><ul><li>Greet patients and visitors in a warm, professional manner.</li><li>Schedule and confirm patient appointments across multiple providers.</li><li>Verify insurance information and collect copays at check-in.</li><li>Manage provider calendars and resolve scheduling conflicts proactively.</li><li>Maintain accurate patient data in the EHR system.</li><li>Assist with referrals, authorizations, and incoming calls.</li><li>Support the clinical team with administrative needs and ensure compliance with HIPAA guidelines.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis for 1-3 months. This position, based in San Diego, California, involves supporting scholarship application processing and general administrative tasks. If you enjoy working with data and are organized, this role offers an opportunity to contribute to a meaningful mission within the non-profit sector.<br><br>Responsibilities:<br>• Process scholarship applications efficiently, handling up to 400 applications per month and reviewing approximately 30 at a time.<br>• Utilize Salesforce to manage application data and ensure compliance with established guidelines.<br>• Verify the submission of required documents, including income statements, pay stubs, and social security information.<br>• Conduct chargeback reviews and collect necessary information for resolution.<br>• Maintain and organize data within relevant databases, ensuring accuracy and timeliness.<br>• Follow predefined procedures and guidelines to ensure consistency in administrative operations.<br>• Receive training on organizational policies and apply them effectively to daily tasks.<br>• Communicate effectively with team members to ensure smooth workflow and address any administrative challenges.
<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>Robert Half is seeking a skilled and detail-oriented Administrative Assistant to support daily operations for a dynamic organization. This role is ideal for a resourceful and organized professional who thrives in an administrative position and can manage diverse tasks efficiently. If you enjoy multitasking, maintaining organization, and providing exceptional support to a team, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform administrative and clerical tasks, including answering phones, managing emails, and scheduling meetings.</li><li>Arrange travel and lodging for managers/staff as required.</li><li>Maintain and organize filing systems (digital and physical) to ensure easy access to important documents.</li><li>Create and edit reports, correspondence, and presentations on behalf of managers or department leads.</li><li>Manage office inventory, equipment orders, and vendor relations.</li><li>Provide customer service support to internal and external stakeholders by responding to inquiries professionally and promptly.</li><li>Prepare expense reports and perform basic bookkeeping tasks as necessary.</li><li>Collaborate with various departments to assist with special projects and tasks.</li></ul><p><br></p>
<p>Our client is seeking an organized and detail-oriented Administrative Assistant to provide comprehensive support to their team. The Administrative Assistant will play a key role in maintaining the efficient operation of the office by performing administrative tasks, updating records, coordinating meetings, and handling correspondence. This position is ideal for someone with excellent multitasking abilities, strong communication skills, and a proactive mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support by preparing reports, maintaining schedules, and handling correspondence.</li><li>Manage calendars, schedule appointments, and coordinate meetings for the team.</li><li>Organize and maintain files, documents, and office records for easy accessibility.</li><li>Greet and assist visitors and clients, ensuring a welcoming and professional experience.</li><li>Handle incoming calls and direct inquiries to the appropriate department or individual.</li><li>Assist with travel arrangements, expense reports, and supply orders as needed.</li><li>Support office operations by performing various clerical tasks, including data entry and filing.</li><li>Collaborate with team members to assist in other projects and provide general administrative support.</li></ul><p><br></p>
<p>If you’re drawn to creativity, design, and a fast-paced, trend-savvy environment — this is the opportunity for you. Our client, an up-and-coming <strong>fashion and lifestyle brand in Solana Beach</strong>, is looking for a talented <strong>Administrative Assistant</strong> who can balance organization with flair. You’ll work closely with the operations and creative departments, assisting with everything from product inventory and sample coordination to event planning and influencer outreach. Every day will bring something new, and your ability to stay composed, communicative, and organized will make you indispensable.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Provide administrative support to executive and creative teams, managing calendars, meetings, and travel arrangements.</li><li>Coordinate product shipments, track inventory, and support wholesale orders.</li><li>Assist in preparing brand presentations, press materials, and lookbooks.</li><li>Handle correspondence with vendors, stylists, and marketing partners.</li><li>Maintain files, databases, and production timelines.</li><li>Support event planning and photo shoot logistics, ensuring smooth coordination.</li><li>Create reports and assist with expense tracking, purchase orders, and budget updates.</li><li>Help drive brand initiatives by staying organized, proactive, and collaborative.</li></ul>
<p>Our client, a highly regarded organization in the education industry, is seeking a skilled and detail-oriented Sr. Administrative Assistant to join their dynamic team. This is an exciting opportunity to work in an impactful environment where you will play an essential role in supporting leadership and contributing to the organization's ongoing success and commitment to educational excellence.</p><p><br></p><p>The Sr. Administrative Assistant will work closely with executive leaders, department heads, and internal teams to ensure smooth daily operations. This role requires advanced administrative capabilities, exceptional organizational skills, and the ability to juggle competing priorities in a fast-paced environment. Ideal candidates will have experience in managing administrative functions, coordinating projects, and fostering seamless communication between cross-functional teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior leadership, including managing complex calendars, arranging travel, and preparing meeting materials.</li><li>Draft professional correspondence, presentations, and reports tailored to internal and external stakeholders.</li><li>Assist with coordinating educational events, conferences, and workshops, handling logistics and planning to ensure success.</li><li>Project management of administrative initiatives, tracking progress and ensuring deadlines are met.</li><li>Act as the primary point of contact for inquiries directed to the executive team, delivering exceptional customer service and professional communication.</li><li>Maintain and organize confidential files and manage documentation in compliance with organizational policies.</li><li>Support budget tracking, invoice processing, and other financial tasks as needed.</li><li>Improve operational processes and systems to optimize workflow efficiency.</li></ul><p><br></p>
<p>Robert Half is partnering with a growing construction company seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and project teams. This position is ideal for a professional who thrives in a fast-paced, team-oriented environment and enjoys keeping projects and people organized.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to project managers, superintendents, and office staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for project activities.</li><li>Prepare, proofread, and distribute project documents, proposals, contracts, and reports.</li><li>Assist with data entry, invoice processing, purchase orders, and timekeeping.</li><li>Maintain organized digital and physical filing systems for project and compliance documentation.</li><li>Answer and direct phone calls, greet visitors, and handle general office correspondence.</li><li>Support HR and accounting functions as needed (onboarding, expense tracking, etc.).</li><li>Help ensure smooth communication between the office, field teams, and subcontractors.</li></ul><p><br></p>
<p>Robert Half is partnering with a reputable wealth management firm seeking a detail-oriented and professional Administrative Assistant to join their growing team. This role plays a vital part in supporting advisors, ensuring smooth daily operations, and providing an exceptional client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to financial advisors and firm leadership.</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.</li><li>Handle incoming calls, emails, and client inquiries with professionalism and confidentiality.</li><li>Maintain accurate client records and assist with account documentation and compliance requirements.</li><li>Prepare correspondence, reports, and presentations as requested.</li><li>Support event coordination, client meetings, and internal team functions.</li><li>Assist with office management duties including ordering supplies, maintaining files, and processing mail.</li><li>Collaborate with internal departments to ensure seamless client service and operational efficiency.</li></ul><p><br></p>
<p>Robert Half is looking for a skilled Senior Administrative Assistant to join a highly reputable organization. This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced office environment and enjoys taking on a blend of administrative responsibilities. If you’re ready to work on high-level projects and provide executive-level support, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate and manage scheduling for senior executives, including appointments, travel arrangements, and meeting logistics.</li><li>Prepare correspondence, reports, and presentations with accuracy and professionalism.</li><li>Act as the point of contact for internal and external communications. Handle confidential documents and communications with discretion.</li><li>Assist with project management tasks and tracking deliverables across departments.</li><li>Organize and maintain file systems, both electronic and physical.</li><li>Oversee office operations and provide training or support to entry level administrative staff as needed.</li><li>Support event planning, including coordinating logistics, invitations, and vendor management.</li><li>Maintain inventory of office supplies and ensure efficient operations across the office.</li></ul>
