Add your latest resume to match with open positions.

17 results for Receptionist in Fallbrook, CA

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is ideal for someone who thrives in a front-desk environment and takes pride in creating a welcoming and organized office experience. Key Responsibilities:<ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and direct incoming calls and respond to general inquiries</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and assist with meeting room coordination</li><li>Perform administrative support tasks such as filing, data entry, and document preparation</li></ul>
2026-05-15T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a professional and customer-focused Receptionist to support front desk operations and create a positive first impression for visitors, clients, and team members. This role is ideal for someone who thrives in a fast-paced office environment, enjoys helping others, and can manage a variety of administrative tasks with professionalism and attention to detail.Key Responsibilities:<ul><li>Welcome guests, clients, and employees while providing a friendly and professional front desk experience.</li><li>Answer and direct incoming calls, take accurate messages, and respond to general inquiries.</li><li>Manage the reception area to ensure it remains organized, presentable, and professional at all times.</li><li>Coordinate meeting room scheduling and assist with visitor logistics.</li><li>Receive, sort, and distribute mail, packages, and deliveries.</li><li>Support administrative functions including data entry, filing, scanning, and document preparation.</li><li>Monitor office supplies and assist with reordering as needed.</li><li>Provide general support to office leadership and additional departments as requested.</li></ul>
2026-05-15T00:00:00Z

Part Time Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Position Overview: We are seeking a professional, personable, and highly organized Part-Time Receptionist to support a well-established wealth management firm. This role is the first point of contact for clients and visitors and plays a key part in delivering a polished, high-touch client experience. The ideal candidate thrives in a client-facing environment and is comfortable supporting a fast-paced, detail-oriented office.Schedule: 25–30 hours per week (standard business hours; schedule to be discussed) Key Responsibilities:<ul><li>Greet clients and visitors with professionalism and a welcoming demeanor</li><li>Answer and route incoming calls; respond to general inquiries or direct appropriately</li><li>Manage front desk operations and maintain a polished, organized reception area</li><li>Schedule client meetings and assist with calendar coordination for advisors</li><li>Support client intake processes, including collecting and organizing documentation</li><li>Handle incoming/outgoing mail, deliveries, and courier services</li><li>Assist with basic administrative tasks such as filing, scanning, and data entry</li><li>Maintain confidentiality of sensitive financial and client information at all times</li><li>Coordinate meeting room setup and ensure readiness for client appointments</li><li>Provide general office support to advisors and operations staff as needed</li></ul>
2026-05-07T00:00:00Z

Front Desk Coordinator – Medical Facility

Fallbrook, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A busy medical facility in Fallbrook is seeking a Front Desk Coordinator to support patient scheduling, front office operations, and daily administrative functions. This role is ideal for someone who enjoys working with patients, maintaining organized workflows, and providing excellent customer service in a healthcare environment. The ideal candidate is professional, dependable, and able to manage a fast-paced front office while maintaining a positive patient experience. Responsibilities<ul><li>Greet patients and manage front desk check-in/check-out processes</li><li>Schedule appointments and maintain provider calendars</li><li>Answer incoming calls and assist with patient inquiries</li><li>Verify patient information and maintain accurate records</li><li>Assist with insurance verification and administrative paperwork</li><li>Coordinate communication between patients and clinical staff</li><li>Maintain organized front office documentation and filing systems</li><li>Support administrative reporting and daily office operations</li></ul>
2026-05-19T00:00:00Z

Front Desk Administrator – Hospitality Industry

Oceanside, CA
onsite
Temporary / Contract
21 - 27 USD / Hourly
We are looking for a Front Desk Administrator to join a busy hospitality team in Oceanside. This role is responsible for creating a welcoming guest experience while supporting front office operations, reservations, and administrative coordination. The ideal candidate enjoys working with people, thrives in fast-paced environments, and can maintain professionalism while managing multiple priorities throughout the day. Responsibilities<ul><li>Greet guests and assist with check-in and check-out procedures</li><li>Answer incoming calls and respond to guest inquiries</li><li>Manage reservations, room availability, and scheduling updates</li><li>Coordinate with housekeeping and maintenance teams regarding guest needs</li><li>Process payments and maintain accurate guest records</li><li>Support administrative tasks and front office reporting</li><li>Maintain a clean, organized, and professional front desk environment</li><li>Assist with resolving guest concerns and service requests</li></ul>
2026-05-13T00:00:00Z

Office Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a highly organized and proactive Office Coordinator to support daily office operations and help maintain an efficient, professional workplace environment. Key Responsibilities:<ul><li>Coordinate day-to-day office activities and provide administrative support across departments</li><li>Manage schedules, meetings, and general office communications</li><li>Maintain office supplies, vendor coordination, and facility-related needs</li><li>Greet visitors, answer phones, and respond to general inquiries</li><li>Assist with data entry, filing, document preparation, and recordkeeping</li><li>Support internal teams with special projects and operational tasks as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a reputable wealth management firm seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional client service. This position is ideal for someone who enjoys working in a collaborative, client-facing environment and has strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to advisors and office staff</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare client packets, reports, and general correspondence</li><li>Assist with onboarding paperwork and maintain accurate client files</li><li>Manage office supplies, mail distribution, and general office organization</li><li>Greet clients and visitors while providing a high level of customer service</li><li>Support data entry, document management, and filing processes</li><li>Assist with meeting preparation and special projects as needed</li><li>Maintain confidentiality when handling sensitive client information</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Irvine, California for a global law firm. This contract opportunity is well suited for someone starting their career who wants to build experience in a collaborative, team-oriented environment with hands-on training. The person in this role will help keep the office running smoothly by assisting with front desk coverage, administrative coordination, and employee support. This position is fully onsite and offers the chance to grow into a long-term career path within office services. Responsibilities: • Welcome visitors and provide consistent front desk support, including coverage during scheduled staff absences and breaks. • Assist with day-to-day administrative activities that help maintain an organized and efficient office environment. • Monitor supply levels, place replenishment orders, and work with external vendors to keep office materials available. • Fulfill document support needs by handling printing, scanning, and related administrative requests accurately and on time. • Oversee incoming and outgoing mail, courier shipments, and package deliveries while ensuring timely distribution. • Support workspace readiness by helping with office setup, basic facilities coordination, and event preparation. • Respond to employee questions and service requests with a customer-focused approach. • Coordinate conference call and meeting support as needed to assist internal teams and office operations.
2026-05-12T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Answer phones, respond to emails, and serve as a point of contact for internal and external stakeholders</li><li>Maintain filing systems, records, and office documentation</li><li>Assist with travel arrangements, expense reports, and invoice processing</li><li>Support team projects, meeting logistics, and general office coordination</li><li>Order office supplies and help maintain smooth day-to-day operations</li><li>Perform additional administrative duties as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-05-20T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-05-22T00:00:00Z

Office Manager

San Marcos, CA
onsite
Temporary / Contract
36 - 38 USD / Hourly
A growing professional services firm is seeking an experienced Office Manager to oversee administrative operations, team coordination, and day-to-day office functionality. This role is ideal for someone who enjoys building structure, improving workflows, and ensuring a business operates efficiently behind the scenes. The Office Manager will work closely with leadership and internal departments to support operations, employee coordination, vendor management, and office administration. In This Role, You Will<ul><li>Oversee daily office operations and administrative processes</li><li>Manage office vendors, supplies, facilities, and service providers</li><li>Support onboarding, scheduling, and employee coordination efforts</li><li>Assist leadership with reporting, documentation, and operational projects</li><li>Coordinate meetings, calendars, and internal communications</li><li>Maintain organized office systems and workflow processes</li><li>Support budgeting, invoice tracking, and administrative reporting</li><li>Identify opportunities to improve efficiency and organization across teams</li></ul>
2026-05-08T00:00:00Z

Office Manager

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and organized Office Manager to oversee daily office operations and support a productive, efficient workplace. Responsibilities:<ul><li>Oversee day-to-day office operations and ensure the office runs smoothly</li><li>Manage office supplies, vendor relationships, and facility-related needs</li><li>Coordinate schedules, meetings, and general administrative workflows</li><li>Support onboarding activities and assist with internal office procedures</li><li>Supervise front office functions and provide administrative support as needed</li><li>Maintain records, prepare reports, and assist with budgeting or expense tracking</li><li>Serve as a point of contact for internal staff and external visitors or partners</li><li>Identify and implement process improvements to enhance office productivity</li></ul>
2026-05-15T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations for a real estate organization based in San Diego, CA and ensure the workplace runs efficiently. The Office Manager will support administrative functions, coordinate office procedures, manage supplies and vendor relationships, and help create a productive and professional environment. Key Responsibilities<ul><li>Oversee daily office operations and administrative processes. </li><li>Manage office supplies, equipment, and vendor relationships. </li><li>Coordinate meetings, schedules, and office communications. </li><li>Support onboarding, filing, records management, and general administrative tasks. </li><li>Assist leadership with special projects and operational needs. </li><li>Maintain office policies and help ensure an organized, efficient workplace. </li><li>Additional tasks and special projects as needed</li></ul>
2026-05-19T00:00:00Z

Accounts Receivable Clerk

Carlsbad, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A family-owned and operated business in Carlsbad is seeking an Accounts Receivable Clerk to support billing, payment processing, and customer account management. This role is perfect for someone who enjoys working in a team-oriented environment and values building long-term relationships with both customers and coworkers. The ideal candidate is dependable, organized, and comfortable handling day-to-day receivables responsibilities while maintaining excellent customer service. Responsibilities<ul><li>Generate invoices and maintain accurate customer billing records</li><li>Process incoming payments and apply payments to customer accounts</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Reconcile customer accounts and resolve payment discrepancies</li><li>Communicate with customers regarding billing questions and payment updates</li><li>Maintain organized AR documentation and account records</li><li>Support month-end reporting and reconciliation processes</li><li>Assist accounting team with administrative and financial support tasks</li></ul>
2026-05-15T00:00:00Z

Data Entry Clerk

San Diego, CA
onsite
Temporary / Contract
18 - 21 USD / Hourly
Our client is seeking a detail-oriented Data Entry Clerk to support daily administrative operations by accurately entering, updating, and maintaining information in company systems. Key Responsibilities:<ul><li>Enter, update, and verify data in internal databases and systems</li><li>Review documents for accuracy and completeness before processing</li><li>Maintain organized digital and physical records</li><li>Perform routine data audits and identify discrepancies</li><li>Assist with filing, scanning, and other administrative support tasks</li><li>Communicate with internal teams to clarify or resolve data issues</li></ul>
2026-05-22T00:00:00Z

Data Entry Clerk

Vista, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
A growing company in Vista is seeking a reliable Data Entry Clerk to support administrative and operational teams by accurately entering, updating, and maintaining company data. This role is ideal for someone who is highly detail-oriented, organized, and comfortable working in a structured, repetitive task environment.Accuracy and consistency are key in this position, as the Data Entry Clerk plays an important role in maintaining clean and reliable business records. ESSENTIAL DUTIES & RESPONSIBILITIES<ul><li>Enter, update, and maintain data across internal systems and databases</li><li>Review documents for accuracy and completeness before entry</li><li>Verify data and correct discrepancies as needed</li><li>Maintain organized digital and physical records</li><li>Assist with scanning, filing, and document management tasks</li><li>Support administrative teams with basic clerical duties</li><li>Perform quality checks on entered data for accuracy</li><li>Meet daily and weekly productivity and accuracy standards</li></ul>
2026-05-12T00:00:00Z