We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
<p>Our client, a well-established organization in the nonprofit sector, is seeking a friendly and organized Receptionist to serve as the first point of contact for visitors and callers. This role is ideal for a professional who thrives in a mission-driven environment and enjoys supporting diverse community initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome guests, clients, and vendors in a warm and professional manner.</li><li>Answer, screen, and direct incoming phone calls to the appropriate departments or individuals.</li><li>Manage the reception area to ensure a clean and welcoming environment.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain appointment schedules and assist with meeting coordination.</li><li>Provide general administrative support, including data entry, filing, and responding to email inquiries.</li><li>Support staff with additional projects as assigned.</li><li>Uphold confidentiality and organizational policies at all times.</li></ul><p><br></p>
We are looking for a skilled Senior Administrative Assistant to join our team in Brea, California. This contract-to-permanent position offers the opportunity to work in a dynamic environment, supporting key personnel and contributing to the smooth operation of the department. If you are seeking a role with growth potential and a positive company culture, this may be the perfect fit for you.<br><br>Responsibilities:<br>• Coordinate and manage calendars for department managers using Microsoft Outlook.<br>• Arrange welcome lunches and events for new team members within the department.<br>• Process expense reports for managers using Concur software.<br>• Provide administrative support to the organization and IT Director during the Executive Assistant's absence.<br>• Maintain accurate documentation and organize files to ensure seamless access and retrieval.<br>• Assist in preparing reports, presentations, and other materials as needed.<br>• Communicate effectively with internal teams and external stakeholders to address inquiries and provide updates.<br>• Handle general office duties, such as ordering supplies and managing correspondence.<br>• Ensure tasks and deadlines are met efficiently while maintaining high-quality standards.
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
<p>Are you passionate about making a difference in your community? Our nonprofit organization is searching for a dedicated Administrative Assistant to help support our mission-driven team. This is an exciting opportunity to play a critical role in advancing programs that impact lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support including managing calendars, handling correspondence, and organizing meetings and events.</li><li>Maintain database records, track donations, and prepare reports for internal and external stakeholders.</li><li>Assist with communications—draft emails, create newsletters, and update website or social media as needed.</li><li>Help coordinate volunteer activities and support fundraising initiatives.</li><li>Liaise with board members, donors, community partners, and program staff to ensure organizational needs are met.</li><li>Perform general office duties such as ordering supplies, filing, and maintaining a welcoming environment for guests and staff.</li></ul><p><br></p>
<p>We are seeking a reliable, detail-oriented Administrative Assistant to help keep our operations running smoothly. This role is vital in supporting teams by managing essential tasks and contributing to an organized work environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support including managing calendars, scheduling meetings, and coordinating office activities.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems and organize records, both electronic and physical.</li><li>Greet visitors and serve as a primary point of contact for internal and external inquiries.</li><li>Process invoices, assist with expense reports, and handle basic data entry.</li><li>Assist with projects and perform other duties as assigned.</li></ul><p><br></p>
<p>Our client in Vista is seeking a polished, professional, and friendly <strong>Bilingual Spanish/English Receptionist</strong> to serve as the main point of contact for their corporate headquarters. This role is ideal for someone who enjoys interacting with employees and visitors, managing a busy front desk, and supporting administrative projects across departments.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth</li><li>Answer and route high-volume incoming calls in both English and Spanish</li><li>Manage front office calendar, conference room reservations, and daily visitor logs</li><li>Assist HR, accounting, and operations teams with administrative tasks including scanning, filing, and preparing documents</li><li>Handle incoming mail, deliveries, and outgoing packages</li><li>Support onboarding by preparing badge access, parking passes, and welcome packets</li><li>Maintain lobby appearance, office supply inventory, and general workplace organization</li><li>Assist with company events, catering setups, and meeting materials</li></ul>
<p>Our client, a rapidly growing environmental consulting and services company, is seeking a <strong>detail-oriented Administrative Assistant</strong> to support daily office operations and project teams. This is the perfect role for someone who enjoys juggling multiple responsibilities, working with technical staff, and keeping things organized behind the scenes. You’ll be interacting with project managers, field teams, and clients, making excellent communication and follow-through essential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support including scheduling, document formatting, and file management</li><li>Assist with preparation and routing of proposals, reports, and project documentation</li><li>Maintain internal databases and ensure accurate project data entry</li><li>Coordinate travel, training schedules, and onsite meeting logistics</li><li>Prepare purchase orders, track supplies, and manage vendor communications</li><li>Support onboarding activities and maintain general office upkeep</li></ul><p><br></p>
<p>Robert Half is partnering with a respected healthcare organization in San Diego to hire a Receptionist to support front office operations. This role is ideal for someone who delivers excellent patient care, thrives in a fast-paced clinical environment, and maintains professionalism and compassion in every interaction.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients, visitors, and families with a warm and professional demeanor.</li><li>Manage front desk check-in/check-out processes, ensuring accurate and timely patient registration.</li><li>Answer a high volume of phone calls, route messages, and provide general clinic information.</li><li>Verify insurance information, collect co-pays, and assist with billing inquiries.</li><li>Schedule and confirm patient appointments using the clinic’s EMR system.</li><li>Maintain patient confidentiality and ensure compliance with HIPAA regulations.</li><li>Assist with administrative tasks including data entry, scanning, filing, and updating patient records.</li><li>Coordinate with medical assistants, nurses, and providers to support smooth clinic operations.</li><li>Help manage incoming/outgoing mail, faxes, and medical documentation.</li></ul><p><br></p>
<p>We are seeking a friendly and professional Receptionist to serve as the first point of contact for our organization. The ideal candidate will be organized, approachable, and dedicated to providing excellent customer service to visitors and internal team members.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, clients, and team members in a courteous and efficient manner.</li><li>Answer and direct phone calls, take messages, and respond to general inquiries.</li><li>Manage the reception area by maintaining a welcoming, organized, and tidy environment.</li><li>Schedule appointments, coordinate meeting room bookings, and support daily office operations.</li><li>Assist with mail distribution, deliveries, and basic administrative tasks as needed.</li></ul><p><br></p>
<p>Our client, a leading property management company, is seeking a professional and personable Receptionist to serve as the first point of contact for tenants, visitors, and vendors. This critical front-desk role is ideal for someone who enjoys providing excellent customer service and supporting a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet and direct guests, tenants, and service providers.</li><li>Manage multi-line phone system, transfer calls, and take accurate messages.</li><li>Receive and distribute mail, packages, deliveries, and office correspondence.</li><li>Maintain the appearance of the reception area and common office spaces.</li><li>Assist with scheduling conference rooms and coordinating maintenance requests.</li><li>Support office staff with administrative tasks, data entry, filing, and special projects as needed.</li></ul><p><br></p>
We are looking for a courteous and organized Receptionist to join our team on a contract basis in Brea, California. This role is ideal for someone with outstanding communication skills and a meticulous demeanor who thrives in a small office environment. You will play a vital role in ensuring smooth day-to-day operations during a busy tax season.<br><br>Responsibilities:<br>• Welcome clients and visitors, creating a warm and welcoming first impression.<br>• Oversee appointment scheduling and calendar management using Microsoft Outlook.<br>• Perform document filing, scanning, and organization with attention to accuracy.<br>• Manage incoming and outgoing mail, including deliveries.<br>• Monitor and replenish office supplies, ensuring common areas remain tidy.<br>• Provide administrative support to the accounting team, assisting with various tasks.<br>• Uphold confidentiality while handling sensitive client and firm information.
<p>Our client, a respected nonprofit organization in Chula Vista, CA, is seeking a Senior Administrative Assistant to support their leadership team and daily operations. This is a rewarding opportunity for an experienced administrative professional who is passionate about community service and thrives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads, including managing complex calendars, scheduling meetings, and arranging travel.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations.</li><li>Serve as a liaison between internal teams, volunteers, partners, and stakeholders.</li><li>Manage sensitive information with the utmost confidentiality and professionalism.</li><li>Coordinate special projects and events, ensuring all details are handled efficiently.</li><li>Oversee office operations and support the implementation of process improvements.</li><li>Assist with budgeting and expense reporting tasks as needed.</li><li>Maintain organized records and files, both physical and digital.</li></ul><p><br></p>
<p>Our client in El Cajon, CA is seeking an experienced and detail-oriented Senior Administrative Assistant to provide advanced administrative support to their leadership team. This role is ideal for a proactive professional who excels at managing multiple priorities, streamlining office operations, and ensuring the smooth functioning of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including complex calendar management, meeting planning, and travel arrangements.</li><li>Prepare professional correspondence, reports, presentations, and maintain confidential documents.</li><li>Serve as liaison between management, staff, and external contacts to facilitate effective communication and workflow.</li><li>Manage project logistics, deadlines, and coordinate resources to ensure timely delivery of objectives.</li><li>Support expense reporting, budget tracking, and invoice processing.</li><li>Proactively identify opportunities to improve administrative processes and support the overall efficiency of the office.</li></ul><p><br></p>
<p>Our company is seeking a reliable and professional Receptionist to join a tax-focused office in Mira Mesa, CA. As the first point of contact for clients, you will play a key role in creating a welcoming and efficient environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and route incoming calls in a courteous and timely manner</li><li>Greet clients and visitors, ensuring a positive and professional first impression</li><li>Schedule appointments and maintain office calendars for tax professionals</li><li>Manage incoming and outgoing mail and deliveries</li><li>Assist with document organization, scanning, and filing</li><li>Maintain client confidentiality and uphold privacy policies</li><li>Support tax professionals with basic administrative projects as needed</li><li>Keep the reception area neat and organized</li></ul><p><br></p>
<p>A mission-driven nonprofit serving youth programs across San Diego is looking for a <strong>highly organized Administrative Assistant</strong> to support leadership and program coordinators. This position is ideal for someone who wants meaningful work, thrives in a community-focused setting, and enjoys being part of a team that makes a difference. This role supports outreach, scheduling, donor relations, and internal communications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars for program leads and coordinate community workshops</li><li>Prepare meeting agendas, attendance logs, program packets, and outreach materials</li><li>Serve as the main point of contact for parents, volunteers, and partnering organizations</li><li>Help organize events, fundraisers, and volunteer activities</li><li>Maintain donor records, input contributions, and generate receipt letters</li><li>Support HR and payroll documentation handling as needed</li></ul>
<p>Our client, a mission-driven nonprofit organization, is seeking a reliable and detail-oriented Administrative Assistant to support daily operations and help further their impactful community initiatives. This role offers an excellent opportunity to work alongside a passionate team dedicated to making a difference.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar management, handling correspondence, and organizing meetings and special events.</li><li>Maintain accurate records and update databases related to donors, volunteers, and program activities.</li><li>Assist with preparing reports, drafting internal and external communications, and supporting the production of newsletters and marketing materials.</li><li>Coordinate volunteer schedules and assist with event and fundraising logistics.</li><li>Manage office supplies and act as a welcoming point of contact for stakeholders and guests.</li><li>Support additional administrative tasks as needed to ensure smooth organizational operations.</li></ul><p><br></p>
<p>Our client, a mid-sized engineering and design firm in Vista, is looking for a reliable and process-focused <strong>File Clerk</strong> to assist in organizing technical documentation, project records, and regulatory compliance files. The ideal candidate is someone who enjoys structure, accuracy, and maintaining order in a busy office environment with high documentation volume.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Organize engineering project files, contracts, specifications, and technical drawings</li><li>Perform large-scale scanning projects and ensure accurate digital file indexing</li><li>Maintain a well-organized physical archive and update the firm's digital filing systems</li><li>Assist project managers with locating, retrieving, and distributing documentation as needed</li><li>Monitor incoming project-related paperwork and ensure timely filing</li><li>Track revisions of drawings and documents, ensuring outdated versions are archived properly</li><li>Assist with basic office tasks such as copying, mail sorting, and document binding</li><li>Coordinate with compliance teams to ensure proper record retention practices</li></ul>
<p>A long-established agricultural supply company in Fallbrook is seeking a <strong>Front Office Coordinator</strong> to support daily operations for their busy front office. This company works with growers, distributors, and agricultural specialists throughout North County, making this role essential for maintaining smooth communication and excellent customer service.</p><p><br></p><p><strong>About the Role:</strong></p><p> The Front Office Coordinator will serve as the “control center” of the office—managing incoming communication, supporting sales teams, helping customers at the front counter, and ensuring that the office is organized, efficient, and welcoming. This role is perfect for someone who enjoys multitasking, staying organized, and working in a supportive, community-oriented environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet customers, vendors, and delivery personnel and direct them to the appropriate departments</li><li>Manage incoming phone calls and emails; respond to inquiries regarding orders, inventory, and general questions</li><li>Assist with order entry, invoicing, and updating customer accounts</li><li>Maintain office supplies, filing systems, and general office organization</li><li>Coordinate communication between warehouse, sales, and administration</li><li>Support management with data entry, weekly office reports, scheduling, and customer follow-ups</li><li>Ensure professional communication and a positive customer experience at all times</li></ul>
<p>The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Accounts Receivable (AR)</p><p>• E-deposit client payments and post payments to the accounting system</p><p>• Track payments and follow up with clients on past due balances</p><p>• Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs</p><p>Accounts Payable (AP)</p><p>• Assist in vendor setup including document compliance, credit application, and maintain vendor records</p><p>• Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any</p><p>• Assist in preparing weekly check runs</p><p>• Answer vendor inquiries regarding payment status</p><p>• Reconcile vendor aging reports to the company’s system open invoice reports periodically or as needed</p><p>Subcontractor Compliance</p><p>• Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary</p><p>• Monitor expiration dates and follow up for updated paperwork</p><p>• Ensure all subcontractors meet company and project compliance standards</p><p>• Assist project manager with preliminary liens and releases as projects progresses and completes</p><p>General Accounting Support</p><p>• Assist the Controller with book closing tasks</p><p>• Help maintain organized digital and physical files</p><p>• Support special projects and general administrative duties as needed</p><p>Qualifications</p><p>• Experience in accounting or bookkeeping</p><p>• Construction industry experience a plus</p><p>• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)</p><p>• Strong Microsoft Excel and organizational skills</p><p>• Ability to manage multiple tasks and meet deadlines</p><p>• Excellent attention to detail and communication skills</p>
<p>A long-established agricultural distributor in Fallbrook is seeking a detail-oriented <strong>Accounting Clerk</strong> to support a growing finance department. This is a great opportunity for someone who thrives in a fast-paced, team-driven environment and enjoys maintaining the accuracy of day-to-day accounting functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume <strong>AP/AR transactions</strong> with accuracy and timeliness</li><li>Assist with <strong>daily cash postings, invoice entry, and payment matching</strong></li><li>Prepare <strong>bank deposits</strong> and support weekly check runs</li><li>Maintain orderly and well-organized digital and paper accounting files</li><li>Assist the Staff Accountant with <strong>monthly reconciliations, vendor statements, and aging reports</strong></li><li>Maintain internal spreadsheets tracking expenses, sales orders, and vendor credits</li><li>Answer vendor inquiries, resolve discrepancies, and support accounting department projects as needed</li></ul>
<p><strong>Overview:</strong></p><p> A well-established CPA firm in the UTC area is seeking a professional and detail-oriented Administrative Assistant to support daily office operations throughout tax season. This role is a contract position with the potential to become long term for the right fit. The ideal candidate will bring strong administrative experience, excellent communication skills, and the ability to multitask in a fast-paced environment. This position is through mis April/ tax season but if it's a good fit there is opportunity to become contract to hire if desired. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome and greet clients and guests as they arrive, ensuring a positive and professional first impression.</li><li>Manage incoming phone calls, direct inquiries appropriately, and provide high-level customer service.</li><li>Assist clients with document uploads and ensure all required materials are accurately submitted into our system.</li><li>Schedule appointments, coordinate meetings, and maintain calendars for staff as needed.</li><li>Navigate and update information within our CRM system with a high level of accuracy.</li><li>Perform general administrative duties including filing, scanning, data entry, and maintaining organized office systems.</li><li>Support the team with various clerical tasks and project-based needs within a CPA environment.</li><li>Ensure office spaces remain tidy, organized, and client-ready.</li></ul><p><br></p>
<p>Robert Half is partnering with a reputable real estate company in San Diego to hire a detail-oriented and proactive Administrative Assistant. This role supports a busy office of agents, brokers, and property management staff. It’s an excellent opportunity for someone who is highly organized, customer-focused, and enjoys working in a fast-moving real estate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to real estate agents, brokers, and office leadership.</li><li>Greet clients, visitors, and vendors, ensuring a professional and welcoming experience.</li><li>Manage phone calls, emails, and general inquiries; route messages as needed.</li><li>Assist with preparing listing packets, marketing materials, open house documents, and property flyers.</li><li>Maintain document organization including contracts, lease agreements, disclosures, and transaction files.</li><li>Support scheduling for showings, inspections, and client appointments.</li><li>Update and maintain CRM systems, MLS listings, and internal databases.</li><li>Handle mail, deliveries, office supplies, and general office organization.</li><li>Assist with coordinating team events, meetings, and company communications.</li></ul><p><br></p>
<p>Our client in the construction industry is seeking a detail-oriented Accounting Clerk to join their team on a contract-to-permanent basis. This role is ideal for professionals looking to build their accounting expertise in a dynamic, project-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with accounts payable and accounts receivable processes, including invoice entry and payment tracking</li><li>Reconcile daily bank transactions and maintain accurate records in the general ledger</li><li>Support month-end and year-end close activities</li><li>Prepare and maintain financial documentation for multiple construction projects</li><li>Communicate with vendors and project managers to resolve billing and payment inquiries</li><li>Help ensure compliance with company policies and relevant regulations</li></ul><p><br></p>
<p>Our client, a growing consumer products company in Carlsbad, is seeking an organized and dependable <strong>Accounting Assistant</strong> to support daily financial operations and provide hands-on assistance across AP, AR, and general accounting tasks. This role is ideal for someone with strong administrative skills who’s looking to build a long-term accounting career in a fast-moving, entrepreneurial environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with processing invoices, expense reports, and vendor payments</li><li>Enter high-volume transactions into the accounting system with precision</li><li>Match purchase orders, packing slips, and invoices for product shipments</li><li>Support the AR team with customer invoicing, payment posting, and credit memos</li><li>Maintain digital and physical accounting files, ensuring accuracy and organization</li><li>Support month-end tasks such as account reconciliations and journal entry prep</li><li>Assist with inventory reconciliation and SKU cost updates</li><li>Communicate with internal teams and vendors to resolve discrepancies</li><li>Provide backup support to the front office and operations team during peak times</li></ul>
