30 results for Senior Executive Assistant in Fairfield, CA

Executive Assistant

San Rafael, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to C-level executives in Oakland, California. In this long-term contract position, you will play a critical role in ensuring smooth administrative operations, managing sensitive information, and coordinating executive activities with professionalism. This role requires a proactive approach, exceptional organizational skills, and the ability to work independently with minimal supervision. Responsibilities: • Organize and manage scheduling for senior executives, including sending invitations, reserving meeting spaces, preparing agendas, and documenting action items. • Develop and revise PowerPoint presentations to support executive communications and internal meetings. • Facilitate effective communication between departments by managing correspondence and ensuring timely responses. • Prepare detailed expense reports and submit them accurately and on time. • Handle confidential information with discretion, maintaining the highest level of professionalism. • Coordinate logistics for internal and external meetings, conferences, and training sessions, including arranging catering and technical setups. • Arrange travel plans for executives, ensuring all accommodations and itineraries are handled efficiently. • Maintain and retrieve important documents and reference materials for easy accessibility. • Perform essential administrative duties such as filing, copying, and managing office supplies. • Uphold strict confidentiality standards in all aspects of the role.
2026-03-04T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary
30 - 40 USD / Hourly
Executive AssistantDescription:Support executive leaders through high-level administrative tasks, ensuring efficient calendar coordination and confidential information management.Responsibilities:<ul><li>Support executive leaders with complex calendar management</li><li>Coordinate travel arrangements and high-level meetings</li><li>Prepare reports, agendas, and minutes</li><li>Handle confidential correspondence and information</li><li>Serve as liaison between executives and staff</li></ul>
2026-02-13T00:00:00Z

Executive Assistant

Sacramento, CA
onsite
Permanent
90000 - 115000 USD / Yearly
Executive Assistant to the CEOJoin a fast-paced, global company as the Executive Assistant to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.What You’ll Do:<ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul>If you’re detail-oriented, resourceful, and thrive in an executive environment—we want to hear from you!
2026-02-27T00:00:00Z

Executive Assistant

San Leandro, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient operation of executive-level activities. Based in San Leandro, California, this is a long-term contract position offering the opportunity to make a significant impact in a dynamic environment. Responsibilities:• Maintain and manage executive calendars, ensuring appointments and meetings are accurately scheduled and conflicts are resolved.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation for seamless travel experiences.• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.• Track and monitor project goals, ensuring deadlines are met and progress aligns with organizational objectives.• Serve as the primary point of contact for communication between executives and internal or external stakeholders.• Handle confidential information with discretion and professionalism at all times.• Assist in coordinating special events, team-building activities, and other executive-level engagements.• Support executives with administrative tasks such as expense reporting and document preparation.• Identify and address potential scheduling or logistical issues to ensure smooth operations.• Collaborate with cross-functional teams to support executive initiatives and priorities. If you are interested in the role please apply today and call us at (510) 470-7450
2026-03-02T00:00:00Z

Executive Assistant

Stockton, CA
onsite
Temporary
24 - 27 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in Stockton, California. In this long-term contract role, you will provide high-level administrative support, focusing on project coordination, technical writing, and organizational tasks. This position offers the opportunity to collaborate with senior leadership while ensuring efficient operations and communication within the executive office. Experience with government, city or state experience preferred.Responsibilities:• Provide comprehensive administrative support to the executive office, including managing schedules and prioritizing tasks.• Coordinate and oversee project management activities, ensuring deadlines and objectives are met.• Develop and maintain detailed reports, records, and specialized documentation using advanced technical writing skills.• Organize and facilitate executive meetings, preparing agendas and recording minutes.• Manage travel arrangements, including booking accommodations and coordinating itineraries.• Interact with customers and stakeholders to address administrative and technical inquiries.• Maintain the confidentiality of sensitive information while handling office communications and documentation.• Perform reception duties, data entry, and records management to support daily operations.• Ensure compliance with government regulations and transit agency standards in all administrative functions.• Utilize computer systems and software to streamline processes and enhance productivity.
2026-02-26T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
65 - 65 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support two founders of a dynamic startup in San Francisco, California. In this role, you will play a critical part in ensuring the smooth operation of daily activities, acting as a trusted partner in managing schedules, logistics, and communications. This position is ideal for someone who thrives in a fast-paced environment and is eager to grow alongside a rapidly scaling company. Responsibilities:• Manage complex calendars, scheduling, and email inboxes for two founders to ensure seamless daily operations.• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.• Organize logistics for meetings, including board and investor sessions, and provide executive-level communication support.• Oversee office operations to maintain an efficient and productive work environment.• Anticipate potential conflicts or challenges and proactively address them before they arise.• Execute personal assistant tasks such as running errands and managing personal travel for the founders.• Act as a reliable point of contact for sensitive matters, maintaining discretion and professionalism.• Adapt to changing priorities and contexts, ensuring flexibility while maintaining high standards of organization.• Assist in blending executive and personal assistant responsibilities to support founders effectively.
2026-03-03T00:00:00Z

Sr. Executive Assistant

Sacramento, CA
onsite
Contract / Temporary to Hire
45 - 50 USD / Hourly
We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders. Responsibilities:• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.• Prepare, audit, and submit expense reports with accuracy and attention to detail.• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.• Maintain and update files and records using tools such as SharePoint and Dynamics 365.• Manage sensitive information with confidentiality and discretion.• Assist with special projects and initiatives as directed by executive leadership.
2026-02-27T00:00:00Z

Sr. Administrative Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Sr. Administrative Assistant to join our team on a contract basis in Oakland, California. This role is ideal for someone who thrives in a dynamic environment and excels at providing organizational support to managers and directors. You will play a pivotal role in ensuring smooth operations, assisting with training initiatives, and fostering effective communication within teams. Responsibilities:• Provide comprehensive administrative support to directors and managers, ensuring efficient office operations.• Assist with the creation, updating, and distribution of training materials and company handbooks.• Help managers enhance communication strategies to improve team interactions and collaboration.• Handle inbound calls professionally and efficiently, addressing inquiries and routing them appropriately.• Perform accurate data entry tasks to maintain and update records and documentation.• Coordinate and assist with special projects related to operational improvements.• Act as a receptionist by welcoming visitors and managing front-office responsibilities.• Support employee training programs and development activities to enhance team performance. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-04T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
23 - 25 USD / Hourly
Robert Half client is looking for an Administrative Assistant to join the team on a contract basis in Vallejo, CA. This is a PART-TIME, hybrid position requiring strong organizational skills and attention to detail, offering an excellent opportunity to contribute to various administrative functions. The role is ideal for someone passionate about supporting operations and ensuring smooth day-to-day activities. Administrative Assistant Responsibilities:• Develop and organize event schedules to ensure timely execution.• Design and create PowerPoint presentations for meetings and events.• Update and manage online sessions or courses as required.• Maintain accurate tracking sheets to monitor progress and deadlines.• Schedule and distribute meeting invitations to relevant stakeholders.• Draft and send mailing reminders using platforms like MailChimp. If you are interested in this part-time Administrative Assistant position, please submit your resume today!
2026-03-03T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a vital role in supporting various administrative and client-focused tasks. The ideal candidate has strong computer skills, excellent customer service abilities, and is comfortable navigating the Tenderloin area to perform duties such as mail runs. Responsibilities:• Manage a caseload of 60-90 units, providing support to formerly homeless individuals with mental health, substance abuse, or medical challenges.• Conduct outreach activities, including initial visits and ongoing follow-ups, to ensure tenants receive necessary services and support.• Perform thorough needs assessments and deliver case management services aimed at improving housing retention and overall quality of life.• Assist tenants with securing and maintaining benefits, making rent payments, and resolving habitability issues within their units.• Organize and participate in community-building activities, such as tenant events, social gatherings, and group meetings.• Refer tenants to relevant services and programs, ensuring successful follow-through and connection to resources.• Respond to tenant-related crises, offering de-escalation support and intervention during challenging situations.• Collaborate with property management staff, case managers, and external providers to advocate for tenant needs and maintain a supportive community environment.• Maintain comprehensive and confidential tenant records, including file creation, updates, and archival processes.• Participate in agency-wide initiatives and provide assistance during monthly check disbursement days. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013394461 **
2026-03-04T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.• Process incoming and outgoing mail, including postage and sorting duties.• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.• Provide support for library updates, book distribution, and related library projects.• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.• Assist with travel arrangements and hotel bookings for staff.• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.• Set up and clean up for firm events, such as lunches and celebrations.• Serve as a backup for the administrative assistant and operations coordinator when necessary.
2026-02-12T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
17.4135 - 20.163 USD / Hourly
Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks. Responsibilities:• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.• Perform accurate data entry to ensure the integrity of records and donor details.• Provide general administrative support, including scheduling meetings and preparing reports.• Assist in implementing new technology solutions to enhance administrative workflows.• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.• Organize and maintain office files, both digitally and physically, for easy access.• Collaborate with team members to streamline processes and improve efficiency.• Generate detailed reports and analytics related to donor contributions and trends.• Support event planning and coordination efforts as needed.
2026-02-13T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
19 - 21 USD / Hourly
Robert Half client in Vallejo, CA is seeking a detail-oriented Administrative Assistant to join the team on a long-term contract basis. In this role, you will play a critical part in supporting operational processes and ensuring smooth communication with clients and team members. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to handle high-pressure situations with care and accuracy. This is a small office where teamwork makes all the difference! Our client is looking for someone who thrives in a team environment, has a desire to learn, and brings their best to work every day! Administrative Assistant Responsibilities:• Coordinate and assign repossessions, maintaining communication with field agents and spotter cars to secure collateral.• Schedule and manage redemption appointments and personal property arrangements.• Answer inbound and outbound calls with clients and customers, ensuring composure and attentiveness in all interactions.• Handle in-person customer interactions, including de-escalating challenging situations effectively.• Adhere to company policies, state regulations, and legal procedures.• Prepare, document, and mail repossession notices such as Notices of Seizure promptly.• Update customer accounts and maintain accurate records using multiple software platforms.• Manage multiple tasks across web-based portals and email systems efficiently.• Process repossession documents and communicate updates to assigned clients.• Perform administrative tasks such as scanning, faxing, and emailing with attention to detail. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-03-03T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary
21 - 22.5 USD / Hourly
We are looking for a detail-oriented and bilingual Spanish Office Assistant to join our team on a contract basis in Hayward, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative and clerical tasks. As part of a non-profit organization, you will play a key role in supporting daily operations and ensuring smooth communication across teams. Responsibilities:• Greet visitors and manage receptionist duties, ensuring a welcoming and efficient environment.• Organize and scan documents for efficient record-keeping and accessibility.• Handle and respond to incoming calls, providing accurate information and directing inquiries appropriately.• Perform general clerical tasks, including filing, photocopying, and maintaining organized workspaces.• Translate documents and conversations between Spanish and English to facilitate effective communication.• Enter and update data accurately into organizational systems and databases.• Assist with administrative support for team members and special projects as needed.• Maintain confidentiality of sensitive information and adhere to organizational policies.• Coordinate scheduling and appointments, ensuring seamless operations. If you are interested in this temporary bilingual Spanish Office Assistant, apply today!
2026-03-04T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary
23 - 27 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail. Responsibilities: • Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner. • Organize and maintain office records by scanning and filing documents accurately. • Provide clerical support such as data entry, scheduling appointments, and handling correspondence. • Assist with inventory management and ordering office supplies as needed. • Coordinate with team members to ensure seamless communication and workflow. • Prepare and distribute reports and documents to support organizational needs. • Maintain a clean and organized workspace to promote efficiency. • Support special projects and administrative tasks as assigned. • Uphold confidentiality and adhere to company policies and procedures.
2026-02-06T00:00:00Z

Personal Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
33 - 33 USD / Hourly
We are looking for a highly organized and proactive Personal Assistant to support a key executive in a dynamic startup environment. In this Contract to permanent position, you will play a vital role in ensuring day-to-day operations run smoothly, managing detail-oriented and occasional personal tasks with discretion and efficiency. This role requires exceptional judgment, adaptability, and the ability to anticipate needs in a fast-paced setting. Responsibilities: • Oversee the executive’s calendar by scheduling meetings, appointments, and travel while prioritizing time-sensitive engagements. • Organize and manage domestic and international travel arrangements, including booking flights, accommodations, and handling expense tracking. • Prepare meeting materials, presentations, agendas, and follow up on action items as needed. • Maintain confidentiality while managing sensitive information with a high level of discretion. • Assist with personal errands, appointments, and logistical tasks to support the executive's efficiency. • Coordinate special projects and conduct research to provide actionable insights. • Serve as a liaison between the executive, internal teams, board members, investors, and external partners. • Ensure seamless organization across multiple workstreams in a fast-evolving startup environment. • Respond to ad hoc requests and provide proactive support to address immediate needs.
2026-03-02T00:00:00Z

Senior Associate Attorney

South San Francisco, CA
onsite
Permanent
135000 - 215000 USD / Yearly
Robert Half is recruiting Sr. Associate Attorney for boutique civil litigation defense law firm in So. San Francisco (hybrid commute). Our premier trial law practice client needs to hire a trial attorney (or at least good trial preparation experience) with 3-10+ years of practice, ideally in insurance defense, to manage busy case load and represent business clients and insureds. A mastery of and passion for trial advocacy, or at least good trial prep experience (drafting motions in limine and preparing for cross-examinations) are required. Effective legal research and writing and deposition experience are also key qualifications. This is a partnership-track opportunity at a well-established defense firm in the SF Bay. This Senior Litigator gets ample exposure to and experience in direct advocacy, arguing dispositive motions in courtroom proceedings, taking and defending depos, managing the full scope of discovery, interviewing and retaining expert witnesses, negotiating settlements, and preparing for and attending trial, arbitration, and mediations. Our client is offering an annual base salary of $150,000-200,000+/yr., depending on experience, discretionary annual bonus, and employment benefits (incl. full coverage medical, dental, and vision insurance plans, HRA stipend, profit sharing contributions to 401k plan, free parking, and other perks). For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Manager of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-02-11T00:00:00Z

Sr. Admin Assistant (Tech Savvy)

Oakland, CA
onsite
Contract / Temporary to Hire
35 - 40 USD / Hourly
We are looking for a dedicated and detail-oriented Sr. Administrative Assistant to join a financial advisory firm based in Oakland, California. This position requires supporting high-net-worth clients, ensuring seamless client onboarding, and assisting advisors with meeting preparation and administrative tasks. As a contract-to-permanent opportunity, this role offers the potential for long-term career growth based on performance and business needs. Responsibilities: • Prepare comprehensive meeting materials and reports to support advisors working with high-net-worth clients. • Facilitate client onboarding by ensuring accurate completion of paperwork, maintaining client records, and managing follow-up tasks. • Deliver exceptional client service by addressing inquiries and building strong relationships. • Organize office logistics, including scheduling, mail coordination, and supply management, to enhance the client experience. • Demonstrate knowledge of financial products such as annuities, mutual funds, and alternative investments. • Assist in ongoing team and company training initiatives to stay updated on industry practices. • Provide mentorship and guidance to new client service team members.
2026-02-16T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-02-04T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-02-03T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-02-25T00:00:00Z