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11 results for Personal Executive Assistant in Fairfield, CA

Executive Assistant

Union City, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role serves as a trusted partner, managing complex schedules, coordinating priorities, facilitating communication, and ensuring executives can focus on strategic business initiatives. The ideal candidate is highly organized, detail-oriented, and capable of anticipating needs, exercising sound judgment, and handling confidential information with discretion. This individual thrives in a fast-paced environment and excels at balancing competing priorities while maintaining professionalism and exceptional service. Day-to-Day Responsibilities<ul><li>Manage complex calendars, appointments, meetings, and travel arrangements.</li><li>Coordinate executive schedules and resolve scheduling conflicts proactively.</li><li>Prepare meeting agendas, materials, presentations, and supporting documentation.</li><li>Attend meetings as needed, capture notes, and track action items and follow-up activities.</li><li>Screen and prioritize emails, correspondence, and incoming requests on behalf of leadership.</li><li>Conduct research, gather information, and prepare reports for decision-making purposes.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage expense reports and reimbursement submissions.</li><li>Coordinate leadership meetings, offsites, client visits, and company events.</li><li>Maintain confidential records, contracts, and executive files.</li><li>Support budget tracking, vendor coordination, and invoice processing as needed.</li></ul>
2026-08-29T00:00:00Z

Executive Assistant

Daly City, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
Robert Half has an exciting temp to hire opportunity with a reputable non-profit in Daly City. Our client is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative and operational support to the Chief Financial Officer (CFO) and Chief Strategy Officer (CSO). This position will work closely with two key members of the executive leadership team and will play an important role in keeping their offices organized, efficient, and responsive. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing competing priorities, and partnering directly with senior executives involved in the organization's financial operations, strategic planning, business initiatives, and organizational growth. Key Responsibilities<ul><li>Provide comprehensive executive and administrative support to the CFO and Chief Strategy Officer.</li><li>Proactively manage executive calendars, appointments, meetings, conferences, teleconferences, and travel arrangements.</li><li>Serve as a key point of contact for communications and correspondence on behalf of the CFO and CSO.</li><li>Manage the flow of incoming and outgoing correspondence, ensuring timely follow-up and appropriate prioritization.</li><li>Prepare and format memos, correspondence, presentations, reports, meeting materials, and other executive documents.</li><li>Assist with preparation for financial, strategic planning, leadership, and executive meetings.</li><li>Coordinate and prepare agendas, presentations, briefing materials, and supporting documentation for executive meetings.</li><li>Track meeting follow-ups, action items, deadlines, and deliverables to help ensure priorities remain on schedule.</li><li>Coordinate meetings and events involving executives, board members, internal leadership, and external stakeholders.</li><li>Assist with planning and preparation for Board of Directors meetings, including meeting logistics, materials, reservations, meals, minutes, and follow-up communications.</li><li>Maintain organized and confidential files, records, correspondence, policies, procedures, corporate documents, licenses, insurance information, and other executive materials.</li><li>Handle highly confidential financial, strategic, personnel, and organizational information with discretion and professionalism.</li><li>Partner with the Administration team and other executive assistants to ensure seamless coordination across the organization.</li><li>Provide occasional support to the CEO and CEO's Executive Assistant as needed while maintaining primary responsibility for supporting the CFO and Chief Strategy Officer.</li><li>Anticipate executive needs, identify potential scheduling or administrative conflicts, and proactively resolve issues before they become challenges.</li><li>Assist with special projects and other executive-level initiatives as assigned.</li></ul>
2026-09-02T00:00:00Z

Administrative Assistant to Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Administrative Assistant to Executive OfficeJob DescriptionExecutive Office seeking a polished Administrative Assistant to provide high-level administrative support to executive leadership and board-related activities.Responsibilities<ul><li>Manage complex calendars and meeting logistics</li><li>Coordinate executive communications</li><li>Prepare presentations and reports</li><li>Arrange travel and special events</li><li>Support board meetings and executive projects</li></ul>
2026-09-04T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-09T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in California. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Responsibilities:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-09T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in Alameda, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The successful candidate will contribute to a smooth front-office experience while helping maintain efficient document and communication workflows. Responsibilities: • Welcome visitors, manage the front desk area, and provide courteous assistance to staff and guests. • Answer incoming phone calls, route inquiries to the appropriate contacts, and take clear messages when needed. • Perform a range of administrative support tasks such as filing, data organization, and general office coordination. • Scan, upload, and organize documents so records remain accessible and properly maintained. • Prepare materials and support scheduling needs for orientation sessions and other office activities. • Monitor office communications and help ensure routine requests are addressed in a timely manner.
2026-09-10T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for an architecture firm. This Contract position is fully onsite and is ideal for someone who brings a detail-oriented approach, strong organizational skills, and a service-oriented mindset to a fast-paced office setting. The person in this role will help create a welcoming, efficient environment while keeping administrative and front desk activities running smoothly. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and courteous experience for guests, clients, and staff. • Coordinate day-to-day administrative activities, including managing shared office needs, handling correspondence, and maintaining organized records. • Support scheduling and calendar-related tasks through Outlook to help meetings, appointments, and office events stay on track. • Perform reception and front desk coverage, including answering inquiries, routing messages, and assisting with general office requests. • Maintain electronic filing systems and documentation so information is accurate, accessible, and up to date. • Assist with office operations by monitoring supplies, organizing common areas, and helping uphold a well-maintained workplace environment. • Provide administrative support to internal teams as needed, contributing to efficient workflow across the office. • Follow workplace standards for presentation and consistency in a client-facing architecture and design setting.
2026-09-11T00:00:00Z

Administrative Assistant

South San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half is a 3 month contract opening to identify a highly organized and detail-oriented Administrative Assistant to provide essential support to the Director of Nutrition Services. This is an excellent opportunity for an administrative professional who enjoys supporting a busy department, managing confidential information, coordinating with multiple stakeholders, and helping ensure day-to-day operations run smoothly. The ideal candidate will be proactive, dependable, customer-service oriented, and comfortable working with parents, district departments, and internal staff. Key Responsibilities<ul><li>Provide administrative support to the Director of Nutrition Services and Distribution and the broader department.</li><li>Scan, organize, and fax meal applications and related documentation.</li><li>Assist with processing meal applications and communicate directly with parents regarding applications, requirements, and next steps.</li><li>Coordinate equipment repair requests with the IT Department and assist with closing out related work orders within the district's ticketing system.</li><li>Assist with scheduling interviews, meetings, reservations, and other appointments using Outlook.</li><li>Support occasional event coordination, including office lunches, BBQs, large meetings, and other department events.</li><li>Assist with the preparation and production of monthly reports and department documents; training will be provided.</li><li>Create, update, and maintain documents using Google Docs and other administrative tools.</li><li>Serve as a liaison between employees and Human Resources regarding medical claims, doctor's notes, and other confidential documentation.</li><li>Assist with reconciling employee absence reports and maintaining accurate records.</li><li>Support the monthly timecard processing process; training will be provided.</li><li>Perform general administrative duties, including document management, data entry, filing, correspondence, and other projects as assigned.</li></ul>
2026-09-10T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and scheduling support in San Francisco, California. This Long-term Contract position is ideal for someone who excels at managing competing priorities, maintaining accurate records, and communicating effectively across a wide range of stakeholders. The role requires strong judgment, attention to detail, and confidence handling calendars, correspondence, travel logistics, and meeting coordination in a fast-paced environment. Responsibilities: • Manage complex calendars by organizing appointments, adjusting priorities, and ensuring leaders are prepared for upcoming commitments. • Coordinate meetings and events by securing logistics, preparing materials, confirming attendance, and supporting smooth execution for both onsite and virtual sessions. • Arrange business travel, compile itineraries, and process expense submissions with accuracy and timeliness. • Oversee inbox activity and routine correspondence, responding when appropriate and escalating important matters with discretion. • Draft, format, and review documents, presentations, and reports to ensure clarity, consistency, and high quality. • Maintain organized digital and physical records, keeping files current, accessible, and aligned with internal documentation standards. • Support project and office activities through follow-up on action items, tracking deadlines, and assisting with day-to-day administrative requests. • Use Microsoft 365 tools, collaboration platforms, and expense or agenda management systems to streamline administrative workflows and team coordination.
2026-09-11T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities:• Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination.• Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records.• Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes.• Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources.• Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications.• Support required transit reporting activities by compiling and organizing data used for annual performance tracking.• Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail. For immediate consideration please call Cortney at 209-225-2014
2026-08-27T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized Administrative Assistant to support daily office operations, manage schedules, and assist with communications and documentation. Responsibilities:<ul><li>Answer phones, emails, and general office correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office records</li><li>Support internal teams with administrative tasks as needed</li></ul>
2026-08-28T00:00:00Z