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22 results for Office Assistant in Fairfax, VA

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-08-28T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
Our client is seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. This role is ideal for someone who is detail-oriented, proactive, and comfortable handling a variety of clerical and front-office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-09-01T00:00:00Z

Office Manager

Glen Burnie, MD
onsite
Temporary / Contract
26 - 35 USD / Hourly
An established construction firm is seeking a highly organized Office Manager to oversee daily office operations and support executive leadership. The ideal candidate will enjoy wearing multiple hats and keeping business operations running smoothly. Responsibilities:<ul><li>Manage daily office functions and administrative staff</li><li>Coordinate vendor relationships and office supplies</li><li>Prepare reports and maintain office records</li><li>Support project managers and leadership teams</li><li>Handle incoming correspondence and customer inquiries</li></ul>
2026-09-02T00:00:00Z

Office Manager

Bethesda, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and help ensure an efficient, professional workplace. The Office Manager will support administrative functions, coordinate office procedures, manage vendor relationships, and assist with scheduling, communications, and team support. Responsibilities• Manage daily office operations and vendors• Supervise administrative staff• Track budgets, supplies, and records• Support onboarding and internal coordination
2026-09-01T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and highly organized Office Manager to support daily administrative operations and coordinate event-related logistics for a Contract position based in Washington, District of Columbia. This role blends office management with hands-on support for programs and events, requiring someone who can keep priorities moving smoothly across vendors, supplies, shipping, storage, and onsite coordination. The ideal candidate is proactive, detail oriented, and confident managing multiple requests at once while maintaining a well-run office environment. Responsibilities: • Oversee day-to-day office operations, ensuring administrative processes, shared spaces, and support activities run efficiently. • Coordinate logistics for a variety of programs and events, including preparation, materials handling, vendor communication, and onsite support needs. • Manage relationships with external vendors for services such as printing, shipping, deliveries, and other office-related requirements. • Monitor office inventory levels and arrange timely ordering and replenishment of supplies and materials. • Organize storage processes, including coordination with offsite storage resources and post-event sorting, packing, and item tracking. • Support reception and front-office activities by assisting visitors, handling incoming communications, and maintaining a welcoming office presence. • Assist with accounts payable-related administrative tasks such as processing invoices, tracking vendor billing details, and maintaining documentation. • Help align office event setup practices with established program standards to create a consistent and well-coordinated experience across activities.
2026-09-03T00:00:00Z

Office Manager

Washington, DC
onsite
Permanent / Full Time
55000 - 66000 USD / Yearly
We are looking for an organized Office Manager to support daily business operations in Washington, District of Columbia. This position blends administrative coordination, basic accounting support, and employee-facing assistance to keep the office running efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with vendors and staff, and maintaining accurate operational records. Responsibilities:• Oversee day-to-day office activities, including supply purchasing, workspace readiness, and meeting room coordination• Serve as a central point of contact between leadership, clients, and external partners to support smooth communication• Help coordinate new employee onboarding by preparing workstations, arranging basic technology setup, and assisting with office orientation• Review and process expense submissions, support vendor payments, and track office spending against budget expectations• Maintain and organize leadership calendars, ensuring appointments, meetings, and scheduling priorities are managed effectively• Build strong relationships with service providers and facility contacts to address office needs and resolve operational issues promptly• Keep personnel files and internal documentation accurate and up to date while providing administrative support to HR as needed• Assist with accounting-related tasks such as invoice handling, data entry, and support for accounts payable and accounts receivable activities All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.
2026-08-28T00:00:00Z

Administrative Assistant

Rockville, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a construction and contractor environment in Rockville, Maryland. This Contract position is ideal for someone who enjoys keeping workflows organized, providing front-desk support, and ensuring accurate administrative coordination. The role calls for strong communication, reliability, and the ability to manage multiple tasks in a fast-paced office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, filing, document preparation, and general office coordination. • Enter and update records with accuracy to help maintain organized and current business information. • Assist with day-to-day office operations to ensure teams have the administrative support needed to work efficiently. • Monitor routine clerical processes and help keep office communications and paperwork flowing smoothly.
2026-09-02T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join an onsite team in Virginia. This is a permanent contract position suited for an experienced administrative team member who can manage competing priorities, communicate effectively, and provide dependable support to multiple staff members. The ideal candidate brings strong organizational judgment, sharp attention to detail, and confidence using office technology in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support for several team members, helping keep schedules, documents, and office activities organized and on track. • Manage front-office and receptionist-related tasks, including handling inbound calls, greeting visitors, and directing inquiries appropriately. • Prepare, edit, and format correspondence, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Enter, update, and maintain accurate records and files while ensuring information is organized for easy retrieval and retention. • Use SharePoint and other agency document repositories to upload, track, and manage administrative materials in accordance with established procedures. • Coordinate a variety of administrative projects, monitor deadlines, and follow through on details to support smooth daily operations. • Maintain a consistent office presence at all times, including reliable onsite attendance and business-appropriate presentation. • Assist with general office coordination duties that require sound judgment, discretion, and effective multitasking.
2026-09-02T00:00:00Z

Administrative Assistant

Bowie, MD
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an organized Administrative Assistant to support a community association in Bowie, Maryland through a Contract assignment. This position focuses on property compliance coordination, documentation, and resident communication while ensuring records remain accurate and up to date. The role is well suited to someone who is comfortable handling administrative tasks, tracking multiple deadlines, and interacting professionally with homeowners. Responsibilities: • Inspect community properties to identify upkeep, landscaping, safety, and covenant-related issues that require follow-up. • Maintain detailed records of compliance matters, including deadlines, status updates, and next steps for resolution. • Perform return visits to verify whether concerns have been corrected and capture photographic documentation when needed. • Review and track county service requests, including 311-related items, and update logs with current activity. • Draft and distribute notices related to property compliance while keeping associated files organized and complete. • Scan, file, and manage Architectural Review Board application materials to support efficient recordkeeping. • Respond to homeowner questions and concerns with professionalism, clarity, and courtesy. • Provide general administrative support such as data entry, inbound call handling, and front-office coordination as needed.
2026-09-01T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping workstreams organized, communicating effectively with internal and external contacts, and ensuring administrative tasks are completed accurately. The role requires strong multitasking skills, comfort with standard office software, and a proactive approach to scheduling, correspondence, and record maintenance. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Manage front-office administrative activities by coordinating schedules, organizing calendars, and arranging appointments to keep daily operations running smoothly.• Handle incoming and outgoing phone communication in a clear and courteous manner, directing inquiries, relaying messages, and providing timely follow-up when needed.• Prepare, update, and maintain records through accurate data entry while ensuring information is organized and easy to retrieve.• Draft, review, and respond to email correspondence with care and attention to detail.• Create and format business documents, reports, spreadsheets, and presentations using Microsoft Word, Excel, PowerPoint, and Outlook.• Support team members with general office tasks such as document preparation, file management, and meeting coordination.• Monitor administrative priorities and adjust to changing needs while maintaining accuracy and responsiveness in a fast-paced environment.
2026-08-27T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-09-02T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
The Executive Assistant provides high-level, confidential administrative and operational support to senior leadership. This role manages complex calendars, coordinates meetings and events, prepares executive communications and materials, and supports departmental operations, including budget administration and office logistics. Serving as a key point of contact for internal and external stakeholders, the Executive Assistant helps drive the successful execution of projects and strategic initiatives in a fast-paced environment. <ul><li>Provide executive support to the Vice President, Chief Operations & Finance Officer, including calendar management, travel coordination, correspondence, and member communications.</li><li>Assist with budget oversight by coordinating documentation, reviewing expense reports, and processing check requests and credit card statements.</li><li>Maintain and manage the contract database in partnership with the Senior Director of Finance.</li><li>Provide administrative support to board committees and membership affinity groups associated with the Vice President, Chief Operations & Finance Officer.</li><li>Respond to member inquiries and requests on behalf of the Vice President, Chief Operations & Finance Officer.</li><li>Maintain executive records, contact databases, distribution lists, and other administrative systems in collaboration with Member Services.</li><li>Participate in training initiatives and adopt new processes, technologies, and best practices to support organizational effectiveness.</li><li>Handle highly confidential finance, board, and employee-related information with discretion and professionalism.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
75000 - 86000 USD / Yearly
Trade Association $90k Executive Assistant Bethesda, MD, great benefits, plus bonus, free parking My client is Trade Association with Headquarters in the Washington, D.C. area with a need for an Executive Assistant. This is an exciting new opportunity that will provide executive support to the office of the President and provide operational support to the Senior Leaders including event planning for the annual conference and project management. The Executive Assistant must be comfortable in a fast-paced environment and have a strong background in MS Office, travel arrangement, calendar management, event planning, and excellent communication skills. Administrative candidates with experience working for trade associations and a background in event planning are highly encouraged to apply. The Executive Assistant will be responsible for the following duties: Responsibilities:• Coordinate executive calendars, schedule meetings, and manage day-to-day administrative priorities to keep workflows on track.• Arrange business travel, prepare itineraries, and handle related logistics with accuracy and discretion.• Enter and maintain financial and operational data in internal records and accounting platforms with a high level of precision.• Responsible for coordinating all logistics, including travel and event planning for the annual conference• Responsible for calendar management and scheduling for the Executives • Monitoring and tracking status of assigned project deliverables and coordinating related tasks. All interested candidates in this Executive Assistant and other fulltime opportunities across the D.C. area please contact Justin Decker via LinkedIn
2026-08-21T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-08-24T00:00:00Z

Legal Assistant

Alexandria, VA
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Alexandria, Virginia. This role is well suited to someone with at least two years of experience handling court-related documentation, maintaining critical deadlines, and coordinating legal administrative work. The ideal candidate is organized, dependable, and comfortable managing electronic filing processes in a fast-paced environment. Responsibilities: • Prepare, review, and submit legal documents through electronic court filing systems with accuracy and timeliness. • Maintain attorney calendars, track court deadlines, and help ensure all filings and case activities stay on schedule. • Organize case materials, correspondence, and supporting records so information is easy to access and up to date. • Assist with litigation support tasks, including drafting routine legal documents and assembling filing packets. • Monitor court rules and filing requirements to help ensure documents meet jurisdiction-specific standards. • Communicate with attorneys, court personnel, and internal team members regarding filing status, scheduling, and case logistics.
2026-09-03T00:00:00Z

Accounting Assistant

Aldie, VA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for an on-site team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who is comfortable working with accounting records, entering financial data accurately, and helping maintain organized books. The position offers the chance to contribute across core accounting tasks while building long-term value within the organization. Responsibilities: • Enter financial transactions and supporting details into QuickBooks with a high level of accuracy. • Process vendor invoices, assign proper coding, and help keep accounts payable records current. • Assist with customer billing activities and track incoming payments to support accounts receivable functions. • Reconcile bank activity against accounting records and identify discrepancies for follow-up. • Maintain organized documentation for financial entries, invoices, and payment records. • Support job cost tracking when prior experience allows for expanded involvement in project-related accounting. • Work closely with internal staff in an in-office setting to help keep day-to-day accounting activities on schedule.
2026-09-01T00:00:00Z

Executive Assistant & Office Manager

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
My client is a mission-based organization looking for a highly organized Executive Assistant & Office Manager to help drive day-to-day operations in Washington, District of Columbia. This position serves as a central point of coordination for executive support and office administration, with direct partnership to senior leadership, including the VP of Finance. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep priorities moving in a dynamic nonprofit environment. Responsibilities:• Serve as the primary administrative partner to senior executives, managing communications and helping prioritize competing demands.• Oversee complex calendar coordination, arrange meetings, and ensure leadership is prepared with schedules, materials, and logistics.• Coordinate domestic and international travel plans, including itineraries, reservations, and related administrative details.• Welcome visitors and external partners in a detail oriented and service-oriented manner, representing executive leadership effectively.• Prepare and submit executive expense reports with accuracy and timely follow-through.• Support office operations by managing facilities needs, working with vendors, and maintaining inventory of workplace supplies.• Draft, edit, and format correspondence, reports, and other business documents on behalf of executive leadership.• Conduct research and develop presentation materials for internal meetings and external audiences as needed. All interested candidates in this Executive Assistant & Office Manager opportunity and other fulltime opportunities across the Washington, D.C. area please contact Justin Decker on LinkedIn.
2026-08-24T00:00:00Z

Office Services Associate

Washington, DC
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily reprographics, office operations, and meeting services in Washington, District of Columbia. This Long-term Contract position is ideal for someone who takes pride in delivering accurate work, maintaining confidentiality, and creating a detail-oriented experience for internal teams and guests. The role combines hands-on document production, hospitality support, and operational coordination in a fast-moving corporate environment. Responsibilities: • Operate high-volume document production equipment to scan, copy, print, assemble, and bind business materials with a strong focus on accuracy and discretion. • Distribute confidential files and completed materials promptly while following established handling procedures and quality standards. • Prepare conference and meeting spaces by arranging furniture, confirming room setup requirements, organizing catering support, and ensuring shared areas remain presentation-ready. • Support basic audio/visual readiness for meetings and help reset rooms efficiently after events or service requests are completed. • Maintain service logs and tracking records to monitor incoming requests, turnaround times, and completion status for office support activities. • Coordinate daily assignments by evaluating priorities, managing competing deadlines, and keeping leadership informed of workflow concerns or service interruptions. • Perform routine troubleshooting on office equipment, check finished output for quality, and escalate technical issues when additional support is needed. • Restock paper, toner, kitchen items, and other operational supplies while using materials responsibly to help maintain uninterrupted service. • Provide responsive customer support across office service functions, including document handling and general back-office assistance in a detail-oriented setting.
2026-08-26T00:00:00Z

Legal Assistant/Paralegal

Bethesda, MD
onsite
Permanent / Full Time
60000 - 115000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support a busy legal team in Bethesda, Maryland. This position focuses on corporate matters, commercial agreements, and real estate transactions, with work spanning document preparation, entity upkeep, and closing coordination. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple matters accurately in a fully onsite environment. Responsibilities: • Support the creation and qualification of business entities by preparing formation filings, annual submissions, and related records for state and regulatory agencies. • Draft, organize, and update governance materials such as bylaws, operating agreements, resolutions, meeting records, and other internal corporate documents. • Maintain entity files, compliance trackers, minute books, and legal databases to help ensure records remain current and deadlines are met. • Assist attorneys with a range of business transactions, including commercial contracts, financings, restructurings, mergers and acquisitions, leases, and property transfers. • Prepare and revise legal documents with a high degree of accuracy, including proofreading, incorporating edits, and producing comparison drafts through Microsoft Word tools. • Coordinate transactional support activities by managing due diligence materials, reviewing title and survey documents, tracking milestone dates, and assembling execution and closing packages. • Handle routine legal correspondence, calendar management, matter tracking, electronic filing, and general document organization to keep assignments moving efficiently. • Use legal technology tools, including Microsoft Copilot and CoCounsel, to improve workflow efficiency, document quality, and overall transaction support.
2026-08-13T00:00:00Z

Receptionist

McLean, VA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations in Virginia. This Contract position is ideal for someone who creates a welcoming first impression, communicates clearly, and stays organized while managing daily administrative tasks. The role requires on-site presence at the reception area, an appropriate business presentation, and confidence using Microsoft Office tools to help coordinate schedules and visitor interactions. Responsibilities: • Welcome visitors and provide a welcoming first point of contact for guests, clients, and staff at the front desk. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate person or department efficiently. • Maintain awareness of the company calendar and scheduled activities using Microsoft Office applications to support daily office flow. • Monitor the reception area throughout the day, ensuring coverage is consistent and the front desk remains organized. • Handle general administrative support tasks such as relaying messages, answering routine questions, and assisting with basic office coordination. • Communicate clearly and courteously with internal team members and external contacts while representing the organization in a courteous manner.
2026-09-03T00:00:00Z

Receptionist

Capitol Heights, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Receptionist to support a busy construction office in Maryland. This Long-term Contract position is ideal for someone who enjoys balancing front desk responsibilities with administrative coordination and employee support in a fast-moving environment. The person in this role will serve as a welcoming first point of contact while helping keep office operations, supply management, and field communication organized and efficient. Responsibilities: • Welcome employees, clients, subcontractors, and vendors with a courteous and detail-oriented presence while managing day-to-day front desk activity. • Answer and direct inbound calls through a multi-line phone system, take accurate messages, and ensure inquiries reach the appropriate team members promptly. • Provide bilingual English-Spanish support for field employees by explaining workplace information, assisting with forms, and helping address routine payroll and timesheet questions. • Translate and communicate company notices, safety information, and administrative documents for Spanish-speaking staff as needed. • Monitor stock levels for personal protective equipment, office materials, and breakroom items, and coordinate timely reordering and distribution. • Receive, sort, and track mail, courier shipments, and package deliveries while keeping supply and delivery areas organized. • Maintain orderly physical and electronic filing systems for project records, contracts, and compliance documentation. • Assist with scanning, document processing, and data entry related to project and accounting records, including work performed in business systems such as Acumatica and QuickBooks Enterprise. • Partner with the administrative team to support office coverage, maintain organized common areas, and keep daily operations running smoothly.
2026-08-31T00:00:00Z

Administrative Asst/Exec. Asst 1 (0-2 years)

McLean, VA
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support a property management leadership team in Virginia. This is a long-term contract opportunity requiring onsite presence five days per week and offers the chance to contribute to daily operations, reporting, vendor coordination, and executive-level administrative support. The ideal candidate is highly organized, communicates professionally in writing and verbally, and is comfortable working directly at a client site while managing multiple priorities with accuracy and discretion. Responsibilities: • Provide day-to-day administrative support to property management leadership, including the Director of Operations and Community Manager, to help keep regional activities organized and on schedule. • Prepare, distribute, scan, file, and maintain contracts, change orders, and related documentation for capital projects and service providers. • Code regional invoices, track payable activity in portfolio systems, review items daily for progress, and share routine status updates with the team. • Serve as backup support for accounts payable processing and provide additional administrative coverage during extended team absences when needed. • Coordinate vendor setup, assist with property onboarding tasks, gather pricing information, and help maintain accurate records across operational platforms. • Create, update, and organize standardized templates, operating procedures, organization charts, and other internal documents used by the property management team. • Monitor service request and tenant support platforms to confirm information remains current, requests are closed in a timely manner, and recurring reports are distributed to leadership and engineering contacts. • Arrange meetings, training sessions, and team events by managing calendars, preparing materials, ordering refreshments, recording detailed notes, and sending follow-up communications. • Support employee onboarding and offboarding activities by helping establish or remove system access, training team members on portfolio tools, and maintaining required checklists and files. • Process expense reports, track key deadlines, and review tenant survey feedback to alert leasing and property management staff to concerns that require follow-up.
2026-09-02T00:00:00Z