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16 results for Administrative Assistant in Fairfax, VA

Administrative Assistant

Alexandria, VA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support a non-profit organization in Alexandria, Virginia. This contract position with potential for a long-term opportunity is ideal for someone who can keep administrative operations organized, maintain accurate records, and help ensure departmental activities meet compliance standards. The person in this role will contribute to daily office support while handling documentation, communication, and process follow-through with a high level of accuracy. Responsibilities: • Coordinate administrative activities for the department, ensuring documents, records, and routine tasks are completed accurately and on schedule. • Review forms, files, and supporting materials to confirm they meet established compliance and documentation standards. • Maintain organized paper and electronic records, including data entry updates and tracking of important administrative information. • Answer inbound calls, respond to general inquiries, and direct questions to the appropriate team members in an organized manner. • Support front-desk and receptionist-related functions by greeting visitors and assisting with day-to-day office needs. • Prepare, collect, and process paperwork required for departmental operations, audits, and compliance-related reviews. • Monitor administrative workflows and follow up on missing or incomplete information to help keep submissions current and accurate.
2026-08-13T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily operations in a boutique law firm office. This role combines administrative coordination, office support, and legal team assistance in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service. Responsibilities:• Coordinate administrative processes such as opening new matters, conducting conflict reviews, and assisting with billing-related activities.• Partner with office leadership on projects designed to improve workflow efficiency and strengthen operational support.• Provide reliable in-office assistance on scheduled days, including preparing conference spaces, replenishing common areas, sorting mail, and handling general office needs.• Support attorneys and paralegals by organizing digital files, preparing legal and engagement documents, and helping manage submissions, closings, and signature collection under tight timelines.• Keep marketing and contact records current by maintaining accurate updates within the firm database.• Manage assignments with strong attention to deadlines and produce organized, well-documented work with minimal supervision.• Communicate professionally with colleagues, leadership, clients, and external vendors to ensure smooth day-to-day coordination.• Contribute effectively in a hybrid work setting by balancing independent work with timely communication and collaboration across the team.
2026-08-07T00:00:00Z

Administrative Assistant

McLean, VA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Assistant to support a team in McLean, Virginia through a Long-term Contract opportunity. This position is ideal for someone who can manage competing priorities, communicate effectively, and keep daily administrative operations running smoothly. The role requires strong computer proficiency, sound judgment, and the ability to provide dependable support across a range of office and project-related tasks. Responsibilities: • Provide day-to-day administrative support to multiple staff members, helping coordinate assignments, schedules, and routine office activities. • Prepare, edit, and organize documents, reports, presentations, and spreadsheets using Microsoft Office applications such as Word, Excel, and PowerPoint. • Maintain accurate records and handle data entry tasks with a high level of precision and confidentiality. • Manage inbound calls, respond to general inquiries, and serve as a reliable point of contact for internal and external communication. • Organize digital files and retain documentation within approved agency databases and document management platforms, including SharePoint and EDGe. • Assist with a variety of administrative projects by tracking deliverables, gathering information, and supporting timely completion of assigned work. • Support front-office and receptionist-related functions as needed to ensure smooth daily operations. • Monitor multiple priorities at once while maintaining strong attention to detail and consistent follow-through on assignments.
2026-08-11T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Executive Assistant to support the General Counsel in Bethesda, Maryland. This role is ideal for a highly organized and detail-focused individual who can manage shifting priorities, safeguard confidential information, and keep legal and executive activities moving efficiently. The position also plays a key part in maintaining corporate records, coordinating insurance renewal materials, and producing accurate reports and organizational documents. Responsibilities: • Manage the General Counsel’s calendar, meeting logistics, correspondence, and day-to-day administrative priorities while ensuring smooth coordination across competing demands. • Prepare agendas, assemble supporting documents, and organize key information needed for meetings, legal matters, and executive decision-making. • Anticipate upcoming needs, follow through on open items independently, and provide dependable support with minimal direction. • Maintain corporate records, entity documentation, and related files while helping monitor required filings and internal legal documentation. • Update and distribute organizational charts for the parent company and affiliated entities, ensuring information remains current and accurate. • Track deadlines, document requests, and action items connected to legal projects, grievances, and other matters overseen by the General Counsel. • Coordinate the collection, verification, and submission of materials needed for insurance renewals, serving as the internal liaison with the company’s broker. • Build and maintain spreadsheets and reports in Excel to organize data from multiple departments and support accurate reporting and submissions. • Provide additional administrative assistance to HR or senior leadership as business needs allow.
2026-07-17T00:00:00Z

Administrative Asst/Exec. Asst 1 (0-2 years)

McLean, VA
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support a property management leadership team in Virginia. This is a long-term contract opportunity requiring onsite presence five days per week and offers the chance to contribute to daily operations, reporting, vendor coordination, and executive-level administrative support. The ideal candidate is highly organized, communicates professionally in writing and verbally, and is comfortable working directly at a client site while managing multiple priorities with accuracy and discretion. Responsibilities: • Provide day-to-day administrative support to property management leadership, including the Director of Operations and Community Manager, to help keep regional activities organized and on schedule. • Prepare, distribute, scan, file, and maintain contracts, change orders, and related documentation for capital projects and service providers. • Code regional invoices, track payable activity in portfolio systems, review items daily for progress, and share routine status updates with the team. • Serve as backup support for accounts payable processing and provide additional administrative coverage during extended team absences when needed. • Coordinate vendor setup, assist with property onboarding tasks, gather pricing information, and help maintain accurate records across operational platforms. • Create, update, and organize standardized templates, operating procedures, organization charts, and other internal documents used by the property management team. • Monitor service request and tenant support platforms to confirm information remains current, requests are closed in a timely manner, and recurring reports are distributed to leadership and engineering contacts. • Arrange meetings, training sessions, and team events by managing calendars, preparing materials, ordering refreshments, recording detailed notes, and sending follow-up communications. • Support employee onboarding and offboarding activities by helping establish or remove system access, training team members on portfolio tools, and maintaining required checklists and files. • Process expense reports, track key deadlines, and review tenant survey feedback to alert leasing and property management staff to concerns that require follow-up.
2026-08-18T00:00:00Z

Human Resources Assistant

Vienna, VA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are seeking a Human Resources Assistant to join our team in an onsite role, Monday through Friday. The ideal candidate will have prior HR experience, strong data entry skills, and excellent communication abilities. This position requires someone who is comfortable working in a fast-paced office environment and able to manage multiple tasks effectively. Responsibilities:<ul><li>Support day-to-day human resources operations</li><li>Perform high-volume data entry with accuracy and attention to detail</li><li>Communicate professionally with employees and internal teams</li><li>Assist with general office and administrative tasks</li><li>Maintain organized employee records and HR documentation</li><li>Handle multiple priorities in a fast-paced work environment</li></ul>
2026-08-03T00:00:00Z

Legal Assistant/Paralegal

Bethesda, MD
onsite
Permanent / Full Time
60000 - 115000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support a busy legal team in Bethesda, Maryland. This position focuses on corporate matters, commercial agreements, and real estate transactions, with work spanning document preparation, entity upkeep, and closing coordination. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple matters accurately in a fully onsite environment. Responsibilities: • Support the creation and qualification of business entities by preparing formation filings, annual submissions, and related records for state and regulatory agencies. • Draft, organize, and update governance materials such as bylaws, operating agreements, resolutions, meeting records, and other internal corporate documents. • Maintain entity files, compliance trackers, minute books, and legal databases to help ensure records remain current and deadlines are met. • Assist attorneys with a range of business transactions, including commercial contracts, financings, restructurings, mergers and acquisitions, leases, and property transfers. • Prepare and revise legal documents with a high degree of accuracy, including proofreading, incorporating edits, and producing comparison drafts through Microsoft Word tools. • Coordinate transactional support activities by managing due diligence materials, reviewing title and survey documents, tracking milestone dates, and assembling execution and closing packages. • Handle routine legal correspondence, calendar management, matter tracking, electronic filing, and general document organization to keep assignments moving efficiently. • Use legal technology tools, including Microsoft Copilot and CoCounsel, to improve workflow efficiency, document quality, and overall transaction support.
2026-08-13T00:00:00Z

Human Resources (HR) Assistant

Columbia, MD
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a Human Resources Assistant to support a busy HR team in Columbia, Maryland. This Contract opportunity is ideal for someone who is highly organized, comfortable managing multiple priorities, and committed to delivering responsive service to employees and candidates. In this role, you will contribute to recruiting, onboarding, record maintenance, and day-to-day administrative coordination that helps keep HR operations running smoothly. Responsibilities: • Make a high volume of outbound calls each day to support registration activities and assist with credential verification. • Contribute to recruitment efforts by identifying potential candidates, reviewing applications, and helping move suitable individuals through the selection process. • Guide new employees through onboarding steps by collecting required paperwork and confirming that documentation is complete and accurate. • Keep HR files and employee data current by entering updates and maintaining organized records in internal databases. • Coordinate background screening and employment verification tasks to support compliant recruitment practices. • Work closely with colleagues to help address workplace concerns and provide administrative support related to employee relations matters. • Perform routine clerical and administrative duties that support the daily needs of the Human Resources function. • Help uphold HR policies and regulatory requirements by following established procedures and maintaining accurate documentation. • Provide timely, responsive service to internal staff and external contacts through clear communication and follow-up.
2026-08-18T00:00:00Z

Office Manager

Washington, DC
onsite
Permanent / Full Time
55000 - 66000 USD / Yearly
We are looking for an organized Office Manager to support daily business operations in Washington, District of Columbia. This position blends administrative coordination, basic accounting support, and employee-facing assistance to keep the office running efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with vendors and staff, and maintaining accurate operational records. Responsibilities:• Oversee day-to-day office activities, including supply purchasing, workspace readiness, and meeting room coordination• Serve as a central point of contact between leadership, clients, and external partners to support smooth communication• Help coordinate new employee onboarding by preparing workstations, arranging basic technology setup, and assisting with office orientation• Review and process expense submissions, support vendor payments, and track office spending against budget expectations• Maintain and organize leadership calendars, ensuring appointments, meetings, and scheduling priorities are managed effectively• Build strong relationships with service providers and facility contacts to address office needs and resolve operational issues promptly• Keep personnel files and internal documentation accurate and up to date while providing administrative support to HR as needed• Assist with accounting-related tasks such as invoice handling, data entry, and support for accounts payable and accounts receivable activities All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.
2026-07-28T00:00:00Z

Receptionist

Ashburn, VA
onsite
Temporary / Contract
19 - 20 USD / Hourly
Our company is seeking a professional and dependable Receptionist to support daily front office operations. The ideal candidate will have prior office experience, strong communication skills, and be bilingual in Spanish. You will be working Monday through Friday, 9:00 AM to 5:00 PM Responsibilities:<ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls</li><li>Manage the front desk and maintain a welcoming office environment</li><li>Schedule appointments and assist with administrative tasks</li><li>Handle incoming and outgoing mail, packages, and correspondence</li><li>Maintain office records and provide general clerical support</li></ul>
2026-08-03T00:00:00Z

Receptionist

Fairfax, VA
remote
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for an experienced and dependable Receptionist to support customer communications and appointment coordination for a team based in Fairfax, Virginia. This Long-term Contract position is ideal for someone who enjoys speaking with customers, organizing schedules, and ensuring inquiries are routed efficiently. The person in this role will serve as an important first point of contact while helping maintain a smooth flow of scheduling and follow-up activity. Responsibilities: • Respond to incoming calls professionally and provide a positive first impression for customers seeking service information. • Screen customer inquiries to confirm service needs align with the company’s offerings and service area before moving forward with scheduling. • Arrange appointments for estimators and manage calendar availability to support timely customer visits. • Reconnect with individuals who reached out outside of business hours and help move their requests toward scheduling. • Maintain accurate call notes, appointment details, and customer information using Microsoft Office and company-provided tools. • Coordinate multiple phone lines efficiently while prioritizing urgent requests and maintaining organized communication. • Assist with general front-office support tasks related to reception, call handling, and scheduling operations.
2026-08-11T00:00:00Z

Receptionist

Washington, DC
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating administrative tasks, and keeping office activity organized. The role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while providing attentive support to visitors and internal teams. Responsibilities: • Welcome guests in a courteous manner, assist with check-in procedures, and guide them to the appropriate contacts or meeting spaces. • Coordinate incoming and outgoing deliveries by working with courier services and ensuring packages are tracked and routed accurately. • Maintain visitor and call records, issue access badges or security passes, and support front desk documentation with accuracy and discretion. • Oversee conference and boardroom calendars, confirm room readiness, and help ensure meeting equipment is available and functioning properly. • Perform a variety of clerical duties such as typing documents, organizing files, photocopying materials, and preparing bound or mailed packets. • Respond to routine information requests and provide general administrative assistance to support smooth day-to-day office operations. • Handle front desk communications with care, including directing inquiries and escalating matters when needed. • Preserve organized records and uphold confidentiality when managing sensitive information or office documents.
2026-08-18T00:00:00Z

Receptionist

Capitol Heights, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Receptionist to support a busy construction office in Maryland. This Long-term Contract position is ideal for someone who enjoys balancing front desk responsibilities with administrative coordination and employee support in a fast-moving environment. The person in this role will serve as a welcoming first point of contact while helping keep office operations, supply management, and field communication organized and efficient. Responsibilities: • Welcome employees, clients, subcontractors, and vendors with a courteous and detail-oriented presence while managing day-to-day front desk activity. • Answer and direct inbound calls through a multi-line phone system, take accurate messages, and ensure inquiries reach the appropriate team members promptly. • Provide bilingual English-Spanish support for field employees by explaining workplace information, assisting with forms, and helping address routine payroll and timesheet questions. • Translate and communicate company notices, safety information, and administrative documents for Spanish-speaking staff as needed. • Monitor stock levels for personal protective equipment, office materials, and breakroom items, and coordinate timely reordering and distribution. • Receive, sort, and track mail, courier shipments, and package deliveries while keeping supply and delivery areas organized. • Maintain orderly physical and electronic filing systems for project records, contracts, and compliance documentation. • Assist with scanning, document processing, and data entry related to project and accounting records, including work performed in business systems such as Acumatica and QuickBooks Enterprise. • Partner with the administrative team to support office coverage, maintain organized common areas, and keep daily operations running smoothly.
2026-08-18T00:00:00Z

Paralegal

Rockville, MD
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Paralegal to support litigation matters in North Bethesda, Maryland. This Contract position is ideal for someone with at least 1 year of experience assisting attorneys with civil litigation, document review, and trial readiness. The role offers the opportunity to work in a fast-paced legal environment where organization, accuracy, and strong case coordination skills are essential. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Assist attorneys with civil litigation matters by organizing case files, tracking deadlines, and maintaining accurate records throughout each phase of a case.• Manage discovery activities, including collecting, reviewing, and preparing documents for production in a timely and organized manner.• Support trial preparation by assembling exhibits, preparing case materials, and coordinating documents needed for hearings, depositions, and court proceedings.• Maintain and update case information within case management software to ensure files, notes, and key dates remain current and accessible.• Conduct legal and factual research to help attorneys prepare for motions, pleadings, and other litigation-related documents.• Draft and format routine legal correspondence, filings, and supporting documentation with close attention to detail and procedural requirements.• Coordinate with internal teams, clients, and external parties to gather information, schedule activities, and keep case progress on track.
2026-08-11T00:00:00Z

Paralegal

Washington, DC
remote
Permanent / Full Time
75000 - 125000 USD / Yearly
We are looking for an experienced Paralegal to join a boutique plaintiffs’ litigation firm supporting complex disputes and class action matters in Washington, District of Columbia. This role is well suited for someone who can manage a high-volume caseload with limited oversight while producing accurate, filing-ready work. You will work closely with attorneys across matters pending in courts throughout the country and play a key part in keeping cases organized, compliant, and moving forward. Responsibilities: • Manage the preparation and electronic filing of pleadings and related litigation documents in both state and federal courts across multiple jurisdictions. • Review court-specific procedures and judicial preferences to ensure every submission meets applicable filing rules and formatting standards. • Create accurate tables of contents and tables of authorities for briefs and other court filings. • Verify citations using Bluebook standards and conduct detailed cite-checking to support high-quality legal submissions. • Examine briefs, motions, and other filings for grammar, structure, formatting, and rule compliance before final submission. • Draft routine litigation materials such as demand letters, stipulations, requests for additional time, and other standard case documents using approved resources and direction from counsel. • Provide day-to-day litigation support to attorneys handling a large portfolio of active matters, helping maintain momentum across approximately 100 cases. • Organize case materials, track deadlines, and keep litigation files current so attorneys have reliable access to key documents and schedules. • Contribute to additional case support and special litigation projects as needed to meet team and client demands.
2026-08-04T00:00:00Z