We are looking for a dedicated Customer Service Representative to join our team on a contract basis in Shelton, Washington. In this role, you will support various administrative and customer-facing tasks to ensure smooth operations and excellent service delivery. The ideal candidate will excel in managing data, correspondence, and customer interactions with professionalism and efficiency.<br><br>Responsibilities:<br>• Maintain accurate records and tracking systems, both electronically and manually, ensuring compliance with company standards.<br>• Organize and schedule meetings or hearings, including preparing agendas, issuing notifications, and arranging conference spaces.<br>• Interact with the public to assess documentation, determine service eligibility, and issue permits or authorizations.<br>• Process payments, review applications, and distribute necessary forms and informational materials.<br>• Conduct research and compile reports based on historical records and data.<br>• Draft reports, meeting minutes, and correspondence using collected or researched information.<br>• Manage cash transactions, deposits, and documentation related to disbursements, grants, or allocations.<br>• Support special projects and participate in cross-functional administrative initiatives.<br>• Perform general office duties, such as ordering supplies, assembling documents, and managing inter-department correspondence.<br>• Handle public records requests in compliance with applicable guidelines, if assigned as Public Records Officer.
<p>Robert Half is partnering with a reputable financial services company in Federal Way to identify a proactive and detail‑oriented Collections Specialist for a contract engagement. This role is ideal for someone who thrives in a fast‑paced environment, has strong customer service skills, and is comfortable managing a high‑volume collections portfolio.</p><p>Key Responsibilities</p><ul><li>Manage outbound and inbound collection calls to customers regarding past‑due accounts.</li><li>Monitor and maintain the AR aging report, documenting all communication and collection efforts.</li><li>Negotiate and set up payment plans, ensuring compliance with company policies.</li><li>Research account discrepancies and collaborate with clients to resolve billing issues.</li><li>Process payments, update account information, and escalate accounts as needed.</li><li>Partner with internal teams (Billing, Customer Service, Finance) to support accurate and efficient resolution.</li><li>Assist with month‑end AR reporting and special projects as assigned.</li></ul><p><br></p>
<p><strong>Location:</strong> Seattle, WA (Hybrid – Virtual with ~50% Travel)</p><p><strong>Schedule:</strong> Monday–Friday, 9am–5pm (40 hrs/week)</p><p><strong>Duration:</strong> 10 Months</p><p><strong>Potential for Extension/Conversion:</strong> Yes</p><p><strong>Travel:</strong> Required</p><p><br></p><p><strong>About the Role</strong></p><p>We are seeking an experienced <strong>Project/Program Manager IV</strong> to support construction operations involving renovation, expansion, and deployment of facility‑related programs, including automation‑focused initiatives. This role is responsible for coordinating stakeholders, managing project timelines, resolving obstacles, and ensuring successful execution of work across multiple active sites.</p><p>The position operates in a fast‑paced, construction‑driven environment and requires strong technical understanding of mechanical and electrical systems as well as advanced project management expertise.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Participate in construction meetings and provide ongoing project oversight.</li><li>Investigate delays, identify root causes, and provide clear reports and recommendations.</li><li>Respond to project‑specific requests and support virtual management of multiple projects.</li><li>Support scheduling, planning, and progress tracking activities.</li><li>Interface with internal stakeholders through regular meetings and collaborative sessions.</li><li>Summarize complex issues into actionable updates for project teams.</li><li>Serve as a representative for the construction program, assisting teams in overcoming barriers to project completion.</li></ul>
<p>We are looking for a Front Desk Coordinator / Office Manager to join our team in the Ballard neighborhood of Seattle, Washington. This long-term contract position offers the opportunity to play a vital role in ensuring the smooth operation of office activities while providing exceptional support to staff and visitors. The ideal candidate will be detail-oriented, dependable, and skilled in handling administrative tasks with professionalism and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail while preparing outgoing mail and packages with proper weighing and labeling.</p><p>• Maintain office supplies by restocking refrigerators and ensuring restrooms are adequately stocked.</p><p>• Handle deliveries, including faxes, FedEx packages, and other incoming shipments, distributing them promptly upon arrival.</p><p>• Operate and manage the office dishwasher weekly, including unloading and organizing kitchen items.</p><p>• Care for office and lobby plants by watering them regularly to maintain a welcoming environment.</p><p>• Provide backup support to the Executive Assistant, including preparing beverages for guests and fulfilling hospitality needs during their absence.</p><p>• Assist with human resources tasks such as scanning and organizing HR filing projects as requested.</p><p>• Answer and route inbound calls professionally using a multi-line phone system.</p><p>• Facilitate supply ordering and inventory management to ensure seamless office operations.</p><p>• Deliver concierge-level services to visitors and staff by addressing inquiries and providing assistance efficiently.</p><p>• Knowledge of Excel, Word, and Outlook is a must. </p>
<p>We are looking for a detail-oriented and outgoing Receptionist to join our team in Bellevue, Washington. In this contract-to-permanent position, you will play a pivotal role in ensuring a welcoming and organized office environment while providing exceptional administrative and operational support. This is an onsite role that offers the potential for growth and development within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist employees, guests, and vendors with courtesy and warmth, creating a positive first impression.</p><p>• Maintain the reception and lobby areas to ensure they are tidy, presentable, and meet brand and security standards.</p><p>• Manage visitor check-ins while adhering to physical security protocols.</p><p>• Issue and collect employee and building badges, keeping accurate logs for tracking purposes.</p><p>• Relay messages promptly and accurately to the appropriate team members or departments.</p><p>• Perform administrative duties such as organizing documents, updating spreadsheets, and light data entry.</p><p>• Coordinate workplace needs by reporting maintenance or cleaning issues through the ticketing system.</p><p>• Assist the mailroom team with receiving deliveries and notifying the appropriate personnel for routing packages.</p><p>• Partner with workplace experience and facilities management teams to support daily office operations.</p><p>• Facilitate facility service requests for cleaning, maintenance, and restocking needs.</p>
<p>We are looking for a hands-on Chief Financial Officer (CFO) to lead financial strategy and operations for our organization in Seattle, Washington. This role demands hands-on leadership and expertise in the healthcare industry, ensuring the company’s financial health while driving sustainable growth. The ideal candidate will bring strong communication skills and the ability to build relationships with stakeholders across all levels.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement financial strategies that align with organizational goals and industry standards.</p><p>• Oversee budgeting, forecasting, and financial reporting processes to ensure accuracy and compliance.</p><p>• Provide leadership for financial planning and analysis to support data-driven decision-making.</p><p>• Manage key relationships with external partners, including auditors, insurers, and vendors.</p><p>• Lead presentations to stakeholders and board members, effectively communicating financial insights and recommendations.</p><p>• Ensure compliance with healthcare regulations and financial policies.</p><p>• Collaborate with other departments to integrate financial strategies into overall business plans.</p><p>• Supervise and mentor a small team, fostering growth and efficiency.</p><p>• Identify and address opportunities for cost optimization and revenue generation.</p><p>• Drive initiatives to enhance financial systems and processes, ensuring scalability and reliability.</p><p><br></p><p>The salary range for this position is $200,000 to $230,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental - 100% paid by employer; Vision - shared cost</p><p>Life insurance</p><p>ESOP plan</p><p>16 days PTO</p><p>9 paid holidays</p>
