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22 results for Medical Customer Service Specialist in Edison, NJ

Medical Biller/Collections Specialist

Mount Laurel, NJ
onsite
Temporary / Contract
24 - 27.5 USD / Hourly
We are looking for an experienced Medical Biller/Collections Specialist to join our team on a long-term contract basis in Mt. Laurel Township, New Jersey. In this role, you will play a key part in managing billing and accounts receivable tasks for Medicare and Medicaid while ensuring accuracy and compliance with healthcare regulations. This position offers an excellent opportunity to contribute to the financial health of a respected organization. Responsibilities:• Process and submit claims for Medicare and Medicaid reimbursement, ensuring accuracy and adherence to regulatory requirements.• Monitor accounts receivable and follow up on outstanding claims to ensure timely payment.• Investigate and resolve medical billing denials and appeal claims when necessary.• Collaborate with healthcare providers and insurance companies to address discrepancies or issues in billing.• Maintain accurate and up-to-date records of billing activities and payment statuses.• Handle hospital billing tasks, including verifying patient information and coding procedures correctly.• Provide support for resolving patient billing inquiries and concerns with strong attention to detail.• Stay informed about changes in healthcare billing regulations and industry standards.• Assist in identifying process improvements to enhance billing efficiency and reduce errors.
2026-04-10T00:00:00Z

Medical Biller/Collections Specialist

Mount Laurel, NJ
onsite
Temporary / Contract
24 - 27.5 USD / Hourly
We are looking for an experienced Medical Biller/Collections Specialist to join our team on a long-term contract basis. This position is located in Mt Laurel Township, New Jersey, and offers an opportunity to contribute your expertise in medical billing and collections while ensuring compliance with Medicare and Medicaid regulations. If you have a strong background in billing and appeals, we encourage you to apply. Responsibilities:• Accurately process medical billing for Medicare and Medicaid claims, ensuring compliance with regulatory standards.• Handle accounts receivable tasks, including tracking and resolving outstanding balances.• Investigate and manage medical denials, implementing solutions to ensure proper claim resolution.• Prepare and submit medical appeals to recover denied or underpaid claims.• Conduct hospital billing operations, maintaining accuracy and consistency in documentation.• Communicate with insurance providers to address claim discrepancies and secure timely reimbursements.• Maintain detailed records of billing and collection activities for auditing purposes.• Collaborate with healthcare providers and administrative teams to streamline billing processes.• Identify opportunities to improve efficiency within the billing and collections workflow.• Provide regular updates on accounts and collections to management.
2026-04-24T00:00:00Z

Call Center Specialist

Hillside, NJ
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Call Center Specialist to join a busy customer support team. This contract opportunity with potential for a long-term role is ideal for someone who thrives in a high-volume setting, communicates clearly, and can manage multiple priorities throughout the day. The person in this role will support customers, technicians, and internal teams by coordinating service requests, resolving issues efficiently, and maintaining accurate records. You will play an important part in delivering responsive service while helping keep daily operations organized and on schedule. Responsibilities:• Respond to a large volume of inbound calls from customers and field technicians while providing timely, attentive support.• Document service needs by creating detailed work orders and entering accurate information into company systems.• Review completed jobs and finalize work orders with careful attention to accuracy and completeness.• Distribute assigned service requests to technicians based on the finalized daily schedule and operational priorities.• Adjust technician workloads by removing, reassigning, or rescheduling service calls as business needs change.• Investigate equipment service history to assist with troubleshooting and help guide next steps for resolution.• Work directly with field technicians to offer remote assistance and share updates needed to complete service calls.• Coordinate with sales and installation teams to address service concerns and ensure clear communication across departments.• Process customer refunds through multiple payment platforms in accordance with company procedures.
2026-05-07T00:00:00Z

Customer Service Representative

Woodbridge, NJ
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Customer Service Representative to join our team in a contract capacity with the potential for a long-term opportunity. This position supports both customer service and inside sales activity by handling inquiries, preparing quote-related documentation, and keeping account information organized. The role is fully onsite and offers the opportunity to learn technical product information, including how to interpret drawings and specifications, while partnering closely with the sales team. Responsibilities:• Respond to incoming customer and distributor inquiries with timely, attentive service and clear follow-through.• Review quote requests, gather the necessary information, and prepare accurate responses based on customer needs and product details.• Learn to interpret technical drawings, blueprints, and related specifications to support quoting and order-related activities.• Enter, update, and manage customer, vendor, and quote information within Salesforce and other internal records.• Support outside sales representatives by coordinating information, tracking requests, and helping move opportunities forward.• Handle inbound and outbound communication to clarify requirements, provide updates, and maintain strong customer relationships.• Assist with order entry and related administrative tasks to ensure information is complete and processed correctly.
2026-05-05T00:00:00Z

Customer Service Representative

Newark, NJ
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Newark, New Jersey. In this long-term contract role, you will serve as the first point of contact for customers, ensuring their inquiries are handled efficiently and professionally. This position requires excellent communication skills and a strong ability to manage customer interactions effectively. Responsibilities: • Handle inbound and outbound calls with professionalism and empathy, addressing customer inquiries and concerns. • Process orders accurately and efficiently, ensuring all details are captured correctly. • Maintain detailed records of customer interactions and transactions in the system. • Resolve customer issues promptly, coordinating with internal teams when necessary. • Provide clear and accurate information about products, services, and company policies. • Strive to exceed customer satisfaction standards by offering exceptional service. • Follow established procedures and guidelines for call center operations. • Monitor and manage multiple customer accounts simultaneously. • Identify opportunities to improve service processes and share feedback with management.
2026-05-07T00:00:00Z

Customer Service Representative

Westfield, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
55,000 - 60,000 benefits:<ul><li>1 day hybrid after a few months</li><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul>Key Responsibilities:<ul><li>Respond to customer inquiries via phone, email, chat, or in person.</li><li>Resolve customer concerns, complaints, and service issues in a timely and courteous manner.</li><li>Process orders, returns, exchanges, and account updates accurately.</li><li>Maintain detailed and accurate records of customer interactions in CRM or internal systems.</li><li>Escalate complex issues to appropriate departments as needed.</li><li>Follow company policies, procedures, and service standards.</li><li>Collaborate with internal teams to ensure customer needs are met.</li></ul>
2026-04-13T00:00:00Z

Customer Service Representative

Cedar Knolls, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Customer Service Representative to support billing, account administration, and customer communications for a water services operation in Northern NJ. This contract opportunity with permanent potential is ideal for someone who combines strong service instincts with careful attention to detail in a fast-paced environment. The person in this role will help maintain accurate customer records, address billing concerns, and assist with operational tasks that support reliable service delivery. Responsibilities:• Manage billing data for assigned accounts, keeping customer records current, complete, and accurate across finance and service systems.• Respond to customer questions by phone and other channels, providing clear guidance on invoices, account activity, and service-related matters.• Create, update, and maintain customer accounts within billing and financial applications while ensuring information is entered correctly.• Investigate discrepancies in billing or service records, determine root causes, and take appropriate action to resolve issues independently.• Process a large volume of account and transaction activity with a high degree of precision and consistent follow-through.• Prepare and distribute customer notices, including delivering door tag communications at service locations when required.• Support finance-related software administration, including customer information and meter management tools used for daily operations.• Assist with bill generation, distribution activities, vendor coordination, inventory tracking, calibration scheduling, meter reads, and related recordkeeping.• Participate in standby coverage and emergency response as needed, including availability for evenings, weekends, holidays, and outdoor assignments.
2026-05-07T00:00:00Z

Customer Service Representative

Pine Brook, NJ
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Customer Service Representative to support a busy service operations team in Fairfield, New Jersey. This Long-term Contract position is ideal for someone who enjoys helping customers, managing service-related documentation, and working in a fast-paced call center environment. The person in this role will handle a steady volume of inquiries, update service records, and coordinate closely with internal teams and external partners to keep requests moving efficiently. This opportunity includes structured onboarding and hands-on training to build product knowledge and customer communication skills. Responsibilities:• Review incoming service requests and confirm warranty eligibility, part details, and unit pricing before processing.• Enter, update, and monitor service tickets in the system while maintaining complete and accurate documentation.• Manage return requests for quality review and follow product status through each stage of the process.• Respond to a high volume of inbound calls and provide clear, timely updates to customers and service partners.• Work closely with technicians, managers, distributors, and contractors to resolve questions and move service issues forward.• Check product availability and related order information to support accurate request handling.• Communicate professionally with customers regarding service needs, request progress, and next steps.• Participate in in-person onboarding and side-by-side training, then transition to a hybrid schedule once fully trained and approved.
2026-05-06T00:00:00Z

Customer Service Representative

Lyndhurst, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a Customer Service Representative to support order processing, customer communication, and documentation accuracy for a Contract position based in Fairfield, New Jersey. This role focuses on delivering responsive service while coordinating with internal teams to ensure orders, inventory details, and shipment information are handled efficiently. The ideal candidate is organized, detail-oriented, and comfortable managing customer inquiries, order entry, and billing-related tasks in a fast-paced environment. Responsibilities:• Manage incoming customer orders by reviewing details, confirming product availability, and entering information accurately into business systems.• Communicate with customers regarding order progress, expected delivery timing, freight costs, and account-related considerations.• Coordinate closely with warehouse and operations staff to support timely fulfillment and maintain alignment on inventory status.• Prepare shipping paperwork, including freight quotes and bills of lading, for outbound deliveries.• Handle claims related to damaged shipments and follow through on documentation needed for resolution.• Generate sales orders, invoices, and credit memos while maintaining accurate transaction records.• Organize customer, inventory, and order documentation through structured digital filing and cloud-based record storage.• Respond promptly and professionally to purchase orders, inbound messages, and requests for current inventory information.
2026-05-06T00:00:00Z

Customer Service Representative

Rockaway, NJ
onsite
Permanent / Full Time
20 - 25 USD / Hourly
A busy company in the Rockaway area is seeking a Customer Service Representative to join their growing company. This Customer Service Representative will get the chance to join a dynamic team that works well with each other and offers work schedule flexibility. This Customer Service Representative role involves managing client relationships, addressing inquiries, and ensuring a seamless customer experience. The ideal Customer Service Representative will excel in communication, problem-solving, and attention to detail while supporting various internal teams to deliver exceptional service. Other responsibilities of this Customer Service Representative will include but not be limited to: Customer Service Representative Responsibilities:• Respond promptly to customer inquiries regarding products, services, and delivery schedules.• Process orders, invoices, and payments accurately while maintaining detailed records.• Investigate and resolve customer issues by identifying solutions and coordinating with relevant teams.• Update and manage customer account information to ensure accuracy and completeness.• Provide administrative assistance to the sales department to support their operations.• Collaborate with logistics, finance, and technical teams to ensure smooth order fulfillment.• Handle inbound and outbound calls to address customer concerns and provide solutions.• Monitor customer feedback and contribute to service improvement initiatives.• Ensure compliance with company policies while addressing client needs effectively. This Customer Service Representative position is paying between $20.00 and $25.00 per hour depending on experience. If interested in this Customer Service Representative role, appy today!
2026-04-28T00:00:00Z

Customer Service Representative

New York, NY
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a Customer Service Representative to support a busy real estate organization in New York, New York. This contract opportunity with permanent potential is ideal for someone who enjoys helping customers, managing account-related questions, and keeping records accurate across calls and email communication. The role combines customer service and accounts receivable support, with a strong focus on professionalism, responsiveness, and attention to detail in a fast-paced environment. Responsibilities: • Respond to incoming customer calls and emails, providing timely assistance and clear follow-up on service or account-related inquiries. • Place outbound calls when needed to resolve open issues, confirm information, and support ongoing customer communication. • Enter and update customer, order, and account details accurately in internal systems to maintain reliable records. • Assist with accounts receivable-related tasks by tracking payment matters, documenting conversations, and escalating issues when appropriate. • Coordinate appointments and follow-up activities to ensure customer requests are handled efficiently. • Use Microsoft Office tools, especially Excel, to organize data, monitor activity, and prepare routine reports. • Support day-to-day service operations in an onsite environment while collaborating with team members across the business. • Maintain a courteous and solution-focused approach when handling a high volume of interactions in a customer service setting.
2026-05-06T00:00:00Z

Customer Service Representative

Little Falls, NJ
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a Customer Service Representative to support daily customer interactions for a manufacturing organization near Clifton, NJ. This contract opportunity with potential for a long-term role is ideal for someone who enjoys balancing phone communication, order coordination, and accurate recordkeeping in a fast-paced environment. The person in this role will help customers stay informed about their orders, resolve delivery-related concerns, and work closely with shipping partners to ensure a smooth service experience. Responsibilities:• Respond to customer inquiries by phone and email, providing timely and attentive support throughout the order lifecycle.• Review and document product damage claims, gather relevant details, and help move reported issues toward resolution.• Monitor shipment activity and share delivery updates with customers using available tracking information.• Enter and manage customer orders accurately while confirming product availability and inventory details.• Communicate with shipping carriers and other logistics partners to address delivery questions and exceptions.• Maintain organized customer records and service notes through consistent data entry and follow-up.• Handle a steady daily call volume while balancing weekly order management responsibilities and competing priorities.• Apply company service guidelines when responding to requests, concerns, and order-related questions.
2026-05-07T00:00:00Z

Customer Service Rep

Farmingdale, NJ
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a customer-focused Customer Service Representative to join a stone, glass, and concrete manufacturing company in New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who communicates clearly, stays organized, and can manage customer needs from initial inquiry through final delivery. The role supports strong client relationships by providing timely updates, accurate order handling, and dependable coordination across internal teams. Responsibilities: • Manage customer inquiries related to product selection, pricing, stock levels, and estimated fulfillment timelines. • Prepare and enter quotes, sales orders, and delivery requests with careful attention to customer specifications and order accuracy. • Coordinate with sales, production, dispatch, and logistics partners to monitor order progress and keep customers informed. • Resolve service issues, returns, and complaints with care while working toward timely and practical solutions. • Maintain accurate documentation of customer communications, order activity, and feedback within company record systems. • Assist with account-related follow-up and billing support when additional customer service attention is needed. • Recognize opportunities to recommend related products or services that match customer requirements. • Follow company expectations for workplace safety, attentive conduct, and service quality in all interactions.
2026-05-07T00:00:00Z

Data Entry Specialist - Healthcare

Brooklyn, NY
onsite
Temporary / Contract
22 - 22 USD / Hourly
<ul><li>Position: Data Entry Specialist - Healthcare (Contract Role)</li><li>Location: BROOKLYN, New York, United States</li><li>Type: 100% Onsite</li><li>Hourly Pay Range: 22/per hour</li><li>Requirements: Interested candidates will have to take 2 sets of assessment. 1-2 Round of Interview. Medical/Healthcare experience is necessary</li></ul>Job Summary:Responsible for identifying and manually extracting data that cannot be extracted by the Optical Character Recognition (OCR) process used by hospitals, clinics, doctor’s offices, and lockbox operations as it moves through the data processing platform. Responsible for performing manual entry and verification of field level data and possible categorization of data. Responsible for reviewing and correcting data extracted by the OCR process as it moves through the data processing platform. EnvironmentOnsite only – no remote option.Facilities located in JPMorgan’s Lockbox offices4 Chase Metrotech Ctr, Brooklyn, NY 11245High-end corporate environment.Security protocols:No phones or jackets with hoods on floor.Cargo pants prohibited.Lockers/closets provided for personal belongings.Badge access required.Security training class included during onboarding.
2026-04-28T00:00:00Z

Billing and Collections Specialist

New York, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a detail-oriented Billing and Collections Specialist to join our client's team in Brooklyn, New York. In this role, you will manage various billing and collection activities, ensuring accuracy and efficiency in financial operations. If you have experience in construction billing or familiarity with lien waivers and AIA billing, you will thrive in this fast-paced environment. Responsibilities:• Oversee the complete monthly billing process, including preparing invoices, securing necessary approvals, and ensuring timely submissions.• Maintain and update spreadsheets for clients, ensuring data accuracy and organization.• Handle change orders and manage billing processes, including follow-ups on lien waivers for subcontractors.• Collaborate with project managers to support reporting and provide necessary financial insights.• Assist in audit-related activities by preparing and organizing relevant documentation.• Ensure compliance with billing standards and practices, particularly in construction-related projects.• Work closely with the controller to finalize and notarize invoices as required.• Provide support in resolving billing discrepancies and client inquiries in a timely manner. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-05-01T00:00:00Z

Patient Care Coordinator

New Hyde Park, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Patient Care Coordinator to support daily patient access and administrative operations for a healthcare team in New Hyde Park, New York. This Contract position focuses on creating a smooth experience for patients by coordinating appointments, maintaining accurate records, and responding to routine care-related questions. The ideal candidate is organized, service-driven, and comfortable handling scheduling tasks while supporting front-end patient coordination in a fast-paced clinical setting. Responsibilities: • Coordinate patient visit calendars by arranging, adjusting, and confirming appointments based on provider availability and patient needs. • Welcome and assist patients during scheduling and check-in activities, helping address routine questions with professionalism and empathy. • Maintain and update patient medical documentation to ensure records remain complete, accurate, and easy to retrieve. • Review appointment details for accuracy, including patient information, visit timing, and service requirements before scheduled encounters. • Communicate with patients regarding upcoming visits, rescheduling needs, and general preparation instructions when appropriate. • Support day-to-day administrative workflow by organizing patient information and helping keep care coordination processes efficient. • Verify and record relevant patient details during interactions to promote accurate scheduling and streamlined service delivery.
2026-05-06T00:00:00Z

Patient Care Coordinator

New Hyde Park, NY
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a Patient Care Coordinator to support care operations for a healthcare. This contract opportunity with permanent potential is ideal for someone who can balance patient-focused service with strong administrative coordination in a fast-paced environment. The person in this role will help manage insurance-related workflows, maintain accurate patient information, and serve as a key point of contact between internal teams and managed care partners. Responsibilities:• Coordinate insurance-related documentation, summaries, and coverage details needed to support managed care activities.• Serve as a central contact between the managed care team and internal staff to promote timely communication and issue resolution.• Support enrollment activity, verify insurance benefits, and keep authorization records current for assigned cases.• Step in during staffing gaps to assist with authorization submissions and follow up with payers on approval status.• Maintain the managed care census and communicate authorization timelines, review dates, and documentation deadlines to clinical staff.• Assist with obtaining initial insurance approvals for new patient admissions when additional support is needed.• Prepare recurring reports related to admissions, reimbursement activity, and other operational metrics.• Organize and update managed care reference materials, including plan information and staff resources.• Monitor daily admissions for insurance coverage concerns and coordinate follow-up for patients requiring managed care review.• Perform general administrative support duties such as document preparation, copying, distribution, and faxing, along with other assigned tasks.
2026-05-06T00:00:00Z

Medical Receptionist

Pennington, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting in New Jersey. This long-term contract position is ideal for someone who thrives in a patient-facing environment and can balance administrative tasks with excellent service. The person in this role will help create an efficient, welcoming experience for patients while keeping appointment flow and records organized. Responsibilities: • Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process efficiently. • Coordinate provider calendars by scheduling, rescheduling, and confirming patient visits based on office procedures. • Manage incoming calls on a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner. • Maintain accurate patient information within electronic medical records and update documentation as needed. • Support front-office operations by handling routine reception tasks, preparing paperwork, and assisting with patient flow. • Communicate clearly with patients regarding basic office procedures, appointment expectations, and general administrative questions. • Monitor the reception area to ensure a welcoming, organized, and patient-friendly environment at all times.
2026-05-01T00:00:00Z

Medical Receptionist

Raritan, NJ
onsite
Permanent / Full Time
40000 - 48000 USD / Yearly
40,000 - 48,000 benefits:<ul><li>medical</li><li>paid time off</li></ul> We are seeking an experienced Medical Receptionist to support our client’s healthcare office in the Raritan, NJ area. This is an on-site position with a pay rate of $21–$24/hr based on experience. Enjoy a consistent Monday–Friday work schedule with no nights, weekends, or holiday shifts required. This role is open for full-time or part-time depending on what you are looking for (Medical benefits are offered for full-time employees) Key Responsibilities:<ul><li>Patient Intake & Check-in: Welcome and check in patients, verify and update personal and financial information, and create a positive experience upon arrival.</li><li>Scheduling & Coordination: Manage appointment calendars, assist with rescheduling, and inform healthcare providers of patient arrivals.</li><li>Administrative Duties: Answer multi-line phones, manage email correspondence, sort incoming mail, and maintain office supplies inventory.</li><li>Financial & Insurance Management: Verify insurance eligibility, collect co-pays, and assist with patient billing and third-party payer coordination.</li><li>EHR Management: Maintain and update patient records within Electronic Health Records (EHR) systems, ensuring security and confidentiality.</li></ul>Position Details:<ul><li>Pay Rate: $21–$24/hr, depending on experience </li><li>Schedule: Monday–Friday, 8:30am–5:00/5:30pm</li><li>Location: On-site in the Raritan area</li></ul>
2026-04-08T00:00:00Z

Legal Billing Specialist

Madison, NJ
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
A boutique law firm in the Madison, NJ area is seeking a Legal Billing Specialist to join their team. This role offers the opportunity to own the billing process end-to-end while working closely with attorneys in a collaborative, detail-driven environment. The ideal candidate has prior legal billing experience and is comfortable navigating e-billing platforms. Responsibilities:<ul><li>Manage the full billing cycle, including reviewing time entries, preparing invoices, and issuing client billings</li><li>Review and edit pre-bills to ensure accuracy and alignment with client guidelines</li><li>Submit invoices through e-billing systems and resolve any rejections or submission issues</li><li>Monitor accounts receivable and follow up on outstanding balances</li><li>Apply payments, reconcile accounts, and investigate discrepancies</li><li>Partner with attorneys to finalize billing and process revisions or write-downs</li><li>Maintain organized billing records and assist with reporting</li><li>Respond to client billing inquiries in a timely, professional manner</li></ul>
2026-05-07T00:00:00Z

Legal Billing Specialist

Florham Park, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:<ul><li>Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.</li><li>Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.</li><li>Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.</li><li>Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.</li><li>Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.</li><li>Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.</li><li>Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.</li><li>Prepare regular summaries on billing activity and accounts receivable status for firm leadership.</li><li>Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.</li><li>Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.</li></ul>This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!
2026-04-24T00:00:00Z

Legal Billing Specialist

Montclair, NJ
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
A busy firm in the Montclair area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join an expanding team that offers work schedule flexibility, career advancement, and the ability to work with some of hte best attorneys in the state. This Legal Billing Specialist plays an important role in preparing accurate invoices, maintaining billing records, and coordinating with attorneys, administrative staff, and accounting professionals to keep billing activities on track. The ideal Legal Billing Specialist will have proficiency in 3E, Aderant, or any relevant system, and have the ability to manage multiple priorities in a deadline-driven environment. Legal Billing Specialist Responsibilities:• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions.• Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently.• Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing.• Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms.• Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters.• Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete.• Generate recurring and ad hoc billing reports to support operational tracking and management review.• Assist with collection-related follow-up through electronic billing correspondence and outreach when needed.• Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust.• Document billing-related communications and activity in iManage for accurate recordkeeping and reference. This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!
2026-05-01T00:00:00Z