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4 results for Office Manager in Davenport, IA

Office Manager

Iowa City, IA
onsite
Permanent / Full Time
58000 - 70000 USD / Yearly
Office Administrator / Operations CoordinatorAre you highly organized, detail-oriented, and someone who enjoys keeping everything on track? We're looking for a proactive professional to support office operations, accounting, HR administration, compliance, and customer service in a dynamic, fast-paced environment.Key ResponsibilitiesAdministrative Support<ul><li>Manage office communications, documents, and supplies</li><li>Support leadership with administrative needs</li><li>Maintain records, systems, and vendor relationships</li></ul>Accounting & Billing<ul><li>Generate invoices and support accounts receivable</li><li>Maintain billing records and process documentation</li><li>Assist with expense tracking and financial recordkeeping</li></ul>HR & Employee Support<ul><li>Coordinate onboarding and employment documentation</li><li>Assist with benefits administration and payroll coordination</li><li>Support employee communications and workers' compensation processes</li></ul>Compliance & Documentation<ul><li>Maintain compliance records and reporting requirements</li><li>Track deadlines, licenses, registrations, and certifications</li><li>Support transportation and regulatory compliance activities</li></ul>Customer Service<ul><li>Serve as a professional point of contact for customers and partners</li><li>Coordinate billing and documentation communications</li><li>Maintain accurate customer records</li></ul>
2026-07-28T00:00:00Z

Administrative Assistant/Office Manager

De Witt, IA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives. The ideal candidate will demonstrate strong communication skills, a process-driven mindset, and the ability to handle multiple tasks efficiently. Responsibilities:• Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.• Maintain executives’ calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.• Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.• Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.• Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.• Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.• Oversee office supply inventory and place orders to ensure necessary resources are available.• Assist with social media efforts, including creating graphics and advertisements to enhance online presence.• Process expense reports, enter invoices, and handle daily cash receipts accurately.• Provide exceptional customer service by addressing inquiries and supporting operational needs. Why work here: This company provides a laid back and relaxed work environment, is very family oriented, and has a work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!
2026-08-07T00:00:00Z

Bookkeeper

Iowa City, IA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the OpportunityWe are seeking a detail-oriented and dependable Bookkeeper for an opportunity with a growing organization in the Iowa City area. This role is ideal for someone who enjoys working with numbers, maintaining accurate financial records, and supporting day-to-day accounting operations. The Bookkeeper will play a key role in ensuring financial transactions are processed accurately and efficiently. Key Responsibilities<ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and general ledger accounts</li><li>Maintain accurate financial records and supporting documentation</li><li>Assist with month-end close activities and account reconciliations</li><li>Prepare and enter journal entries as needed</li><li>Monitor cash flow and track outstanding invoices</li><li>Generate financial reports for management review</li><li>Ensure compliance with company policies and accounting procedures</li><li>Support special projects and other accounting-related duties as assigned</li></ul>
2026-08-19T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-08-07T00:00:00Z