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38 results for Front Desk Assistant in Costa Mesa, CA

Front Desk Reception

Commerce, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a confident Front Desk Reception team member to support overnight guest services at a hospitality property in Commerce, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced, guest-facing environment and can create a welcoming experience during night and overnight hours. The role blends reception, reservations, guest check-in and check-out, and lobby coordination while maintaining excellent service in a 24-hour casino setting. Responsibilities: • Welcome guests during overnight shifts, provide attentive front desk support, and deliver a high standard of hospitality throughout each interaction. • Process arrivals and departures accurately, ensuring room assignments, guest information, and billing details are handled efficiently. • Manage reservation activity across high-volume phone lines and in-person requests, creating and updating bookings as needed. • Complete nightly audit-related front office tasks and maintain accurate records for transactions, occupancy, and guest accounts. • Handle cash payments and other financial transactions with care, balancing drawers and following established control procedures. • Coordinate lobby flow and assist with guest needs such as directions, general support, and luggage assistance when appropriate. • Use hotel and reservation platforms, including Opera Cloud and related guest service systems, to maintain smooth front desk operations. • Communicate clearly with guests, coworkers, and adjacent service teams to support safe, seamless service in a 24-hour property. • Maintain a calm, positive presence while assisting a wide range of guests, including those requiring extra tact and excellent judgment in high-pressure situations.
2026-09-14T00:00:00Z

Front Desk Coordinator

Playa Vista, California
onsite
Temporary / Contract
20 - 24 USD / Hourly
We're working with a media client in Playa Vista who are looking for a Front Desk Coordinator to join their team on a contract to hire basis. You'll be responsible for checking in guests and creating temporary access badges, assisting with event set up, ordering and restocking supplies and helping with special projects
2026-09-21T00:00:00Z

Front Office Receptionist

Fallbrook, California
onsite
Temporary / Contract
21.5 - 23.5 USD / Hourly
A professional services company in Fallbrook is looking for a polished, organized Front Office Receptionist to become the welcoming face of its office. This is more than simply answering phones — you’ll help create a smooth experience for clients and visitors while keeping the front office organized and supporting the broader administrative team. The ideal candidate is friendly, professional, dependable, and naturally organized. You should be comfortable greeting executives and clients, handling multiple incoming calls, coordinating visitors, and jumping in wherever the office needs support.What You’ll Do:<ul><li>Welcome clients, visitors, vendors, and employees</li><li>Answer and route incoming phone calls</li><li>Manage the reception area and maintain a professional appearance</li><li>Monitor and respond to general office emails</li><li>Coordinate conference rooms and visitor schedules</li><li>Receive and distribute mail and packages</li><li>Assist with outgoing shipments and correspondence</li><li>Maintain office calendars and basic administrative records</li><li>Order office supplies and monitor inventory</li><li>Assist with meeting preparation and office events</li><li>Coordinate building access and visitor notifications</li><li>Provide administrative support to various departments</li><li>Prepare documents, scan files, and organize electronic records</li><li>Assist with scheduling and other office coordination tasks</li><li>Handle sensitive information professionally and confidentially</li></ul>
2026-09-21T00:00:00Z

Medical Front Desk

Beverly Hills, California
onsite
Temporary / Contract
20 - 24 USD / Hourly
A healthcare company is looking for an experienced and dependable Medical Front Desk to support a busy healthcare office in California. This Medical Receptionist opportunity is ideal for someone who enjoys creating a positive patient experience while keeping daily front-office operations organized and efficient. The Medical Front Desk will serve as an important point of contact for patients, helping coordinate appointments, maintain accurate records, and uphold a high standard of confidentiality and service. Key Responsibilities:• Welcome patients in a courteous and attentive manner, creating a positive first impression at the front desk.• Coordinate new and returning patient visits by arranging, confirming, and adjusting appointments through the office scheduling system.• Respond to inbound calls and patient inquiries with clear, helpful communication regarding office procedures and next steps.• Review intake documents and insurance details for completeness and accuracy while handling sensitive information in accordance with privacy standards.• Update patient records and enter information into office systems to support accurate documentation and regulatory compliance.• Contact patients and prospective clients to follow up on inquiries and assist with securing future appointments.• Work closely with staff and providers to ensure follow-up visits are scheduled appropriately and aligned with office availability.• Provide day-to-day administrative assistance to office leadership and clinical team members as operational needs arise. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-21T00:00:00Z

Front Desk Coordinator(Bilingual Cantonese/Mandarin)

Monterey Park, California
onsite
Temporary to Hire
19 - 24 USD / Hourly
A Community Center in Monterey Park is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities:• Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests.• Assist individuals in their preferred language with understanding plan benefits, accessing care, and navigating Medicare-related questions with clarity and professionalism.• Represent the organization at community gatherings, educational sessions, and outreach events while promoting available services and strengthening local visibility.• Organize wellness programs, classes, and center events by managing scheduling, logistics, materials, and coordination with internal partners.• Monitor inventory levels for office materials, equipment, and promotional items to keep the center properly stocked and ready for daily operations.• Oversee the use of community center space for activities and trainings, maintaining a clean, safe, and orderly setting for participants.• Track visitor activity and service usage to help evaluate engagement trends and support informed planning decisions.• Conduct routine checks of equipment and report maintenance or repair needs to the appropriate facilities contact in a timely manner.• Help develop programs and activities that reflect community interests and create meaningful value for members and local older adults.• Support additional operational, customer service, or outreach tasks as needed to meet team and center objectives.
2026-09-21T00:00:00Z

Front Desk Coordinator (Bilingual Cantonese/Mandarin)

Rowland Heights, California
onsite
Temporary to Hire
19 - 24 USD / Hourly
A Community Center in Rowland Heights is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities:• Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests.• Assist individuals in their preferred language with understanding plan benefits, accessing care, and navigating Medicare-related questions with clarity and professionalism.• Represent the organization at community gatherings, educational sessions, and outreach events while promoting available services and strengthening local visibility.• Organize wellness programs, classes, and center events by managing scheduling, logistics, materials, and coordination with internal partners.• Monitor inventory levels for office materials, equipment, and promotional items to keep the center properly stocked and ready for daily operations.• Oversee the use of community center space for activities and trainings, maintaining a clean, safe, and orderly setting for participants.• Track visitor activity and service usage to help evaluate engagement trends and support informed planning decisions.• Conduct routine checks of equipment and report maintenance or repair needs to the appropriate facilities contact in a timely manner.• Help develop programs and activities that reflect community interests and create meaningful value for members and local older adults.• Support additional operational, customer service, or outreach tasks as needed to meet team and center objectives.
2026-09-09T00:00:00Z

Receptionist

Arcadia, California
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Receptionist to support daily office operations in California. This contract-to-permanent opportunity blends front-desk coordination with administrative and accounting-related support, making it ideal for someone who is highly organized, detail-focused, and comfortable working with sensitive information. The right candidate will manage multiple priorities confidently while maintaining clear communication with customers, vendors, and internal team members. Responsibilities: • Welcome visitors, answer and direct calls through a multi-line phone system, and create a welcoming front-office experience. • Process accounts payable entries and assist with routine accounting tasks to help keep financial records accurate and current. • Support payroll administration by handling assigned portions of the process in coordination with other team members. • Post general ledger activity and provide day-to-day assistance with accounting operations as needed. • Review sales information, identify inconsistencies or missing details, and follow through to resolve issues promptly. • Track office and operational supply levels, place orders when needed, and maintain organized administrative inventory records. • Prepare bank deposits, assist with payment processing, and provide backup support for accounting-related tasks such as order release coordination. • Contact customers regarding outstanding receivable balances and maintain consistent follow-up to support timely collections. • Assist with special projects, including gathering vendor quotes, coordinating administrative tasks, and supporting event planning. • Maintain accurate documentation, complete assignments on schedule, and communicate effectively with customers, vendors, and internal staff.
2026-09-18T00:00:00Z

Receptionist

Westminster, California
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily operations at a community-focused healthcare center in Westminster, California. This Long-term Contract opportunity is ideal for someone who enjoys assisting older adults, managing front-desk interactions, and providing service in a multicultural environment. The role combines customer support, community engagement, and administrative coordination to help visitors access programs, resources, and healthcare information. Candidates who are organized, bilingual, and comfortable working onsite with occasional Saturday availability will be well suited for this position. Responsibilities: • Welcome members, visitors, and community guests while creating a helpful and detail-oriented front-desk experience at the center. • Respond to incoming calls, route inquiries appropriately, and provide clear information about services, appointments, and center activities. • Assist members in their preferred language with questions related to benefits, care access, and available Medicare-related resources. • Coordinate community wellness programs, classes, and special events by managing schedules, logistics, and day-of support. • Monitor office and center supply levels, promotional materials, and equipment so daily operations remain organized and fully stocked. • Communicate facility maintenance needs and follow up with the appropriate internal teams to help keep the space safe and functional. • Track visitor traffic and service usage to support reporting and improve center engagement. • Help organize room usage for trainings, activities, and community programs while maintaining cleanliness and readiness of shared spaces. • Represent the organization at outreach activities, educational events, and local gatherings to build community awareness and support enrollment conversations.
2026-09-21T00:00:00Z

Receptionist

Pasadena, California
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-09-17T00:00:00Z

Receptionist

Arcadia, California
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-09-17T00:00:00Z

Receptionist

Los Angeles, California
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment while managing calls and visitor interactions effectively. The right candidate will be comfortable handling a busy phone system, staying organized throughout the day, and providing consistent administrative support in a part-time capacity. Responsibilities: • Welcome guests and direct them appropriately to ensure a detail-oriented and positive front office experience. • Manage incoming calls through a multi-line phone system, routing inquiries accurately and taking clear messages when needed. • Operate a switchboard handling up to 10 lines while maintaining a courteous and efficient approach. • Respond to inbound phone inquiries promptly and provide basic information or transfer calls to the correct department. • Maintain the reception area in an orderly manner and support smooth day-to-day office flow. • Assist with routine administrative tasks such as message tracking, light data entry, and general front desk coordination.
2026-09-21T00:00:00Z

Office Assistant

Glendale, California
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-09-17T00:00:00Z

Office Assistant

Los Angeles, California
onsite
Temporary / Contract
19 - 20.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily front office operations for a Contract position in Los Angeles, California. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and helping meetings and office routines run smoothly. The role also involves light administrative support and hands-on coordination throughout the workday. Responsibilities:• Welcome visitors and clients professionally, ensuring a positive arrival experience and directing them appropriately.• Coordinate daily lunch pickup for partners and manage timely delivery, using a personal vehicle as needed.• Prepare conference rooms for meetings by arranging seating, materials, and refreshments ahead of scheduled gatherings.• Maintain kitchen and common areas in clean, orderly condition throughout the day.• Brew and refresh coffee each morning to keep the office stocked for staff and guests.• Load and manage the dishwasher and assist with general cleanup related to office hospitality.• Answer inbound calls and provide basic front desk and clerical assistance as needed.• Support routine administrative tasks, including working with office systems, CRM tools, and related computer programs.
2026-09-10T00:00:00Z

Medical Receptionist

Los Angeles, California
onsite
Temporary / Contract
18 - 20 USD / Hourly
A healthcare company is looking for a Medical Receptionist to support a non-profit residential treatment program in Los Angeles, California. This Medical Receptionist position is suited for someone who brings professionalism, sound judgment, and a compassionate approach to front-desk operations in a sensitive care setting. The Medical Receptionist will create a welcoming experience for visitors and clients while handling confidential information with discretion and maintaining respectful boundaries in daily interactions. Key Responsibilities:• Welcome clients, visitors, and staff in a courteous manner and serve as the first point of contact for the facility.• Coordinate appointment calendars, manage patient scheduling needs, and help keep the front office running smoothly throughout the day.• Handle patient check-in procedures accurately, confirm basic information, and direct individuals to the appropriate staff or service area.• Answer incoming calls, respond to routine front-desk inquiries, and relay messages promptly and professionally.• Maintain organized reception and administrative records while safeguarding sensitive information in accordance with confidentiality standards.• Support general medical front office tasks such as filing, document preparation, and routine clerical assistance for the care team.• Communicate with individuals from diverse backgrounds in a calm, respectful, and nonjudgmental manner within a residential behavioral health environment. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-21T00:00:00Z

Medical Receptionist

Torrance, California
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Administrative Assistant

Oceanside, California
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Santa Monica, California
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-17T00:00:00Z

Administrative Assistant

Los Angeles, California
onsite
Temporary / Contract
24.7 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced nonprofit office in Los Angeles, California. This Long-term Contract position offers a consistent on-site schedule of approximately 28 to 29 hours per week, including a 4-hour shift on Fridays, with potential to transition into a permanent opportunity. The person in this role will help keep daily operations organized while providing a welcoming presence for staff, visitors, and new team members. Responsibilities: • Provide day-to-day administrative support to ensure smooth office operations in a busy nonprofit environment. • Welcome visitors and serve as a helpful first point of contact for guests and incoming inquiries. • Maintain office readiness by coordinating supply orders and monitoring inventory needs. • Process invoices, track unpaid balances, and assist with billing-related follow-up. • Support onboarding activities by helping facilitate orientation tasks for new employees. • Complete and organize property-related documents and other administrative records with accuracy. • Update internal charts, staff directories, and similar reference materials to keep information current. • Assist with basic technical troubleshooting for common office and user issues.
2026-09-17T00:00:00Z

Administrative Assistant

Irvine, California
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Irvine, California. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a range of administrative and front desk responsibilities. The person in this role will manage sensitive information with discretion, keep office services running smoothly, and provide timely support to employees, visitors, and leadership. Responsibilities: • Welcome guests and team members professionally, manage front desk interactions, and guide visitors to the appropriate contacts. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Administer employee and visitor badge activities, including issuance, tracking, and related record maintenance. • Sort, distribute, and prepare incoming and outgoing mail to support efficient daily office communication. • Monitor break areas and replenish kitchen and refreshment supplies to maintain a functional office environment. • Oversee office inventory by tracking stock levels, placing supply orders, and confirming deliveries from vendors. • Provide general administrative support such as document preparation, filing, scanning, copying, data entry, and record organization. • Contribute to a cooperative office atmosphere by supporting team needs and assisting with additional assignments from management as needed.
2026-09-21T00:00:00Z

Administrative Assistant

Altadena, California
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activities and help maintain an efficient workplace. This contract-to-permanent position is ideal for someone who enjoys balancing front-office interaction, administrative coordination, and operational support in a fast-paced environment. The right candidate will bring strong organizational skills, sound judgment, and a detail-oriented approach to communication, recordkeeping, and cross-functional support. Responsibilities: • Manage daily office operations by helping keep workspaces organized, functional, and ready to support employee productivity. • Coordinate service requests and routine upkeep for office equipment, facilities, and basic workplace technology needs. • Monitor inventory levels for office and kitchen supplies, submit purchase orders within budget guidelines, and follow through on deliveries. • Welcome visitors, answer inbound calls, and help ensure a courteous and responsive front-desk experience. • Process incoming mail, prepare outgoing correspondence, and coordinate package shipments and receipts with external carriers. • Assist with scheduling meetings, maintaining calendars, and organizing internal activities, travel logistics, and team events. • Maintain accurate physical and electronic files while preparing routine reports, letters, memos, and other administrative documents. • Support onboarding setup by organizing work areas, materials, and required paperwork for onboarding activities. • Provide administrative assistance for finance and human resources tasks, including data entry, expense tracking, invoice support, and confidential record handling.
2026-09-18T00:00:00Z

Administrative Assistant

Monrovia, California
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-17T00:00:00Z

Administrative Assistant

City of Industry, California
onsite
Temporary / Contract
20 - 23 USD / Hourly
Duties:• Support the day-to-day functions of assigned projects by meeting deadlines; responding to incoming requests for information, maintaining electronic records and files, etc.• Create and prepare correspondence• Schedule appointments and coordinate department meetings,• Coordinate department travel arrangements, ensuring the coordination of information within the department• Professional demeanor required with the ability to interact with colleagues; corporate/business representatives, elected and appointed officials, members of the Board of Directors, and the general public;• Adhere to attendance and punctuality standards of the organization.• Such other duties as may be assigned as needed.Qualifications:• Evidence of effective time management skills required with success in being accountable for specific outcomes.• Exceptional office skills with the ability to multi-task various priorities,• Highly detailed-oriented,• College degree preferred;• Minimum of two years’ experience in nonprofit development or prior experience in a non-profit or similar organization;• Excellent oral, written, and interpersonal communications skills;• Strong attention to detail with accuracy and organizational skills required;• Willingness to take initiative to make improvements, enhance departmental efficiency, solve problems, take direction from multiple management sources, and effectively handle change;• Ability to be flexible and balance competing priorities while supporting and executing an event;• Ability to exercise sound judgement and work effectively under pressure;• Ability to maintain professionalism, discretion and confidentiality in all situations;• Must be available for overtime/flexible scheduling and periodic travel • Ability to speak Spanish, a plus
2026-09-18T00:00:00Z

Administrative Assistant

Pasadena, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-17T00:00:00Z

Administrative Assistant

Los Angeles, California
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Administrative Assistant to support the Human Resources team of a mission-driven non-profit organization in Los Angeles, California. This opportunity is well suited for someone who enjoys administrative work, values accuracy, and wants to build practical experience within an HR-focused setting. The role offers broad exposure to day-to-day human resources operations while contributing to a collaborative and supportive workplace. Responsibilities:• Provide day-to-day administrative support for Human Resources activities and general office needs.• Organize, file, and maintain personnel documents and other HR records with a high level of accuracy.• Scan, upload, and track confidential paperwork to ensure files remain current and accessible.• Complete high-volume data entry assignments while maintaining strong attention to detail.• Assist with onboarding preparation, training logistics, and coordination of employee-related documentation.• Support ongoing HR initiatives and special projects as assigned by the team.• Respond to inbound calls and help direct inquiries appropriately in a thorough and organized manner.• Monitor records for completeness and update information to keep documentation accurate and organized.
2026-09-22T00:00:00Z

Administrative Assistant

Los Angeles, California
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are seeking an organized and dependable Administrative Assistant to support daily office operations for a busy industrial services company in the Los Angeles area. This is an excellent opportunity to join a growing team where you will play a critical role in supporting approximately 100 employees and partnering directly with the Site Manager. The ideal candidate is detail-oriented, tech-savvy, bilingual in Spanish and English, and enjoys being the go-to person for administrative support, employee assistance, and office coordination in a fast-paced environment. Responsibilities:<ul><li>Provide direct administrative support to the Site Manager and help keep daily operations running efficiently.</li><li>Maintain employee records, timesheets, and documentation with a high level of accuracy and attention to detail.</li><li>Assist employees with payroll, timekeeping, benefits inquiries, and 401(k) account access.</li><li>Enter, update, and maintain data in Excel spreadsheets and company systems.</li><li>Partner with vendors, employees, and internal departments to ensure timely follow-up and resolution of requests.</li><li>Prepare reports, correspondence, and business documents while maintaining organized records and filing systems.</li><li>Serve as a trusted resource for employees by providing day-to-day administrative support and responding to inquiries.</li><li>Support front office operations and contribute to a positive, team-oriented work environment.</li><li>Take ownership of tasks, manage multiple priorities, and proactively follow through to completion in a fast-paced setting.</li><li>Build strong working relationships across the organization while supporting a workforce of approximately 100 employees.</li></ul>
2026-09-22T00:00:00Z