25 results for Front Desk Assistant in Costa Mesa, CA

Medical Front Desk

Beverly Hills, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this contract position, you will play a vital role in ensuring smooth front desk operations while delivering exceptional service to patients. If you thrive in a fast-paced medical office environment and have a passion for patient care, we encourage you to apply. Responsibilities: • Welcome patients with professionalism and courtesy, ensuring a positive first impression. • Schedule, confirm, and adjust appointments using medical scheduling software, while assisting with follow-up bookings. • Communicate office policies and procedures clearly to patients, addressing any questions or concerns. • Process and verify patient documentation and insurance information with accuracy and confidentiality. • Maintain and update patient records to ensure compliance with medical regulations and timely data entry. • Manage leads by contacting patients or potential clients to coordinate follow-up appointments. • Collaborate with staff to ensure seamless scheduling and coordination of appointments. • Provide administrative support to office management and medical staff as needed.
2026-04-07T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-07T00:00:00Z

Receptionist

El Segundo, CA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a contract basis in El Segundo, California. This role involves providing essential administrative support, including data entry, scheduling, and general office coordination. The position is ideal for someone who thrives in a dynamic environment and has strong organizational and communication skills. Responsibilities: • Perform accurate and timely data entry to support project needs. • Manage calendars and schedule appointments efficiently. • Coordinate and set up meetings, including preparing conference rooms and ensuring cleanup afterward. • Draft and edit correspondence, emails, and other documents with a high level of accuracy and attention to detail. • Assist with generating and formatting reports as required. • Organize travel arrangements and prepare detailed itineraries. • Maintain and update expense reports, ensuring accuracy. • Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks effectively. • Provide general office support, including answering phones and greeting visitors. • Ensure smooth execution of administrative tasks to support the team.
2026-04-09T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-07T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively. Responsibilities:• Greet visitors and clients warmly, ensuring a welcoming atmosphere.• Answer and manage a multi-line phone system, directing calls to the appropriate departments.• Handle sensitive and confidential documents with discretion and accuracy.• Coordinate with managers and clients to address any issues related to deadlines or tasks.• Assist in completing assigned projects and administrative duties as needed.• Manage inbound calls efficiently, providing accurate information and support.• Maintain the reception area, ensuring it is clean and organized.• Support the team with general office services and operational needs.• Record and relay messages accurately to the respective recipients.• Provide assistance with scheduling and appointment management when required.• Set up and break down conference rooms• Manage inventory and supply stocking• Answer phones and book conference rooms• Support frequent onsite events
2026-03-30T00:00:00Z

Administrative Assistant- Receptionist

Fullerton, CA
onsite
Temporary
22 - 27 USD / Hourly
Administrative Assistant / Receptionist is seeking a highly presentable and detail-oriented Administrative Assistant / Receptionist to support daily front office operations while assisting the HR and Accounting departments. This is a key, client-facing role ideal for someone who thrives in a structured, corporate setting and enjoys balancing administrative responsibilities with receptionist duties. Key ResponsibilitiesFront Desk / Reception Duties:<ul><li>Greet and assist visitors, clients, and vendors in a professional manner </li><li>Answer and route incoming calls using a multi-line phone system </li><li>Maintain a clean, organized, and welcoming lobby and front office area </li><li>Monitor front door access and ensure office security protocols are followed </li></ul>Administrative & Office Support:<ul><li>Perform daily filing, scanning, and document management </li><li>Maintain organized records for multiple departments </li><li>Assist with general office tasks, including data entry and supply coordination </li><li>Support internal team members with administrative needs as required </li></ul>HR Support (Reporting to HR Generalist):<ul><li>Review and organize HRIS files for accuracy and compliance </li><li>Scan and upload employee documentation into HR systems </li><li>Follow up with employees regarding internal policy acknowledgments and signatures </li><li>Assist with onboarding documentation and general HR administrative tasks </li></ul>Accounting & Operations Support:<ul><li>Provide administrative assistance to the Accounting and Operations teams </li><li>Help maintain accurate documentation and support department workflows </li></ul>
2026-03-23T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-04-07T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-07T00:00:00Z

Administrative Assistant

West Los Angeles, CA
onsite
Temporary
20 - 25 USD / Hourly
We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support.
2026-04-01T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving. Responsibilities: • Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records. • Assist the Property Manager with daily operational needs and provide support on property-related matters. • Schedule appointments and coordinate meetings with vendors, clients, and team members. • Oversee payment processing and ensure accurate documentation of financial transactions. • Manage vendor relationships and track service requests to completion. • Handle receptionist duties such as greeting visitors and directing inquiries. • Conduct data entry tasks to maintain accurate and up-to-date records. • Support office operations by ordering supplies and ensuring the workspace remains organized. • Prepare reports and presentations as required by the Property Manager. • Collaborate with team members to improve office workflows and efficiency.
2026-04-09T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-07T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary
26.125 - 33 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team and leadership staff. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to the seamless operation of our administrative functions. The ideal candidate will excel in managing schedules, coordinating meetings, and handling travel arrangements while maintaining professionalism and efficiency. Responsibilities: • Schedule and coordinate meetings, events, and interviews, ensuring smooth communication between teams and departments. • Manage conference room logistics, including setup, food ordering, cleanup, and minute-taking. • Review and optimize calendars to avoid conflicts and ensure effective time management. • Arrange travel and accommodations for executives, researching options and adhering to budget requirements. • Draft and edit correspondence, reports, and other documents with precision and clarity. • Perform general office tasks such as maintaining records, ordering supplies, scanning documents, and handling basic bookkeeping. • Represent the company professionally through written, verbal, and visual communications. • Occasionally travel to attend events, meetings, or training as required. • Take on additional assigned projects and responsibilities as needed.
2026-04-08T00:00:00Z

Administrative Assistant

Cerritos, CA
onsite
Temporary
22 - 27 USD / Hourly
Position OverviewWe are seeking a detail-oriented Administrative Assistant to support the on-site management team within a high-traffic retail/mall property. This role will serve as a key point of coordination for daily administrative operations, ensuring smooth communication, organization, and support for property management activities. Key Responsibilities<ul><li>Provide day-to-day administrative support to the property management team</li><li>Answer and route incoming calls, assist tenants and vendors with general inquiries</li><li>Distribute incoming mail and manage outgoing correspondence</li><li>Perform copying, scanning, and faxing of property-related documents</li><li>Maintain and update tenant and property data within Yardi (or similar property management system)</li><li>Assist with tracking work orders, vendor coordination, and general office organization</li><li>Support managers with reporting, documentation, and special projects as needed</li><li>Help ensure the office runs efficiently in a fast-paced retail environment</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-07T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
25.65 - 27 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract position with the potential to turn into a permanent position, you will play a pivotal role in supporting daily operations and ensuring smooth administrative workflows. This is an excellent opportunity to contribute to a nonprofit organization while honing your organizational and communication skills. Responsibilities:• Manage daily administrative tasks, including organizing documents and maintaining records.• Answer inbound calls professionally, addressing inquiries and directing calls appropriately.• Perform accurate data entry to support organizational needs.• Act as the first point of contact by handling receptionist duties such as welcoming visitors and managing correspondence.• Collaborate with team members to ensure efficient office operations and support ongoing project
2026-03-26T00:00:00Z

Administrative Assistant

Tustin, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to join our team on a contract basis in Tustin, California. In this role, you will support daily property operations by addressing resident needs, coordinating with maintenance staff, and ensuring the property is well-maintained and secure. This is an excellent opportunity to contribute to the success of a dynamic real estate environment. Responsibilities: • Respond promptly to maintenance requests and ensure timely follow-up to resolve issues. • Communicate resident concerns and property-related matters to the Regional Manager for review. • Work closely with maintenance and porter staff to coordinate daily operational tasks. • Perform daily property inspections to confirm cleanliness, safety, and functionality of all areas. • Identify and report any maintenance needs or safety concerns to management. • Assist with answering inbound calls and responding to inquiries with attention to detail. • Manage data entry tasks to maintain accurate and up-to-date records. • Perform receptionist duties, including greeting visitors and providing general administrative support.
2026-04-10T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Contract / Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-04-09T00:00:00Z

Administrative Assistant

Yorba Linda, CA
onsite
Contract / Temporary to Hire
27.55 - 31.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a key role in supporting the Install team by coordinating tasks, managing reports, and ensuring smooth communication with customers. This role requires strong technical skills, excellent customer service abilities, and a proactive approach to handling administrative responsibilities. Responsibilities: • Provide administrative support to the Install team, including project coordinators. • Generate and manage reports using Excel to track project progress and team performance. • Communicate effectively with customers regarding purchase orders, invoices, and project updates. • Address customer inquiries and provide timely updates on project statuses. • Collaborate with team members to ensure accurate and timely entry of invoices and purchase orders. • Monitor and update records related to ongoing projects and customer transactions. • Ensure all administrative tasks are completed efficiently to support project deadlines. • Utilize knowledge of the construction industry to assist with relevant documentation and processes. • Maintain organized records and ensure compliance with company procedures.
2026-04-09T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to join our team in Anaheim, California. This is a long-term contract position that requires strong organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting communication between field and corporate teams while ensuring smooth day-to-day operations. Responsibilities: • Facilitate effective communication between field teams and corporate staff to ensure seamless operations. • Manage scheduling and dispatching tasks to coordinate job assignments and deadlines. • Monitor company workflow capacity and order necessary supplies to meet operational demands. • Collaborate with vendors to maintain inventory and ensure timely delivery of required materials. • Organize and oversee dispatching operations to maintain deadlines and optimize work processes. • Support the team in maintaining accurate records and documentation. • Provide administrative assistance to the Director of Operations and other team members. • Utilize software tools like Salesforce and Microsoft Office to streamline administrative tasks. • Ensure adherence to business casual dress code and maintain a courteous demeanor. • Assist with general administrative duties, including reception and data entry tasks.
2026-04-09T00:00:00Z

General Office Clerk

Newport Beach, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Newport Beach, California. In this role, you will handle essential administrative tasks to ensure smooth office operations. This position is ideal for someone with strong organizational skills who thrives in a dynamic office environment. Responsibilities: • Perform document scanning and ensure files are digitized accurately for easy access. • Organize and maintain physical and digital files to keep records up to date. • Enter data into company systems with precision and attention to detail. • Provide back-office support by managing administrative tasks and assisting team members as needed. • Maintain the office filing system to ensure all documents are properly categorized and stored. • Collaborate with coworkers to streamline workflows and improve efficiency. • Monitor office supplies and equipment to ensure operational readiness. • Follow company procedures to handle sensitive information securely.
2026-04-09T00:00:00Z

Facilities Assistant

Irvine, CA
onsite
Temporary
30 - 33 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team in Irvine, California. This long-term contract position offers an exciting opportunity to manage and enhance the operational efficiency of our office and facilities. The ideal candidate will combine hands-on project management skills with strategic oversight to ensure a safe, welcoming, and productive environment for employees and visitors. Responsibilities: • Oversee the daily maintenance, cleanliness, and safety of office facilities to promote a well-functioning and secure environment. • Plan and execute large-scale projects, including parking lot improvements, office upgrades, and vendor-driven renovations. • Manage inspection schedules, service contracts, and maintenance activities by coordinating with external vendors and internal teams. • Ensure adherence to safety regulations, environmental standards, and building compliance requirements. • Develop and monitor the facilities budget, focusing on cost-efficiency and maintaining high-quality standards. • Lead the Safety Committee, fostering a culture of workplace safety and preparedness. • Supervise front-desk and reception operations to create a detail-oriented and welcoming experience for visitors and staff. • Organize staff scheduling and training for reception coverage to maintain smooth operations. • Collaborate across departments to streamline visitor management, meeting room logistics, office communications, and event planning. • Build and maintain strong vendor relationships for office supplies, furniture, and operational services.
2026-04-09T00:00:00Z

Data Entry Clerk

Los Angeles, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Los Angeles, California. In this role, you will handle large datasets and ensure accurate input of information related to maintenance records for elevators and escalators. This position requires strong organizational skills and proficiency in data entry tools, including Microsoft Excel. Responsibilities: • Enter and organize large volumes of data related to elevator and escalator maintenance into designated systems. • Process invoices from contractors and repair companies with precision and timeliness. • Verify the accuracy of information to ensure data integrity across all records. • Utilize Microsoft Excel to create formulas and streamline data entry tasks. • Maintain confidentiality and security of sensitive information. • Collaborate with team members to address discrepancies or incomplete data. • Generate reports and summaries based on entered data as needed. • Follow established protocols and workflows to ensure consistency. • Troubleshoot basic data entry issues and communicate any system challenges to relevant stakeholders.
2026-04-08T00:00:00Z

Data Entry Clerk

Alhambra, CA
onsite
Temporary
20 - 22 USD / Hourly
We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!· Maintains database by entering new and updated customer and account information.· Prepares source data for computer entry by compiling and sorting information.· Establishes entry priorities.· Processes customer and account source documents by reviewing data for deficiencies.· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
2026-04-07T00:00:00Z

Data Entry Clerk

San Gabriel, CA
onsite
Temporary
20 - 22 USD / Hourly
We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!· Maintains database by entering new and updated customer and account information.· Prepares source data for computer entry by compiling and sorting information.· Establishes entry priorities.· Processes customer and account source documents by reviewing data for deficiencies.· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
2026-04-07T00:00:00Z

Data Entry Clerk

Los Angeles, CA
onsite
Contract / Temporary to Hire
24 - 27 USD / Hourly
Our client, a corporate office with ties to the entertainment industry, is looking for a Data Entry clerk on a contract to hire basis. You will be responsible for data entry into Excel and answering phone calls from clients. Strong attention to detail and accurate typing skills are required for this position. Robert Half is looking for a team player with a strong work ethic and positive attitude. Someone who can occasionally handle a difficult member on the phone with the ability to work well under pressure will do well in this role! This is a contract to hire position and the hours are 8am-5pm. Our client offers free lunches, full benefits, and a supportive office environment. Pay is $23-$26/hr.
2026-04-09T00:00:00Z