We are looking for an organized and proactive Workplace Coordinator to join our team in San Francisco, California. This is an onsite role that requires strong communication skills and the ability to manage multiple tasks effectively. As a Contract to permanent position, it offers the opportunity to grow within the organization while contributing to the smooth operation of workplace activities.<br><br>Responsibilities:<br>• Coordinate daily workplace operations to ensure seamless functionality across various departments.<br>• Manage schedules and dispatch tasks efficiently to meet deadlines and optimize productivity.<br>• Handle office administration tasks, including answering inbound calls and maintaining documentation.<br>• Oversee payroll processes from start to finish, ensuring accuracy and timely completion.<br>• Track and manage freight costs and shipping logistics to support operational needs.<br>• Process and review freight bills to ensure compliance with company standards.<br>• Prepare annual filings and maintain records to meet regulatory requirements.<br>• Communicate effectively with clients, including older English-speaking individuals, to address inquiries and provide solutions.<br>• Collaborate with team members to develop strategies for improving workplace efficiency.<br>• Maintain a detail-oriented appearance and represent the company in a business-smart manner.
We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
<p>We are looking for a skilled Finance Admin to join our team in San Mateo, California on a part-time basis. This long-term contract position offers an excellent opportunity to contribute to financial operations and administrative tasks within a dynamic organization. The ideal candidate will have a strong background in accounting and finance, coupled with the ability to handle multiple responsibilities efficiently. The hours may fluctuate from 8 hours per week to 25 hours per week. This requires onsite work in San Mateo and the duration of assignment may go through July 2026.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and track organizational expenses to ensure accurate reporting.</p><p>• Collaborate closely with the Bookkeeper to review and approve bills.</p><p>• Manage cash flow processes, including invoicing, receiving funds, and recording donations or grants.</p><p>• Handle incoming physical mail and maintain accurate document filing through scanning and organization.</p><p>• Conduct bank reconciliations using platforms such as major financial institutions and Charles Schwab.</p><p>• Process accounts payable and accounts receivable transactions in QuickBooks.</p><p>• Ensure proper coding of invoices for accurate financial documentation.</p><p>• Support financial reporting and provide administrative assistance as required.</p><p>• Utilize company-provided equipment with dedicated technical support to maintain efficient operations.</p>
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
<p>Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.</p><p>• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.</p><p>• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.</p><p>• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.</p><p>• Review and process invoices from contractors and vendors with accuracy and timeliness.</p><p>• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.</p><p>• Maintain accurate records of work-in-progress, retainage, and project accruals.</p><p>• Collaborate on cash flow projections and funding requirements to support project operations.</p><p>• Partner with Project Managers to identify financial risks and implement cost-control measures.</p><p>• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.</p>
<p>We are looking for a skilled Legal Secretary to join our team in Lodi, California. As part of a long-term contract position, you will play a vital role in supporting attorneys with civil litigation tasks, including insurance defense. This role requires someone who is meticulous, adept at managing deadlines, preparing legal documents, and maintaining accurate schedules using manual calendaring.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare pleadings, motions, and other legal documents with precision.</p><p>• Manage legal calendars, ensuring deadlines for State and Federal filings are met.</p><p>• Coordinate depositions, meetings, and appointments for attorneys.</p><p>• Transcribe dictation and type legal correspondence and documentation.</p><p>• Handle subpoena requests for medical and business records.</p><p>• Monitor upcoming deadlines and remind attorneys of key tasks and commitments.</p><p>• Conduct e-filing and manage court filings in compliance with local rules.</p><p>• Maintain organization and prioritize tasks in a fast-paced legal environment.</p><p>• Support attorneys with civil litigation processes, including insurance defense.</p>
<p>We are looking for an experienced Senior Attorney/Partner to join small law firm in San Francisco, California. This role offers an exciting opportunity for a legal expert with a strong background in family law and civil litigation to advance their career while contributing to the growth and success of our firm. The ideal candidate will have a passion for leadership, client advocacy, and business development.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage cases in family law, probate, and trust and estate practices, ensuring high-quality representation for clients.</p><p>• Prepare and complete legal documents, conduct client meetings, and represent clients in hearings and depositions.</p><p>• Oversee the filing and service of legal documents, maintaining strict adherence to deadlines and court requirements.</p><p>• Conduct legal research and provide strategic advice to clients and the firm.</p><p>• Mentor and supervise associates, fostering growth and ensuring effective case management.</p><p>• Build and maintain a book of business by cultivating strong client relationships and networking within the legal community.</p><p>• Stay updated on developments in family law and related areas to provide cutting-edge legal strategies.</p><p>• Assist with transactional work, including drafting and reviewing contracts and other documentation.</p><p>• Contribute to administrative functions and support the overall operations of the firm.</p>
<p>A respected real estate law practice in San Francisco is seeking a skilled Transactional Legal Secretary to provide onsite coverage during a planned leave of absence. While the immediate commitment is three weeks of coverage, there is potential for extension or temp-to-hire depending on business needs and overall fit.</p><p>This role supports a high-volume team of 30–35 attorneys through a centralized ticketing system. The ideal candidate brings strong transactional document experience, exceptional attention to detail, and comfort operating in a fast-paced environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, redline, and proof transactional real estate documents, including: Purchase agreements; Sale contracts; Lease agreements; Related transactional instruments</li><li>Ensure document accuracy, proper formatting, and version control</li><li>Manage high-volume ticketed requests from attorneys and prioritize effectively</li><li>Maintain organized transaction files and confidential client information</li><li>Provide day-to-day administrative support, including: Phone and email management; Office correspondence; File maintenance</li><li>Collaborate with attorneys and staff to meet deadlines in a fast-paced workflow</li></ul><p> </p><p><br></p>
<p>We are looking for a detail-oriented SBA Loan Processor to join our team on a contract basis in Walnut Creek, California. In this role, you will play a critical part in ensuring the accuracy, compliance, and efficiency of loan processing and administration. The ideal candidate will have experience in SBA 7(a) loans and a strong background in loan documentation and financial analysis.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Collect, organize, and verify borrower documentation, including financial statements, tax filings, and collateral details.</p><p>• Review and ensure accuracy of SBA forms and documentation required for loan processing.</p><p>• Prepare audit-ready loan files that comply with underwriting and regulatory standards.</p><p>• Analyze borrower financials to determine eligibility and address any discrepancies or missing information.</p><p>• Maintain and update loan documents in the loan origination system with proper naming conventions and version control.</p><p>• Oversee loan file checklists and ensure accurate status tracking throughout the loan process.</p><p>• Input and update loan data in SBA platforms and servicing systems as needed.</p><p>• Support the creation and maintenance of department procedures, templates, and standard operating processes.</p><p>• Monitor post-closing loan files to ensure compliance with collateral, insurance, and financial covenants.</p><p>• Assist with guaranty purchase package preparation, including file remediation and documentation collection.</p>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
We are looking for a skilled HR Generalist to join our team in Mountain View, California. In this role, you will play a key part in managing and enhancing HR operations, ensuring compliance with policies, and driving efficiency through automation and process improvement. This is a long-term contract position that requires a proactive, detail-oriented individual who thrives in a fast-paced, collaborative environment.<br><br>Responsibilities:<br>• Develop and implement HR policies and processes by collaborating with cross-functional teams, including Legal, Finance, and Operations.<br>• Oversee the entire employee lifecycle, ensuring accurate documentation for hiring, promotions, status changes, and exits.<br>• Manage compensation operations, including payroll execution and administration of bonus plans, merit adjustments, and promotions.<br>• Administer time-off policies and ensure compliance with leave programs, handling payroll adjustments and legal requirements.<br>• Audit and redesign HR workflows for scalability, leveraging automation to streamline routine processes.<br>• Act as the subject matter expert for immigration-related matters, managing work authorization processes and ensuring compliance with deadlines.<br>• Ensure adherence to labor laws and company policies by conducting audits and maintaining regulatory documentation.<br>• Coordinate workplace operations by managing vendor relationships and maintaining a high-performance office environment.
<p>Robert Half is looking for an organized and proactive Facilities Coordinator to assist our client in San Mateo. The Facilities Coordinator is responsible for ensuring a safe, efficient, and well-maintained workplace. This role oversees building operations, vendor management, maintenance scheduling, space planning, and support for daily facility needs. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Facilities & Building Operations</strong></p><ul><li>Coordinate daily building operations: HVAC, electrical, plumbing, security, janitorial, and general repairs.</li><li>Monitor building conditions and respond to service requests in a timely manner.</li><li>Schedule preventive maintenance and ensure compliance with safety and building codes.</li><li>Assist with office moves, updates, and space planning.</li><li>Serve as primary contact for facility-related vendors and contractors.</li><li>Obtain quotes, negotiate pricing, and manage service contracts.</li><li>Track and approve invoices, ensuring accuracy and timely payment.</li><li>Support workplace safety programs and emergency preparedness plans.</li><li>Maintain documentation for inspections, permits, and compliance requirements.</li><li>Conduct facility walkthroughs to identify risks or areas needing improvement.</li><li>Assist with employee workspace needs (access badges, desk setups, ergonomic equipment, etc.).</li><li>Coordinate meeting room setup, supplies, and equipment support.</li><li>Manage inventory of office and facility supplies.</li><li>Monitor facility expenses, track costs, and support budget planning.</li><li>Generate reports on maintenance activities, vendor performance, and facility metrics.</li></ul><p><br></p>
We are looking for an experienced Corporate Paralegal to join our team in San Francisco, California. In this role, you will contribute to the legal and corporate operations of multiple AI-focused companies within our portfolio. This position offers a dynamic environment where you will collaborate with internal leadership and external counsel, gaining exposure to venture-backed enterprises, corporate transactions, and fast-paced technology businesses.<br><br>Responsibilities:<br>• Assist with the formation and compliance of corporate entities across various operating companies.<br>• Draft and organize key documents, including operating agreements, board resolutions, contracts, and internal policies under attorney supervision.<br>• Manage corporate records, compliance schedules, and document repositories to ensure accurate and up-to-date filings.<br>• Support transactions and financings by coordinating signatures, tracking deliverables, and overseeing closing checklists.<br>• Collaborate with external legal counsel and internal stakeholders to facilitate the timely execution of legal processes.<br>• Maintain and update legal templates, standard documents, and workflows to streamline operations.<br>• Provide day-to-day legal support to executives and founders, ensuring efficient management of legal tasks and processes.
