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4 results for Property Management Assistant in Cincinnati, OH

Real Estate Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for a highly organized Real Estate Administrative Assistant to support a fast-paced asset management team in Dayton, Ohio. This contract opportunity with potential for a permanent role is ideal for someone who can keep multiple real estate, brokerage, and administrative priorities moving smoothly while maintaining accuracy and discretion. The person in this role will contribute to portfolio coordination, transaction support, reporting activities, and executive administrative tasks. Success in this position requires strong follow-through, sound judgment, and the ability to work effectively with internal stakeholders and external partners. Responsibilities: • Provide day-to-day administrative support to the VP of Asset Management and help coordinate activities across related business functions. • Assist with portfolio and asset administration by preparing reports, maintaining tracking tools, and supporting governance and compliance-related tasks. • Help facilitate brokerage workflows by organizing schedules, monitoring transaction milestones, and preparing documentation connected to proposals, letters of intent, and submittal packages. • Support finance and insurance coordination through record tracking, reporting assistance, and follow-up on required materials and deadlines. • Contribute to acquisition and disposition due diligence by gathering information, reviewing documents, and monitoring progress against required checklists. • Monitor lease terms, renewal windows, and other important dates, then communicate with internal teams to help ensure timely next steps. • Perform market and property research to provide useful insights for leasing plans, investment reviews, and asset performance discussions. • Work with brokers, attorneys, and third-party contacts to help move transactions, lease execution, and related documentation forward. • Oversee document workflow activities by coordinating signatures, maintaining organized files, and supporting records retention in line with company and regulatory expectations. • Manage executive support tasks such as calendar coordination, travel arrangements, expense reporting, and deadline-driven submissions, while handling confidential information with discretion.
2026-08-31T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Property Administrator to provide Contract support for a residential community in Cincinnati, Ohio while the team fills a permanent need. This position will partner closely with the Property Manager to help maintain daily leasing activity, deliver a positive experience for prospective and current residents, and keep administrative processes organized. The ideal candidate brings property management experience, strong follow-through, and the ability to balance customer-facing responsibilities with office support. Responsibilities:• Support the Property Manager with day-to-day operations for a multi-unit residential community.• Welcome prospective residents, conduct community and apartment tours, and respond professionally to leasing inquiries.• Track applicant activity and follow up on lease documentation to help move prospects through the rental process.• Prepare, organize, and maintain leasing records, resident files, and other property documentation with accuracy.• Assist with general office administration, including correspondence, data entry, scheduling, and routine clerical tasks.• Communicate with current residents and internal team members to address questions and route requests appropriately.• Help ensure leasing and administrative workflows remain timely, organized, and compliant with property standards.
2026-09-11T00:00:00Z

Legal Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Our client is seeking a detail-oriented Legal Administrative Assistant to support daily office operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative tasks. The role requires strong communication skills, accuracy in routine clerical work, and the ability to handle front-office responsibilities effectively. The Legal Administrative Assistant will play a key role in supporting daily business operations by providing administrative, organizational, and clerical assistance to department leadership and staff. This individual will help coordinate communications, prepare documents and reports, schedule meetings and travel, maintain records, and ensure the office operates efficiently. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide administrative support to department leaders and team members while managing multiple priorities and deadlines.</li><li>Prepare, edit, and format presentations, correspondence, spreadsheets, reports, and other business documents.</li><li>Proofread materials for accuracy, consistency, and professional presentation.</li><li>Coordinate meetings, maintain calendars, schedule appointments, and arrange travel as needed.</li><li>Compile and distribute reports, meeting agendas, and other departmental communications.</li><li>Answer and route incoming phone calls and respond to general inquiries professionally.</li><li>Maintain organized filing systems, records, and departmental documentation.</li><li>Manage incoming and outgoing mail, shipments, and office correspondence.</li><li>Assist with general office operations, including ordering office supplies, copying, scanning, printing, and other administrative tasks.</li><li>Provide backup administrative support to other departments when needed.</li><li>Create purchase requisitions and process goods and service receipts using SAP.</li><li>Support additional projects and administrative initiatives as assigned.</li></ul>
2026-09-08T00:00:00Z

Property Accountant

Cincinnati, OH
onsite
Permanent / Full Time
60000 - 100000 USD / Yearly
We are looking for a Property Accountant to support the financial operations of a real estate portfolio in Cincinnati, Ohio. This role is responsible for maintaining accurate property-level accounting records, producing timely financial reports, and helping ensure lease-related activity is properly reflected in the books. The ideal candidate brings a solid foundation in property accounting, strong attention to detail, and experience working across teams to support day-to-day financial management. Responsibilities: • Maintain accurate records of rental collections and investigate discrepancies to keep tenant accounts current. • Establish and update tenant billing records based on lease terms, including recurring rent and applicable additional charges. • Complete month-end close activities for assigned properties, ensuring balances are accurate and deadlines are met. • Reconcile bank accounts, track cash activity, and support effective cash management across the property portfolio. • Prepare recurring financial packages and quarterly reporting for property performance and account activity. • Partner with asset management, property management, and related teams to address accounting questions and support property operations. • Create loan payment schedules and maintain amortization tracking for new financing arrangements. • Coordinate with accounts receivable to follow up on outstanding tenant balances and improve collection timeliness. • Review real estate tax accruals, monitor tax bill activity, and record related payments accurately. • Approve operating and capital invoices in the payable system and assemble schedules and documentation for audits and annual budgeting.
2026-08-21T00:00:00Z