<p>We are looking for an Administrative Assistant to join our team in Dayton, Ohio. This position is a Contract to permanent role within a non-profit organization, providing essential support to both executive leadership and human resources operations. The ideal candidate will ensure smooth organizational functioning through effective scheduling, communication, and documentation while upholding high standards of confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate meetings, and arrange travel plans to support leadership activities.</p><p>• Prepare detailed agendas, meeting minutes, and presentation materials for organizational events and executive communications.</p><p>• Serve as the primary liaison between the leadership team, board members, and external stakeholders, ensuring timely follow-up and communication.</p><p>• Oversee recruitment processes, including posting job openings, scheduling interviews, and communicating with candidates.</p><p>• Facilitate onboarding and offboarding processes by ensuring all necessary documentation and permissions are completed.</p><p>• Maintain accurate and compliant personnel files, both digital and physical, in line with HR policies.</p><p>• Assist with benefits administration by processing enrollments and addressing employee inquiries.</p><p>• Draft thorough correspondence, reports, and memos to support both executive and HR operations.</p><p>• Support organizational events, trainings, and meetings by coordinating logistics and materials.</p><p>• Handle administrative tasks such as file management, invoice processing, and supply coordination.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This role requires someone who is organized, detail-oriented, and capable of managing multiple administrative tasks efficiently. The ideal candidate will have strong communication skills and a dedication to providing excellent customer service.<br><br>Responsibilities:<br>• Welcome clients and visitors with a meticulous and friendly demeanor.<br>• Scan and organize documents to ensure efficient record-keeping.<br>• Coordinate work assignments using Canopy software and communicate with remote teams.<br>• Manage inbound and outbound calls while maintaining a high level of courtesy.<br>• Schedule appointments and maintain calendars to ensure smooth operations.<br>• Provide exceptional customer service to clients and team members.<br>• Assist with general office tasks to support daily operations.<br>• Maintain accurate data entry and records for administrative purposes.<br>• Act as a receptionist by handling inquiries and directing calls appropriately.<br>• Collaborate with team members to ensure tasks are completed in a timely manner.
We are looking for an Administrative Assistant to join our team in Blue Ash, Ohio. This long-term contract position requires someone who is detail oriented and can ensure smooth office operations, maintain a welcoming environment for clients and visitors, and provide essential administrative support. If you thrive in a dynamic setting and enjoy coordinating tasks to keep everything running efficiently, this role is for you.<br><br>Responsibilities:<br>• Greet and assist clients and visitors, ensuring a positive and attentive experience.<br>• Answer incoming calls and manage correspondence promptly and efficiently.<br>• Organize and distribute mail, ensuring timely handling and delivery.<br>• Oversee office supplies, ensuring they are well-stocked and the workspace remains tidy.<br>• Coordinate staff lunches and manage food orders for meetings and events.<br>• Schedule and prepare for office meetings, including arranging necessary materials and refreshments.<br>• Maintain accurate records and perform data entry tasks as needed.<br>• Support daily administrative tasks to promote a well-functioning office environment.
<p>Our company is seeking a detail-oriented Contract Administrative Assistant to support daily office operations on a contract basis. The ideal candidate will be organized, proactive, and able to manage multiple tasks within a fast-paced environment. This assignment requires excellent communication skills, adaptability, and a commitment to high-quality administrative support. </p><p><br></p><p><strong><u>Key Responsibilities: </u></strong></p><ul><li>Provide general administrative support, including answering phones, managing emails, and coordinating appointments. </li><li>Prepare and edit correspondence, reports, and presentations as required. </li><li>Maintain and organize digital and physical files and records. </li><li>Schedule meetings, prepare agendas, and take meeting minutes. </li><li>Manage office inventory and order supplies as needed. </li><li>Assist with data entry and update company databases. </li><li>Support special projects and initiatives as assigned by management. </li><li>Liaise with internal teams and external partners as directed.</li></ul>
<p>We are looking for a dedicated and organized Part Time Administrative Assistant to join our team in Dayton, Ohio. Administrative Assistant will work 3 days per week (Monday, Wednesday, Friday). This is a long-term contract position offering the opportunity to support daily operations and ensure seamless client interactions. The ideal candidate will bring hospitality experience and a proactive approach to maintaining a welcoming and efficient office environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage client schedules, ensuring appointments are booked accurately and efficiently multiple times per week.</p><p>• Greet visitors and clients upon arrival, escorting them to the appropriate office or meeting area.</p><p>• Maintain a well-organized office space, ensuring supplies are stocked and the environment remains detail oriented.</p><p>• Handle a high volume of foot traffic during busy periods, offering exceptional customer service to clients and guests.</p><p>• Perform receptionist duties, including answering inbound calls and directing inquiries appropriately.</p><p>• Assist with data entry tasks to ensure accurate and timely recordkeeping.</p><p>• Manage business correspondence, including drafting emails and other communications as needed.</p><p>• Support scheduling needs for both part-time and permanent office coverage, ensuring all shifts are adequately staffed.</p><p>• Collaborate with team members to address immediate administrative needs and provide interim support during high-demand periods.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent position, you will play a key role in supporting member services and administrative operations while maintaining excellent customer relationships. This role requires strong organizational abilities, effective communication skills, and proficiency in relevant technology tools.<br><br>Responsibilities:<br>• Welcome and assist members by providing a positive and attentive experience.<br>• Perform filing tasks and organize documentation to ensure records are maintained accurately.<br>• Enter data into organizational systems and upload essential documents as required.<br>• Address member concerns and inquiries, demonstrating strong problem-solving abilities.<br>• Serve as the primary point of contact, representing the company with excellent communication skills.<br>• Maintain and update databases, ensuring account information is current and accurate.<br>• Support administrative tasks such as account maintenance and general office duties.<br>• Collaborate with the team to strengthen member relationships and resolve issues effectively.<br>• Assist in coordinating seminars, including occasional evening events.<br>• Utilize technology tools, including Word and Excel, to complete tasks efficiently.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This Contract to permanent position offers an exciting opportunity to contribute to various administrative and operational tasks while supporting our office's efficiency and organization. The ideal candidate will bring strong skills in QuickBooks, Excel, and customer service while demonstrating adaptability to take on diverse responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Assist with accounts receivable processes and ensure timely follow-ups on outstanding payments.</p><p>• Handle data entry tasks with accuracy and efficiency, including scheduling and invoice preparation.</p><p>• Utilize QuickBooks to maintain financial records and generate reports as needed.</p><p>• Respond to marketing and service calls, providing excellent customer service and dispatching support as required.</p><p>• Collaborate with clients to address past-due accounts through soft collections.</p><p>• Send invoices and refine operational details to improve performance metrics.</p><p>• Assist with scheduling and coordination of office activities to maintain smooth operations.</p><p>• Support problem-solving efforts within the office and address any arising issues.</p><p>• Maintain communication with clients and stakeholders to ensure their needs are met effectively.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
