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12 results for Personal Assistant in Chicago, IL

Executive/Personal Assistant

Chicago, IL
onsite
Permanent / Full Time
80000 - 130000 USD / Yearly
On behalf of our client we are looking for an Executive/ Personal Assistant to provide high-level support to a busy executive in Chicago, Illinois. This position requires someone who can manage complex scheduling, coordinate travel, and handle a mix of detail-oriented and personal tasks with discretion and precision. The ideal candidate is highly organized, responsive, and comfortable anticipating needs in a fast-paced environment. Compensation: $80,000 - $130,000Monday-Friday8:30am-5:30pmRemote primarily will need to be flexible on some light travel local or domesticallyMedical, Dental, Vision, PTO, holiday, owner invests money into an account after 1 year Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Oversee a dynamic executive calendar, prioritizing meetings, appointments, and shifting commitments to keep daily plans running smoothly.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Prepare for executive meetings by organizing schedules, confirming details, and ensuring all necessary materials are available in advance.• Support personal assistant duties such as coordinating household-related requests, managing gift purchases, and handling special arrangements for family needs.• Track and process business expenses, maintain accurate records, and help ensure timely submission of reimbursements.• Serve as a dependable point of coordination for time-sensitive requests, following through on details with discretion and confidentiality.
2026-06-03T00:00:00Z

Executive Assistant

Des Plaines, IL
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping executives organized, informed, and prepared while managing a wide range of administrative priorities. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, travel, reporting materials, and special events with efficiency. Responsibilities: • Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement. • Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines. • Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content. • Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session. • Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics. • Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed. • Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details. • Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness. • Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review. • Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.
2026-06-04T00:00:00Z

Executive Assistant

Libertyville, IL
onsite
Permanent / Full Time
95000 - 120000 USD / Yearly
On Behalf of our client we are looking for an experienced Executive Assistant to provide high level support to senior leadership in the C Suite near Mundelein, Illinois. This role is ideal for someone who excels at managing shifting priorities, coordinating complex logistics, and keeping executive operations running smoothly. The successful candidate will bring strong judgment, exceptional organization, and the ability to handle sensitive information with professionalism and discretion. Compensation: $95,000 - $120,000Monday-Friday Onsite8:30am-5:00pm Medical, Dental, Vision, 401k, PTO, holiday Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Direct the executive’s schedule by organizing meetings• Arrange domestic and international travel plans• Coordinate executive meetings room setup, catering, materials, and post meeting follow-up• Develop agendas, presentation materials, and briefing documents• Partner with corporate leaders and executive offices • Manage expense submissions• Review team expense reports for accuracy• Lead the planning and execution of internal gatherings and customer-facing events• Provide confidential administrative support on sensitive matters and assist with special projects
2026-05-21T00:00:00Z

Administrative Assistant

Elgin, IL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized and hands-on Administrative Assistant with QuickBooks experience to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with some accounting experience. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business **Role will start part time (25 hours a week) then transition into a full-time schedule in the future. MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE Responsibilities:• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.• Organize records, documentation, and office communications to improve accessibility and operational consistency.• Assist with additional administrative or system-related process updates that support the office and finance team.• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations
2026-06-15T00:00:00Z

Administrative Assistant

Warrenville, IL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily front-office operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing receptionist duties, customer support, and administrative coordination in an office setting. The person in this role will serve as a key point of contact for visitors, members, and callers while helping maintain accurate records, organized files, and efficient office workflows. Responsibilities:• Welcome visitors, provide courteous assistance, and create a positive first impression for the office.• Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.• Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.• Support members and customers by answering routine questions, directing requests, and delivering attentive service.• Maintain organized paper and digital records through filing, scanning, and archiving documents.• Open, sort, and distribute incoming mail to ensure timely delivery within the office.• Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.• Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed. The salary range for this position is $21 / hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-06-11T00:00:00Z

Administrative Assistant

Merrillville, IN
onsite
Permanent / Full Time
40000 - 42000 USD / Yearly
On behalf of our client we are looking for an Administrative Assistant to support daily office operations in Merrillville, Indiana. This role combines core administrative support helping maintain organized records, current communications, and an efficient office environment. The ideal candidate is comfortable handling routine office tasks while also contributing to online listings, social media activity, and company website updates. Compensation: $40,000 -$42,000Benefits: Only offer PTO, Paid holidays (Do NOT offer Medical, dental, vision, or 401k)Monday-Friday Onsite9:00am-5:00pm Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage day-to-day office support activities such as organizing files, entering information accurately, scanning documents, and distributing incoming mail.• Keep calendars, internal records, and business databases current to support smooth coordination across the office.• Upload and maintain marketing brochure content on commercial real estate listing platforms.• Support the company’s visibility on LinkedIn and Facebook by assisting with regular social media updates and content posting.• Update the company website with announcements, news items, and press-related content to keep information timely and relevant.
2026-06-08T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an Administrative Assistant to support daily operations through accurate records management, document preparation, and clear communication. This role is ideal for someone who is highly organized, attentive to detail, and comfortable handling large volumes of information in a fast-paced setting. The position focuses on administrative coordination and civil litigation support tasks, but it is not a legal secretary or paralegal role. Responsibilities: • Enter and maintain high volumes of information with a strong focus on accuracy and completeness. • Review, organize, and process administrative data to keep records current and accessible. • Prepare, format, and produce documents needed for day-to-day business activities. • Serve as a point of contact for clients, providing timely and clear communication. • Track, update, and manage files related to civil litigation matters as assigned. • Support the team with general administrative coordination to help maintain efficient workflows.
2026-06-16T00:00:00Z

Legal Assistant

Park Ridge, IL
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Robert Half looking for a full-time Legal Assistant to support a busy Trusts and Estates practice in Park Ridge, Illinois. This position is ideal for someone who can manage sensitive legal matters, coordinate deadlines, and communicate effectively with clients, attorneys, and outside parties. The role offers the opportunity to contribute to estate planning, probate, and related legal work within a collaborative and client-centered law firm environment. Responsibilities:<ul><li>Support attorneys with day-to-day legal and administrative tasks related to trusts, estates, and probate matters.</li><li>Maintain organized paper and digital case records to ensure documents are accurate, accessible, and up to date.</li><li>Communicate with clients, courts, and third parties in a clear and effective manner regarding case status, documentation, and scheduling needs.</li><li>Oversee attorney calendars by arranging meetings, tracking deadlines, and coordinating appointments and court-related dates.</li><li>Perform legal research and gather supporting information to assist with ongoing matters and case preparation.</li><li>Process file intake and closure in accordance with firm procedures and recordkeeping standards.</li><li>Assist with preparation and handling of court filings and legal documents connected to estate planning and estate administration.</li></ul>
2026-05-29T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-05-29T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
74000 - 98000 USD / Yearly
A large, well-known international law firm is seeking a Legal Practice Specialist to support its Corporate and Litigation teams in Chicago. This role sits within a highly collaborative support team and works closely with partners, associates, and other legal professionals to deliver high-level client service. Schedule & Compensation<ul><li>Hybrid 3 days in office, 2 remote</li><li>35-hour work week with flexible hours</li><li>Salary $74K–$98K plus discretionary bonus</li><li>Comprehensive benefits package</li></ul>Key Responsibilities<ul><li>Manage case workflow and provide end-to-end support to multiple attorneys</li><li>Coordinate and prioritize assignments across the team to meet deadlines</li><li>Assemble and organize documents for corporate transactions</li><li>Prepare closing binders and closing memoranda</li><li>Proofread and redline legal documents for accuracy and quality control</li><li>Maintain client contacts, manage mailings, and update databases</li><li>Prepare reports, PowerPoint presentations, and Excel documents</li><li>Assist with calendar coordination, meetings, and logistics</li><li>Book travel and process expense reimbursements</li><li>Open new clients and matters following firm procedures</li><li>Handle administrative tasks including filing, scanning, and document management</li></ul>
2026-06-10T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-05-29T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Assistant to support a busy legal team. This Long-term Contract position is ideal for someone with law firm experience who enjoys producing high-quality legal documents, managing court-related filings, and working closely with attorneys in a collaborative setting. The role offers an excellent opportunity for a motivated individual who wants to strengthen core legal support skills and potentially grow into a broader legal support path over time. Responsibilities: • Prepare, revise, and finalize legal documents based on attorney notes, drafts, and dictated recordings, ensuring accuracy and a clear presentation. • Review pleadings and related materials for formatting consistency, typographical errors, and proper legal citation before submission or distribution. • Handle electronic court filings and monitor filing requirements to help ensure documents are submitted correctly and on time. • Assemble service copies and coordinate the delivery of legal materials through appropriate physical or electronic channels. • Work closely with attorneys to transform draft content into clear, organized, and court-ready documents. • Take initiative in confirming court and judge-specific requirements for filings, deadlines, and procedural expectations. • Maintain calendars and help track important case dates, filing deadlines, and related litigation activities. • Contribute to a team-oriented environment by partnering effectively with attorneys and other legal staff on day-to-day case support. The pay range for this position is 20 to 27. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-06-10T00:00:00Z