11 results for Front Desk Coordinator in Chicago, IL

Front Desk Coordinator We are looking for a Front Desk Coordinator to join our team in Chicago, Illinois. As a Front Desk Coordinator, you will be responsible for managing front desk operations, organizing space, answering phones, and scheduling meetings and events. This role offers a short-term contract employment opportunity. Responsibilities: • Oversee the management of front desk operations. • Ensure the optimal organization of workspace. • Handle incoming calls and redirect them as necessary. • Schedule and coordinate meetings and events. • Serve as a Facility Service Coordinator, addressing any facility-related issues.

Spanish Speaking Administrative Assistant - Part Time We are in the process of hiring a Spanish speaking Part-Time (25 Hours/Week) Administrative Assistant for our operation based in Chicago, Illinois, 60604, United States. In this role, you will be an integral part of our team, providing support to an immigration lawyer, managing incoming calls, and offering assistance to visitors. This role offers a short-term contract employment opportunity. Responsibilities:• Manage incoming calls, direct them to the relevant departments, and ensure all callbacks are completed• Welcome all visitors, assist them in completing necessary paperwork• Deliver comprehensive administrative assistance • Ensure proficiency in both Spanish and English languages to cater to our diverse client base• Demonstrate a high level of customer service to all clients• Handle data entry tasks with accuracy and efficiency• Coordinate with the team and schedule appointments as required• Exhibit expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Perform receptionist duties diligently• Communicate effectively through email, ensuring all correspondence is managed effectively.

Receptionist We are in search of a proficient Receptionist to join our team in Oak Brook, Illinois. The role focuses on managing a multi-line phone system, ensuring high-quality customer service, and efficient data entry tasks. This position offers a short-term contract employment opportunity. Responsibilities: • Greet and interact with guests in a detail oriented manner.• Handle employee call-ins and provide appropriate responses.• Efficiently manage email correspondence with clients.• Utilize Microsoft Excel for data entry tasks and creating formulas.• Maintain an organized filing system.• Schedule appointments using Microsoft Outlook.• Use Microsoft Word for document creation and editing.• Ensure the accuracy of customer credit records.• Respond to customer inquiries and process credit applications. • Apply excellent interpersonal skills in all interactions. The salary range for this position is $17/hr to $19.25/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Receptionist We are offering a short term contract employment opportunity in the Chemicals Manufacturing industry, based in CHANNAHON, Illinois. We are in search of a Receptionist to join our team, where you will be responsible for the efficient management of administrative tasks, including handling phone calls and welcoming customers. Responsibilities: • Providing administrative support and managing routine office tasks.• Receiving and directing phone calls to the appropriate department or contact person.• Ensuring the reception area is well maintained and welcoming for customers.• Greeting customers upon arrival and directing them as needed.• Using a multi-line phone system for communication and coordination.• Working closely with various departments to ensure smooth operations.• Assisting in other general office duties as required. The salary range for this position is $18 to $20/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. Responsibilities: • Efficiently process and handle customer credit applications • Maintain detailed and accurate records of customer credit • Monitor customer accounts and initiate appropriate actions when necessary • Provide reprographic copy and mail services • Support hospitality and facility services • Handle audio/visual reception tasks as required • Maintain and enhance customer relationships through exceptional customer service • Ensure detail oriented communication via phone and email • Uphold general back office procedures to meet client satisfaction • Display acute attention to detail and solid organizational skills in all tasks.

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.

Administrative Assistant We are offering a long term contract employment opportunity for a Property Management Administrative Assistant. This role is crucial in maintaining seamless operations, providing key administrative support, and ensuring excellent customer service. The position will begin PART TIME - 20 hours a week with a possibility of up to 35 hours a week during peak season. Responsibilities:• Accurate data entry and maintenance of customer records in the database.• Assisting tenants with their applications and compiling their folders.• Handling inbound and outbound phone calls, providing timely and efficient customer service.• Utilizing Microsoft Office Suite and Gmail for various administrative tasks.• Scheduling appointments and managing customer inquiries.• Operating key-making equipment to provide keys to tenants.• Managing customer accounts and taking appropriate actions.• Experience with Yardi software is beneficial but not a requirement.• Ensuring the smooth running of operations in a fast-paced university environment.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in ELMWOOD PARK, Illinois. This role primarily functions in a fully onsite workplace, where a variety of administrative, clerical, and customer service tasks are performed. The industry involves engaging with inbound and outbound calls, email correspondence, and data entry. Responsibilities: • Assisting with various administrative functions, ensuring smooth office operations. • Responding to inbound calls and providing excellent customer service. • Accurately entering data and maintaining records. • Handling email correspondence efficiently and professionally. • Collaborating closely with the bookkeeping department. • Scheduling appointments and managing calendars. • Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks. • Assisting with HR and accounting functions when necessary. • Managing and monitoring customer accounts.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Fox River Grove, Illinois. The role will involve a variety of responsibilities including answering inbound calls, customer service, data entry, and email correspondence. The workplace is fast-paced and requires an individual capable of handling multiple tasks. Responsibilities: • Providing excellent customer service through inbound and outbound calls. • Efficiently answering and managing inbound calls. • Processing customer data entry tasks with accuracy. • Ensuring proper email correspondence with customers. • Utilizing Microsoft Excel, Outlook, PowerPoint, and Word for administrative tasks. • Setting and managing appointments as required. • Assisting in the preparation and configuration of price quotes. • Managing customer quotes and obtaining necessary quotes. • Overseeing and correctly filling purchase orders. • Assisting in invoicing tasks using QuickBooks.