We are looking for a detail-oriented and personable Receptionist to join our team in Chicago, Illinois. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This is a part-time position ideal for someone who thrives in a fast-paced setting and enjoys providing excellent customer service.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a warm and welcoming reception.<br>• Manage a multi-line phone system, including answering and directing inbound calls efficiently.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Provide accurate information to callers and transfer calls to the appropriate departments.<br>• Maintain a tidy and organized reception area to create a positive atmosphere.<br>• Assist with administrative tasks, such as scheduling appointments and managing correspondence.<br>• Collaborate with team members to ensure seamless front desk operations.<br>• Respond promptly to inquiries, both in-person and over the phone, with a friendly demeanor.
<p>Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a <strong>Part-Time Administrative Assistant</strong> (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the front desk area to ensure a welcoming and detail-oriented environment.</p><p>• Receive and sign for packages and direct visitors to appropriate personnel or locations.</p><p>• Handle incoming calls, providing prompt and courteous assistance to callers.</p><p>• Perform various administrative tasks, including data entry and email correspondence.</p><p>• Schedule appointments and maintain accurate calendar records.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.</p><p>• Assist with organizing and coordinating meetings as needed.</p><p>• Provide support for inbound and outbound call management.</p><p>• Maintain accurate records and ensure data is properly filed and accessible.</p>
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Gary, Indiana. This role involves managing a variety of administrative tasks to ensure smooth office operations. The ideal candidate will bring strong organizational skills, a proactive mindset, and the ability to handle multiple responsibilities with efficiency.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain up-to-date records.<br>• Manage correspondence, including drafting emails and handling incoming calls.<br>• Provide receptionist duties such as greeting visitors and directing them appropriately.<br>• Organize and maintain files, ensuring proper documentation and accessibility.<br>• Assist in scheduling meetings and coordinating travel arrangements as needed.<br>• Monitor office supplies and place orders to support uninterrupted workflow.<br>• Prepare reports, presentations, and other documents as requested.<br>• Collaborate with team members to complete various administrative projects.<br>• Ensure that all tasks are completed with a high level of attention to detail and accuracy.
