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19 results for Senior Executive Assistant in Carlsbad, CA

Senior Executive Assistant

San Diego, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
We are seeking a highly organized and experienced Senior Executive Assistant to provide high-level support to multiple senior executives. This role requires exceptional judgment, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meetings, and scheduling across multiple stakeholders</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, agendas, and executive correspondence</li><li>Screen and prioritize communications, including emails and calls</li><li>Handle confidential information with a high level of discretion</li><li>Organize board meetings, leadership meetings, and special events</li><li>Track action items, deadlines, and follow-up needs for executives</li><li>Support strategic projects and cross-functional initiatives</li><li>Serve as a liaison with internal teams, external partners, and clients</li></ul>
2026-06-26T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-Suite leadership for a fast-paced organization in San Diego, CA. The ideal candidate will manage calendars, coordinate travel, prepare reports, handle confidential information, and serve as a key point of contact across the organization. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, presentations, and reports</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, agendas, and meeting materials</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and cross-functional initiatives</li><li>Build strong relationships with internal and external stakeholders</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

Carlsbad, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A rapidly growing medical technology company is seeking an Executive Assistant to support its Chief Executive Officer and executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, streamline communication, and ensure operational efficiency across the organization.The ideal candidate is proactive, resourceful, and highly organized, with the ability to anticipate needs and manage sensitive information with the utmost discretion.ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars and scheduling across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence</li><li>Organize board meetings, leadership meetings, and strategic planning sessions</li><li>Track projects, action items, and key deliverables on behalf of leadership</li></ul>Business Operations<ul><li>Act as a liaison between executives, internal teams, clients, and external partners</li><li>Assist with contract administration and executive-level documentation</li><li>Prepare expense reports and monitor executive budgets</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
29.2885 - 37 USD / Hourly
We are looking for an experienced and dependable Executive Assistant to provide broad support to a home office in Newport Beach, California. This position combines executive scheduling, travel coordination, bookkeeping assistance, property-related administration, and personal support in a hybrid environment. It is a part-time contract opportunity expected to begin as a 3-month engagement with the possibility of becoming a long-term role. The ideal candidate is organized, discreet, self-sufficient, and comfortable working in a structured but relaxed, pet-friendly setting. Responsibilities: • Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned. • Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps. • Support day-to-day bookkeeping tasks in QuickBooks, including expense entry, balance tracking, and maintenance of accurate financial records. • Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs. • Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed. • Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation. • Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries. • Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office.
2026-06-26T00:00:00Z

Sr. Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support across executive coordination, office administration, and business entity oversight in Newport Beach, California. This contract-to-permanent opportunity is ideal for an experienced candidate who can manage competing priorities, communicate with discretion, and keep critical administrative processes running smoothly. The role combines complex scheduling and travel planning with compliance tracking, vendor coordination, and day-to-day operational support for a growing team. Responsibilities: • Organize and manage executive calendars, ensuring internal and external meetings are scheduled efficiently and supported with the necessary materials. • Prepare, review, and distribute clear communications on behalf of leadership with strong attention to tone, accuracy, and detail. • Arrange comprehensive domestic and international travel plans, including bookings, itineraries, and schedule adjustments as needed. • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current with the appropriate agencies. • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters. • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information in both digital and physical formats. • Oversee incoming mail, package handling, and check deposit coordination while supporting daily office workflow. • Manage office supplies, vendor partnerships, and facility-related needs to help maintain an organized and productive work environment. • Assist with light human resources and onboarding activities as new team members join the organization.
2026-06-26T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-19T00:00:00Z

Sr. Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a professional and proactive Senior Administrative Assistant to provide advanced support to senior leaders and department teams. This position plays a key role in keeping daily operations organized, coordinating schedules and communications, and ensuring administrative processes run smoothly. Key Responsibilities:<ul><li>Deliver high-level administrative support to leadership and business units</li><li>Coordinate calendars, meetings, conference calls, and appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft emails, reports, presentations, and other business documents</li><li>Organize meeting materials, take notes, and track follow-up items</li><li>Maintain files, records, and other confidential documentation</li><li>Serve as a point of contact for internal staff, vendors, and external partners</li><li>Help manage office workflows, priorities, and special projects</li><li>Assist with event coordination, onboarding support, and team logistics</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming calls effectively, and keep administrative tasks moving efficiently. The role requires strong attention to detail, dependable communication, and the ability to maintain accurate records while supporting a busy office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail. • Maintain organized records, documents, and files to support accurate office administration. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members. • Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials.
2026-06-23T00:00:00Z

Administrative Assistant

Murrieta, CA
onsite
Temporary to Hire
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and deliver dependable coordination across administrative, customer-facing, and facility-related tasks in Murietta, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-moving environment, stays organized under competing priorities, and brings a detail-oriented approach to both internal support and customer interactions. The role will contribute to efficient workflows, accurate record management, and a well-run office while helping maintain a positive experience for employees, visitors, and clients. Responsibilities: • Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked. • Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness. • Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs. • Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction. • Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review. • Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed. • Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail. • Support compliance with workplace safety practices, security procedures, and applicable operational requirements. • Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity.
2026-06-25T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front-office operations in Irvine, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating schedules, and keeping administrative tasks organized and on track. The role combines reception coverage with general office support, requiring strong communication skills, attention to detail, and a detail-oriented approach. Responsibilities: • Welcome guests, employees, and clients courteously and ensure each visitor has a positive arrival experience. • Manage calendars, arrange appointments, and help coordinate meetings and front-desk workflows throughout the day. • Respond to phone calls and in-person questions promptly, directing inquiries and providing accurate information or assistance. • Keep the reception and common office areas neat, orderly, and presentable for visitors and staff. • Perform administrative duties such as data entry, filing, preparing documents, sorting mail, and tracking office supply levels. • Support office access procedures by monitoring visitor check-in activity and following established security guidelines. • Operate a multi-line phone system efficiently, transferring calls and taking messages as needed. • Assist with general clerical projects and provide day-to-day support to help the office run smoothly.
2026-06-25T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.Key Responsibilities<ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul>
2026-06-26T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-12T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A growing professional services organization is seeking a Human Resources Assistant to support recruiting, onboarding, employee administration, and HR operations. This role offers excellent exposure to multiple areas of Human Resources and is ideal for someone looking to grow their HR career in a collaborative environment. The successful candidate will support the HR team while ensuring employees receive timely and professional service throughout their employment lifecycle.ResponsibilitiesHR Administration<ul><li>Maintain employee files and personnel records</li><li>Process employment documentation and status changes</li><li>Assist with onboarding and orientation activities</li><li>Coordinate background checks and employment verifications</li><li>Support benefits enrollment and employee communications</li></ul>Recruiting Support<ul><li>Post job openings and manage applicant tracking systems</li><li>Schedule interviews and coordinate candidate communications</li><li>Assist with recruiting events and hiring initiatives</li><li>Track recruiting metrics and hiring activity</li></ul>Employee Support<ul><li>Respond to HR-related inquiries</li><li>Assist with employee engagement programs and company events</li><li>Maintain confidentiality of sensitive employee information</li><li>Support special projects and departmental initiatives</li></ul>
2026-06-22T00:00:00Z

Executive Administrative Coordinator

Vista, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and meeting schedules</li><li>Coordinate travel arrangements and executive events</li><li>Prepare reports, presentations, and leadership communications</li><li>Track key projects, deadlines, and deliverables</li><li>Maintain confidential business information</li></ul>Operations & Project Coordination<ul><li>Assist with organizational planning and reporting</li><li>Coordinate cross-functional meetings and initiatives</li><li>Monitor project timelines and follow-up activities</li><li>Support vendor relationships and contract administration</li></ul>
2026-06-17T00:00:00Z

Legal Assistant (Corporate M&A + Trial)

Costa Mesa, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
CORPORATE M&A LEGAL ASSISTANT - COSTA MESAA highly respected international law firm is seeking an experienced Legal Assistant to support their corporate M&A practice. M&A experience is required. Please do not apply if you have not worked on mergers & acquisitions in the past. This role is 4 days on site in Costa Mesa, 1 day remote. Responsibilities<ul><li>Prepare and organize M&A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul> Compensation & Benefits<ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.</li></ul>
2026-06-22T00:00:00Z

Real Estate Legal Assistant

San Diego, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys require this experience. Responsibilities:• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)• Draft and redline contracts such as commercial leases• Compose correspondence and manage email communication with attorney clients• Check for potential conflicts of interest with clients• Work with title companies on preliminary title reports and escrow closings• Prepare and distribute meeting minutes from annual meetings• Handle the process of sending out contracts for signature via DocuSign• Assist in the preparation of closing binders for real estate transactions• Conduct research to obtain statements of information from Secretary of State website for various entities• Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. For a candidate who checks all the boxes above, a six-figure salary may be plausible.
2026-06-18T00:00:00Z