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19 results for Personal Assistant in Carlsbad, CA

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-07-31T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role will provide high-level administrative support to executive leadership and requires a professional who can manage confidential information, coordinate complex schedules, and help keep daily operations running smoothly. Key Responsibilities:<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and respond or route appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize board meetings, leadership meetings, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track deadlines, follow up on action items, and support ongoing projects</li><li>Serve as a liaison with internal teams, donors, community partners, and external stakeholders</li><li>Assist with general office coordination and special administrative projects as needed</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

La Mesa, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a highly organized, proactive, Executive Assistant to provide high-level administrative support to executive leadership. This contract-to-permanent opportunity is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining the highest level of confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leadership.</li><li>Manage complex calendars, coordinate meetings, and schedule appointments.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate executive meetings, board meetings, and special events.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Maintain confidential files and sensitive information with discretion.</li><li>Serve as a liaison between executives, internal departments, clients, and external stakeholders.</li><li>Assist with office operations and special projects as assigned.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-07-31T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
Job DescriptionOur client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.</li><li>Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.</li><li>Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.</li><li>Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.</li><li>Maintain confidential files and handle sensitive business information with discretion.</li><li>Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.</li><li>Assist with board meetings, investor meetings, and company events.</li><li>Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.</li><li>Track project deadlines and ensure timely completion of action items.</li><li>Order office supplies, coordinate vendors, and provide general office support as needed.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 55 USD / Hourly
About the RoleRobert Half is partnering with a respected wealth management firm to hire an experienced Executive Assistant to support the Chief Executive Officer. This highly visible role requires a proactive, detail-oriented professional who can manage complex priorities, anticipate executive needs, and provide seamless administrative and operational support. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment while maintaining the highest level of professionalism, discretion, and confidentiality. Key Responsibilities: Executive Partnership & Administrative Support<ul><li>Serve as a trusted partner to the CEO, proactively managing a complex calendar, competing priorities, and daily business activities.</li><li>Coordinate executive meetings from planning through execution, including scheduling, preparing agendas and meeting materials, documenting action items, and ensuring timely follow-up.</li><li>Manage executive communications by screening correspondence, prioritizing requests, and responding or escalating matters appropriately.</li><li>Prepare, edit, and proofread presentations, reports, board materials, client communications, and other executive-level documents.</li><li>Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.</li><li>Process expense reports, maintain executive records, and oversee day-to-day administrative operations supporting the CEO.</li><li>Handle highly confidential information with professionalism, discretion, and sound judgment.</li></ul>Business Operations & Strategic Support<ul><li>Support the CEO with strategic initiatives, organizational priorities, and cross-functional projects.</li><li>Conduct research, compile data, and prepare executive summaries to support business decisions.</li><li>Track key initiatives, project milestones, and deliverables while ensuring accountability across departments.</li><li>Develop and maintain reports, dashboards, and tracking tools that provide visibility into organizational priorities.</li><li>Identify opportunities to improve operational efficiency and recommend process enhancements.</li><li>Assist with annual planning activities, leadership initiatives, and business operations as needed.</li></ul>Relationship Management & Communication<ul><li>Serve as a primary liaison between the CEO, executive leadership team, clients, advisors, and external business partners.</li><li>Foster strong relationships through timely, professional communication and exceptional service.</li><li>Coordinate executive leadership meetings and ensure follow-up on key decisions and action items.</li><li>Represent the Office of the CEO with a high level of professionalism, confidentiality, and executive presence.</li></ul>Project Coordination<ul><li>Lead administrative coordination for special projects and executive initiatives.</li><li>Monitor project timelines, priorities, and deliverables across multiple departments.</li><li>Partner with leadership to ensure projects remain on schedule and organizational objectives are achieved.</li><li>Assist with implementing new processes, systems, and operational improvements.</li></ul>
2026-07-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for an administrative professional who can provide high-level support to executive leadership, manage complex scheduling, and handle sensitive information with discretion. Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and route them appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize meetings, take notes, and track follow-up items</li><li>Maintain confidential records and sensitive documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Assist with special projects and executive-level administrative tasks as needed</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership for our client in San Diego, CA This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, exercises discretion with confidential information, and excels at managing multiple priorities. The ideal candidate is a strong communicator with exceptional organizational and problem-solving skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel, including itineraries and expense reports.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate meetings, conference calls, and company events.</li><li>Maintain confidential files and sensitive business information with discretion.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Serve as a liaison between executives, clients, vendors, and internal departments.</li><li>Perform additional administrative and project-related duties as assigned.</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and dependable Administrative Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for a professional who enjoys supporting daily office operations, coordinating administrative tasks, and contributing to a team focused on making a positive impact in the community. Key Responsibilities:<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Answer and route phone calls, emails, and general inquiries</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and other administrative documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Assist with event coordination, meeting logistics, and special projects</li><li>Support internal teams with data entry, tracking, and follow-up tasks</li><li>Perform additional administrative duties as assigned</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Robert Half is partnering with a reputable financial services company seeking a detail-oriented and organized Administrative Assistant to support daily operations and provide administrative support to a growing team. This role is ideal for a professional who enjoys staying organized, managing multiple priorities, and contributing to a collaborative office environment.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams in a professional financial services environment.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, format, and maintain reports, presentations, spreadsheets, and business documents.</li><li>Handle incoming calls, emails, and correspondence with professionalism and attention to detail.</li><li>Assist with client documentation, account records, and confidential business information.</li><li>Process and organize paperwork, forms, and financial documents.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate meetings, including preparing materials and managing logistics.</li><li>Assist with data entry, tracking reports, and updating internal systems.</li><li>Support office operations, including supply management, vendor coordination, and general administrative tasks.</li><li>Collaborate with team members on special projects and process improvements.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.5 - 26 USD / Hourly
Our client in San Diego is seeking a detail-oriented and proactive Administrative Assistant for a contract to permanent opportunity. This role is ideal for a professional who thrives in a fast-paced office environment, enjoys supporting a team, and can manage multiple priorities with strong organizational skills. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, documents, and presentations</li><li>Maintain filing systems and ensure accurate recordkeeping</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Costa Mesa, California. This Long-term Contract opportunity is well suited for someone who enjoys balancing office coordination, tenant-facing communication, and administrative accuracy in a busy real estate environment. The person in this role will help keep daily activities running smoothly while providing courteous service to prospective tenants, residents, and internal team members. Responsibilities: • Manage day-to-day office support activities, including handling incoming calls, greeting visitors, and coordinating administrative workflows. • Assist with tenant application intake by collecting documents, reviewing submissions for completeness, and maintaining accurate records. • Respond to leasing questions from prospective tenants and arrange or lead property showings in a courteous manner. • Partner with property management staff to support lease-related tasks, appointment scheduling, and resident communication. • Enter, update, and organize data in office systems to ensure files, reports, and tenant information remain current and accurate. • Provide courteous service to residents, guests, and vendors while addressing routine requests and directing issues appropriately. • Help coordinate vendor communication, service scheduling, and follow-up for property-related administrative needs. • Support payment processing and related documentation while maintaining attention to detail and proper recordkeeping.
2026-07-31T00:00:00Z

Administrative Assistant

El Cajon, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a mission-driven nonprofit organization in El Cajon, CA, is seeking a detail-oriented and organized Administrative Assistant to support daily office operations. This contract-to-permanent opportunity is ideal for someone who is passionate about making a difference, enjoys working in a collaborative environment, and excels at providing administrative support while helping the organization achieve its mission. Key Responsibilities<ul><li>Provide administrative support to leadership and program staff.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional and welcoming manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Assist with planning meetings, community events, and fundraising activities.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support volunteer and donor communications as needed.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to join our client's growing team in San Diego, CA. This is a contract-to-permanent opportunity for someone who enjoys providing administrative support, multitasking in a fast-paced environment, and delivering exceptional customer service. The ideal candidate is proactive, dependable, and possesses excellent communication and organizational skills. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails professionally.</li><li>Greet visitors and provide outstanding customer service.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Perform data entry and maintain accurate records.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Order office supplies and assist with general office operations.</li><li>Coordinate with internal departments to support daily business needs.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Temecula, CA
onsite
Temporary to Hire
20.387 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support day-to-day office activity and deliver a welcoming, responsive experience for customers in California. This Contract to permanent opportunity is ideal for someone who enjoys keeping operations organized, balancing several tasks at once, and contributing to a productive team environment. The role offers the chance to grow with a company that values initiative, accuracy, and long-term commitment. Responsibilities: • Coordinate service calendars and arrange appointments to help keep daily schedules on track. • Handle front-office administrative work such as entering information, organizing files, preparing documents, and supporting general office needs. • Assist with invoice-related tasks, billing support, and payment processing to maintain accurate financial records. • Keep office documents and records well organized so information is easy to access and workflows remain efficient. • Respond to incoming calls and provide attentive customer service while directing requests appropriately. • Manage multiple assignments independently in a busy setting while maintaining attention to detail and deadlines.
2026-07-31T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
Our client is growing, and they're looking for an experienced Executive Administrative Assistant to become a trusted partner to senior leadership.This isn't your typical administrative role. You'll serve as the right hand to executive leadership, helping coordinate high-level projects, manage competing priorities, and ensure day-to-day business operations run smoothly. The ideal candidate is proactive, polished, and thrives in an environment where no two days look the same.If you're someone who enjoys taking ownership, anticipating needs before they arise, and working alongside leadership in a collaborative environment, we'd love to hear from you.Responsibilities<ul><li>Manage complex executive calendars and coordinate meetings across multiple departments</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare presentations, meeting materials, and executive correspondence</li><li>Track confidential projects and follow up on action items</li><li>Coordinate company meetings, leadership events, and board presentations</li><li>Screen incoming communications and prioritize urgent matters</li><li>Assist with budgeting, purchasing, and administrative reporting</li><li>Support cross-functional teams with special projects</li></ul>
2026-07-29T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Orange County law firm is seeking a Legal Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional with experience supporting attorneys and legal teams in a fast-paced environment. The Legal Assistant will provide administrative and legal support, assist with case management, prepare legal documents, and help ensure the efficient operation of the practice. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals</li><li>Prepare, format, proofread, and revise legal documents, correspondence, and reports</li><li>Assist with case and file management, both electronic and physical</li><li>Coordinate attorney calendars, meetings, court dates, and client appointments</li><li>Draft routine correspondence and maintain client communications</li><li>Assist with preparing pleadings, discovery, and other litigation-related documents</li><li>Manage incoming and outgoing mail, email, and document distribution</li><li>Coordinate document filing, including California state and federal court e-filings as needed</li><li>Organize and maintain legal records, exhibits, and case materials</li><li>Communicate professionally with clients, vendors, opposing counsel, and court personnel</li><li>Perform general administrative duties, including data entry, expense reports, and scheduling</li></ul>
2026-07-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z