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26 results for Executive Personal Assistant in Carlsbad, CA

Executive Assistant

Carlsbad, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A rapidly growing medical technology company is seeking an Executive Assistant to support its Chief Executive Officer and executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, streamline communication, and ensure operational efficiency across the organization.The ideal candidate is proactive, resourceful, and highly organized, with the ability to anticipate needs and manage sensitive information with the utmost discretion.ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars and scheduling across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence</li><li>Organize board meetings, leadership meetings, and strategic planning sessions</li><li>Track projects, action items, and key deliverables on behalf of leadership</li></ul>Business Operations<ul><li>Act as a liaison between executives, internal teams, clients, and external partners</li><li>Assist with contract administration and executive-level documentation</li><li>Prepare expense reports and monitor executive budgets</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
34 - 36 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, demonstrates sound judgment, and is passionate about supporting an organization focused on making a meaningful impact. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between executives, board members, staff, and external stakeholders</li><li>Coordinate board meetings, committees, and special events, including preparing agendas and meeting materials</li><li>Maintain confidential information and handle sensitive matters with discretion</li><li>Track deadlines, manage priorities, and ensure timely follow-up on key initiatives</li><li>Assist with project coordination and support cross-functional communication across departments</li><li>Organize and maintain electronic and paper filing systems</li><li>Support donor, community, and partner communications as needed</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior executives in a dynamic work environment. This long-term contract position is based in Irvine, California, and offers the opportunity to play a pivotal role in ensuring seamless operations and communication within the organization. The ideal candidate will excel at managing schedules, coordinating travel, and handling confidential information with professionalism. Responsibilities: • Manage and maintain executives’ calendars, ensuring optimal scheduling and conflict resolution. • Coordinate travel arrangements, including booking transportation, preparing detailed itineraries, and assisting with expense report submissions. • Handle sensitive documents and confidential information with the utmost discretion and care. • Oversee general office functions, such as ordering supplies and providing leadership to administrative support staff. • Act as a key point of contact between executives and internal or external stakeholders, fostering effective communication. • Assist with special projects by organizing resources, tracking progress, and ensuring timely completion. • Respond to inquiries and provide support through inbound and outbound calls, ensuring exceptional customer service. • Maintain accurate records and documentation for various administrative processes. • Support the development and implementation of efficient office procedures to enhance productivity.
2026-06-16T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
36 - 48 USD / Hourly
Robert Half is partnering with a prestigious and growing wealth management firm to identify a highly polished, proactive, and detail-oriented Executive Assistant to support executive leadership and advisory teams. This individual will serve as a trusted partner to the Managing Partner and senior advisors while acting as a key liaison for high-net-worth and ultra-high-net-worth clients. The ideal candidate thrives in a fast-paced, client-focused environment and brings exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities with grace under pressure. Key Responsibilities:<ul><li>Manage complex, high-volume calendars for the Managing Partner and senior advisors, prioritizing competing demands and optimizing scheduling efficiency.</li><li>Coordinate meetings, conference calls, and events across internal teams, clients, and external stakeholders.</li><li>Oversee inbox management, including prioritizing correspondence, drafting communications, and directing inquiries appropriately.</li><li>Serve as a primary liaison for high-net-worth and ultra-high-net-worth clients, delivering a white-glove client service experience.</li><li>Support business development initiatives by preparing client presentations, pitch materials, and tracking sales pipeline activity.</li><li>Maintain CRM systems, including Salesforce, ensuring accurate client records, pipeline tracking, and timely follow-ups.</li><li>Facilitate client onboarding, including preparation of account documentation and coordination with custodians and internal teams.</li><li>Coordinate client meetings, firm events, and marketing initiatives, ensuring seamless execution and high-quality client experiences.</li><li>Prepare meeting agendas, reports, presentations, and supporting materials for leadership and client interactions.</li><li>Manage domestic and international travel logistics, including flights, accommodations, itineraries, transportation, and expense reporting.</li><li>Generate and maintain weekly, quarterly, and ad hoc reports related to client activity, business development efforts, and pipeline progress.</li><li>Lead client outreach initiatives, including quarterly scheduling and follow-up coordination.</li><li>Support financial administrative functions, including expense reporting, invoice processing, reconciliation, and vendor communications.</li><li>Oversee day-to-day office operations, including document management, mail distribution, process improvements, and operational coordination.</li><li>Provide cross-functional administrative support to leadership and advisory teams.</li><li>Handle sensitive financial and personal information with the highest level of confidentiality and professionalism.</li><li>Ensure compliance with firm policies, regulatory standards, and operational procedures.</li><li>Support firmwide events, conferences, and client seminars by coordinating logistics across multiple teams and calendars.</li><li>Assist with HR-related and multi-state administrative matters as needed.</li><li>Provide occasional personal and property management support, including vendor coordination, scheduling, and expense oversight.</li></ul>
2026-05-20T00:00:00Z

Executive Assistant

Roseville, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing day-to-day administrative operations, streamlining communication, and ensuring executives are well-supported in a fast-paced environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Act as a gatekeeper by managing communications, prioritizing emails, and handling confidential information</li><li>Prepare and edit correspondence, presentations, reports, and other documents</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Support project coordination and track deadlines to ensure timely completion of deliverables</li><li>Maintain organized filing systems and ensure accuracy of records and documentation</li><li>Liaise with internal teams, clients, and external partners on behalf of leadership</li><li>Assist with expense reporting, budgeting support, and vendor coordination as needed</li></ul>
2026-06-02T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 34 USD / Hourly
Our client is seeking a highly organized, polished, and proactive Executive Assistant to provide high-level support to senior leadership. The ideal candidate will be skilled in managing complex schedules, coordinating travel, preparing correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries and expense reports</li><li>Prepare presentations, reports, meeting agendas, and correspondence</li><li>Screen and prioritize incoming calls, emails, and requests</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Organize meetings, events, and special projects</li><li>Maintain confidential files, records, and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a polished, proactive, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, sound judgment, and the ability to manage multiple priorities while handling confidential information with discretion. Key Responsibilities:<ul><li>Manage complex calendars, appointments, and meeting coordination for executives</li><li>Arrange travel, itineraries, and expense reporting</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Screen calls, emails, and requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Coordinate meetings, events, and special projects</li><li>Maintain confidential records and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-10T00:00:00Z

Sr. Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support across executive coordination, office administration, and business entity oversight in Newport Beach, California. This contract-to-permanent opportunity is ideal for an experienced candidate who can manage competing priorities, communicate with discretion, and keep critical administrative processes running smoothly. The role combines complex scheduling and travel planning with compliance tracking, vendor coordination, and day-to-day operational support for a growing team. Responsibilities: • Organize and manage executive calendars, ensuring internal and external meetings are scheduled efficiently and supported with the necessary materials. • Prepare, review, and distribute clear communications on behalf of leadership with strong attention to tone, accuracy, and detail. • Arrange comprehensive domestic and international travel plans, including bookings, itineraries, and schedule adjustments as needed. • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current with the appropriate agencies. • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters. • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information in both digital and physical formats. • Oversee incoming mail, package handling, and check deposit coordination while supporting daily office workflow. • Manage office supplies, vendor partnerships, and facility-related needs to help maintain an organized and productive work environment. • Assist with light human resources and onboarding activities as new team members join the organization.
2026-06-16T00:00:00Z

Legal Executive Assistant

Irvine, CA
onsite
Temporary to Hire
37.411 - 43.318 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide high-level administrative support to legal leadership in Irvine, California. This onsite role is a Contract to Permanent opportunity for someone who thrives in a fast-moving environment and can keep executive operations organized, efficient, and confidential. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage competing priorities while supporting key legal and administrative activities. Responsibilities: • Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments. • Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness. • Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use. • Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule. • Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness. • Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations. • Contribute to special projects and provide broader administrative support across teams as business needs evolve.
2026-06-13T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a dependable Administrative Assistant to support property management operations for a contract assignment based onsite in Irvine, California. This position will provide day-to-day office coverage, serve as a central point of contact for visitors and incoming calls, and help keep administrative activities organized and on schedule. The ideal candidate brings prior office support experience, strong attention to detail, and confidence using Microsoft Office in a business setting. Responsibilities: • Provide onsite administrative support for the property management team and ensure smooth daily office operations during the assignment. • Welcome visitors, handle front-desk activities, and respond to inbound phone calls and general inquiries in a courteous manner. • Prepare, organize, and maintain records, documents, and office materials to support efficient workflow. • Enter and update information accurately in internal files, spreadsheets, and administrative tracking tools. • Coordinate routine office tasks, assist with scheduling needs, and help prioritize time-sensitive requests from leadership. • Support coverage for office management functions by following established procedures and reference materials provided by the team. • Use Microsoft Office applications to create correspondence, manage documents, and assist with reporting or other administrative tasks.
2026-06-16T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-03T00:00:00Z

Office Assistant

Laguna Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Assistant to support daily operations for a busy team in California. This Long-term Contract position is ideal for someone who is highly organized, confident with office technology, and comfortable handling frequent communication with customers and industry contacts. The right candidate will bring strong attention to detail, a detail-oriented attitude, and the ability to manage multiple priorities in a fast-paced administrative environment. Responsibilities: • Coordinate incoming and outgoing text-based communication with accuracy and care. • Connect with real estate contacts to discuss training workshop opportunities and promote participation. • Maintain organized, up-to-date records by entering communication details and activity updates into internal systems. • Provide day-to-day administrative assistance, including clerical support, document handling, and general office coordination. • Respond to inbound calls and inquiries in a courteous manner while directing information to the appropriate team members. • Assist with scanning, filing, and organizing documents to support efficient office operations. • Help balance competing assignments by prioritizing tasks and meeting deadlines in a timely manner.
2026-06-11T00:00:00Z

Office Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation. ResponsibilitiesAccounting & Purchasing Support<ul><li>Enter vendor invoices into the accounting system</li><li>Perform AP data entry and invoice coding</li><li>Assign General Ledger account codes accurately</li><li>Process and maintain purchase order records</li><li>Assist with vendor setup and documentation management</li><li>Reconcile invoice information and supporting documentation</li><li>Support month-end accounting processes and reporting</li></ul>Administrative & Office Operations<ul><li>Manage office supply ordering and inventory</li><li>Maintain filing systems and company documentation</li><li>Assist with data entry, reporting, and administrative projects</li><li>Coordinate incoming mail, shipping, and package distribution</li><li>Support leadership with scheduling and operational tasks</li><li>Assist with special projects across departments</li></ul>
2026-06-08T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.5 - 30 USD / Hourly
Our client, a well-established organization in the property management industry, is seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily operations and provide high-level administrative assistance to leadership and office teams. This role is ideal for a professional who thrives in a fast-paced environment, can manage multiple priorities, and enjoys being a key contributor to a collaborative team. Key Responsibilities:<ul><li>Provide administrative support to senior leaders and property management teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain accurate filing systems, records, and office documentation</li><li>Serve as a point of contact for tenants, vendors, and internal departments</li><li>Assist with vendor coordination, contract tracking, and invoice processing</li><li>Support property operations by helping organize maintenance requests, work orders, and service follow-up</li><li>Coordinate meetings, events, and office communications</li><li>Monitor office supplies and help maintain efficient day-to-day office operations</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-12T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support and help ensure smooth day-to-day office operations. This role is ideal for a professional who can manage multiple priorities, support leadership, and maintain a high level of professionalism in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Screen calls, respond to inquiries, and handle confidential information with discretion</li><li>Organize files, maintain records, and support reporting and data tracking</li><li>Assist with meeting coordination, agendas, notes, and follow-up items</li><li>Support special projects and help improve administrative processes</li><li>Serve as a key point of contact for internal and external communication</li></ul>
2026-05-28T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and detail-oriented Sr. Administrative Assistant to provide advanced administrative support to leadership and departmental teams. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, managers, and teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Organize travel arrangements, itineraries, and expense reporting</li><li>Screen calls, emails, and inquiries, and route communications appropriately</li><li>Maintain records, files, and confidential information with discretion</li><li>Coordinate meetings, events, and internal communications</li><li>Assist with special projects and support day-to-day office operations</li><li>Track deadlines, follow up on action items, and help ensure timely completion of tasks</li></ul>
2026-06-05T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking a highly organized and experienced Senior Administrative Assistant to provide advanced administrative support to leadership and departmental teams. This role is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can manage a wide range of administrative responsibilities with accuracy and professionalism. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, managers, and internal teams</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and confidential documentation</li><li>Coordinate meetings, take notes, and follow up on action items as needed</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Assist with office operations, supply management, and process coordination</li><li>Track deadlines, priorities, and special projects to support team efficiency</li><li>Support event planning, meeting logistics, and internal communications</li><li>Handle sensitive information with a high level of discretion and professionalism</li></ul>
2026-06-10T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 31 USD / Hourly
A well-established food and beverage company in Solana Beach is seeking a Human Resources Assistant to support the HR team with employee onboarding, recruiting coordination, HR administration, and employee support activities. This is an excellent opportunity for someone looking to grow their career in Human Resources while gaining exposure to multiple areas of HR within a dynamic and fast-paced industry. The ideal candidate is organized, professional, and comfortable working with confidential information while providing excellent support to employees and leadership. Position ResponsibilitiesHR Administration & Employee Support<ul><li>Maintain employee records, personnel files, and HR documentation</li><li>Assist employees with general HR-related questions and requests</li><li>Support benefits administration, onboarding paperwork, and employment documentation</li><li>Process employee status changes and maintain accurate HRIS records</li><li>Assist with leave tracking and compliance documentation</li></ul>Recruiting & Onboarding<ul><li>Schedule interviews and coordinate candidate communication</li><li>Assist with job postings and applicant tracking system updates</li><li>Prepare new hire packets and onboarding materials</li><li>Coordinate background checks, reference checks, and onboarding logistics</li><li>Support orientation and employee engagement initiatives</li></ul>Administrative Support<ul><li>Prepare HR reports, spreadsheets, and internal communications</li><li>Assist with training coordination and employee events</li><li>Maintain confidentiality regarding employee and company information</li></ul>
2026-05-29T00:00:00Z

Human Resources Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations and help deliver a positive employee experience. This role is ideal for someone who enjoys administrative work, values confidentiality, and is passionate about contributing to a mission-driven organization. Key Responsibilities:<ul><li>Provide administrative support to the human resources team across a range of HR functions</li><li>Assist with onboarding, new employee paperwork, orientation scheduling, and employee file maintenance</li><li>Help maintain accurate HR records and ensure data integrity in HR systems</li><li>Support benefits administration, leave tracking, and other employee-related documentation</li><li>Coordinate interview scheduling and assist with recruitment-related activities</li><li>Respond to employee inquiries regarding HR policies, procedures, and general questions</li><li>Prepare reports, correspondence, and other HR documentation as needed</li><li>Assist with compliance-related recordkeeping and audit preparation</li><li>Support employee engagement initiatives, trainings, and internal communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Executive Administrative Coordinator

Escondido, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
A real estate development and investment company in Escondido is hiring an Executive Administrative Coordinator to support senior leadership and assist with daily business operations. This role is ideal for someone polished, highly organized, and capable of managing executive-level administrative responsibilities in a professional and fast-paced environment. The ideal candidate understands how to anticipate needs, maintain confidentiality, and provide strong organizational support while managing multiple priorities and deadlines. ResponsibilitiesExecutive & Administrative Support<ul><li>Manage executive calendars, scheduling, and meeting coordination</li><li>Prepare presentations, reports, and business correspondence</li><li>Coordinate travel arrangements, meetings, and operational logistics</li><li>Maintain organized records, contracts, and executive documentation</li><li>Assist leadership with project tracking and administrative follow-up</li></ul>Office & Operational Coordination<ul><li>Serve as a liaison between executives, vendors, and internal departments</li><li>Support office operations, vendor communication, and facility coordination</li><li>Assist with event planning, leadership meetings, and administrative projects</li><li>Help maintain workflow organization and operational efficiency across departments</li></ul>Reporting & Project Management Support<ul><li>Track deadlines, project timelines, and operational updates</li><li>Prepare reporting materials and assist with executive reporting needs</li><li>Support confidential projects and strategic administrative initiatives</li></ul>
2026-05-28T00:00:00Z

Executive Operations Manager

Valley Center, CA
onsite
Temporary / Contract
43 - 50 USD / Hourly
A rapidly growing hospitality and entertainment organization is seeking an Executive Operations Manager to oversee administrative operations, executive support functions, project coordination, and departmental workflow management. This position works directly with senior leadership and serves as a central point of coordination across multiple business units. This is an excellent opportunity for an experienced administrative leader looking to take ownership of operational processes and executive-level initiatives.ResponsibilitiesExecutive & Operational Leadership<ul><li>Manage high-level projects and organizational initiatives</li><li>Coordinate executive meetings, reporting, and strategic planning efforts</li><li>Develop operational procedures and administrative best practices</li><li>Monitor departmental goals, deadlines, and project timelines</li></ul>Administrative Management<ul><li>Oversee administrative support staff and office operations</li><li>Manage vendor relationships, contracts, and service agreements</li><li>Prepare executive presentations, reports, and board meeting materials</li><li>Coordinate cross-functional communication between departments</li></ul>Process Improvement<ul><li>Identify workflow inefficiencies and implement improvements</li><li>Support budgeting, forecasting, and operational planning activities</li><li>Assist leadership with special projects and organizational initiatives</li></ul>
2026-06-05T00:00:00Z

Human Resources (HR) Assistant

Irvine, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Human Resources Assistant to provide hands-on administrative support for a busy HR team in Irvine, California. This Long-term Contract position is ideal for someone who enjoys keeping HR processes organized while supporting onboarding, benefits, leave administration, and employee-facing coordination. The role is fully onsite and will contribute to day-to-day operations as well as larger department projects in a detail-focused, collaborative environment. Responsibilities: • Coordinate onboarding activities for new team members, including document collection, system updates, screening tracking, and orientation support. • Maintain accurate employee records across HR systems and help ensure information is entered, updated, and verified in a timely manner. • Assist employees with benefits-related questions and provide administrative support for enrollments, changes, and follow-up communication. • Support leave of absence administration by organizing documentation, tracking requests, and partnering with internal stakeholders on status updates. • Manage routine HR administrative tasks such as preparing forms, responding to inquiries, scheduling meetings, and handling confidential records with discretion. • Work within platforms such as Greenhouse, ADP Workforce Now, Employee Navigator, and related tools to support HR operations and reporting needs. • Partner with HR team members on special projects and provide additional operational support during periods of increased workload. • Help facilitate new employee orientation activities and contribute to a positive employee experience through clear, detail-focused communication.
2026-06-16T00:00:00Z