52 results for Data Entry in Carlsbad, CA

Data Entry Clerk Robert Half is hiring a Data Entry Clerk for our client in the healthcare sector. This role supports the organization’s operational success by ensuring the accuracy and completeness of important data records. If you have exceptional attention to detail, enjoy methodical tasks, and can work efficiently under tight deadlines, this position is perfect for you. Key Responsibilities:<ul><li>Enter, review, and verify high-volume data entries into the organization’s internal systems and databases with impeccable accuracy.</li><li>Prepare and format spreadsheets, ensuring alignment with reporting guidelines and company standards.</li><li>Cross-check entered data with source documents to identify discrepancies and initiate corrections as necessary.</li><li>Maintain organized files and records in both physical and digital formats, adhering to organizational regulations for data security and confidentiality.</li><li>Collaborate with other departments to ensure smooth workflows, providing support for reporting and audit requirements.</li><li>Generate reports based on entered data for managerial and team review, identifying trends or anomalies when appropriate.</li><li>Assist in implementing systems or software to streamline data entry practices and improve overall efficiency.</li><li>Respond to client, patient, or business partner inquiries about data-related matters, demonstrating a high level of professionalism</li></ul>

Data Entry Clerk Put your data entry expertise to work and join a company in Oceanside that values accuracy, efficiency, and dedication. As a Data Entry Clerk, you’ll ensure the seamless processing of critical information and help keep operations running smoothly. Perfect for someone with strong attention to detail who can meet deadlines consistently. Key Responsibilities:<ul><li>Enter and update data into company systems and databases with a high level of accuracy.</li><li>Verify and cross-check information for errors or inconsistencies; correct any discrepancies as needed.</li><li>Organize and maintain electronic and physical records in compliance with company standards.</li><li>Compile data for regular reports and presentations to management.</li><li>Collaborate with team members to meet project deadlines efficiently.</li></ul>

Data Entry Clerk We’re seeking a detail-oriented and highly organized Data Entry Clerk to join our client's team in San Diego, CA. In this role, you’ll be responsible for entering, updating, and maintaining accurate data in our systems while ensuring efficient workflows and data quality. If you’re a fast typist with exceptional attention to detail and love working behind the scenes to drive accuracy, this is the role for you! Key Responsibilities:<ul><li>Accurately enter data into internal databases, spreadsheets, or systems while maintaining a high level of speed and precision </li><li>Review and verify data for accuracy, completeness, and consistency.</li><li>Update existing records and correct discrepancies efficiently.</li><li>Prepare and sort documents for data entry, ensuring all records are filed appropriately for easy access.</li><li>Collaborate with cross-functional teams to gather missing information and resolve issues related to data integrity.</li><li>Maintain confidentiality and secure sensitive company or client information.</li><li>Generate basic reports and summaries as needed by department or management.</li></ul>

Data Entry Clerk Our client, an innovative leader in the biotechnology sector, is looking for a detail-oriented and reliable Data Entry Clerk to join their team. This exciting opportunity supports the accurate and efficient handling of critical data to help ensure smooth operations in a cutting-edge, fast-paced environment. If you have strong organizational skills, thrive on precision, and are eager to contribute to groundbreaking biotech advancements, this could be the job for you! Key Responsibilities<ul><li>Accurately input and maintain large volumes of data into company databases and systems in compliance with biotech industry standards.</li><li>Review and verify data for accuracy, completeness, and consistency to ensure data integrity.</li><li>Organize, update, and manage electronic and physical records related to research, laboratory operations, and regulatory compliance.</li><li>Assist in compiling, analyzing, and creating reports for internal teams, including research and development, and compliance departments.</li><li>Identify errors, inconsistencies, or missing data, and collaborate with team members to resolve discrepancies.</li><li>Ensure confidentiality and secure handling of sensitive and proprietary company data in alignment with company policies and industry regulations.</li><li>Communicate effectively with team members to ensure data priorities are met and deadlines are achieved.</li><li>Support other administrative tasks as needed, particularly to assist in streamlining operational workflows.</li></ul>

Data Entry Specialist Our plumbing client in San Marcos is looking for a dedicated Data Entry Specialist to handle their administrative records, update operational databases, and ensure information flows smoothly day-to-day. This role is ideal for someone who is detail-oriented, organized, and excited to contribute to a growing business in the plumbing industry! Key Responsibilities:<ul><li>Accurately enter and update client records, invoices, and vendor transactions into the company database.</li><li>Process and verify service logs, time tracking, and inventory management details.</li><li>Collaborate with office staff to resolve discrepancies in service orders, billing records, or other documents.</li><li>Assist in preparing detailed reports for project managers and company leadership.</li><li>Maintain records of service calls, materials used, and contractor assignments in digital systems.</li></ul>

Accounting Clerk Are you passionate about numbers and looking to gain valuable experience in a supportive environment? This role as an Accounting Clerk offers the chance to support accounting operations for a thriving automotive company. Key Responsibilities:<ul><li>Perform basic bookkeeping duties such as reconciling accounts and managing data entry.</li><li>Process invoices, payments, and customer billing statements.</li><li>Manage accounts payable and accounts receivable tasks with accuracy.</li><li>Prepare reports and assist the team with financial documentation.</li><li>Collaborate with internal team members to ensure smooth daily operations.</li></ul>

Customer Service Representative We are offering a contract to hire employment opportunity for a Customer Service Representative in Santa Ana, California. This role is based on-site and involves working in the construction industry. As a part of our team, you will be primarily handling customer interactions, maintaining data accuracy, and contributing to the overall customer experience. Responsibilities:• Managing and answering inbound calls to assist customers with their queries and concerns.• Utilizing Microsoft Office Suites and other proprietary CRM tools to maintain and update customer records.• Reviewing and marking up drawings sent in by customers as part of their inquiries (training will be provided).• Writing and proposing solutions to customer queries (training will be provided).• Scheduling appointments and organizing meetings as required.• Ensuring the seamless flow of information within the team by coordinating with other departments.• Participating in the estimations process (training will be provided).• Handling both inbound and outbound calls to maintain customer relationships.• Managing data entry tasks and maintaining the accuracy of customer information.• Contributing to inside sales activities without the need for closing deals.

HR Assistant Robert Half is seeking a detail-oriented HR Assistant for our client in the education industry in Valley Center, CA. This role supports HR operations by performing administrative and clerical tasks that help ensure smooth day-to-day functions. It’s the perfect opportunity for candidates looking to expand their HR skill set in a flexible and dynamic environment! Key Responsibilities:<ul><li>Support HR-related administrative tasks, including document management, data entry, and filing.</li><li>Schedule interviews for prospective hires and assist in employee onboarding and training coordination.</li><li>Maintain HR databases and records with accuracy and confidentiality.</li><li>Assist with payroll and benefits inquiries, ensuring timely resolution of employee questions.</li><li>Monitor compliance with company policies and procedures, escalating concerns as needed.</li><li>Provide general office support to the HR team by managing calendars, email correspondence, and follow-ups.</li></ul>

Administrative Assistant We are looking for a skilled Administrative Assistant to join our team in Escondido, California. This is a long-term contract opportunity within the non-profit sector, offering a chance to contribute to meaningful work while utilizing your administrative expertise. The ideal candidate will excel in organization, communication, and attention to detail, ensuring smooth day-to-day operations. Responsibilities:• Prepare various documents, including correspondence, agendas, and reports, by typing from handwritten, printed, or recorded sources, review and proofread materials for accuracy and completeness.• Serve as the first point of contact for visitors and incoming calls, using discretion to screen inquiries and provide accurate information about programs, services, and policies.• Organize and maintain records, correspondence, and reports, ensuring files are kept orderly and accessible.• Compile routine reports by gathering and summarizing data from multiple sources such as logs, files, and correspondence.• Manage office supply inventory by processing requests, ordering replacements, and ensuring availability of necessary items.• Operate and maintain office equipment, including computers, photocopiers, and fax machines; perform basic maintenance as needed.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Santa Ana, California. In this Contract-to-permanent role, you will play a key part in ensuring smooth administrative operations by managing schedules, maintaining case files, and providing general office support. This position offers an excellent opportunity to showcase your organizational skills and contribute to a dynamic workplace. Responsibilities: • Coordinate expert witness depositions and testimony schedules by liaising with attorneys, clients, and other parties. • Manage calendars and rescheduling tasks using Microsoft Outlook to ensure accuracy and efficiency. • Organize and maintain both physical and digital case files, ensuring proper labeling and archiving. • Scan documents for electronic storage and oversee the secure disposal or shredding of outdated physical files. • Utilize Salesforce to track case statuses, update client details, and maintain comprehensive records. • Reconcile monthly financial statements and generate invoices using QuickBooks. • Handle billing records, prepare bank deposits, and deliver them as necessary. • Monitor office supply inventory and place orders to ensure the team has necessary resources. • Assist with general administrative tasks and team projects as needed to support overall operations.

Accounting Clerk Robert Half is partnering with an exciting and innovative biotechnology company to hire an Accounting Clerk for a temporary contract with the potential to turn into a permanent position. Our client is dedicated to advancing science and innovation, and they’re looking for an organized, detail-oriented professional to play an essential role in their accounting operations. This is a fantastic opportunity to step into the biotech industry while demonstrating your accounting skills and growing your career. Key Responsibilities:<ul><li>Performing data entry and ensuring accuracy in the processing of vendor invoices and payment records.</li><li>Managing accounts payable (AP) processes, including invoice matching, coding, and batching.</li><li>Assisting accounts receivable (AR) processes by preparing and posting customer payments.</li><li>Reconciling bank statements and assisting with month-end and year-end close activities.</li><li>Monitoring and updating financial records in accounting software to ensure accuracy.</li><li>Supporting the preparation of financial reports, as requested by senior accountants or management.</li><li>Assisting with general accounting tasks such as journal entries and maintaining organized accounting files.</li><li>Communicating effectively with internal departments and external vendors to resolve discrepancies or inquiries.</li></ul>

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Mission Viejo, California. This is a long-term contract position offering an excellent opportunity to bring your expertise in accounts payable and general accounting to a dynamic work environment. The ideal candidate will excel in processing financial transactions, maintaining records, and collaborating with internal teams to ensure accuracy and compliance. Responsibilities:• Process and maintain accounting and financial transactions in accordance with applicable regulations and guidelines.• Review and verify source documents for accuracy and compliance, ensuring proper handling and documentation.• Prepare and manage payment documentation, including data entry into the accounts payable system, manual check preparation, and reconciliation of discrepancies.• Handle petty cash reimbursements, void and reissue checks as needed and manage the mailing of payments and filing of paid invoices.• Test and troubleshoot financial software, update procedural documentation, and resolve invoice discrepancies in collaboration with other departments.• Record and verify financial transactions, maintaining databases and generating periodic reports using spreadsheet and word processing tools.• Reconcile financial data, resolve discrepancies, and ensure purchase orders are properly liquidated.• Provide assistance to customers, employees, and departments by addressing account-related questions and sharing procedural insights.

Accounting Clerk Robert Half is assisting a thriving organization in San Diego, CA, in their search for a dedicated and detail-oriented Accounting Clerk. This is a contract-to-permanent position, offering an excellent opportunity to kickstart your career in accounting with the potential for long-term growth within the company. Job Responsibilities:<ul><li>Perform data entry for accounts payable (A/P) and accounts receivable (A/R) transactions.</li><li>Process invoices, ensuring accuracy and proper coding to the general ledger.</li><li>Reconcile bank statements and assist in managing daily cash transactions.</li><li>Maintain organized and accurate financial records for accounting purposes.</li><li>Serve as a liaison for vendor inquiries, resolving discrepancies with professionalism.</li><li>Assist in preparing month-end closing journal entries and reconciliations.</li><li>Support the accounting team in audits and special projects as needed.</li></ul>

Receptionist Shift your career into high gear with this exciting opportunity as a Receptionist for a prestigious automotive company in Carlsbad. This role is perfect for a professional who provides outstanding customer service and thrives in a fast-paced environment. You’ll be the friendly face and voice representing the dealership while ensuring operations run smoothly. Key Responsibilities:<ul><li>Serve as the first point of contact for customers, answering phones and greeting visitors with enthusiasm and professionalism.</li><li>Direct calls and inquiries to the appropriate departments, including sales, service, and finance teams.</li><li>Maintain a welcoming front-desk area, ensuring it is clean, organized, and stocked with necessary materials.</li><li>Assist with basic administrative duties, such as data entry, filing, and managing scheduling requests.</li><li>Provide clerical support for dealership departments, including creating documents, maintaining records, or distributing company communications.</li><li>Handle incoming mail and packages while coordinating outgoing deliveries.</li></ul>

Billing Clerk Robert Half is seeking a detail-oriented Billing Clerk to join a dynamic team in San Diego, CA. As a Billing Clerk, you will be responsible for ensuring accurate preparation, processing, and monitoring of invoices. Your work plays a key role in maintaining smooth billing operations and ensuring compliance with company policies and procedures. This is a great opportunity for someone with strong organizational skills and a passion for accuracy! Key Responsibilities:<ul><li>Prepare, review, and process customer invoices in accordance with company policies.</li><li>Verify billing information and resolve discrepancies promptly.</li><li>Maintain and update customer billing records, ensuring timely and accurate entry into systems.</li><li>Communicate with customers regarding invoices, payment queries, and billing concerns.</li><li>Work collaboratively with the Accounts Receivable team to track outstanding payments and ensure collections.</li><li>Reconcile billing system accounts to ensure accuracy in invoicing and reporting.</li><li>Assist with audits by compiling accurate documentation related to billing activities.</li><li>Identify opportunities to streamline billing processes and improve workflow efficiency.</li></ul>

Accounts Payable Specialist Robert Half is currently recruiting for a reliable and detail-oriented Accounts Payable Bookkeeper for a property management company located in La Jolla, CA. This temporary-to-hire opportunity is ideal for someone with strong AP experience and a background in AppFolio who is looking to join a growing, team-oriented office. The ideal candidate will have a solid understanding of property accounting and the ability to handle a high volume of AP transactions across multiple entities and properties. Key Responsibilities:<ul><li>Perform full-cycle accounts payable processing, including data entry, invoice matching, coding, batching, and payment preparation</li><li>Reconcile vendor statements and resolve billing discrepancies in a timely manner</li><li>Maintain vendor records and ensure compliance with W-9 and insurance requirements</li><li>Monitor due dates and ensure timely payments via check, ACH, or wire transfer</li><li>Assist with month-end close procedures, including AP accruals and account reconciliations</li><li>Utilize AppFolio daily for invoice processing, payment tracking, and property-specific financial tasks</li><li>Communicate with property managers, vendors, and other stakeholders to resolve AP-related issues</li><li>Support general accounting tasks, such as journal entries, bank reconciliations, and expense reporting as needed</li></ul>

Accounts Receivable Clerk We are providing an opportunity for an Accounts Receivable Clerk to be part of our manufacturing team based in Riverside, California. The role involves handling customer inquiries, maintaining precise records, and processing applications. The successful candidate will also be expected to monitor customer accounts and take necessary action. Responsibilities: • Accurate and efficient processing of customer credit applications • Maintenance and updating of customer credit records • Handling of customer inquiries and resolution of issues • Monitoring of customer accounts and taking appropriate action when needed • Generation and dispatch of invoices promptly and accurately • Ensuring invoicing compliance with industry regulations and contracts • Handling of service billing, including hourly or fixed rate charges and non-revenue transactions • Adherence to applicable tax laws, local regulations, and contractual agreements in service billing • Managing accounts, with a focus on service billing for newly acquired clients • Working within a team to handle accounts receivable tasks.

Receptionist Join a busy office in Vista as our new Front Desk Receptionist! This is a fantastic opportunity for a professional who thrives in a fast-paced environment and enjoys providing exceptional administrative support. You’ll be the face of the company, ensuring smooth operations while interacting with clients, vendors, and team members daily. Key Responsibilities:<ul><li>Greet visitors and vendors in a professional and welcoming manner, maintaining a polished front-desk presence.</li><li>Answer and manage multi-line phone systems, directing calls to appropriate personnel and ensuring prompt responses.</li><li>Oversee scheduling of appointments and meeting rooms, coordinating calendars for multiple departments.</li><li>Process incoming and outgoing mail while maintaining a secure package-handling system.</li><li>Manage and update administrative files and records as well as maintain office supply inventory.</li><li>Support HR and other departments with onboarding documents, data entry, and occasional event planning.</li><li>Anticipate office needs and proactively identify opportunities to streamline day-to-day operations.</li></ul>

Accounting Assistant This Accounting Assistant role is perfect for candidates just getting started in their career or those with a few years of experience looking to expand their skillset. You will provide key administrative and financial support to a busy accounting team, ensuring accuracy in transaction processing and contributing to the smooth running of daily financial operations. The company’s focus on mentorship and professional development means you’ll have ample opportunities to learn and grow in this role. Key Responsibilities:<ul><li>Assist with invoice processing, including coding, matching, and entering AP/AR transactions into the accounting system.</li><li>Maintain accurate records of financial transactions and support month-end close processes.</li><li>Support payment processes, including reconciling vendor statements and issuing checks or ACH payments.</li><li>Assist with data entry, bank reconciliations, and ensuring the accuracy of financial records.</li><li>Generate reports for management, such as spending analysis and budget updates.</li><li>Maintain well-organized accounting records, both physical and digital, ensuring logical filing systems.</li><li>Collaborate with team members to streamline processes and improve financial efficiency.</li></ul>

Nonprofit Operator Position Summary:We are seeking a dedicated and mission-driven Nonprofit Operator to join our team. This individual will play a vital role in supporting the daily operations of the organization, ensuring that our services are delivered efficiently and effectively to the communities we serve. The ideal candidate is highly organized, compassionate, and passionate about social services and helping others.Key Responsibilities:<ul><li>Coordinate and oversee day-to-day administrative and operational functions of the nonprofit.</li><li>Provide support to program staff, volunteers, and community partners to ensure smooth service delivery.</li><li>Serve as a point of contact for clients, offering empathetic support, information, and referrals as needed.</li><li>Assist with grant reporting, data collection, and outcomes tracking.</li><li>Help manage office systems, supplies, and general upkeep of organizational infrastructure.</li><li>Maintain accurate and confidential records of client interactions and services provided.</li><li>Participate in outreach efforts and community engagement events.</li><li>Collaborate with leadership to improve internal systems and optimize service impact.</li><li>Ensure compliance with nonprofit standards, policies, and procedures.</li></ul>

Medical Office Administrator Are you an organized, resourceful, and customer-focused professional ready to thrive in the fast-paced healthcare industry? Our client, a respected and growing healthcare company based in Vista, is seeking a Medical Office Administrator to join their team. In this critical role, you’ll help ensure smooth day-to-day operations while playing a key part in delivering exceptional service to patients. This is a dynamic opportunity for someone passionate about healthcare administration, providing top-level organizational support, and serving as the go-to person for both staff and visitors. What You’ll Be Doing:<ul><li>Front Office Management: Oversee daily office functions, including scheduling, patient check-ins/check-outs, and answering phones with professionalism and courtesy.</li><li>Compliance Support: Ensure all procedures align with healthcare regulations, including HIPAA and other privacy policies.</li><li>Electronic Health Records (EHR): Maintain and manage patient records using systems like Epic or Cerner, ensuring meticulous accuracy in all data entry.</li><li>Coordination Role: Collaborate with medical staff and management on department goals, administrative projects, and patient satisfaction strategies.</li><li>Billing Assistance: Provide basic support to accounts payable, billing, and coding teams to ensure financial accuracy.</li><li>Problem Solving: Act as a liaison for patient and staff concerns, handling scheduling conflicts, administrative challenges, and other day-to-day issues.</li></ul>

Receptionist Are you a personable, outgoing, and resourceful professional ready to be the face of an automotive company committed to quality service? Our client in Vista is looking for a Receptionist to join their dynamic team. You’ll be the first person customers interact with, creating lasting, positive impressions while ensuring the office runs smoothly.This position is ideal for someone who values customer service, enjoys administrative tasks, and can juggle responsibilities in a fast-moving environment. What You’ll Be Doing:<ul><li>Greet Customers: Welcome clients and visitors with professionalism and a friendly attitude, ensuring they feel valued and supported during their experience.</li><li>Answer Calls: Manage phone lines, transferring calls to appropriate parties and answering inquiries about services or appointments.</li><li>Appointment Scheduling: Assist customers with scheduling automotive service appointments, managing appointment logs in scheduling software.</li><li>Administrative Support: Perform data entry, filing, and maintenance of customer records with superb attention to detail.</li><li>Coordination Tasks: Work closely with service advisors and technicians to ensure customers receive timely updates about their vehicles.</li><li>Office Maintenance: Keep reception and waiting areas clean and organized, while ordering and stocking necessary supplies.</li></ul>

Front Office Coordinator We are seeking a polished Front Office Coordinator for our client in the hospitality industry. This role is ideal for someone who thrives in a customer-facing environment, has exceptional organizational abilities, and is ready to deliver a top-tier experience to guests and clients. Key Responsibilities:<ul><li>Greet all clients, guests, and visitors with a professional and welcoming demeanor.</li><li>Oversee the day-to-day operations of the front desk, including answering phones and managing the lobby area.</li><li>Assist with scheduling and coordination for meetings, conference rooms, and event spaces.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Manage administrative support responsibilities, including data entry, filing, and report preparation.</li><li>Collaborate with other departments to maintain smooth guest services and ensure a five-star experience.</li></ul>

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Receptionist Our client is a well-established organization dedicated to providing outstanding service to our clients and a supportive environment for our team. We are currently seeking a friendly, professional, and reliable Receptionist to be the first point of contact for our company. As the Receptionist, you will be the face of our office—greeting visitors, answering phones, and performing a variety of administrative tasks to support our team. This role is ideal for someone with excellent communication skills, a warm demeanor, and a commitment to providing exceptional customer service. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and courteous manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Maintain a tidy and welcoming reception area</li><li>Handle incoming and outgoing mail and deliveries</li><li>Schedule appointments and manage calendars as needed</li><li>Assist with administrative tasks such as data entry, filing, and copying</li><li>Provide support to other departments as needed</li></ul>