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36 results for Data Entry in Carlsbad, CA

Data Entry Specialist

Carlsbad, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
A well-established Carlsbad company is looking for a Data Entry Specialist to join its business operations team. This is a step up from traditional data entry and is a great fit for someone who has developed strong administrative skills and is ready to take on more responsibility around data quality, reporting, and system maintenance.The person in this role will work with large amounts of business and financial information, making sure records are entered correctly, discrepancies are investigated, and internal systems stay clean and organized. You’ll partner with accounting, operations, and administrative teams and become a key resource for keeping information moving accurately throughout the organization.Responsibilities:<ul><li>Enter, update, and maintain high volumes of business and financial data</li><li>Review source documents and system records for accuracy</li><li>Perform data validation and quality-control checks</li><li>Research discrepancies and determine the appropriate corrections</li><li>Maintain customer, vendor, employee, and transaction records</li><li>Assist with database cleanup and ongoing data maintenance</li><li>Build and maintain Excel spreadsheets used for tracking and reporting</li><li>Sort, filter, organize, and reconcile information across multiple data sources</li><li>Prepare recurring reports for internal teams</li><li>Track outstanding information and follow up with appropriate departments</li><li>Assist with invoice, payment, purchasing, or operational data as needed</li><li>Maintain organized electronic documentation</li><li>Help identify opportunities to improve data-entry procedures</li><li>Handle sensitive business information with discretion</li><li>Support special projects involving data collection, cleanup, and analysis</li></ul>
2026-09-16T18:33:42Z

Data Entry Clerk

San Marcos, CA
onsite
Temporary / Contract
22.00 - 27.00 USD / Hourly
A busy healthcare organization is looking for a Data Entry Clerk to join its operations team and help keep a high volume of patient, vendor, and internal information accurate and up to date. This is a great opportunity for someone who enjoys structured work, has a sharp eye for detail, and can stay focused while working through repetitive tasks.You’ll be entering and maintaining information across multiple systems, reviewing documents for accuracy, and working closely with internal teams to resolve missing or inconsistent information. The ideal candidate is dependable, organized, and comfortable spending a significant portion of the day working in computer systems and Excel.What You’ll Do:<ul><li>Enter and update information into internal databases and business systems</li><li>Review documents, forms, and records for completeness and accuracy</li><li>Compare information between spreadsheets, reports, and system records</li><li>Identify missing, duplicate, or inconsistent data and make appropriate corrections</li><li>Maintain organized electronic files and documentation</li><li>Process a steady volume of data entry requests while meeting daily deadlines</li><li>Assist with scanning, indexing, and uploading documents</li><li>Prepare basic spreadsheets and reports using Excel</li><li>Communicate with internal departments when additional information is needed</li><li>Protect confidential and sensitive information</li><li>Assist with general administrative projects during slower periods</li><li>Help maintain clean and accurate records across multiple systems</li></ul>
2026-09-16T18:33:42Z

Data Entry Clerk

Orange, CA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a high-volume order processing effort in Orange, California. This is a Contract position expected to last approximately three months, focused on helping the team reduce a significant order backlog through accurate and efficient data entry. The ideal candidate is comfortable working onsite on a consistent schedule, handling repetitive tasks with precision, and maintaining productivity in a fast-paced environment. Responsibilities: • Enter a large volume of customer or business orders into internal systems with a high level of speed and accuracy. • Review order details carefully to ensure information is complete, correctly formatted, and ready for processing. • Help reduce an existing backlog by consistently meeting daily entry targets and maintaining strong attention to detail. • Identify missing, unclear, or inconsistent information and escalate issues to the appropriate team members when needed. • Maintain organized electronic records and update order data promptly to support smooth downstream processing. • Work closely with the Customer Service Manager and related team members to provide status updates and support workload priorities. • Follow established onsite procedures, data handling standards, and quality expectations throughout the assignment.
2026-09-17T23:08:40Z

Data Entry Clerk

San Diego, CA
remote
Temporary / Contract
21.00 - 23.00 USD / Hourly
Robert Half is partnering with a local client seeking a detail-oriented Data Entry Clerk to support day-to-day administrative operations. This role is ideal for someone who is highly accurate, organized, and comfortable working with large volumes of information. Key Responsibilities<ul><li>Accurately enter and update information in databases, spreadsheets, and internal systems</li><li>Review data for accuracy, completeness, and consistency</li><li>Process and maintain electronic and physical records</li><li>Organize, scan, and file documents</li><li>Research and resolve discrepancies or missing information</li><li>Assist with data cleanup, document processing, and reporting</li><li>Maintain confidentiality of sensitive company and customer information</li><li>Provide general administrative support to the team as needed</li><li>Meet daily productivity and accuracy expectations</li></ul>
2026-09-11T21:23:41Z

Data Entry Clerk

Oceanside, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
A growing distribution company in North County is adding a Data Entry Clerk to its operations team. This position is ideal for someone who is fast, accurate, organized, and comfortable working with a lot of moving pieces. You’ll support the day-to-day flow of orders, shipments, inventory records, and customer information. Accuracy is especially important because the information you enter will be used by warehouse, purchasing, customer service, and accounting teams.If you’re the type of person who catches a wrong quantity, notices a missing field, and double-checks your work before hitting “submit,” this could be a great fit.Day-to-Day Responsibilities:<ul><li>Enter purchase orders, sales orders, shipment information, and inventory updates</li><li>Update customer and vendor records in internal systems</li><li>Verify quantities, product numbers, addresses, and other order details</li><li>Review data for discrepancies before orders are processed</li><li>Maintain accurate electronic records and documentation</li><li>Assist with tracking incoming and outgoing shipments</li><li>Enter and update inventory information</li><li>Research discrepancies between system records and supporting documentation</li><li>Communicate with warehouse and customer service teams regarding missing information</li><li>Maintain spreadsheets and basic tracking reports</li><li>Process a high volume of information while maintaining accuracy</li><li>Assist with general office and operations projects as needed</li></ul>
2026-09-16T18:33:42Z

Data Entry/ File Clerk

La Jolla, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
Our client is seeking a highly detail-oriented Data Entry & Excel Specialist to support the team with accurate data entry, reporting, and document management. This role is ideal for someone who is extremely organized, enjoys working with data, and has strong Excel skills.The successful candidate will be responsible for maintaining accurate records, organizing files, and using Excel to analyze and manage large amounts of information.Key Responsibilities<ul><li>Accurately enter and maintain data in Excel and internal systems</li><li>Perform VLOOKUP/XLOOKUPs, PivotTables, sorting, filtering, and data validation</li><li>Review data for accuracy, inconsistencies, and missing information</li><li>Create and maintain spreadsheets, reports, and tracking documents</li><li>Reconcile and compare data across multiple spreadsheets or systems</li><li>Organize, scan, and maintain electronic and physical files</li><li>Maintain consistent naming conventions and filing systems</li><li>Retrieve documents and information quickly when requested</li><li>Assist with data cleanup and updating records</li><li>Ensure confidential and sensitive information is handled appropriately</li><li>Perform regular quality checks to ensure data integrity</li><li>Provide general administrative support and assist with special projects as needed</li></ul>
2026-09-11T22:48:41Z

Administrative Assistant

Bonsall, CA
onsite
Temporary / Contract
22.00 - 27.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Bonsall, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming front-desk presence, and ensuring smooth communication across the office. The role calls for strong attention to detail, a detail-oriented approach, and the ability to manage a variety of clerical and customer-facing tasks with confidence. Responsibilities:• Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Receive and direct incoming phone calls in a courteous and attentive manner, ensuring messages and inquiries are handled promptly.• Perform accurate data entry and maintain office records, documents, and related information systems.• Coordinate routine office tasks such as filing, document preparation, and general clerical support for internal teams.• Monitor administrative workflows and assist with scheduling, communication, and other support duties as needed.
2026-09-22T22:13:45Z

Front Desk Coordinator

San Diego, CA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
Robert Half is partnering with a well-established tax firm seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for clients and visitors. This role is ideal for someone who is highly organized, customer-service focused, and comfortable working in a professional, deadline-driven environment. Key Responsibilities<ul><li>Greet clients and visitors in a warm and professional manner</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Manage the front desk, reception area, and daily office flow</li><li>Schedule client appointments and coordinate meeting logistics</li><li>Receive, sort, and distribute incoming mail and deliveries</li><li>Assist clients with document drop-offs, pickups, and general requests</li><li>Prepare and organize documents and client materials</li><li>Maintain accurate records and assist with data entry</li><li>Coordinate office supplies and general administrative needs</li><li>Provide administrative support to the tax and accounting teams as needed</li><li>Handle confidential client information with professionalism and discretion</li><li>Assist with special projects and other duties during busy tax periods</li></ul>
2026-09-11T21:18:37Z

Receptionist

San Diego, CA
remote
Temporary / Contract
21.00 - 23.00 USD / Hourly
Robert Half is partnering with a well-established financial services organization seeking a professional and personable Receptionist to serve as the first point of contact for clients, visitors, and employees. This is an excellent opportunity for someone who enjoys creating a welcoming office environment while providing dependable administrative support to a professional team. Key Responsibilities<ul><li>Greet clients, visitors, and employees in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the reception area and ensure a polished office environment</li><li>Coordinate meeting room schedules and assist with visitor logistics</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Assist with scheduling appointments and coordinating meetings</li><li>Maintain office supplies and coordinate basic office services</li><li>Assist with scanning, filing, data entry, and other administrative tasks</li><li>Provide administrative support to various departments as needed</li><li>Handle confidential client and company information with discretion</li><li>Coordinate with building management, vendors, and service providers as needed</li></ul>
2026-09-11T21:23:41Z

Customer Service Representative

Westminster, CA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a Customer Service Representative to support member enrollment operations for a healthcare organization in Huntington Beach, California. This Long-term Contract opportunity is ideal for someone who enjoys helping customers, managing detailed information, and ensuring accurate member records. In this role, you will assist with enrollment-related questions, process eligibility updates, and work across internal teams to deliver a smooth and timely experience for new and existing members. Responsibilities:• Provide prompt support to members, clients, and internal partners by handling enrollment-related questions through phone, email, and other service channels.• Review applications and enter enrollment information into company systems with a high level of accuracy and attention to detail.• Process new enrollments, disenrollments, and eligibility updates while ensuring all records remain current and complete.• Investigate rejected transactions and coordinate with team members to resolve discrepancies affecting member enrollment status.• Confirm coverage and enrollment details with clients and respond to issues involving claims, tracking records, or account updates.• Maintain organized documentation within eligibility and enrollment databases to support compliance and operational accuracy.• Perform routine file reconciliations on a daily and monthly basis to identify mismatches and correct data issues.• Compare submitted information against source documents to validate completeness, accuracy, and proper system entry.• Collaborate with colleagues to resolve exception cases and take timely action to ensure members are enrolled correctly.
2026-09-03T18:13:46Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.50 - 27.50 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:18:34Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-08T04:59:10Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This is a Contract position focused on keeping administrative workflows organized, assisting with mail cart assembly, and providing responsive support across a range of clerical tasks. The ideal candidate is comfortable managing communications, handling data accurately, and using Microsoft Office tools to maintain an efficient office environment. Responsibilities: • Support day-to-day administrative activities to help the office run smoothly and efficiently • Assist with assembling and organizing mail carts and related office materials as needed • Manage incoming calls and direct inquiries while providing helpful customer service • Prepare, update, and maintain records through accurate data entry and document handling • Respond to emails and coordinate correspondence in a timely and thorough manner • Schedule appointments and help maintain calendars for office needs • Use Microsoft Excel, Word, Outlook, and PowerPoint to create, update, and organize business documents • Handle both inbound and outbound communication to support internal teams and office operations
2026-09-18T23:08:46Z

General Office Clerk

Santa Ana, CA
onsite
Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for a dependable and customer-focused General Office Clerk to support daily administrative operations in California. This contract position with permanent potential is ideal for someone who enjoys keeping office processes organized, assisting employees with questions, and ensuring records are maintained with accuracy. The role offers an opportunity to contribute in a fast-moving office setting while building strong working relationships across the team. Responsibilities: • Support day-to-day office operations by assisting staff and field employees with administrative requests and general questions. • Enter, update, and verify information in company systems to help maintain complete and accurate records. • Prepare, process, and revise purchase orders while ensuring documentation is organized and up to date. • Review invoices and compare them against purchase order details to help resolve discrepancies promptly. • Handle routine clerical work such as filing, scanning, document organization, and other back-office support tasks. • Answer inbound calls and direct inquiries professionally while providing helpful assistance when appropriate. • Use Microsoft Office tools and internal platforms to complete administrative assignments efficiently. • Take on additional office support duties as business needs change in a busy onsite environment.
2026-08-28T19:23:40Z

Accounts Receivable Specialist

San Juan Capistrano, CA
onsite
Temporary / Contract
25.34 - 32.00 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in Mission Viejo on a Contract to Permanent basis. This opportunity is ideal for someone who is highly organized, comfortable handling financial records, and confident working with customer accounts in a fast-paced setting. The role focuses on maintaining accurate receivables activity, supporting billing and payment processes, and ensuring customer information is recorded correctly. Responsibilities:• Establish and maintain job records within the company system with close attention to accuracy and completeness.• Apply incoming payments to the appropriate customer accounts and reconcile cash activity in a timely manner.• Create and update customer profiles to ensure billing and account information remains current.• Perform high-volume data entry related to receivables, payments, and account documentation.• Support billing operations by preparing, reviewing, and processing account-related transactions.• Monitor outstanding balances and assist with commercial collections efforts to encourage prompt payment.• Recent QuickBooks Enterprise and/or QuickBooks Online to manage receivables activity and maintain financial records is required.
2026-09-12T00:33:58Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support day-to-day office operations. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a range of administrative duties in a detail-oriented office setting. The role includes assisting with workspace setup, coordinating communications, and providing general clerical support to help the team run efficiently. Responsibilities: • Support daily administrative operations by managing routine office tasks and helping maintain an organized work environment. • Assist with assembling and organizing office equipment, including preparing a mail cart for operational use. • Handle incoming calls and emails effectively, directing requests and responding to inquiries in a timely manner. • Schedule appointments and coordinate calendars to support smooth day-to-day team activities. • Enter and update information accurately in internal records, spreadsheets, and administrative tracking documents. • Prepare, format, and edit documents, presentations, and correspondence using Microsoft Office applications. • Provide courteous front-line support to internal staff and external contacts while ensuring timely follow-up on requests.
2026-09-15T02:24:07Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support a busy construction office. This contract position will serve as a key point of contact for visitors, callers, and internal staff while helping keep daily administrative operations organized and efficient. The ideal candidate brings prior office experience, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Welcome visitors and respond to a steady flow of daily inquiries in a courteous and attentive manner. • Manage incoming calls across a multi-line phone system, direct calls appropriately, and record accurate messages for staff. • Perform data entry tasks with attention to detail to maintain accurate office records and documentation. • Prepare and enter purchase order details, including amounts and due dates, into company systems. • Create and distribute customer invoices and assist with routine accounts payable and invoicing activities. • Coordinate office lunches and arrange larger catering orders for team meetings or events. • Provide administrative support to office leadership and the sales team as needed to keep operations running smoothly. • Monitor front desk activity and help maintain an organized, businesslike office environment.
2026-09-21T19:04:06Z

Administrative Coordinator

Rancho Bernardo, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are seeking a motivated and detail-oriented Junior Administrative Assistant to support a busy financial services team. This is an excellent opportunity for someone early in their administrative career who is organized, dependable, and eager to learn.The ideal candidate will provide day-to-day administrative support, assist with data entry and document management, and help keep the team organized and running efficiently. This position is contract-to-hire, with the opportunity to transition into a permanent role based on performance and business needs.Key Responsibilities<ul><li>Provide general administrative and clerical support to the team</li><li>Enter, update, and maintain information in internal systems and spreadsheets</li><li>Prepare, organize, scan, and file documents and records</li><li>Assist with scheduling meetings, coordinating calendars, and maintaining organized files</li><li>Handle routine correspondence, emails, and phone calls professionally</li><li>Assist with reports, spreadsheets, and basic data tracking</li><li>Support the team with document preparation and other administrative projects</li><li>Review information for accuracy and completeness</li><li>Maintain confidentiality when handling financial and client-related information</li><li>Assist with special projects and other duties as needed</li></ul>
2026-09-17T23:28:38Z

Customer Service Representative

Irvine, CA
onsite
Temporary to Hire
22.80 - 24.00 USD / Hourly
We are looking for a Customer Service Representative to support clients in Irvine, California. This contract opportunity is ideal for someone who thrives in a fast-moving service environment and takes pride in delivering accurate, responsive support across the full customer experience. The person in this role will manage inquiries, coordinate with internal teams to resolve issues, and help ensure orders, deliveries, and account requests are handled with care and consistency. Responsibilities:• Manage customer inquiries through phone and other communication channels, providing prompt and attentive support for service-related needs.• Take ownership of customer issues from initial contact through final resolution, partnering with internal departments to ensure timely follow-up and clear communication.• Process order-related activities accurately, including order entry, customer account support, shipping coordination, and delivery updates.• Use multiple internal applications throughout the workday to research information, document activity, and maintain service accuracy.• Escalate recurring service concerns or unresolved issues to leadership with clear, timely feedback.• Support inbound and outbound customer communication to address requests, provide updates, and strengthen client relationships.• Contribute to assigned projects and provide additional operational support as business demands require.• Work additional hours when needed to help meet service levels, order deadlines, or team priorities.
2026-09-16T17:54:09Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
Our client in the construction industry is seeking a professional, organized, and customer-focused Front Desk Coordinator to support daily office operations and serve as the first point of contact for visitors, vendors, subcontractors, and internal staff. This role is responsible for managing the front desk, handling administrative tasks, and helping ensure smooth communication across the office and project teams. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced construction environment. Key Responsibilities:<ul><li>Greet visitors, clients, vendors, and subcontractors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and professional appearance</li><li>Coordinate visitor check-ins and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, manage calendars, and assist with conference room coordination</li><li>Provide administrative support such as filing, data entry, document preparation, and record maintenance</li><li>Assist with office supply inventory and ordering</li><li>Support project teams with administrative tasks, including document distribution and tracking</li><li>Handle sensitive information with discretion and maintain confidentiality</li></ul>
2026-09-09T21:03:44Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Our client in the nonprofit industry is seeking a professional, personable, and highly organized Front Desk Coordinator to manage daily front office operations and create a welcoming experience for visitors, donors, staff, and community partners. This role will serve as the first point of contact for the organization and provide administrative support to ensure smooth office operations. The ideal candidate is service-oriented, detail-focused, and comfortable managing multiple responsibilities in a mission-driven environment. Key Responsibilities:<ul><li>Greet visitors, donors, and community members in a warm and professional manner</li><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Maintain the front desk and reception area to ensure a clean, organized, and welcoming environment</li><li>Coordinate visitor check-in procedures and notify staff of arrivals</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings, reserve conference rooms, and assist with calendar coordination</li><li>Provide administrative support, including data entry, filing, document preparation, and recordkeeping</li><li>Order and maintain office supplies and support general office operations</li><li>Assist with meeting setup, special events, and other office coordination activities</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-09-08T17:48:42Z

Administrative Assistant

San Diego, CA
remote
Temporary / Contract
23.00 - 27.00 USD / Hourly
Robert Half is partnering with a local municipality seeking an experienced Administrative Assistant to provide administrative and operational support to a busy city department. This is a great opportunity for a detail-oriented professional with prior experience working for a city, municipality, or government agency.Key Responsibilities<ul><li>Provide day-to-day administrative support to department staff and leadership</li><li>Answer phones, respond to emails, and assist with public and internal inquiries</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and proofread correspondence, reports, forms, and other documents</li><li>Maintain accurate electronic and physical records in accordance with department procedures</li><li>Process forms, invoices, data entry, and other administrative documents</li><li>Assist with meeting agendas, minutes, and follow-up items</li><li>Communicate professionally with city departments, vendors, community members, and the public</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-09-11T20:58:39Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Our client is seeking a professional and organized Front Desk Coordinator to manage daily front office operations and serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, handling administrative tasks, and ensuring smooth day-to-day office workflow. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and route incoming calls and emails</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Coordinate conference room scheduling and meeting logistics</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain visitor logs and support office security procedures</li><li>Order and monitor office and kitchen supplies</li><li>Provide administrative support including filing, data entry, and document preparation</li><li>Assist with onboarding logistics and general office coordination</li><li>Support special projects and other administrative duties as needed</li></ul>
2026-09-08T17:48:42Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Our client in the construction industry is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and project coordination. This role will assist with scheduling, document management, communications, and general administrative tasks to help keep projects and office functions running smoothly. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support to project managers, office leadership, and field teams</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, organize, and maintain project files, contracts, correspondence, and other documentation</li><li>Assist with data entry, reports, and tracking of project-related information</li><li>Support invoice processing, purchase orders, and other administrative paperwork</li><li>Coordinate office supplies, mail, deliveries, and general office needs</li><li>Help track deadlines, permits, subcontractor documents, and compliance records</li><li>Assist with meeting preparation, notes, and follow-up tasks</li><li>Perform other administrative duties and special projects as needed</li></ul>
2026-09-09T20:58:39Z

Receptionist

La Jolla, CA
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure an organized and welcoming office environment. Key Responsibilities<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with conference room coordination</li><li>Provide administrative support such as data entry, filing, and document preparation</li><li>Maintain office supplies and coordinate with vendors as needed</li><li>Support internal teams with clerical tasks and special projects</li><li>Ensure security procedures for guest check-in and office access are followed</li><li>Handle sensitive information with discretion and professionalism</li></ul>
2026-09-08T17:43:59Z