Add your latest resume to match with open positions.

17 results for Administrative Assistant Part Time in Carlsbad, CA

Administrative Assistant

Murrieta, CA
onsite
Temporary to Hire
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and deliver dependable coordination across administrative, customer-facing, and facility-related tasks in Murietta, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-moving environment, stays organized under competing priorities, and brings a detail-oriented approach to both internal support and customer interactions. The role will contribute to efficient workflows, accurate record management, and a well-run office while helping maintain a positive experience for employees, visitors, and clients. Responsibilities: • Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked. • Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness. • Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs. • Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction. • Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review. • Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed. • Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail. • Support compliance with workplace safety practices, security procedures, and applicable operational requirements. • Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity.
2026-07-01T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.Key Responsibilities<ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul>
2026-06-26T00:00:00Z

Part Time Facilities Administrator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Job SummaryRobert Half is partnering with a valued client to identify a detail-oriented and proactive Part-Time Facilities Administrator. This role is ideal for someone who enjoys keeping office operations running smoothly while supporting facility maintenance, vendor coordination, and administrative functions. The ideal candidate is organized, resourceful, and thrives in a fast-paced office environment. This role is Wednesday, Thursday and Friday. 8AM - 5:00PM - with opportunity for overtime. Key Responsibilities<ul><li>Coordinate day-to-day facility operations to ensure the office is clean, organized, and functioning efficiently.</li><li>Serve as the primary point of contact for building management, maintenance requests, and external vendors.</li><li>Schedule and oversee repairs, preventative maintenance, and office service appointments.</li><li>Maintain office and kitchen supplies, placing orders as needed while monitoring inventory.</li><li>Coordinate office moves, workstation setups, and equipment requests for new hires.</li><li>Track facility-related expenses, process invoices, and maintain vendor records.</li><li>Assist with badge access, parking assignments, and office security procedures.</li><li>Support workplace health and safety initiatives and maintain compliance documentation.</li><li>Coordinate deliveries, mail distribution, and shipping needs.</li><li>Provide general administrative support, including filing, document preparation, and special projects as assigned.</li></ul>
2026-07-01T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Sr. Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a professional and proactive Senior Administrative Assistant to provide advanced support to senior leaders and department teams. This position plays a key role in keeping daily operations organized, coordinating schedules and communications, and ensuring administrative processes run smoothly. Key Responsibilities:<ul><li>Deliver high-level administrative support to leadership and business units</li><li>Coordinate calendars, meetings, conference calls, and appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft emails, reports, presentations, and other business documents</li><li>Organize meeting materials, take notes, and track follow-up items</li><li>Maintain files, records, and other confidential documentation</li><li>Serve as a point of contact for internal staff, vendors, and external partners</li><li>Help manage office workflows, priorities, and special projects</li><li>Assist with event coordination, onboarding support, and team logistics</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-Suite leadership for a fast-paced organization in San Diego, CA. The ideal candidate will manage calendars, coordinate travel, prepare reports, handle confidential information, and serve as a key point of contact across the organization. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, presentations, and reports</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, agendas, and meeting materials</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and cross-functional initiatives</li><li>Build strong relationships with internal and external stakeholders</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
37 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment. Responsibilities: • Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track. • Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required. • Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans. • Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details. • Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness. • Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature. • Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests. • Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources. • Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules. • Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
2026-07-01T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-19T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A growing professional services organization is seeking a Human Resources Assistant to support recruiting, onboarding, employee administration, and HR operations. This role offers excellent exposure to multiple areas of Human Resources and is ideal for someone looking to grow their HR career in a collaborative environment. The successful candidate will support the HR team while ensuring employees receive timely and professional service throughout their employment lifecycle.ResponsibilitiesHR Administration<ul><li>Maintain employee files and personnel records</li><li>Process employment documentation and status changes</li><li>Assist with onboarding and orientation activities</li><li>Coordinate background checks and employment verifications</li><li>Support benefits enrollment and employee communications</li></ul>Recruiting Support<ul><li>Post job openings and manage applicant tracking systems</li><li>Schedule interviews and coordinate candidate communications</li><li>Assist with recruiting events and hiring initiatives</li><li>Track recruiting metrics and hiring activity</li></ul>Employee Support<ul><li>Respond to HR-related inquiries</li><li>Assist with employee engagement programs and company events</li><li>Maintain confidentiality of sensitive employee information</li><li>Support special projects and departmental initiatives</li></ul>
2026-06-22T00:00:00Z

Human Resources (HR) Assistant

Irvine, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Human Resources Assistant to provide hands-on administrative support for a busy HR team in Irvine, California. This Long-term Contract position is ideal for someone who enjoys keeping HR processes organized while supporting onboarding, benefits, leave administration, and employee-facing coordination. The role is fully onsite and will contribute to day-to-day operations as well as larger department projects in a detail-focused, collaborative environment. Responsibilities: • Coordinate onboarding activities for new team members, including document collection, system updates, screening tracking, and orientation support. • Maintain accurate employee records across HR systems and help ensure information is entered, updated, and verified in a timely manner. • Assist employees with benefits-related questions and provide administrative support for enrollments, changes, and follow-up communication. • Support leave of absence administration by organizing documentation, tracking requests, and partnering with internal stakeholders on status updates. • Manage routine HR administrative tasks such as preparing forms, responding to inquiries, scheduling meetings, and handling confidential records with discretion. • Work within platforms such as Greenhouse, ADP Workforce Now, Employee Navigator, and related tools to support HR operations and reporting needs. • Partner with HR team members on special projects and provide additional operational support during periods of increased workload. • Help facilitate new employee orientation activities and contribute to a positive employee experience through clear, detail-focused communication.
2026-07-01T00:00:00Z

Sr. Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support across executive coordination, office administration, and business entity oversight in Newport Beach, California. This contract-to-permanent opportunity is ideal for an experienced candidate who can manage competing priorities, communicate with discretion, and keep critical administrative processes running smoothly. The role combines complex scheduling and travel planning with compliance tracking, vendor coordination, and day-to-day operational support for a growing team. Responsibilities: • Organize and manage executive calendars, ensuring internal and external meetings are scheduled efficiently and supported with the necessary materials. • Prepare, review, and distribute clear communications on behalf of leadership with strong attention to tone, accuracy, and detail. • Arrange comprehensive domestic and international travel plans, including bookings, itineraries, and schedule adjustments as needed. • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current with the appropriate agencies. • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters. • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information in both digital and physical formats. • Oversee incoming mail, package handling, and check deposit coordination while supporting daily office workflow. • Manage office supplies, vendor partnerships, and facility-related needs to help maintain an organized and productive work environment. • Assist with light human resources and onboarding activities as new team members join the organization.
2026-06-30T00:00:00Z

Sr. Executive Assistant

Irvine, CA
onsite
Temporary / Contract
41.9615 - 48.587 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support to executive leadership in Irvine, California. This Contract position is ideal for a detail-oriented individual who excels at managing complex schedules, coordinating travel, and keeping executive operations organized and efficient. The role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment while maintaining clear communication across teams. Responsibilities: • Oversee executive calendars by evaluating competing priorities, resolving scheduling conflicts, and recommending adjustments that keep daily activities on track. • Organize meetings from start to finish, including scheduling participants, preparing agendas, assembling presentation materials, and documenting key takeaways and action items. • Arrange business travel by securing transportation, lodging, and meal plans, updating reservations as needed, and providing complete itineraries to executives before departure. • Support executive leadership with a wide range of administrative activities that improve workflow, increase efficiency, and enable timely decision-making. • Develop and maintain organized systems for records, correspondence, and important documents in both digital and physical formats. • Facilitate communication between executives and internal departments to ensure information is shared accurately and follow-up items are completed promptly. • Contribute to special projects and events through research, data compilation, and the preparation of reports, presentations, and other business documents. • Handle sensitive information with a high degree of confidentiality, professionalism, and sound judgment at all times. • Complete general office support duties such as filing, copying, scanning, and ordering supplies, along with other assigned administrative tasks.
2026-06-30T00:00:00Z

Senior Executive Assistant

San Diego, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
We are seeking a highly organized and experienced Senior Executive Assistant to provide high-level support to multiple senior executives. This role requires exceptional judgment, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meetings, and scheduling across multiple stakeholders</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, agendas, and executive correspondence</li><li>Screen and prioritize communications, including emails and calls</li><li>Handle confidential information with a high level of discretion</li><li>Organize board meetings, leadership meetings, and special events</li><li>Track action items, deadlines, and follow-up needs for executives</li><li>Support strategic projects and cross-functional initiatives</li><li>Serve as a liaison with internal teams, external partners, and clients</li></ul>
2026-06-29T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-12T00:00:00Z

Real Estate Legal Assistant

San Diego, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys require this experience. Responsibilities:• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)• Draft and redline contracts such as commercial leases• Compose correspondence and manage email communication with attorney clients• Check for potential conflicts of interest with clients• Work with title companies on preliminary title reports and escrow closings• Prepare and distribute meeting minutes from annual meetings• Handle the process of sending out contracts for signature via DocuSign• Assist in the preparation of closing binders for real estate transactions• Conduct research to obtain statements of information from Secretary of State website for various entities• Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. For a candidate who checks all the boxes above, a six-figure salary may be plausible.
2026-06-18T00:00:00Z