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18 results for Office Specialist in Burlington, MA

Legal Assistant

Wellesley, MA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a legal team in Wellesley Hills, Massachusetts. This role will provide dedicated support to an attorney handling probate, trust, estate, and related litigation matters during a leave coverage period. The ideal candidate brings strong organizational skills, adapts quickly to legal technology, and communicates effectively while contributing to a collaborative office environment. Responsibilities:• Provide day-to-day administrative and legal support for matters involving probate, trusts, estates, and related court proceedings.• Prepare, organize, and file legal documents accurately, including court submissions and electronic filings within required deadlines.• Manage calendars, track hearings and case milestones, and help coordinate schedules for the attorney and related matters.• Maintain well-structured case files, correspondence, and supporting documentation to ensure timely access to information.• Communicate professionally with clients, courts, and internal team members regarding case updates, scheduling, and document needs.• Assist with litigation-related tasks connected to probate matters, including document preparation and follow-up on filing requirements.• Learn and use office and legal systems efficiently to support workflow needs and maintain continuity during the coverage period.• Contribute to the broader team as needed by handling additional support tasks and helping address shifting prioritie
2026-07-27T00:00:00Z

Legal Assistant

Southborough, MA
onsite
Permanent / Full Time
66000 - 85000 USD / Yearly
Our client, a successful full-service law firm, is seeking a Legal Administrative Assistant to support their busy Litigation team. This position is suited to someone who brings sound judgment, strong organizational ability, and a service-focused approach to daily legal support work. The ideal candidate is comfortable working closely with attorneys and colleagues across offices while maintaining accuracy, professionalism, and responsiveness in a collaborative environment. Location: Southborough, MASchedule: Hybrid (4 days in office,1 day remote)Salary: $66,000 - $85,000 (depending on experience)Hours: 8:30am - 5:00pm (40-hour work week, 1 hour lunch) Responsibilities:<ul><li>Coordinate and manage attorneys’ calendars, including scheduling appointments, meetings, court appearances, and travel arrangements.</li><li>Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail.</li><li>Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation.</li><li>Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures.</li><li>Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible.</li><li>Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries.</li><li>Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail.</li><li>Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations.</li><li>Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm.</li></ul>
2026-07-15T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
80000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $80,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-07-29T00:00:00Z

Legal Assistant

Newton, MA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
Our client, a successful law firm, is seeking a Family Law Legal Assistant to support their busy practice in Boston, Massachusetts. This role is essential to maintaining well-managed case files, meeting court and internal deadlines, and helping attorneys and paralegals operate efficiently each day. The ideal candidate brings strong administrative judgment, confidence with legal technology, and a dependable approach to client service and document accuracy. Location: Boston, MA (Back Bay)Schedule: In Office M-F at first, but will become hybrid (remote 2 days a week) after a few monthsSalary: $75,000 - $95,000 (depending on experience) Responsibilities:<ul><li>Manage civil litigation matters from inception through resolution.</li><li>Conduct legal research and draft pleadings, motions, memoranda, and other legal documents.</li><li>Prepare and respond to written discovery.</li><li>Conduct and defend depositions.</li><li>Attend court hearings, mediations, arbitrations, and other legal proceedings.</li><li>Assist with trial preparation and participate in trials as needed.</li><li>Communicate regularly with clients regarding case strategy and developments.</li><li>Collaborate with attorneys and legal support staff to develop effective litigation strategies.</li><li>Maintain organized case files and ensure compliance with court deadlines.</li><li>Handle additional legal responsibilities and special projects as assigned.</li></ul>
2026-07-30T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
We are looking for a Legal Assistant to join a fast-paced business law office, where you will support litigation attorneys and paralegals across a wide range of matters. This position is well suited to someone who enjoys variety in their day, communicates effectively, and works well in a structured office setting. The role offers strong hands-on exposure to litigation support, client interaction, and law office operations for someone eager to build a long-term career in the legal field. Responsibilities: • Support four litigation attorneys with day-to-day administrative and case-related tasks across active legal matters. • Prepare, format, proofread, and revise correspondence, filings, and other legal documents for accuracy and consistency. • Coordinate meetings, calls, depositions, and other calendar-driven activities to keep case schedules on track. • Assemble, organize, and maintain electronic case materials for court submissions, client matters, and internal use. • Assist with court filing processes, subpoena preparation, and outgoing mailings while monitoring deadlines and status updates. • Communicate with clients, court personnel, opposing counsel, and internal staff in a detail-focused and service-oriented manner. • Track case activity and relay updates to attorneys and paralegals to help ensure timely follow-through on action items. • Conduct basic legal or procedural research and provide general operational support, including billing assistance and occasional deadline-driven work outside standard business hours.
2026-07-06T00:00:00Z

Office/Medical Billing Specialist

Methuen, MA
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are looking for a Office/Medical Billing Specialist to support financial operations for a healthcare setting in Massachusetts. This Contract position focuses on billing accuracy, benefit coordination, account maintenance, and responsive service for residents and families. The ideal candidate brings hands-on experience with medical billing workflows, government program eligibility processes, and account reconciliation while working effectively in a fast-paced business office environment. Responsibilities:• Oversee Medicaid application processing, periodic eligibility reviews, and continued benefit administration to help maintain uninterrupted coverage.• Keep resident census information current by coordinating admissions, transfers, discharges, and related financial records with accuracy.• Generate private-pay billing statements and patient liability invoices, while handling payment posting, collection efforts, and follow-up on outstanding balances.• Submit consolidated billing claims, research discrepancies, and work through billing issues to support timely resolution.• Prepare daily bank deposits, verify balances, reconcile deposit activity, and complete electronic submissions accurately.• Address questions from residents and family members regarding invoices, account status, and other financial matters in a clear and attentive manner.• Maintain resident personal needs accounts and perform regular reconciliations to ensure proper documentation and account accuracy.• Support the Business Office Manager with month-end close activities, audit preparation, reporting tasks, and additional office initiatives as needed.
2026-07-23T00:00:00Z

Office Svcs Manager

Westford, MA
onsite
Temporary / Contract
34 - 39.8 USD / Hourly
We are looking for an experienced Office Services Manager to lead day-to-day workplace operations for an onsite team in Westford, Massachusetts. This Long-term Contract position focuses on creating a well-run, safe, and responsive office environment while partnering with site leadership to improve the employee experience. The role combines operational oversight, vendor coordination, budgeting, and space planning to support business needs and maintain high service standards. Responsibilities: • Direct daily office services across reception, workplace support, safety coordination, business continuity activities, food service, supplies, records oversight, recycling, and transportation-related needs. • Partner with site leaders to strengthen the workplace experience by identifying service gaps, responding to employee feedback, and helping shape practical improvement plans. • Coordinate local office initiatives with regional partners, ensuring site programs are aligned with broader standards and executed effectively. • Build, track, and forecast operating budgets for the site, while working with finance and leadership teams to monitor spending and identify efficiency opportunities. • Manage vendor relationships, service agreements, insurance documentation, and risk-related processes to ensure compliance with organizational and legal expectations. • Support space utilization by maintaining occupancy planning and seating arrangements that reflect business priorities and workplace capacity needs. • Oversee office moves, workspace changes, and site-related projects, including coordination with facilities and specialized service providers when required. • Maintain readiness for emergency response and environmental health initiatives by helping administer site procedures, training coordination, and workplace safety practices.
2026-07-31T00:00:00Z

Executive Assistant/Office Manager

Boston, MA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for an experienced and proactive Executive Assistant/Office Manager to support daily business operations. This position combines high-level administrative support with office coordination and employee-facing responsibilities, making it well suited for someone who is organized, resourceful, and comfortable working in a dynamic environment. The ideal candidate brings strong judgment, excellent communication skills, and a service-oriented approach to creating an efficient and welcoming workplace. Responsibilities: • Oversee day-to-day office activities to maintain an organized, detail-focused, and productive work environment. • Manage executive calendars by prioritizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and related logistical details. • Prepare presentations, reports, meeting materials, and other documents to support leadership communication and decision-making. • Track and reconcile business expenses, ensuring accurate documentation and timely submission of reports. • Plan and support internal meetings, team gatherings, and workplace events that strengthen employee engagement and office culture. • Assist with onboarding logistics for new hires, including workspace readiness, scheduling, and coordination of introductory activities. • Serve as a key point of contact for office vendors, supplies, and general administrative needs, helping operations run smoothly.
2026-07-22T00:00:00Z

Legal Practice Assistant

Boston, MA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys handling matters in business litigation, finance, trademark, and bankruptcy. This position is well suited to someone who can manage competing priorities with sound judgment, protect sensitive information, and produce high-quality work in a deadline-driven legal setting. The successful candidate will be comfortable working independently while also collaborating closely with attorneys, clients, and internal colleagues to keep daily operations running efficiently. Responsibilities:• Coordinate schedules for multiple attorneys, arranging meetings, travel plans, and related event logistics to ensure efficient time management.• Prepare, revise, and finalize legal materials such as agreements, pleadings, and supporting documents with a strong focus on accuracy and presentation.• Organize and maintain digital and physical case files using document management platforms to support efficient document retrieval and recordkeeping.• Assist with legal research, track correspondence, and compile key matter information for attorney review and follow-up.• Support client and matter onboarding activities, process expense documentation, and handle a range of general administrative duties.• Enter attorney time accurately and provide coverage for other support team members as needed to maintain workflow continuity.• Foster strong working relationships with clients, attorneys, and staff through responsive and courteous communication.• Handle confidential information with discretion and contribute to a collaborative, dependable team environment.
2026-07-07T00:00:00Z

Administrative Assistant

Framingham, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a non-profit organization in Framingham, Massachusetts. This Contract position is ideal for someone who thrives in a busy office setting, communicates professionally, and can keep daily operations running smoothly. The role offers a hybrid schedule after training, with three days onsite each week, and requires someone who can manage competing tasks with accuracy and discretion. Responsibilities: • Provide day-to-day administrative support by coordinating office activities, handling correspondence, and assisting with general clerical needs. • Answer inbound calls, greet and assist contacts professionally, and help direct questions or requests to the appropriate team members. • Enter, update, and maintain records with a high level of accuracy using office systems and tracking tools such as Microsoft Excel and Smartsheet. • Prepare documents, reports, presentations, and email communications using Microsoft Word, Excel, Outlook, and PowerPoint. • Manage schedules, organize information, and keep materials and files well maintained to support efficient office operations. • Handle sensitive information with sound judgment and maintain confidentiality in all administrative matters. • Balance multiple assignments in a fast-moving environment while adjusting quickly to shifting priorities and team needs. • Work independently on assigned tasks while also collaborating effectively with colleagues to meet departmental goals.
2026-07-31T00:00:00Z

Administrative Assistant

Billerica, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to provide dependable back-office support for service and sales operations in Billerica, Massachusetts. This Long-term Contract position is ideal for someone who is organized, comfortable working with business systems and Microsoft Office tools, and motivated to learn in a fast-paced environment. The person in this role will help keep customer requests, quotes, and service-related records moving efficiently while partnering closely with internal teams. Success in this position requires strong multitasking ability, attention to detail, and a collaborative approach. Responsibilities: • Coordinate follow-up activities for outstanding service estimates related to both depot and field work to help maintain timely customer communication. • Support the preparation and processing of pricing documents for service work and sales requests, ensuring information is accurate and complete. • Manage inbound electronic inquiries from customers and internal teams, routing or resolving requests in an organized and timely manner. • Assist with return authorization transactions and help update records for items scheduled for shipment or pending return activity. • Respond to customer questions regarding shipment tracking, delivery progress, and order status with clear and thorough communication. • Review older quotes, consumable opportunities, and inactive return cases to update records and close items that are no longer active. • Identify completed orders linked to existing quotations and update opportunity statuses accordingly within company systems. • Provide day-to-day administrative support to the sales customer service team, including data entry, record maintenance, and general office coordination.
2026-07-31T00:00:00Z

Administrative Assistant

Barrington, NH
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Barrington, New Hampshire on a Part-Time basis. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with callers and visitors, and ensuring records are maintained accurately. The role offers an opportunity to contribute to a busy office environment by handling a range of clerical and front-desk responsibilities with consistency and care. Responsibilities:• Manage day-to-day administrative tasks to help the office run smoothly and efficiently.• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.• Welcome visitors and handle front-desk activities in a courteous and organized manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and file documents to support office operations and team needs.• Coordinate routine office communications and assist with general clerical support as needed.
2026-07-30T00:00:00Z

Administrative Assistant

Dedham, MA
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an Administrative Assistant to support a busy team in a contract position lasting approximately 7-8 weeks. This opportunity offers 25-30 hours per week, Monday through Friday, and is ideal for someone who brings strong organization, accuracy, and a detail-oriented approach to daily office and HR-related work. The role will assist with employee documentation, scheduling, records coordination, and front-line administrative support while maintaining a high level of confidentiality and service. Responsibilities: • Coordinate hiring and onboarding activities by helping manage applicant information, pre-employment steps, and related documentation. • Update employee status changes and maintain organized, accurate personnel files and administrative records. • Provide day-to-day support to employees, supervisors, and department leaders on routine employment-related processes and paperwork. • Maintain HR and office databases, review records for completeness, and help correct discrepancies through regular audits. • Prepare correspondence, organize documents, manage scheduling needs, and assist with special projects to support daily operations. • Handle sensitive personnel information with discretion while delivering courteous and detail-oriented service to staff and the public. • Manage calendars and arrange appointments for staff members and public notary scheduling as needed. • Support general administrative office functions, including data entry, phone coverage, and receptionist-related tasks. • Assist within a municipal or public-facing office environment by ensuring smooth coordination of administrative activities.
2026-07-31T00:00:00Z

Administrative Assistant

Somerville, MA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy office in Somerville, Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys customer-facing administrative work, manages changing priorities well, and can maintain accuracy in a fast-paced onsite environment. The person in this role will help keep daily office operations running smoothly by handling clerical tasks, coordinating communications, and supporting service-related administrative processes. Responsibilities:• Manage day-to-day administrative activities, including document handling, record updates, and general office support for the department.• Process billing and deposit-related paperwork with close attention to accuracy and established procedures.• Receive customer inquiries by phone or in person, document concerns clearly, and coordinate with field staff to support timely follow-up.• Enter and maintain information in departmental and office software systems to support operations and reporting needs.• Sort, stamp, and distribute incoming mail, packages, and internal correspondence to the appropriate team members.• Handle sensitive information with professionalism and sound judgment while maintaining confidentiality in daily work.• Work collaboratively with supervisors, coworkers, and members of the public to provide responsive administrative service.• Provide additional clerical assistance to related municipal staff when department priorities require broader office support.• Assist with onboarding or cross-training clerical team members on department procedures and administrative workflows.
2026-08-01T00:00:00Z

Administrative Assistant

Rowley, MA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Rowley, Massachusetts. This contract-to-permanent opportunity is ideal for someone who communicates effectively, stays organized in a fast-paced setting, and is interested in building a long-term career with a growing company. The right candidate will help keep administrative processes running smoothly while serving as a welcoming and responsive point of contact for callers and visitors. Responsibilities: • Manage front office activities by greeting visitors, directing inquiries, and maintaining a detail-oriented reception presence. • Respond to inbound phone calls with courtesy and efficiency, taking accurate messages and routing requests to the appropriate team members. • Prepare, organize, and report invoice-related information while helping maintain accurate administrative records. • Perform data entry tasks with attention to detail to ensure documents, files, and office information remain current and reliable. • Provide day-to-day administrative support such as scheduling, document handling, filing, and general office coordination. • Assist with office systems and software used by the team, including supporting invoice and administrative tracking processes when needed. • Contribute to an organized and detail-oriented workplace by handling routine clerical duties and supporting evolving business needs.
2026-07-29T00:00:00Z

Administrative Assistant

Charlestown, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The role involves communication with callers and visitors, coordination of routine office tasks, and maintenance of records and data. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and stay well organized. • Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages promptly. • Welcome visitors and provide courteous reception support while maintaining a positive office environment. • Enter, update, and verify data in office records and internal systems with a high level of accuracy. • Prepare, organize, and maintain documents, files, and general administrative materials for easy access. • Assist with scheduling, correspondence, and other clerical tasks to support team operations. • Monitor office workflows and help address routine administrative needs as they arise.
2026-07-31T00:00:00Z

Administrative Assistant

Revere, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Revere, Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, providing attentive front-desk support, and handling a high volume of communication with accuracy and efficiency. The role requires strong attention to detail, a service-minded approach, and the ability to manage routine office tasks while maintaining a welcoming and productive environment. Responsibilities: • Manage day-to-day clerical activities to help the office run smoothly and efficiently. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide courteous front-desk support while maintaining an organized reception area. • Enter, update, and verify information in office records and databases with a high level of accuracy. • Prepare, organize, and maintain administrative documents, files, and general correspondence. • Coordinate routine office support tasks such as scheduling, document handling, and internal communication follow-up. • Assist team members with general administrative needs and ensure requests are completed in a timely manner.
2026-07-31T00:00:00Z

Executive Assistant

Newburyport, MA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong organizational judgment to daily operations. The person in this role will serve as a key partner to the President, help coordinate executive priorities, and contribute to internal communications, reporting, and special events. Responsibilities: • Manage the President’s day-to-day administrative needs, including drafting clear correspondence, preparing documents, and ensuring timely follow-through on key requests. • Support leadership initiatives by coordinating projects, organizing materials, and providing clerical and administrative assistance across a range of business priorities. • Create high-quality reports, spreadsheets, presentations, and charts while compiling leadership updates for recurring finance and board-level reporting. • Prepare and distribute internal communication materials on behalf of executive leadership, ensuring messaging is clear, accurate, and delivered on schedule. • Maintain a high level of confidentiality when handling sensitive information, executive communications, and organizational documents. • Provide oversight and guidance for front desk and reception coverage to help ensure an efficient office experience. • Plan and coordinate company and board events by securing venues, arranging catering, assembling materials, organizing support staff, and assisting on-site as needed. • Partner with organizational leadership on fundraising efforts by helping develop and execute events and activities that advance strategic goals. • Coordinate executive calendars, schedule meetings, and arrange travel logistics to support leadership effectiveness and time management.
2026-07-31T00:00:00Z