We are looking for a detail-oriented Administrative and Sales Support specialist to join our team in Marietta, Georgia. In this Contract to permanent position, you will play a pivotal role in managing administrative tasks and supporting sales operations to ensure smooth workflows and effective communication. This role requires exceptional organizational skills, proactive problem-solving, and the ability to coordinate multiple priorities efficiently.<br><br>Responsibilities:<br>• Schedule and organize staff meetings, appointments, and travel arrangements.<br>• Maintain and update the office calendar, ensuring accuracy and accessibility.<br>• Prepare memos, correspondence, invoices, and reports as needed.<br>• Keep office databases and filing systems systematically organized and current.<br>• Manage procurement of office supplies and coordinate with vendors to meet operational needs.<br>• Facilitate meetings, calls, webcasts, and speaking engagements, ensuring seamless execution.<br>• Monitor and manage sales deadlines, providing timely reminders for follow-ups.<br>• Conduct research to collect prospect data and third-party information for presentations and proposals.<br>• Draft and refine presentations that incorporate company research and key insights.<br>• Support sales efforts by participating in meetings, taking notes, and coordinating actionable follow-ups.
<p><strong>Responsibilities:</strong></p><p>• Manage and oversee all accounts receivable activities, including billing, collections, cash application, and reconciliations</p><p>• Supervise, train, and evaluate accounts receivable staff</p><p>• Ensure accurate and timely invoicing in accordance with company policies and customer agreements</p><p>• Monitor aging reports and proactively manage past-due accounts</p><p>• Develop and implement collection strategies to reduce DSO (Days Sales Outstanding)</p><p>• Resolve billing discrepancies and customer payment issues</p><p>• Maintain and enforce credit and collection policies</p><p>• Prepare AR reports, metrics, and analysis for management</p><p>• Ensure compliance with internal controls, accounting standards, and audit requirements</p><p>• Collaborate with sales, customer service, and accounting teams to resolve issues impacting receivables</p><p>• Assist with month-end and year-end close activities</p><p>• Support system improvements and process automation initiatives</p>
